N39040Q6197V299 FREEZE SEAL LAYUP_LSJ_KO Signed1_Redacted.pdf

(This is only applicable to acquisitions under the Simplified Acquisition Threshold. Acquisition using FAR Subpart 13.5 shall follow the special documentation requirements at FAR 13.501.)

USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION

UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

JML DOC #: 6197V299 QUANTITY: SERVICE

SERVICE PORTABLE FREEZE SEAL COMPRESSED AIR SYSTEM (PFSCAS)

CATERPILLAR C15 DIESEL GENERATOR AT NUCLEAR REGIONAL

MAINTENANCE DETACHMENT POINT LOMA. SERVICE INCLUDES ANNUAL

SERVICE-MAJOR PREVENTATIVE MAINTENANCE WITH MULTI POINT

INSPECTION (INCLUDES LUBRICATION SYSTEM SERVICE), GENERATOR

ALTERNATOR WINDING INSULATION MEGOHMMETER (MEGGER) TEST, AND

AUTOMATIC TRANSFER SWITCH SERVICE. THE FOLLOWING PARTS SHALL

BE REPLACED FOR SCOPE OF WORK: ENGINE OIL, OIL FILTER(S), AND FUEL

FILTER(S). AIR FILTERS ARE NOT INCLUDED (ADDITIONAL COST IF NEEDED).

PREVENTATIVE MAINTENANCE LEVEL 2 ANNUAL SERVICE TOTALS TO

$3,751.22 (LABOR COST OF $2,450.00 AND PARTS COST OF $715.00).

Manufacturer: Hawthorne CAT Machinery Co., dba Hawthorne Power Systems.

Address: 16945 Camino San Bernardo, San Diego, 92127 (858-376-6800)

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

N/A

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

N/A

3. ___ OTHER REASONS.

N/A

B. _X_ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer.

Brand: CATERPILLAR

CATERPILLAR QUALIFIED MAINTENANCE TECHNICIAN AND CATERPILLAR

GENUINE PARTS ARE REQUIRED TO BE USED ON THIS PORTABLE FREEZE

SEAL DIESEL GENERATOR BECAUSE IT ENSURES COMPATIBILITY WITH

CURRENT PARTS AND QUALITY CONTROL OF THE MAINTENANCE BEING

PERFORMED, WHICH IS CRITICAL TO INCREASING THE OPERATIONAL

LIFESPAN OF THE EQUIPMENT. THE MAINTENANCE MANUAL OF THIS

EQUIPMENT RECOMMENDS CATERPILLAR BRAND REPLACEMENT PARTS

ARE UTILIZED WHEN PARTICULAR PARTS NEED REPLACING AS THE

TOLERANCES ARE TIGHT. FAILURE TO USE THESE PARTS COULD RESULT IN

PREMATURE FAILURE OF THE PARTS OR EQUIPMENT DAMAGE. THE

PORTABLE FREEZE SEAL COMPRESSED AIR SYSTEM (PFSCAS) CATERPILLAR

C15 DIESEL GENERATOR AT NUCLEAR REGIONAL MAINTENANCE

DETACHMENT POINT LOMA IS NEEDED TO SUPPORT NRMD-PT. LOMA

FREEZE SEAL CORE CAPABILITIES TO ENSURE MISSION READINESS. THE

TECHNICAL REQUIREMENTS MUST BE MET IN ORDER TO ENSURE THAT

EQUIPMENT OPERATES AS REQUIRED FOR FUTURE WORK EVOLUTIONS. THE

ABOVE VENDOR IS THE ONLY VENDOR TO MEET THE TECHNICAL

CHARACTERISTICS REQUIRED TO ENSURE EQUIPMENT IS SUITABLE FOR USE

IN SYSTEMS WHICH ARE CRITICAL FOR REACTOR SAFETY. NO AUTHORIZED

DEALERS EXIST IN THE AREA THAT ARE ABLE TO WORK ON THE SIZE AND

SPECIALTY OF THIS EQUIPMENT. ACTIONS ARE LIMITED TO AUTHORIZED

VENDORS OF CATERPILLAR.

C. ___UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information:

IV. CERTIFICATIONS/APPROVALS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Joseph Carbone / (207) 438-5839__ 07/15/2026 Signature Name (Printed) / Phone # Date

B. Contracting Officer Approval:

Victoria MacLellan (207) 451-0941 08/12/2026

Signature Name (Printed) / Phone # Date