N3904026Q3072 RFQ.pdf

REQUEST FOR QUOTATION

N3904026Q3072

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q3072 DUE DATE: 10/27/2025 @ 12:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

David.m.ham7.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4511 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Installation and Programming in accordance with the Statement of Work

1 Job

0002 All Material in accordance with the Statement of Work

1 Job

0003 Other Direct Costs 1 Job

0004 Contract Data List Requirements (CDRL) in accordance with Attachment 1 – CDRL- DD From

NSP NSP NSP

0004A001 Completion Report / Certificate of Compliance Letter

NSP NSP NSP

0004A002 Personnel List

0004A003 Detailed Schedule of Work

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0004A004 Daily Status Report NSP NSP NSP

Period of Performance: 11/5/2025-12/1/2025 Place of performance is: Portsmouth Naval Shipyard, Kittery, ME 03904 For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

Attachments:

o Attachment 1 – CDRL – DD Form 1423 o Attachment 2 – PNSY OPSEC Enclosure 2 o Attachment 3 – Wage Determination

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

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STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) requires contractor support services assist Ships’ Force to groom, update/install and repair Ship’s Digital Communication system for ship-to-shore telephone service. Scope of work may require installation of new Digital Communication Server, removing/replacing portions of existing digital ship-to-shore telephone system as required. Mounting of new phone systems, programing of phone systems, connecting all telephone set up using existing telephone wiring where able and validating satisfactory operation at all digital phone locations.

1.2. Location of Work: PNSY – Kittery, ME. Shipboard on US Submarine.

2. REFERENCES

2.1. Ship’s analog telephone system (DWG 4456986)

2.2. Lighting Arrestor Z-13A (TM 0967-LP-569-0010)

2.3. Terminal Box (30 TERM) TB No.C-J1.

2.4. NAVSEAINST 4350.2, Contract Work Onboard Nuclear Powered Ships.

3. REQUIREMENTS

3.1. Contractor shall provide services to assist Ship’s Force to groom, update/install and repair Ship’s Digital Communication system for telephone service. Scope of work may require installation of new Digital Communication Server, removing/replacing portions of existing digital ship-to-shore telephone system as required. Mounting of new phone systems, programing of phone systems, connecting all telephone set up using existing telephone wiring where able and validating satisfactory operation at all digital phone locations.

3.1.1. Plan to install a minimum of (13) phones in various shipboard locations per Ship’s Navigation Officer (or delegated representative) direction.

3.1.2. (CONTINGENT / OPTION) Plan to install phones in (3) additional shipboard locations per Ship’s Navigation Officer (or delegated representative) direction.

3.2. At the conclusion of installation, Contractor shall train available users on system features and functionality.

4. RESPONSIBILITITES

4.1. The Ship is responsible for the following:

4.1.1. The Ship’s Commanding Officer is responsible for Ship safety and inspection of work as prescribed by US Navy Regulations. Accordingly, Ship’s Force shall maintain overall responsibility for the control of work and testing, and the maintenance of ship conditions.

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4.1.2. Ship’s Force is responsible for work controls and obtaining necessary Work Authorization Form (WAF) and tag-out boundary. Ship's Force will ensure that all required conditions have been established (i.e., drain/depressurize, tags hung and checked by PNSY, obtain concurrences as required).

4.1.3. Grant permission to work on energized equipment during installation, troubleshooting, debugging, and grooming.

4.1.4. Ship's Force personnel will operate ship's mechanical and electrical equipment if required.

4.1.5. Control access to the Ship and its designated spaces.

4.1.6. Providing tagging and un-tagging of ship’s systems to support the work. PNS will coordinate tag-outs with the ship as required.

4.1.7. Sanitize the spaces commencing for the period of performance of this contract.

4.2. The Contractor is responsible for the following:

4.2.1. Contractor personnel assigned to this work must be briefed on all procedures, safety precautions, and technical aspects of applicable PNSY instructions such as the Work and Test Manual. Contractor personnel shall provide and wear Personal Protective Equipment (hard hat, safety shoes, hearing protection, safety glasses & face mask). Contractor personnel will participate in pre-shift briefings as directed by shipyard. Contractor operating procedures are subject to review by the PNSY Occupational Safety and Health Office.

4.2.2. Activities performing work/testing will provide certification letters for applicable Pre-Requisite Lists (PRLs) as requested by PNSY. Completion report / Certificate of Compliance Letter is required within 2 weeks of work completion to be provided to PNSY Project Business Agent and the Contracting Officer Representative (COR).

Letter shall be on stationery that has the company’s letterhead and shall be serialized internal to their organization.

4.2.3. CCT will ensure work site cleanliness is maintained in the highest reasonable state, including the removal of trash, industrial waste, mechanical/grinding particles, etc., at least once every shift.

4.2.4. Upon completion of the installation and testing, a walkthrough of the installation work site will be conducted with the Contractor, designated Ship’s Force representative(s), and a Project Representative (normally a Zone Manager).

5. GOVERNMENT FURNISHED MATERIAL

5.1. N/A

6. SECURITY REQUIREMENTS

6.1.1. All personnel assigned by the contractor to perform work or site visits must be US citizens of good standing, able to obtain security clearances

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6.1.2. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationery with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

6.1.3. If employees do not have a government issued contractor CAC which will allow access to the base, a SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID in order for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

6.1.4. Personnel must provide two forms of ID. One of which must prove U.S. citizenship in order to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid REAL ID compliant driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

6.1.5. Badge Criteria:

6.1.5.1. Green badges will be issued to contractors who are verified U.S. citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

6.1.5.2. The SACB will be displayed at the chest level area of the outer clothing with the picture side visible at all times.

6.1.5.3. No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

6.1.5.4. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are prohibited in certain NAVSEA controlled spaces. Laptops without cameras must be registered with the Security Office before entering the CIA.

6.1.5.5. Laptops and any other computer, regardless of form factor, shall not be introduced nor removed from PNSY without authorization. Only business use computers are allowed. Contractors are not authorized to bring personally owned computers on-yard. If a computer is required to perform work on-yard, a Visitors Portable Computer Equipment Registration form must be completed and submitted for approval. These forms can be obtained and completed at the pass office upon entrance to the shipyard or your shipyard POC.

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6.1.5.6. Use of wireless networking and communication on-yard by a contractor requires prior authorization. Communication devices such as cellular hotspots and wireless routers must also be registered using the same Visitors Portable Computer Equipment Registration. This does not include CCT -card and straight cellular data. It does include any device that transmits or broadcasts Wi-Fi, including cellular phones with the personal hot-spot feature enabled.

Broadband internet connections must be authorized prior to use on-yard. All requests for physical cable service from an internet service provider (ISP) must be authorized and coordinated through Code 109. Contractors must work through their COR to request broadband access.

6.1.5.7. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

6.1.5.8. Contractor vehicles may enter the CIA through the open CIA vehicle gate.

Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

6.1.5.9. Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

6.1.5.10. Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized.

Lettering must be a minimum of 2-inch font and displayed in a manner that is clearly visible.

6.1.5.11. Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

6.1.5.12. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer.

7. DELIVERY / RETURN

7.1. N/A

8. GENERAL

8.1. Working Hours/Access:

8.1.1. Vendor production standard work hours will be coordinated through the Work

Integration Leader (WIL) within PNSY and the Ship’s production teamwork hours follow (Monday through Friday 0630 to 1500). Weekends, holidays and extended workday hours are determined and approved by the Project Superintendent. The Ship’s Commanding Officer determines and sets the Ship’s duty hours.

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8.1.2. Vendor will provide a list of personnel expected to work during the weekend prior to close of business on the Tuesday before the weekend to the project WIL.

8.1.3. Ships Services may be limited and or not available on nights weekends and holidays. Prior coordination and approval should be done through the project WIL.

8.2. Communication and Scheduling

8.2.1. Vendor is responsible for the following:

8.2.1.1. Attend an in-brief. The in-brief will include Work Control Group (WCG) Team Leader to review tag-out techniques used at PNS. No work will commence until an in-brief is held.

8.2.1.2. Attend an Out-Brief. Vendor shall out-brief each time they depart PNS when work is completed in stages. Vendor shall not depart PNS without performing an Out-Brief and returning all active WAF’s to the WCG Leader.

8.2.1.3. Provide a detailed schedule of work to be accomplished, including subsequent testing and required re-certification, with anticipated duration and completion dates. Coordinate on-going work with concurrent Ship work through the WIL.

8.2.1.4. Provide a written daily status report to PNSY WIL and the Ship’s Availability Coordinator.

8.2.1.5. Update PNSY, the Ship’s Duty Officer and Availability Coordinator of progress and/or changes in schedule.

8.2.1.6. Attend the daily morning production meetings, when requested.

8.2.1.7. Notify the WIL of any significant issues immediately.

8.2.1.8. Immediately notify PNSY’s WIL of noticeable damage found to any ship’s equipment or component.

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CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or

Equipment 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Servicesor

Equipment 52.207-1 Notice of Standard Competition 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 DEV Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial

Products and Commercial Services 52.219-1 ALT I Small Business Program Representations--Alternate I 52.219-28 Post-Award Small Business Program Representation 52.222-41 Service Contract Labor Standards 52.223-6 Drug-Free Workplace 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran—Representation and Certifications 52.232-15 Progress Payments Not Included 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.252-1 Solicitation Provisions Incorporated by Reference

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52.252-2 52.252-6

Clauses Incorporated by Reference Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber

Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7004 Drug-Free Work Force 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials--Basic 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7031 Secondary Arab Boycott of Israel 252.225-7048 Export-Controlled Items 252.231-7000 Supplemental Cost Principles 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 252.232-7998

Levies on Contract Payments Obligations in Advance of Fiscal Year 2026 Funding (DEVIATION 2026-O0001)

252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.246-7003 Notification of Potential Safety Issues 252.247-7023 Transportation of Supplies by Sea—Basic

Additional NAVSEA contract terms and conditions applicable to this procurement are:

C-202-H001 Additional Definitions--Basic (Navsea) (Oct 2018) C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Navsea) (Oct

2018) C-211-H018 Approval By The Government (Navsea) (Jan 2019) C-223-H003 Exclusion Of Mercury (Navsea) (Mar 2019) C-223-N001 Radiological Indoctrination, Postings And Instructions (Navsea) (Oct

2018) C-223-N002 Restrictions On Use Of Yellow Material (Navsea) (Oct 2018) C-223-W002 On-Site Safety Requirements (Navsea) (Oct 2018) C-227-H007 Software Development Requirements (Navsea) (Oct 2018) C-227-H010 Computer Software And Computer Data Bases Delivered To Or Received From The

Government (Navsea) (Jan 2019) C-247-H001 NAVSEA (Naval Sea Systems Command) clause "Permits and Responsibilities E-246-H023 Quality Requirements For Software Development Or Production (Navsea) (Jan

2019) G-232-H002 Payment Instructions (Navsea) (Feb 2024) G-232-H005 Supplemental Instructions Regarding Invoicing (Navsea) (Jan 2019) G-242-H001 Government Contract Administration Points-Of-Contact And Responsibilities (Navsea) (Oct

2023) G-242-H002 Hours Of Operation And Holiday Schedule (Navsea) (Jul 2021)

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H-209-H003 Required Disclosure of Organizational Conflict of Interest (NAVSEA)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

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52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Must meet specifications and document capabilities

- Adherence to Schedule

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

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Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

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