N3904027SS5844 Attachment 2. SOW - Microscope Inspection PM Repair.pdf

Spec #: 20XX-XX

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STATEMENT OF WORK

1. SCOPE

1.1. Title: This Statement of Work defines the requirements for the inspection, scheduled annual preventative maintenance (PM), calibration, and unscheduled corrective repairs for the microscope identified in paragraph 1.3.

1.2. Location of Work: Portsmouth Naval Shipyard, Kittery, Maine.

1.3. Identification: Quanta 650 Electron Microscope (S/N: 9923437).

2. REFERENCES

2.1. American Society of Mechanical Engineers (ASME) B30

2.2. American National Standards Institute (ANSI)/American Gear Manufacturers Association

(AGMA) 2001-D04

2.3. American National Standards Institute (ANSI)/American Gear Manufacturers Association

(AGMA) 915-3-A99

2.4. OSHA 29 CFR 1910: Occupational Safety and Health Standards

2.5. Thermo Fisher Scientific/FEI Quanta 650 Instruction Manual (Rev. C, 2020): Standard operating and maintenance instructions for the identified microscope.

3. REQUIREMENTS

3.1. Unless indicated otherwise in this Statement of Work, the contractor will provide all personnel, equipment, tools, materials, supervision, and non-personal services necessary to perform comprehensive inspections, scheduled preventive maintenance, and unscheduled repairs for the microscope system.

3.2. The Contractor shall utilize only OEM-certified field service engineers who possess documented technical training specific to the identified Quanta 650 microscope platform.

The Contractor shall be an OEM authorized service technician.

3.3. The Contractor shall comply with all federal, state, and PNSY safety and environmental regulations, including lock out/tag out procedures, electrical safety standards under OSHA

29 CFR 1910, and radiation safety guidelines associated with high-voltage electron column operation. The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) in accordance with OSHA CFR 1926 and CFR 1915.

3.4. The Contractor shall use only new, OEM-approved parts, apertures, filaments, and lubricants for all maintenance and repair actions.

3.5. Inspection Services: The Contractor shall perform annual comprehensive physical and operational inspection of the microscope system. The Contractor shall:

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3.5.1. Verify the integrity of the column vacuum system and measure vacuum leak rates.

3.5.2. Evaluate the electrical and thermal stability of the Schottky Field Emission Gun

(FEG) source.

3.5.3. Inspect all imaging and analytical detectors (including ETD, BSE, and LFD) for sensitivity and noise level compliance.

3.5.4. Perform structural, mechanical, and safety inspections on the multi-axis motorized stage drive mechanisms.

3.5.5. Check all secondary support equipment, including the recirculating water chiller, compressed air regulator, and Nitrogen gas purge lines.

3.6. Scheduled Preventative Maintenance (PM): The Contractor shall perform scheduled annual PM. The Contractor shall:

3.6.1. Electron Column Servicing: Clean the electron column liner tube, replace the final apertures, clean or replace the anode, and bake out the gun chamber as specified by the OEM technical manual.

3.6.2. Vacuum System Servicing: Service the roughing vacuum pump (replace scroll pump tip seals or change rotary vane pump oil), check the performance of the

Turbomolecular Pump (TMP), and regenerate/bake the Ion Getter Pumps (IGPs) to maintain ultra-high vacuum in the gun area.

3.6.3. Specimen Chamber Maintenance: Clean the internal chamber walls, clean and lubricate the 5-axis motorized stage tracks, and replace deteriorated O-rings on the chamber door and port flanges.

3.6.4. Chiller Maintenance: Flush the cooling water system, clean or replace filters, and replenish the coolant with OEM-approved rust inhibitors and biocide agents.

3.6.5. Software and Control PC Diagnostics: Run system diagnostics, clean internal computer dust, optimize the xT Microscope Control software database, and verify interface communication links.

3.7. The Contractor shall submit a test/inspection report upon completion of the inspection and preventative maintenance requirements. (CDRL A001)

3.8. Calibration and Verification: Following any PM or repair action, the Contractor shall calibrate and verify the performance of the microscope system. The Contractor shall:

3.8.1. Calibrate magnification across the system’s operational range in compliance with

ASTM E766 standards, using an ISO 17025 certified calibration standard.

3.8.2. Verify resolution and image quality at both high and low acceleration voltages using a gold-on-carbon reference sample.

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3.8.3. Align and center the aperture systems, stigmators, and electromagnetic lenses to ensure optimal focus and minimal drift.

3.8.4. The Contractor shall submit a Calibration Certificate.(CDRL A002)

4. OVER AND ABOVE WORK

4.1. In addition to the scheduled inspection, preventative maintenance, and calibration, the

Contractor shall provide over and above repair services if it is identified that current issues with equipment exist that impact the equipment being maintenance to Section 3.0.

In accordance with DFARS 252.217-7028, the Contractor and the Contracting Officer shall negotiate specific procedures for Government administration and Contractor performance of over and above work requests. During the calibration of the equipment identified in Section 1.3, the Contractor is to notify the Contracting Officer of any necessary repairs that are required to maintain the operability of the equipment or to ensure the calibration of the equipment can be completed to the standards of Section 3.0.

4.2. If any components or repairs are identified during the inspection, preventative maintenance, and calibration process, the Contractor shall submit a Condition Found

Report (CDRL A003). The report shall contain data on the repairs required, the specific location of the repair, and the estimated labor hours, material, and time required to correct the repair. Data shall be sufficient to satisfy contract requirements and obtain the authorization of the Contracting Officer to perform the proposed work.

4.3. Upon receipt of the work request documentation required in Section 4.2, the Contracting

Officer will review the work request to verify that the work is necessary and not covered under any other line items covered in the contract. The Contracting Officer will verify that the proposed corrective actions are appropriate and authorize the over and above work.

4.4. The Contractor shall not commence over and above work until authorized by the

Contracting Officer.

5. DELIVERABLES

5.1. Service and Inspection Report

5.2. Calibration Certificate

5.3. Condition Found Report

6. SECURITY REQUIREMENTS

6.1. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security

Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed

Rev: - Page 4 of 5 to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL.

Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard.

For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.2. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass &

ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric

Identification System pass or credential to allow access to the base.

6.3. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government

CAC. All documents must be active. No expired documents will be accepted.

6.4. Badge Criteria:

6.4.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.4.2. These badges provide unescorted access to the CIA, excluding Nuclear Work

Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands

(SI’s) and Other Sensitive Areas (OSA)

6.4.3. The Standard Access Control Badge (SACB) is U.S. Government property and it must be protected and returned to Pass & ID office or Code 1120 Security

Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

6.4.4. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.4.5. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.5. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited inside the CIA. Laptops without cameras must be registered with the Security

Office before entering the CIA.

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6.6. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.7. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.7.1. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from

Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.7.2. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be minimum of 2 inch font and displayed in a manner that is clearly visible.

6.7.3. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.8. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria.

CIA passes will have an expiration date, time and initials of the issuing officer.