N3904026Q5120 Combined Synopsis Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Troubleshooting, and Repair Services for the CHANT vertical Pull Test Machine.

Solicitation Number: N3904026Q5120

Response Deadline: January 8, 2026, at 12:30 PM EST

POC: Bob Watters Email: robert.n.watters.civ@us.navy.mil

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 11/10/2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Other Than Full and Open

5. North American Industry Classification System Code (NAICS): 541380 Testing and Laboratories Services

6. The size standard is: $19 million dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance:

Base Period of Performance: 1/13/2026 to 1/11/2027 o Option 1 Period of Performance: 1/12/2027-1/10/2028 o Option 2 Period of Performance: 1/11/2028-1/9/2029 o Option 3 Period of Performance: 1/10/2029-1/8/2030 o Option 4 Period of Performance: 1/9/2030-1/7/2031

Place of Performance: Place of Performance: Portsmouth Naval Shipyard, Kittery Maine

Attachments in solicitation:

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904026Q5120

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q5120 DUE DATE: 01/08/2026 12:30 PM EST

From: Portsmouth Naval Shipyard Your company info:

robert.n.watters.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-438-2205 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Test and Evaluation of CHANT Vertical Pull Test Machine in accordance with the Statement of Work

*Includes all related travel and associated expenses

1 Each

0002 Preventative Maintenance and Repair of CHANT Vertical Pull Test Machine in accordance with the Statement of Work

*Includes all related travel and associated expenses

I Each

0003 Contract Data Requirement Lists (CDRLs) See Exhibit A

NSP

1001 Option to Extend Preventative 1 Each

Maintenance and Repair Services for CHANT Vertical Pull Test Machine

1002 Unplanned Parts/Repair identified during Preventative Maintenance

$25,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

1 Each $25,000.00 $25,000.00

2001 Option to Extend Preventative Maintenance and Repair Services for CHANT Vertical Pull Test Machine

1 Each

2002 Unplanned Parts/Repair identified during Preventative Maintenance

$25,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

1 Each $25,000.00 $25,000.00

3001 Option to Extend Preventative Maintenance and Repair Services for CHANT Vertical Pull Test Machine

1 Each

3002 Unplanned Parts/Repair identified during Preventative Maintenance

$25,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

1 Each $25,000.00 $25,000.00

4001 Option to Extend Preventative Maintenance and Repair Services for CHANT Vertical Pull Test Machine

1 Each

4002 Unplanned Parts/Repair identified during Preventative Maintenance

$25,000.00 Amount is a ceiling amount that will be funded at time of award. Vendors DO NOT QUOTE on this line item.

1 Each $25,000.00 $25,000.00

Period of Performance:

Base Period of Performance: 1/13/2026 to 1/11/2027 Option 1 Period of Performance: 1/12/2027-1/10/2028 Option 2 Period of Performance: 1/11/2028-1/9/2029 Option 3 Period of Performance: 1/10/2029-1/8/2030 Option 4 Period of Performance: 1/9/2030-1/7/2031

Place of performance is: Place of Performance: Portsmouth Naval Shipyard, Kittery Maine

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE: This SOW covers the troubleshooting and repair for the CHANT vertical Pull Test Machine, in addition this contract will also cover a yearly Preventative maintenance service yearly. This will be for Base +4 years. After each visit the contractor shall provide a detailed Service report, stating all findings and corrective actions needed to bring this machine back to OEM specs;

1.1 MACHINE IDENTIFICATION:

ALPHA DESIGNATION- FAP

Model # 9753-01

Serial # N00189-08-P-PY74

1.2 LOCATION: Portsmouth Naval Shipyard; Kittery, Maine

2. BACKGROUND:

2.1 Equipment is manufactured by CHANT Engineering Co. Inc.

2.2 Machine Status: The Maintenance team and their supporting Engineering code has had several unsuccessful repair attempts with the CHANT Vertical Pull Test. This repair has been deemed outside of the capabilities of the maintenance team here at Portsmouth Naval Shipyard. Currently the equipment is unable to be used at any capacity, leaving the shop in a work stoppage. The last troubleshooting attempt resulted in the machine being immediately overloaded in an aggressive manner.

3. REQUIREMENTS:

3.1 GENERAL: PNSY is requesting the OEM manufacturer CHANT Eng’ to come onsite and perform a full evaluation of our machine and provide all details pertaining to how this equipment can be restored back to OEM Specs. In addition to the machine eval and repair The contractor shall come onsite and perform a yearly Preventative maintenance service. This contract is requested to be a Base + 4 option years to exercise if needed. Details pertaining to these items will be detailed below.

3.2 The contractor shall perform the following work on the machine listed in Section 1.1

3.2.1 Preventative Maintenance:

3.2.1.1 The contractor shall conduct visual inspections of each machine. Observe premature part wear or imminent part failure

3.2.1.2 The contractor shall perform the preventative maintenance actions per the manufacturer’s recommendation as listed in the OEM equipment manual.

3.2.1.3 The contractor shall identify any corrective maintenance, software upgrades, and battery replacement needed to repair deficiencies found during preventative maintenance.

3.2.1.4 The contractor shall provide a service report after preventative maintenance has been performed clearly defining all checks that were made and the status of common wear items.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements auality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguard of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services of Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.204-27 Prohibition on a ByteDance Covered Application 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation 52.209-6 Protecting the Government's Interest When Subcontracting 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-1 Instructions to Offerors - Commercial Items;

52.212-2 Evaluation - Commercial Item 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 ALT Offeror Representations and Certifications—Commercial Products and Commercial Services- Alternate I 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 DEV Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (DEVIATION) 52.213-3 Notice to Suppliers 52.215-8 Order of Precedence—Uniform Contract Format 52.216-1 Type of Contract: Firm Fixed Price 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representation 52.219-28 Post Award Small Business Representation 52.222-3 Convict Labor 52.222-9 Apprentices and Trainees 52.222-19 Child Labor-Cooperation with Authorities and Remedies 52.222-50 Combating Trafficking in Persons 52.223-6 Drug-Free Workplace 52.223-3 Hazardous Material Identification & Material Safety Data 52.223-11 Ozone-Depleting Substances 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13 Restriction on Foreign Purchases 52.225-25 Prohibition on Contracting 52.232-33 Payment by Electronic Funds Transfer - System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses 52.253-1 Computer Generated Forms

Additional DFARS contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7003 Agency Office of the Inspector General DFARS 252.203-7005 Representation Relating to Compensation of Former DOD officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 Alt A, System for Award Management DFARS 252.204-7006 Billing Instructions DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements.

DFARS 252.204-7024 Notice on the use of the Supplier Performance Risk System DFARS 252.211-7003 Item Unique Identification and Valuation DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.225-7013 Duty-Free Entry DFARS 252.225-7031 Secondary Arab Boycott of Israel DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.232-7006 Wide Area Workflow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7022 Representation of Extent of Transportation by Sea DFARS 252.247-7023 Transportation of Supplies by Sea

C-202-H001 Additional Definitions–Basic (Navsea) (Oct 2018) C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Navsea)(Oct 2018)

C-211-H018 Approval By The Government (Navsea) (Jan 2019) C-223-H003 Exclusion Of Mercury (Navsea) (Mar 2019) C-223-N001 Radiological Indoctrination, Postings And Instructions (Navsea) (Oct 2018)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 On-Site Safety Requirements (Navsea) (Oct 2018) C-237-H002 Substitution Of Key Personnel (Navsea) (Oct 2018) C-247-H001 Permits And Responsibilities (Navsea) (Dec 2018) D-211-H002 Marking Of Reports (Navsea) (Oct 2018) D-247-H004 Marking And Packing List-Basic (Navsea) (Oct 2018) D-247-W001 Prohibited Packing Materials (Navsea) (Oct 2018) F-211-W001 Partial Deliveries (Navsea) (Oct 2018) G-232-H002 Payment Instructions And Contract Type Summary For Payment Office (Navsea) (Jun 2018) G-232-H005 Supplemental Instructions Regarding Invoicing (Navsea) (Jan 2019) G-242-H001 Government Contract Administration Points-Of-Contact And Responsibilities (Navsea) (Oct 2018) G-242-H002 Hours Of Operation And Holiday Schedule (Navsea) (Oct 2018) G-242-W001 Contract Administration Functions (Navsea) (Oct 2018) H-223-N001 Information On Exposure To Hazardous Material (Navsea) (Jan 2019) M-215-H004 Basis Of Award (Navsea) (Dec 2018)

Full-Text Clauses

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541380, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

Addenda - 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

INSTRUCTIONS FOR REQUEST FOR QUOTE

The Contractor shall provide a quote for a maintenance contract that includes both scheduled preventative maintenance and pricing for potential unscheduled or emergent repair services.

I. Pricing Structure

1. Scheduled Preventative Maintenance Services Provide a firm-fixed price for all scheduled maintenance services, as described in the Performance Work Statement (PWS) or Statement of Work (SOW).

2. Unscheduled Repair Services Provide a table of fully burdened labor rates for each of the following categories:

o Regular Unscheduled Repairs (non-emergent, during normal working hours) o Emergency Unscheduled Repairs (critical, after-hours, or requiring immediate attention)

Each labor rate must be fully burdened. No overtime compensation will be authorized—all costs must be built into the fully burdened rates provided.

3. Definition – Fully Burdened Labor Rate:

A fully burdened labor rate is defined as the Contractor’s hourly labor rate inclusive of all indirect costs, overhead, general & administrative expenses, fringe benefits, profit, and any other cost elements necessary to perform the work. No additional charges beyond these rates will be accepted for labor.

4. Labor Categories – Definitions:

Contractors shall submit rates for clearly defined labor categories, examples:

o Senior Technician:

o Technician:

o Assistant/Administrative (if applicable):

5. Material and Parts Mark-Up (Pass-Through):

Submit a proposed fixed percentage mark-up that may be applied to commercially procured parts and materials used in unscheduled or emergency repairs (ONLY). This percentage must be separate from labor costs and will be evaluated for price reasonableness at the time of award.

o The markup must be industry standard and justifiable.

o No tiered markups will be accepted; the markup must remain fixed for the duration of the contract

II. POST-AWARD ESTIMATE SUBMISSION FOR UNSCHEDULED REPAIRS

If unscheduled or emergency repairs are required after award, the Contractor must submit a written cost estimate that (Attachment 2 of this RFQ) that includes:

1. Labor Breakdown:

o Specify labor categories and the number of hours estimated for each.

o The rates must match those submitted and awarded in the original quote.

o No increase in labor rates will be allowed for the duration of the contract unless agreed upon by both parties and modified into the terms and conditions.

2. Pass-Through Percentage (if applicable):

o Apply only the approved fixed markup rate to parts and materials.

o Clearly identify the markup separately in the estimate.

3. Material and Parts Cost Documentation:

Contractors must provide two supporting documents for each material or part proposed:

1. A copy of the invoice or quote showing the Contractor’s actual cost.

2. One or more of the following to justify fair and reasonable pricing:

Commercial invoice or receipt showing pricing to a non-government customer

Screenshot or link to commercial pricing (e.g., online retailer or published catalog)

Manufacturer’s published price list or catalog

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award will be made to the lowest priced technically acceptable offeror. Only the firm-fixed pricing for scheduled preventative maintenance services will be evaluated for award. Unscheduled/emergency labor rates and parts markups are required for post-award ordering purposes but will not be used in determining award selection.

Quotes must include the following to be considered technically acceptable:

Authorization from OEM stating the offeror has authorization to perform maintenance/repair/work on OEM machines identified within the SOW. (If applicable)

Firm-fixed pricing for scheduled preventative maintenance, in accordance with the requirements defined in this Statement of Work.

Fully burdened labor rates for both regular and emergency unscheduled repairs, submitted by labor category (e.g., Senior Technician, Technician). No lump-sum or quantity-only rates will be accepted.

Defined labor categories corresponding to submitted labor rates.

A proposed fixed percentage markup on commercially procured parts and materials applicable only to unscheduled or emergency repair efforts.

A written statement of compliance with all post-award estimate submission and cost documentation requirements outlined the PWS/SOW.

Clarification of Evaluation

Labor rates and parts markups will be reviewed for price reasonableness only and will be incorporated into the contract as fixed ceiling rates for ordering purposes.

These values will not be scored or compared as part of the price evaluation for contract award.

Failure to provide the required structure and documentation will result in the quote being deemed nonresponsive and ineligible for award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(END OF COMBINED SYNOPSIS/SOLICITATION)