N3904026Q0018 Combined Synopsis - Request for Quote.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Troubleshooting and Repair of Two (2) Ajax TOCCO Induction Heat Machines and On-Site Operator and Maintenance Training.

Solicitation Number: N3904026Q0018

Response Deadline: November 7, 2025 @ 12:30 PM EST

POC: Marilyn Fletcher marilyn.g.fletcher2.civ@gmail.com

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 10/01/2025. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quote (RFQ)

4. This acquisition is for: Other than Full and Open

5. North American Industry Classification System Code (NAICS): 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

6. The size standard is: 12.5 millions of dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Required Delivery Date/Period of Performance: December 1, 2025 – January 2, 2026 Place of Performance: Portsmouth Naval Shipyard in Kittery, ME

Attachments:

OPSEC Security Form Wage Determination

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include this form filled out in its entirety (highlighted yellow fields are required).

REQUEST FOR QUOTATION

N3904026Q0018

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904026Q0018 DUE DATE: November 7, 2025 12:30 PM EST

From: Portsmouth Naval Shipyard Your company info:

Marilyn.g.fletcher2.civ@us.navy.mil Name:

Contracting, Code 410.1 POC:

Kittery, ME 03904 (P) Phone: 207-438-6349 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Troubleshooting and Repair Services on Ajax TOCCO Induction Heat Machine – S/N 012907 in accordance with the Statement of Work

*This contract action is considered ‘excepted’ and has been approved IAW with the DON procedures to ensure there is no ADA violation. The contract will include the deviation clause 252.232.7998, Obligations in Advance of Fiscal Year 2026 Funding

(DEVIATION 2026-00001),

Once an FY26 Appropriations Bill or Continuing Resolution is in place this PR will be amended to provide the line of accounting to modify the contract.

1 Job

0002 Troubleshooting and Repair Services on Ajax TOCCO Induction Heat Machine – S/N 012916-1. Supply and install a new pair of green hoses that are used to

1 Job connect the workstation to the unit in accordance with the Statement of Work.

*This contract action is considered ‘excepted’ and has been approved IAW with the DON procedures to ensure there is no ADA violation. The contract will include the deviation clause 252.232.7998, Obligations in Advance of Fiscal Year 2026 Funding

(DEVIATION 2026-00001),

Once an FY26 Appropriations Bill or Continuing Resolution is in place this PR will be amended to provide the line of accounting to modify the contract.

0003 On-Site Training in accordance with the Statement of Work.

*Operator Training: Train 4 employees how to operate the induction heat machines (1.5 days).

*Maintenance Training: Train 4 employees how to troubleshoot and repair induction heat machines (1.5 days).

*Manuals provided for each person for reference, including both Power and Control Schematic for each machine:

S/N 012907 and S/N 012916-1

***To include travel expenses regarding the on-site training classes ***

*This contract action is considered ‘excepted’ and has been approved IAW with the DON procedures to ensure there is no ADA violation. The contract will include the deviation clause 252.232.7998, Obligations in Advance of Fiscal Year 2026 Funding

(DEVIATION 2026-00001),

Once an FY26 Appropriations Bill or Continuing Resolution is in place this PR will be amended to provide the line of accounting to modify the contract.

1 Job $14,940.00 $14,940.00

Period of Performance: December 1, 2025 – January 2, 2026 Place of performance is: Portsmouth Naval Shipyard in Kittery Maine For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE: This Statement of Work (SOW) covers the troubleshooting and repair of the identified Induction Heat Machines in 1.1 of this SOW, to allow them to be operated using the full range of the equipment.

Additionally, training is required for designated personnel.

1.1. Identification:

1.1.1. One (1) Ajax TOCCO Induction Heat Machine 46-1184 50kw Inductron II, Serial Number

012907, and

1.1.2. One (1) Ajax TOCCO Induction Heath Machine 75-1123 150kw Inductron II, Serial Number

012916-1

2. BACKGROUND:

2.1. Location: Portsmouth Naval Shipyard in Kittery, Maine.

3. REQUIREMENTS:

3.1. General: Unless indicated otherwise in this SOW, the Contractor shall provide all equipment, tools, materials/parts, and other items/services necessary to perform the work specified herein.

3.1.1. Full Operational Range. The equipment has a full operational range up to 50kW and 150kW. The equipment shall be tuned and verified to operate at the full range of equipment given the availability of units to be tested. At a minimum a 20-inch diameter coil will be tested.

3.1.1.1. The shipyard technical representative will witness the full operational test.

3.1.1.2. The shipyard will provide the units to be tested, and any specific tooling required.

3.1.2. Replace damaged Hoses. The Contractor shall supply and install a new pair of hoses that are used to connect the workstation to the unit under test for the 75-1123 150KW Inductron II. These hoses shall be approximately 75’ in length. See picture (1) for identification of the hoses.

Picture (1) Green pair of hose required to be replaced.

3.1.3. Training- On Site.

3.1.3.1. The services of a qualified representative(s) shall be provided for specialized training to familiarize personnel with the equipment and to ensure safe, reliable performance and maximum service life of the equipment, during normal usage.

3.1.3.2. The training shall be performed at the customer’s facility during normal workdays (Monday through Friday, excluding federal holidays). Training sessions shall be provided separately for each group/type of Government personnel, identified below. The length of the training shall be designated by the Contractor and shall be done separately for each machine. Training extending past one day shall be consecutive workdays, between 7:00 am and 1:30 pm.

3.1.3.3. The courses shall utilize as-built drawings and manuals provided by the Contractor and shall be completed with the equipment and allow for hands-on portions.

3.1.3.4. All printed training aids shall be supplied at no additional cost to the government and be in the English language.

3.1.3.5. Operator Training

3.1.3.5.1. Machine operator training shall be provided for up to four (4) operators. Training shall include programming, preparation of part programs, and preparation for safe operation of the equipment. A minimum of four operations manuals shall be provided for each student to keep.

3.1.3.6. Maintenance Training

3.1.3.6.1. Mechanical maintenance training shall be provided for up to four (4) mechanical maintenance personnel. Mechanical maintenance training shall include troubleshooting and methods of correction if the equipment malfunctions, with particular emphasis on minimizing equipment downtime. A mechanical maintenance training manual shall be provided for each student to keep.

4. PLACE OF PERFORMANCE:

4.1. The work on the machines will take place at Portsmouth Naval Shipyard. All work to be performed between the hours of 0630 and 1500, Monday-Friday.

4.2. Training for Operator and Maintenance training shall take place at the vendor facility. Training shall be given between the hours of 0700 and 1330, Monday-Friday. Training extending past one day shall be consecutive workdays.

5. PERIOD OF PERFORMANCE:

The Contractor shall commence performance of this contract within 14 calendar days after receipt of notice to proceed and shall complete all required tasks and deliverables within a period not to exceed 10 calendar days thereafter. The period of performance shall begin on the effective date of the contract and end upon successful completion of all services outlined in the Statement of Work. The Contractor shall diligently perform all obligations within this timeframe and shall provide regular progress updates to the Customer to ensure adherence to the agreed schedule.

6. SECURITY REQUIREMENTS:

a. All personnel assigned by the contractor to perform work or site visits must be US citizens. The contractor company manager will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the person, nationality, birth date, and Social Security Number. Visit request may be in the form of a letter on company stationery with a signature from the company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669 or emailed to PNSDBIDS@US.NAVY.MIL. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. For contractors needing short term access to the shipyard the PNSY sponsor will submit the NAVSEA LOCAL VISIT REQUEST via the PNSY homepage.

b. If employees do not have a government issued contractor CAC which will allow access to the base, a

SECNAV 5512/1 will need to be filled out and brought in with them to Pass & ID for the individual to be vetted and granted a (DBIDS) Defense Biometric Identification System pass or credential to allow access to the base.

c. Personnel must provide two forms of ID. One of which must prove U.S. citizenship to access the NAVSEA Controlled Industrial Area (CIA) or any other NAVSEA spaces. Documents: a valid driver’s license, passport, birth certificate or government CAC. All documents must be active. No expired documents will be accepted.

d. Badge Criteria:

(1) Green badges will be issued to contractors who are verified U.S.Citizens, have a shipyard sponsor and a verified need to provide a service or perform work at PNSY.

(2) These badges provide unescorted access to the CIA, excluding Nuclear Work Area’s (NWA’s), Controlled Nuclear Information Areas (CNIA’s), Security Islands (SI’s) and Other Sensitive Areas (OSA)

(3) The Standard Access Control Badge (SACB) is U.S. Government property, and it must be protected and returned to Pass & ID office or Code 1120 Security Department upon termination of employment, completion of work, service performed, expiration of contract or no longer a need to enter NAVSEA controlled spaces.

(4) The SACB will be always displayed at the chest level area of the outer clothing with the picture side visible.

(5) No objects, pins or stickers can be attached to the badge. If the badge becomes faded, damaged or illegible for any reason the bearer will report to the Pass & ID office for a new badge.

e. Camera-enabled devices of any kind, including cell phones, laptops, and tablets, are not authorized in certain NAVSEA controlled areas. Laptops must be registered with the IT Department and the Security Office before entering NAVSEA controlled spaces.

f. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

g. Contractor vehicles may enter the CIA through the open CIA vehicle gate. Personal vehicles are precluded from entry. CIA access by Contractor vehicles will be kept to the absolute minimum necessary to accomplish the contracted work. All contractor vehicles must meet the following:

(1) Possess a valid vehicle registration showing the vehicle is a company owned or leased vehicle, or rental vehicle rented by the company; a valid state safety inspection as required by the state of registration and an inspection pass from Commercial Vehicle Inspections Station (CVIS) located at the main gate.

(2) Contractor logo should be located on both sides of the vehicle and either painted on or magnetic sign. Paper or cardboard signs are not authorized. Lettering must be minimum of 2-inch font and displayed in a manner that is clearly visible.

(3) Contractor vehicles will be authorized access to the CIA to deliver contractor equipment to the work site. The use of these vehicles solely for the transport of personnel is not authorized.

h. CIA inspection passes will be issued to a contractor vehicle meeting the above criteria. CIA passes will have an expiration date, time and initials of the issuing officer. From the time of issue, the contractor vehicle must enter the CIA within 7-minutes from the time issued. Any contractor attempting to access the CIA after the 7-minute time window will be denied entry and directed back to CVIS for re-inspection.

7. DELIVERABLES:

7.1. Responsibility For Inspection: The Government reserves the right to perform any inspections where deemed necessary to assure services conform to the aforementioned requirements.

7.2. Final Acceptance: Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard) will sign and forward the acceptance document(s) to the paying office.

***End of Statement of Work***

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements – Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguard of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services of Equipment 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.209-1 Qualification Requirements 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation 52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation 52.209-6 Protecting the Government's Interest When Subcontracting 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-1 Instructions to Offerors - Commercial Items;

52.212-2 Evaluation - Commercial Item 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services 52.212-3 ALT Offeror Representations and Certifications—Commercial Products and Commercial Services- Alternate I 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services 52.212-5 DEV Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (DEVIATION) 52.213-3 Notice to Suppliers 52.215-8 Order of Precedence—Uniform Contract Format 52.216-1 Type of Contract: Firm Fixed Price 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representation 52.219-28 Post Award Small Business Representation 52.222-3 Convict Labor 52.222-9 Apprentices and Trainees 52.222-19 Child Labor-Cooperation with Authorities and Remedies

52.222-50 Combating Trafficking in Persons 52.222-62 Paid Sick Leave Under Executive Order 13706 52.223-6 Drug-Free Workplace 52.223-3 Hazardous Material Identification & Material Safety Data 52.223-11 Ozone-Depleting Substances 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restriction on Foreign Purchases 52.225-25 Prohibition on Contracting 52.232-33 Payment by Electronic Funds Transfer - System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection Of Government Buildings, Equipment, And Vegetation 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7003 Agency Office of the Inspector General DFARS 252.203-7005 Representation Relating to Compensation of Former DOD officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7004 Alt A, System for Award Management DFARS 252.204-7006 Billing Instructions DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information DFARS 252.204-7011 Alternative Line Item Structure DFARS 252.204-7012 (Dev) Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements DFARS 252.204-7024 Notice on the use of the Supplier Performance Risk System DFARS 252.211-7003 Item Unique Identification and Valuation DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.225-7013 Duty-Free Entry DFARS 252.225-7031 Secondary Arab Boycott of Israel DFARS 252.225-7048 Export-Controlled Items DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.232-7006 Wide Area Workflow Payment Instructions DFARS 252.232-7010 Levies on Contract Payments

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7022 Representation of Extent of Transportation by Sea DFARS 252.247-7023 Transportation of Supplies by Sea

C-202-H001 Additional Definitions–Basic (Navsea) (Oct 2018) C-204-H001 Use Of Navy Support Contractors For Official Contract Files (Navsea)(Oct 2018) C-211-H018 Approval By The Government (Navsea) (Jan 2019) C-223-H003 Exclusion Of Mercury (Navsea) (Mar 2019) C-223-N001 Radiological Indoctrination, Postings And Instructions (Navsea) (Oct 2018)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-W002 On-Site Safety Requirements (Navsea) (Oct 2018) C-237-H002 Substitution Of Key Personnel (Navsea) (Oct 2018) C-246-H001 Extension of Commercial Warranty (Navsea) (Oct 2018) C-247-H001 Permits And Responsibilities (Navsea) (Dec 2018) D-211-H002 Marking Of Reports (Navsea) (Oct 2018) D-247-H004 Marking And Packing List-Basic (Navsea) (Oct 2018) D-247-W001 Prohibited Packing Materials (Navsea) (Oct 2018) F-211-W001 Partial Deliveries (Navsea) (Oct 2018) G-232-H002 Payment Instructions And Contract Type Summary For Payment Office (Navsea) (Jun 2018) G-232-H005 Supplemental Instructions Regarding Invoicing (Navsea) (Jan 2019) G-242-H001 Government Contract Administration Points-Of-Contact And Responsibilities (Navsea) (Oct 2018) G-242-H002 Hours Of Operation And Holiday Schedule (Navsea) (Oct 2018) G-242-W001 Contract Administration Functions (Navsea) (Oct 2018) H-223-N001 Information On Exposure To Hazardous Material (Navsea) (Jan 2019) M-215-H004 Basis Of Award (Navsea) (Dec 2018)

Full-Text Clauses and Class Deviations

OBLIGATIONS IN ADVANCE OF FISCAL YEAR 2026 FUNDING (OCT 2025) (DEVIATION 2026-O0001)

The Department of Defense has the authority to enter into this contractual action and to obligate the Government in advance of appropriations; however, appropriated funds are not currently available to make payments under this contract to liquidate this obligation. When appropriated funds become available, the Government will make payment in accordance with the terms of this contract, including the payment of interest where applicable under the Prompt Payment Act. This clause supersedes conflicting terms of any other provision in this contract dealing with contract payment or financing until funds are made available to the Contracting Officer for this contractual action.

(End of clause)

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

-Technical Acceptability (Must meet specifications and document capabilities). Documentation providing descriptions of all services and training to be completed in accordance with the Statement of Work. This documentation will be submitted to the technical point of contact (TPOC) for review and will be determined “acceptable” or “unacceptable.”

-Price – Firm Fixed Price

-Past Performance (evaluation procedures apply in accordance with SAM, CPARS, SPRS, FAPIIS, PDREP).

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings

Rating Description

Acceptable Submission clearly meets the minimum requirements of the solicitation

Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(END OF COMBINED SYNOPSIS/SOLICITATION)