N4034518Q0029_PWS_PNG_Logistics.pdf

PERFORMANCE BASED WORK STATEMENT

MISSION SUPPORT SERVICES

PAPUA NEW GUINEA

FOR DEFENSE POW/MIA ACCOUNTING AGENCY

1.0 INTRODUCTION

This is a performance based Firm-Fixed-Price Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for supplies and services to be provided in support of the Defense POW/MIA Accounting Agency (DPAA) missions in Papua New Guinea. The DPAA mission is to provide the fullest possible accounting for our missing personnel from our nation’s past conflicts to their families and our nation. All supplies and services required shall be ordered on individual task and/or delivery orders.

2.0 SCOPE

The scope of this contract is for the Contractor to furnish all labor, supplies, equipment, transportation, supervision, any taxes, duties, fees, bank transaction fees, and all other supplies and services, and costs necessary to provide mission support services as described in Paragraph 8.

3.0 PERIOD OF PERFORMANCE

The base year is from 01 October 2018 through 30 September 2019. There are four (4) option years and an option to extend for six months in accordance with FAR 52.217-8.

4.0 HOURS OF OPERATION

Daily work hours are from 0800 to 1700 daily. However, the DPAA representative and the contractor may come to an agreement to allow the contractor to work different hours depending on the operational necessities of the tasks described in paragraph 8.

5.0 PLACE OF PERFORMANCE

The place of performance will be at various locations within Papua New Guinea. Exact locations will be identified on individual task orders. Operations may be conducted in the provinces of, but not limited to, East New Britain, East Sepik, Gulf, Madang, Morobe, Northern, and National Capital District. Services may also include pickup or delivery of personnel and property in Port Moresby and transport to various locations in Papua New Guinea.

6.0 SECURITY

The contractor shall not disclose the nature or location of the DPAA investigative, recovery or logistics mission to anyone who does not have a need to know. Need to know means they may be given knowledge of the mission for reasons such as for approvals, access, reservations or employment. All media requests must be deferred to the Government of Papua New Guinea, specifically the Modern History Branch of the National Museum and Art Gallery (NMAG), as well as the DPAA Liaison Team at the United States Embassy in Port Moresby. The contractor will comply with “Heightened Vigilance” under Paragraph 7 of the General Information Section.

7.0 BACKGROUND

DPAA plans to conduct up to two (2) missions per year in Papua New Guinea to achieve the fullest possible accounting of Americans missing as a result of previous conflicts, as well as up to four (4) separate Staff Coordination visits. DPAA missions typically run between forty-five (45) days to ninety (90) days, depending on location and complexity, and the Staff Coordination visits typically run between seven (7) days to fourteen

(14) days. DPAA may require the supplies and services described herein to support these efforts.

8.0 TASKS

The work under this contract will be ordered by the issuance of task orders. The following describes the services and supplies which may be ordered. The quantities are estimates only and the Government is not required to order any supplies or services.

8.1 ITEM X001 MISSION PREPARATION AND COORDINATION: Administratively or on-site coordinate with local residents and authorities, advising them of DPAA mission, and obtaining current conditions in the area of operations. Make hotel reservations and request rooms with features such as internet and facsimile transmission and receipt capability. DPAA team members shall pay for their rooms individually;

sponsored personnel/host nation personnel room costs shall be paid under ITEM X016 (ODC). Ensure local residents and authorities with need to know are aware of pending DPAA mission. Obtain all licenses and permits obtainable for DPAA and advice DPAA of licenses and permits which cannot be obtained by contractor on behalf of DPAA. The unit price is for all labor costs for management, administrative personnel, field workers and subcontracted services to prepare for the mission. It also includes the cost of supplies, materials, equipment, transportation, and overhead and profit. Any administrative charge for ODC shall be included in this ITEM.

8.2 ITEM X002 UNILATERAL ADVANCE WORK: Prior to the start of a mission, conduct unilateral advance work in preparation for the teams’ arrival. Perform unilateral investigative missions to obtain information from local residents and authorities and verify that the site is associated with missing U.S.

personnel. Team composition, to be determined by contractor, must include all supplies, transportation and manpower to perform the work including any subcontracted guides, porters, and laborers. This shall consist of conducting road reconnaissance from staging areas to mission sites or trail heads. Conduct route reconnaissance to mission site locations to include clearance and preparation of the trails, helicopter landing zones and determine condition of rivers and streams for the DPAA team and support personnel to facilitate the hike to the site. Provide progress reports, on a daily basis if communications are available, of the progress and existing conditions to the Ordering Officer, COR, DPAA Team Leader or authorized representatives. Enclose photographs that are labeled identifying the site, a description of the contents, and the GPS coordinates of the photograph. Photographs of aircraft wreckage must include photographs of all wreckage which has any serial numbers or identification markings. Site specific documents or photographs shall not be released outside DPAA. Safeguard and store any possible American remains that are unilaterally turned over by a third party source and notify DPAA offices. Transport remains to the designated agency identified by DPAA.

8.3 ITEM X003 AIRFIELD OPERATIONS: Provide labor and equipment to support airfield operations.

Historically airfield operations have been conducted at Port Moresby, Lae, Madang, Wewak and Rabaul, but could occur at airfields in other locations of Papua New Guinea. Offload or upload up to 18,000 kilograms from/to U.S. military or U.S. contracted air carrier. Transfer property from aircraft to vehicles for onward movement. Breakdown and buildup of pallets as required. Property shall normally be on U.S. military 463L pallets which are 224 centimeters wide and up 275 centimeters high. Each pallet weight shall not exceed 3,000 kilograms. Occasionally, property may be floor loaded and directly secured to the floor of the aircraft.

Material handling equipment must be of sufficient capacity, with extended prongs to safely move the 463L pallets. Vehicle and equipment operators performing services at the airfield must be trained and cleared for airfield operational area access and operations. The Contractor shall also assist with customs and immigration formalities.

8.4 ITEM X004 TRUCKING SERVICES: Provide two (2) cargo trucks and two (2) drivers for each truck. Each truck shall be capable of transporting two (2) 463L pallets safely. The dimensions of US military 463L pallets are 224 centimeters wide and up 275 centimeters high. Each pallet weight shall not exceed 3,000 kilograms. Cargo trucks shall have hard cover with lockable doors. For trips from airfield to storage site, or reverse, an open vehicle may be utilized for placing, and securing loaded U.S. military 463L pallets.

Size/capacity to be determined by the contractor based on road conditions and limitations. Price is inclusive of all operating expenses to include loading and unloading, breakdown and buildup of pallets as required, fuel, maintenance, and any road, bridge or ferry boat fees, security of cargo and insurance for risk of loss or damage of the property. Based on the total one-way road distance of the trip, the Government may order one of the following sub-ITEMS:

8.4.1 ITEM X004AA For road distances up to 500 kilometers

8.4.2 ITEM X004AB For road distances over 500 kilometers

8.5 ITEM X005 VEHICLE RENTAL SERVICES: Provide up to three (3) passenger truck, sports utility vehicle (SUV) with four wheel drive and driver. The size of the SUV must accommodate ten (10) passenger.

Driver must be licensed and able to speak and understand the English language. Vehicle must be capable of traversing rugged terrain, emergency toolkits, and full size spare tire. Working seat belts, lap and shoulder, are mandatory on all seats. Price is inclusive of all operating expenses to include fuel, maintenance, insurance, and any road, bridge or ferry boat fees. Vehicle ordered may be for use in urban areas for logistics and administrative purposes or for transporting Government personnel to operational sites. Operational sites may be the investigative or recovery site or to a trail head, air terminal, or other destination. Unit price is for one (1) SUV per day.

8.6 ITEM X006 STORAGE SERVICES: Provide secure location for storage of property, up to ninety (90) days per mission. Area shall be at least fifty (50) square meters of secured, lighted and covered storage. Price includes twenty-four hour security.

8.7 ITEM X007 WAREHOUSING SERVICES: Provide labor and equipment for removing property from storage area and loading onto transport vehicles for delivery to required location. Property to be loaded on aircraft shall be placed on up to six (6) U.S. military 463L Government provided pallets. DPAA will assist in identifying property to be loaded. DPAA will provide nets for securing property onto the pallets, and shall give guidance on proper loading so Government personnel may certify the pallet acceptable for loading onto a military aircraft.

8.8 ITEM X008 DRINKING WATER: One (1) liter bottles; twenty four (24) bottles per case.

Drinking water must be obtained from the U.S. DoD approved sources or import from the approved source in neighboring country (inclusive of handling fees and shipping costs). To see all U.S. DoD approved water sources, please visit website: https://vets.amedd.army.mil/86257B8D004A4B6C/Pacific

8.9 ITEM X009 FUEL: Regular unleaded. Minimum of 85 octane. In containers, no larger than ten (10) liters. Delivered to storage facility. The contractor must list any hazardous material to be delivered under this contract. In addition, the contractor must comply with FAR Clause 52.223-3 - Hazardous Material Identification and Material Safety Data throughout the performance of this contract.

8.10 ITEM X010 PROPANE: To be filled into contractor-provided fifteen (15) kg cylinders. Delivered to storage facility. The contractor must list any hazardous material to be delivered under this contract. In addition, the contractor must comply with FAR Clause 52.223-3 - Hazardous Material Identification and Material Safety Data throughout the performance of this contract.

8.11 ITEM X011 MOTOR OIL: 30W, one (1) liter size containers. Delivered to storage facility. The contractor must list any hazardous material to be delivered under this contract. In addition, the contractor must comply with FAR Clause 52.223-3 - Hazardous Material Identification and Material Safety Data throughout the performance of this contract.

8.12 ITEM X012 PORTERING SERVICES: Provide porters to carry property to or from mission site or other designated location. Porter to be physically capable of carrying twenty (20) kilograms over unimproved trails which may be rough and steep, and may include crossing of streams and rivers to reach high attitudes during a period of up to approximately twenty (20) days, travITEMg only during daylight hours. When at the DPAA mission site, the porter may be released or retained to assist in DPAA mission operations or base camp operations. Porters may be directed to proceed ahead of the DPAA team to clear the trail, clear rest stops, stock water, and prepare overnight rest stops. Unit price is for one (1) porter per day.

8.13 ITEM X013 GUIDE SERVICES: Provide indigenous personnel who are fluent in both English and the local dialect to guide teams to mission sites. Guide must have firsthand knowledge of route to the sites and be able to communicate with local residents and officials. Unit price is for one (1) guide per day.

8.14 ITEM X014 SITE SUPPORT: Provide services and supplies for housekeeping services for up to twenty five (25) DPAA personnel and their designated representatives and six (6) Government of Papua New Guinea personnel at rest stops and base camps. Services shall include clearing the site, providing toilet facilities, and setting up tarps or tents for common use areas for dining, meetings or storage. Provide daily services at the site to include ensuring the toilet(s) are sanitary; debris and trash is burned or buried in accordance with local laws; tent and tarp ropes are tightened. When the site is no longer required by DPAA, the contractor is to clean and pack common property such as tents and tarps for transport and return the site to its original condition as much as possible as to be environmentally friendly. Unit price is for one (1) man day

8.15 ITEM X015 RECOVERY OPERATION SUPPORT:

8.15.1 Provide services in accordance with this contract in support of designated Team Leader and the Forensic Archaeologist/Anthropologist identified by DPAA to lead the recovery operation.

8.15.1.1 The tasks below are representative tasks which are typically performed by a contractor at recovery sites. These tasks are typical and not all inclusive. The overall task is to provide mission support, including setup, excavations, and site closure. The contractor shall have sole responsibility for providing specific tasks to specific individuals. The DPAA team leader, jointly with the forensic anthropologist, shall hold a daily progress meeting with the contractor’s manager to clarify the daily schedule.

- Clear and remove vegetation, brush, trees, rock or other obstacles

- Move and place large rocks for erosion control

- Shovel, screen and relocate earth, mud and refuse

- Replace and compact earth

- Erect and remove tents, canopies, and support structures

- Pass buckets of excavated material in bucket line from excavation site to screening area and then to designated location

- Movement of equipment such as, but not limited to, screening kits, personal protective gear, and excavation tools in and around the site

- Clean and sharpen excavation tools such as, but not limited to, predator hand tools, shovels, and machetes

- Maintain base camp facilitates/infrastructure, such as tightening of ropes and guide wires

- Removal of trash from the site, both contractor and DPAA generated

- Provide existing labor to assist in on-site vehicle recovery

- Provide labor, from existing workforce, to assist in medical evacuation.

8.15.1.2 Typically during mobilization and setup, contractors historically hired up to twenty (20) workers at the crash site of this type and size. Expected tasks may include:

- Clear and remove vegetation, brush, trees, rock and other obstacles

- Move and place rocks for erosion control within the excavation area

- Move property from vehicles to tents, canopies and storage locations

- Erect tents, canopies, screening areas, toilet facilities, and position generators and lighting to support up to twenty five (25) person DPAA team and to provide shelter for Government and personal property and protection from elements (sun or rain) at the excavation site.

8.15.1.3 Typically during excavation, contractor historically hired up to twenty (20) workers at the site performing the following:

- Excavate set grid area, typically two (2) square meters to a depth of thirty (30) centimeters;

approximately two (2) grids are open at one time with four (4) workers per grid

- Man bucket line(s) typically two (2) lines with ten (10) individuals passing buckets from the excavation area to the screening site

- Man screening stations; typically two (2) stations with ten (10) individuals manning screens

- Maintain site and property; historically two (2) individuals tightening ropes and guidITEMes, dining, rest, storage and toilet areas, removing trash at end of work day.

- Site access control, typically one (1) person during non-excavation periods to preserve the site by keeping grid tapes in place and preventing domestic and feral animals from disturbing the site.

8.15.1.4 Typically during the demobilization period, contractor historically had up to twenty (20) workers at the site performing the following:

- Returning the site to the existing conditions at the opening of the site by filling excavations and toilets (at least two) and using hand tools to return the site to approximate contours at the start of the excavation.

- Clean, and load property on vehicles to storage location, off load vehicles at storage location load on 463L military pallets.

8.15.2 Contractor shall brief all his on-site employees to be observant for any unnatural materials or objects;

specifically material evidence such as osseous material, aircraft parts, personnel items, weapons and munitions.

If contractor employees see or suspect any of these, they are to immediately stop work, without touching the items, and report the find to their leader and the nearest DPAA cadre.

8.16 ITEM X016 OTHER DIRECT COST (ODC):

8.16.1 In the event that additional or specialized equipment, materials, services and/or supplies are required, the Government will reimburse the Contractor only for the actual price paid for such equipment, supplies and services that are expressly identified as an ODC under the task order issued. Task orders that anticipate the need for ODC's will include an ODC ITEM. Examples of services may include transportation services; Host Nation/On Site Support Services may include procurement of Day Laborer Services to clear sites when use of local labor is directed by local officials or land owner and payment of host nation official’s allowable costs.

8.16.2 "Actual price" paid by the Contractor for such equipment, supplies and services includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. "Actual price" does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor's purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor's purchase or provision of such supplies and services.

8.16.3 To be eligible to receive reimbursement for equipment, services and supplies identified in a task order as an ODC and obtained in support of this contract, the Contractor must obtain at least three (3) quotes for each transaction to ensure that adequate price competition was sought or the Contractor must provide an acceptable justification as to why it was impracticable to do so.

8.16.4 The Contracting Officer may reduce the reimbursement by any amount above that which the Contracting Officer finds, in his/her sole discretion, is greater than that which is fair and reasonable for the supplies or services provided, giving due consideration to the facts and circumstances prevailing at the time that the Contractor procured the supplies and services. Disputes as to the amount by which any reimbursement is reduced shall be resolved in accordance with the "Disputes" clause of the contract. It shall be the Contractor's burden to demonstrate that the price it paid for reimbursable supplies and services were fair and reasonable.

8.16.5 The Government is not obligated to reimburse the Contractor for ODC's in excess of the funded amount stated in the Schedule under each Reimbursable ITEM.

8.16.6 The Contractor is not obligated to continue performance of any ODC work under this Contract otherwise incur costs for ODC's in excess of the funded amount stated in the Schedule under each ODC ITEM unless the Contracting Officer notifies the contractor that the funded amount stated in the Schedule under the applicable ODC ITEM has been increased. Notification shall be in writing. In the event notification is made orally, such notification shall be followed up in writing within two working days.

8.16.7 No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government's obligation to reimburse the Contractor.

8.16.8 Change orders shall not be considered an authorization to exceed the funded amount stated in the Schedule under the ODC ITEM unless they contain a statement expressly increasing the funded amount of the ODC ITEM by a sufficient amount to cover the change order.

8.16.9 All items purchased under this line item are the property of the U.S. Government.

9.0 NON PERSONAL SERVICE STATEMENT

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor.

The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

10.0 PERFORMANCE REQUIREMENTS SUMMARY

TASK PERFORMANCE

STANDARD AND AQL

QUALITY

ASSURANCE

METHOD

INCENTIVES

Sufficient vehicles and equipment available to support the mission of

DPAA.

No degradation of mission due to unavailability of necessary vehicles and supplies or services.

100% of the time.

Random COR monitoring and inputs from DPAA representatives.

Substantial factor in whether to exercise any options and factor in determining performance rating.

Ensure all Government property has necessary level of protection from pilferage and theft.

No loss of Government property due to pilferage or theft. 100% of the time.

Random COR monitoring and inputs from DPAA representatives.

Substantial factor in reporting contractor performance.

Contractor representative available for Government personnel when required for issue or return of Government property.

Contractor representative available within 24 hour notice to ensure Government access to Government property.

100% of the time.

Random COR monitoring and inputs from DPAA representatives.

Substantial factor in whether to exercise any options and factor in determining performance rating.

Contractor procured property is of the quality and type requested and has timely delivery.

Customer satisfaction.

No mission degradation due to incorrect, or late receipt of material.

100% of the time.

Random COR monitoring and inputs from DPAA representatives.

Substantial factor in whether to exercise any options and factor in determining performance rating.

11.0 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

11.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the services via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/

11.2 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/

GENERAL INFORMATION

1. Type of Contract. This is a performance based Firm-Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) contract for mission support services in Papua New Guinea for the Defense POW/MIA Accounting Agency (DPAA).

The Contractor agrees to furnish the services or supplies at the fixed price listed in the Schedule of Services. All contract prices are in United States dollars (US$).

2. Overview. The Contractor shall provide the necessary level of expertise to ensure the required mission support services are available to meet mission requirements for DPAA. The Contractor is to provide all necessary labor, supervision, equipment, tools, transportation, and all other incidental services and supplies, and be responsible for all applicable taxes and any and all direct and indirect costs, in accordance with the performance work statement and the terms and conditions of this contract. This contract specifies the support services and provides corresponding prices.

It is the responsibility of the Contractor to arrange, manage, and ensure timITEMess in performance of services and the Contractor shall be fully liable for all aspects of performance of the services.

3. Pricing Schedule. All prices contained in the schedule reflect total compensation for the services detailed herein, and are fully inclusive of all costs including, but not limited to, government taxes, fuel, labor (workers, management, aids, assistants, and operators), overhead, general and administrative (G&A) expenses and profit.

Overhead and G&A expenses include but are not limited to: expenses for telephone, telefax, email and postage, clerical support, administrative support, transportation, travel costs and, unless otherwise noted in this section, overtime and holiday charges. FIXED UNIT PRICES IN UNITED STATES DOLLARS ARE TO BE INSERTED IN THE SCHEDULE (ATTACHMENT A) FOR ALL ITEMS. The total prices are calculated by multiplying the quantities for each ITEM by the proposed unit prices for a total amount per ITEM.

4. Estimated Quantities. The quantities in the schedule are only estimates. There is no guarantee that the Government will meet the estimates.

5. Correspondence in English. All correspondence will be in English.

6. Standards for Professional Services

6.1. The quality of all services or supplies provided shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All services shall be performed by individuals fully qualified and licensed in their relevant area.

6.2. The Contractor shall be responsible for obtaining any necessary insurance, licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of the work at no additional cost to the Government.

6.3. The Contractor is responsible for ensuring that proper safety and health precautions are taken to protect personnel, the general public, and property of others.

6.4. The Contractor shall cooperate in the reporting and investigation of any environmental or health incident connected with the services provided under this contract.

6.5. The Contractor will ensure that subcontractors comply with these requirements.

7. Heightened Vigilance. The Contractor has an obligation to be alert at all times in order to contribute to the protection of the DPAA teams. The Contractor shall immediately report to the DPAA team leader, or nearest available Embassy official or Host Nation (HN) representative, any signs of suspicious activity in or around the site of performance. Suspicious activities include, but are not limited to, unauthorized personnel or vehicles in the vicinity of the site of performance, unusual equipment or movement of persons or supplies, and any other activity that may be perceived as a threat to United States personnel, property or interests. The Contractor also has an obligation to report any such activity perceived outside the site of performance, if such activity could reasonably have an impact on the site of performance or could be perceived as a threat to United States personnel, property or interests.

8. Ordering. Items required will be obtained by issuing task orders against the contract. Task orders shall be issued at least seven (7) days prior to commencement of services. In the event that an order (whether oral or written) is canceled, the U.S. Government will not be liable for any costs incurred after notice of cancellation and notice to cease performance and not to incur any additional costs. Oral orders are authorized but must be less than $100,000.00 and written confirmation on SF1449 Form must be provided within five (5) days. Written orders are to be on a fully completed SF1449 form.

9. Definitions.

- CLIN: Contract Line Item Number (CLIN). A separate line item for each service or supply required in the contract.

- CLIN NUMBERING: CLIN consist of four numeric digits and two optional alpha letters. The first numeric digit indicates the year of the contract. The base year is zero (0), the first Option Year is one (1), and the second Option Year is two (2). (For example a base year would be 0XXX, the first Option Year is 1XXX, and the second Option Year is 2XXX). If a CLIN needs to be subdivided into two or more separate items, then two alpha letters will be used for each item starting with AA.

- CONTRACTING OFFICER (KO): Government representative that holds a contracting warrant and is authorized to sign a contract, place an order, or obligate funds.

- DAY: A calendar day.

- ITEM: Schedule of supplies and services in Attachment A.

- JOINT FIELD ACTIVITY (JFA): The total duration of an operation to search for MIA can last up to 45 days.

- POINT OF CONTACT (POC): A designated individual who is responsible for an item and is a single interface.

The individual must be knowledgeable of the item and be able to answer questions and make decisions or obtain a decision when required.

- PROVIDE: To source, order, transport, stage, set up, install, take down, remove, and store, as applicable. It includes everything and everyone necessary to perform the task such as labor, tools, equipment, materials, accessories, cables, and lines.

10. Invoices

10.1. The Contractor shall submit original invoice with one copy to the Contracting Officer’s Representative (COR) for certification and processing of payment.

Each invoice must include—

(1) Name and address of the Contractor;

(2) Invoice number and date;

(3) Contract number, Task Order number, Contract Line Item Number;

(4) Description, quantity, unit, unit price and extended amount of the item;

(5) Name and address of the official to whom payment is to be sent;

(6) Name, title, and phone number of the person to be notified in the event of a defective invoice;

(7) Provide supporting documentation (i.e. signed delivery tickets, quotations);

(8) Electronic funds transfer (EFT) information.

Invoice not in compliance with the instruction is not considered to be proper invoice and may be rejected.

10.2. The COR will review the invoice and forward to DPAA Comptroller in Hawaii for processing. The Disbursing Office, U.S. Navy Region Center Singapore, PSA Sembawang Terminal, Bldg 7-4, Deptford Road, Singapore

759657 will pay the invoice. Invoice will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

10.3. All payments due the Contractor under the contract shall be made in U.S. dollars by the Disbursing Office, U.S. Navy Region Center Singapore. Unless specified on each invoice, payment will be made via wire transfer to the Contractor’s designated bank. The Contractor is responsible for wire transfer fees (approximately $50 to $175) per invoice or each transaction.

10.4. The Disbursing Officer or his representative shall forward a copy of abstract public voucher for complete or final payment made hereunder to the Contracting Officer. This is required for file closeout.

11. Contracting Officer’s Representative:

11.1. A Contracting Officer’s representative (COR) will be designated in writing by name and position title under the resultant contract. The COR is required to be registered in the Contracting Officer Representative Tracking (CORT) Tool. The CORT Tool provides contracting personnel and requiring activities the means to track and manage COR assignment under the contract.

11.2. The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion, as necessary, with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer and does not have authority to direct the accomplishment of effort which is beyond the scope of the statement of work in the contract, or to take any action directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract.

11.3. When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction until the Contracting Officer has issued a modification to the contract; or until the issue has been otherwise resolved. It is emphasized that only a Contracting officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government.

11.4. In the event that the COR is absent due to leave, illness or official business, all responsibilities and functions assigned to the COR will be the responsibility of the alternate COR.

11.5. Name of COR:

Address:

Telephone:

Email:

12. Contractor Representative. The Government shall contact the following Contractor person(s) for prompt contract management: (Offeror to insert)

Name of Individual:

Title of Individual:

Mailing Address:

Tel No.

Mobile:

Fax No. (Work) E-mail address: