Limited_Source_Memo_Redacted.pdf

Revision Dated 6/4/2013

Sole Source Control # N106-16-P-0084

Date: 27 Oct 2015

MEMORANDUM FOR SIMPLIFIED ACQUISITIONS (<$150K)

From: Class Engineer, PM4CM3(N7541)

To: Contracting Officer, Military Sealift Command Norfolk Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION (SOLE OR LIMITED SOURCE) Ref: (a) USS Emory S Land (AS 39) Procurement Request No(s): N23914-5302-V002

(b) Federal Acquisition Regulation 13.106-1 The supplies or services required under this requisition are available from only one or a limited number of responsible sources, and no other type of supplies or services will satisfy the Government's need. There is a reasonable basis to conclude that the Government's minimum needs can only be satisfied by unique supplies or services available only from one or a limited number of suppliers with unique capabilities. The following justification applies.

An acquisition that uses a brand name (Furuno, Motorola, Vidmar) or other description to specify a particular brand name, product or feature of a product peculiar to one manufacturer does not provide for full and open competition regardless of the number of sources solicited.

Beyond that, if you choose to limit the number of sources of a particular brand name/OEM, the procurement is “sole/limited source,” which is more difficult to justify. However, if the specification is brand name or equal, then the procurement is competitive.

Describe the item and/or services required:

Procure main crane (30T) hoist drive spare parts for casualty response when needed.

Known Source(s) for the item or services: List the source(s) (offeror(s)/vendor(s)) who are known to be able to provide the above described item and/or services.

Parker Hannifin Corporation SSD Drives Division 9225 Forsyth Park Dr.

Charlotte, NC 28273

Check which of the following applies:

"ONLY ONE RESPONSIBLE SOURCE" (example: OEM technical representative) "LIMITED SOURCE" (example: multiple OEM authorized technical representatives)

"BRAND NAME LIMITED SOURCE" (example: multiple OEM authorized part distributors) "BRAND NAME SOLE SOURCE" (example: OEM replacement part)

1. This determination for single/limited source procurement for this requirement is based on one or more of the following.

Select all that apply:

A. RESTRICTIVE RIGHTS. The existence of proprietary rights, limited rights in data, patent rights, copyrights or secret processes make the required item or service available from only one source.

• Explain what is subject to restrictive rights such as proprietary rights, limited rights in data, patent rights, copyrights or secret processes:

Parker Hannifin owns the propitiatory drawings, technical manuals and design information for the 890 Drives that are installed onboard. This information is not legally available to anyone outside of Parker Hannafin. This information is required to accomplish the repair to the 890 Drives installed onboard.

• As shown on the drawings, who is identified as "owning" the drawing:

Parker Hannifin Corporation SSD Drives Division 9225 Forsyth Park Dr.

Charlotte, NC 28273

• Explain what is subject to restrictive rights such as proprietary rights, limited rights in data, patent rights, copyrights or secret processes:

Subcomponent drawings, Govt does not own the rights to manufacture, identify, or reengineer subcomponent parts.

B. EXCLUSIVE LICENSING AGREEMENTS. Due to exclusive licensing agreements and arrangements, the required repair/spare parts and/or technical representative services are only available from the Original Equipment Manufacturer (OEM) or ONLY ONE authorized distributor or technical representative.

• Identify the OEM (i.e., Motorola; Schat Harding)

Authorized Parker Hannifin distributors.

Revision Dated 6/4/2013

Sole Source Control # N106-16-P-0084

• Attach evidence of the exclusive licensing agreement.

• Provide the SMS procedure number: SMS 10.6-002-ALL "Identification of Critical Equipment"

• Describe how it applies to the critical piece of equipment:

C. CRITICAL SHIP EQUIPMENT. The required item is critical ship equipment the failure of which poses a hazard to the ship, the crew and/or the environment.

The 890 Drives are required to operate the main crane. There are three 890 drives per main crane and all are required to operate the crane. The ship is not fully mission capable without a serviceable crane. Tended vessels cannot be serviced without a main crane.

D. STANDARDIZATION. In accordance with MSC's standardization initiative, only the specified make and model of equipment/ parts will satisfy the Government's needs for additional units or replacement items, and only one source is available. (i.e., ship currently has 10 Motorola radios onboard and five more need to be purchased to bring onboard allowances up to 15). Provide the following information:

• Identify Make and Model Number:

Parker Hannifin Corporateion model 890 solid state drive

• Identify other ships that have this same Make and Model Number:

USS Frank Cable (AS 40)

E. FORM, FIT, AND FUNCTION. The required items are direct replacement parts/components for existing equipment and must be compatible in terms of form, fit and function with existing equipment/configurations. Provide the following information:

• Identify Make and Model Number of existing onboard equipment:

• Describe how new equipment must be compatible with existing ship's configurations (i.e., piping, cabling, etc):

F. UNIQUE FEATURES. Similar products lack features that are necessary to meet the Government's minimum needs (i.e., Furuno radar vs. Raytheon radar). Provide the following information:

• Identify the required features that are lacking from the competitor's product:

G. OTHER REASONS. Other reasons not identified above (i.e., statutory requirement such as harbor pilot services):