17-T-0057_Limit_Sources_Memo.pdf

Sole Source Control #

Date: 27 February 2017

MEMORANDUM FOR SIMPLIFIED ACQUISITIONS (<$150K)

From: MSC SSU Guam N7, To: Contracting Officer, Military Sealift Command

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION (SOLE OR LIMITED SOURCE)

Ref: (a) USNS Frank Cable (AS 40) Procurement Request No(s)

(b) Federal Acquisition Regulation 13.106-1

The supplies or services required under this requisition are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy the Government's need. There is a reasonable basis to conclude that the Government's minimum needs can only be satisfied by unique supplies or services available only from one or a limited number of suppliers with unique capabilities. The following justification applies.

An acquisition that uses a brand name (Furuno, Motorola, Vidmar) or other description to specify a particular brand name, product or feature of a product peculiar to one manufacturer does not provide for full and open competition regardless of the number of sources solicited. Beyond that, if you choose to limit the number of sources of a particular brand name/OEM, the procurement is “sole/limited source,” which is more difficult to justify. However, if the specification is brand name or equal, then the procurement is competitive.

Describe the item and/or services required:

This requirement is for Parker Hannifin Corporation SSD Drives Division to perform onsite Equipment

Manufacturer (OEM) repairs, install GFM drive parts, perform crane electric drive system inspections, test, program reload and restore the crane Slew Drive and verify the entire crane drive system is working to design from fit and function in accordance with SMS instruction requirements using OEM proprietary information, methods and procedures and in compliance with US NAVY crane specifications. Work to be performed onsite onboard USS

Frank Cable (AS 40), Guam.

Known Source(s) for the item or services: List the source(s) (offeror(s)/vendor(s)) who are known to be able to provide the above described item and/or services.

Parker Hannifin Corporation SSD Drives Division 9225 Forsyth Park Drive Charlotte, North Carolina 28273 POC: Kevin Ramsey Phone: (704) 587-7013 e-mail: kwramsey@parker.com

Check which of the following applies:

XXX "ONLY ONE RESPONSIBLE SOURCE" (example: OEM technical representative)

_____ "LIMITED SOURCE" (example: multiple OEM authorized technical representatives)

_____ "BRAND NAME SOLE SOURCE" (example: OEM replacement part)

__ "BRAND NAME LIMITED SOURCE" (example: multiple OEM authorized part distributors)

1. This determination for single/limited source procurement for this requirement is based on one or more of the following. Select all that apply:

A. ____ RESTRICTIVE RIGHTS. The existence of proprietary rights, limited rights in data, patent rights, copyrights or secret processes make the required item or service available from only one source.

Explain what is subject to restrictive rights such as proprietary rights, limited rights in data, patent rights, copyrights or secret processes:

N4044617RCN7191

mailto:kwramsey@parker.com

Sole Source Control # As shown on the drawings, who is identified as "owning" the drawing: __

Explain why the restrictive rights make the required item or service available from only one source, i.e., why another company still couldn’t satisfy the Government’s need:

B. _______ EXCLUSIVE LICENSING AGREEMENTS. Due to exclusive licensing agreements and arrangements, the required repair/spare parts and/or technical representative services are only available from the Original Equipment Manufacturer (OEM) or ONLY ONE authorized distributor or technical representative.

Identify the OEM (i.e., Motorola; Schat Harding):

Attach evidence of the exclusive licensing agreement.

C. XXX CRITICAL SHIP EQUIPMENT. The required item is critical ship equipment the failure of which poses a hazard to the ship, the crew and/or the environment.

Provide the SMS procedure number: Procedure 10.6-002 – All lists 30-Ton Crane.

Describe how it applies to the critical piece of equipment: Safety Management Systems Number 10.6-

002-ALL lists 30-TON Crane. Failure of the 30-Ton Boat and Repair Crane has resulted in a C-3 CASREP, the loss of primary mission capability of nuclear ship repair capability and tending capability of submarines being tended alongside. The CASREP will become a C-4 if not repaired by FCB scheduled underway date because the 30-Ton crane boom is positioned and extends outboard the ship and the ship cannot get underway with the crane boom in this position.

D. XXX STANDARDIZATION. In accordance with MSC's standardization initiative, only the specified make and model of equipment/parts will satisfy the Government's needs for additional units or replacement items, and only one source is available. (i.e., ship currently has 10 Motorola radios onboard and five more need to be purchased to bring onboard allowances up to 15). Provide the following information:

Identify the Make: Parker Hannifin Corp and Model Number: Various (see Ref a)

Identify other ships that have this same Make and Model Number: USS Emory S Land (AS 39)

E. XXX FORM, FIT AND FUNCTION. The required items are direct replacement parts/components for existing equipment and must be compatible in terms of form, fit and function with existing equipment/configurations. Provide the following information:

Identify the Make: Parker Hannifin Corp and Model Number: Various (see Ref a)

Describe how new equipment must be compatible with existing ship's configurations (i.e., piping, cabling, etc.): Parker Hannifin Corporation SSD Drives Division is the authorized Original Equipment

Manufacturer (OEM) and the only source capable of providing the required proprietary parts and technical services to repair the 30-Ton Boat & Repair Crane. The existing installed crane is complex and engineered for submarine applications. All components/parts of the crane are proprietary to the OEM. Therefore, Parker Hannifin Corporation SSD Drives Division is the only contractor with the required knowledge, experience and technical data that can provide the required replacement parts and technical representative services for this crane.

F. ____ UNIQUE FEATURES. Similar products lack features that are necessary to meet the Government's minimum needs (i.e., Furuno radar vs. Raytheon radar). Provide the following information:

Identify the required features that are lacking from the competitor's product:

G. XXX OTHER REASONS. Other reasons not identified above (i.e., statutory requirement such as harbor pilot services): Parker Hannifin Corporation SSD Drives Division is the authorized Original Equipment

Manufacturer (OEM) and the only source capable of providing the required proprietary parts and technical services to repair the 30-Ton Boat & Repair Crane. The existing installed crane is complex and engineered for submarine applications. All components/parts of the crane are proprietary to the OEM. Therefore, Parker Hannifin Corporation SSD Drives Division is the only contractor with the required knowledge, experience and technical data that can provide the required replacement parts and technical representative services for this crane.