N3904025Q3029 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of one (1) Diesel Generator

Solicitation Number: N3904025Q3029

Response Deadline: 07/07/2025 @1200 EST

POC: Gordon Roberts III (gordon.j.roberts1@navy.mil); 207-451-7119

Portsmouth Naval Shipyard, Kittery, ME

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-04 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Total Small Business Set Aside

5. North American Industry Classification System Code (NAICS): 532490 “Other Commercial and Industrial Machinery and Equipment Rental and Leasing”

6. The size standard is: 40 Millions of Dollars

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following: Rental of One

(1) Diesel Generator

Period of Performance: 07/29/2025-09/08/2025 o Option Period of Performance: 09/09/2025-09/22/2025

Place of Performance: Naval Station Norfolk, Norfolk VA.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include a completed technical specification sheet upon proposal.

REQUEST FOR QUOTATION

N3904025Q3029

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q3029 DUE DATE: 06/19/2025 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

Gordon.j.roberts1@navy.mil Name:

Contracting, Code 410.2 POC:

Kittery, ME 03904 (P) PHONE: 207-451-7119 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____ *Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of One (1) Diesel Generator **In accordance with the Statement of Work**

6 Weeks

0002 Freight **All shipping costs associated with

Line Item 0001**

1 Job

1001 Option to Extend:

Rental of One (1) VRLA 400 LPAC **In accordance with the Statement of Work**

2 Weeks

Total:

Period of Performance: 07/29/2025-09/08/2025 o Option Period of Performance: 09/09/2025-09/22/2025 Place of Performance: Naval Station Norfolk, Norfolk VA.

For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK FOR RENT

1. SCOPE

1.1. A diesel-powered portable Tier 4 Final generator with a built-in fuel tank to be used to supply industrial equipment in support of ERATA work. This industrial generator is considered to be PRIME power for the duration for which it is in use.

2. APPLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Electrical Output

3.1.1. Output shall be grounded power, three-phase and based on a 0.8 power factor

(lagging).

3.1.2. Output voltage must be 480 VAC; 60 Hz. Amperage would be approximately 84 amps fully loaded @ 480V and 0.8PF in Prime.

3.1.3. The minimum prime power output shall be 56 kW (70 kVA).

3.1.4. The insulation rating of the diesel generator windings to ground must be zero.

3.1.5. Diesel generator frame must be grounded.

3.1.6. Safety devices must be typical for commercial units including the output circuit breaker.

3.1.7. If so equipped, the long-time trip setting of the output breaker shall be set approximately 15% above full load when at a 0.8 PF.

3.1.8. If so equipped, the short term and instantaneous trips shall be set to high.

3.2. Duration

3.2.1. The diesel generator shall be capable of running for a minimum of fifteen (15) hours in duration at 56 kW (70 kVA) lagging (Prime) on just the internal tanks. Refueling shall be easy when running the diesel for more than 15 hours.

3.2.2. The diesel generator will provide power to a Val-Tech as long as the power is needed.

3.3. Connections

3.3.1. Lugged connections are acceptable as well as compression fittings (lugs are preferred).

3.4. Footprint

3.4.1. The diesel generator package will be used in an industrial environment where space is at a premium (smaller is better).

3.4.2. Diesel generator maximum physical size no larger than 170 in (L) X 75 in (W) and weight no more than 5,500 lbs. (fueled) with a trailer installed.

3.5. Lifting and Handling

3.5.1. The diesel generator will arrive on trailer and shall be easily moved by truck or mule.

3.6. Fuel

3.6.1. The diesel generator shall be delivered without fuel.

3.6.2. The diesel generator MUST be capable of being refueled while in operation.

3.6.3. The diesel generator engine shall be diesel-powered and be compliant with the use of ultra-low-Sulphur diesel.

3.6.4. The diesel generator must have a UL 142 double-walled fuel tank or provide secondary containment.

3.7. Environmental

3.7.1. The diesel generator is required to be Tier 4 Final emissions.

3.7.2. When operating at full speed, noise levels must not be over 65 dB[A] at 23 feet from the unit.

3.7.3. The diesel engine equipment maintenance records must be provided within three days upon request.

3.8. Construction

3.8.1. Units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed.

3.8.2. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110ºF & 0 to 100% RH).

3.8.3. Diesel Generator should include self-contained heating and cooling systems.

3.8.4. Machines shall meet all state and federal requirements for its type, such as but not limited to, the National Electrical Code (NEC) for electrical devices/components, and the emission standards of the Environmental Protection Agency and the state and local area where the unit will operate.

3.8.5. Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a dry-dock; portable so as to be transported by wheels/trailer; and ruggedly constructed so as to endure a marine industrial environment.

3.8.6. Machine shall be in Type A condition and ready for immediate service.

3.8.7. Machines shall be NRTL approved.

3.9 On-Site Tech

3.9.1. On-site technician may be required to be present for up to 12 hours.

3.10 Required information

3.10.1. Contractor shall provide year of manufacture for the Diesel Generator and emission tier on the quote at time of submittal for evaluation.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Contact Environmental Engineer (207-438-1753) for Environmental guidance, or information on who is the environmental authority for off-yard locations.

4.2. Maintenance

4.2.1. Contractor shall provide diesel exhaust fluid (DEF) if diesel generator requires DEF.

4.2.2. Except for daily surveillance checks i.e. liquid levels, the Contractor is responsible for and shall perform all maintenance (e.g. refrigerant charge, oil changes, replace / clean filters, lubrication, coolant refills, liquid top-offs, etc.). Coordinate maintenance with Shipyard POC.

4.2.2.1. Coordinate maintenance w/ Executing POC.

4.2.3. The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment.

The defective unit(s) shall be repaired (or replaced) within forty-eight (48) hours (two day) of initial notification.

4.3. Training

4.3.1. N/A

4.4. Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

4.4.1. Must provide certificate of compliance stating generator is permitted to be operated in the State of Virginia (Norfolk).

4.4.1.1. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics

4.4.1.2. Equipment Data Sheet (EDS)

4.4.1.3. Operating Instructions, if not in the TIs.

4.4.1.4. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance of ____(see Paragraph 5.3.5. below)__________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security Requirements: For work performed at a government installation, the Contractor and personnel assigned to perform the contract, shall meet the security requirements of that installation/activity.

5.3. Inspection Criteria

5.3.1. Upon delivery, the vendor shall prove that the 480 VAC power is ungrounded.

5.3.2. Upon delivery, the vendor must provide operating instructions for diesel generator.

5.3.3. Upon delivery, the vendor shall provide load test result for the unit certifying that the diesel has recently been tested at 95% +/- 5% of maximum prime rating for one full hour.

5.3.4. Upon delivery, the vendor shall instruct designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, and service contacts.

5.3.5. Upon delivery, the diesel generator may immediately be started and a loaded 95% +/- 5.0% of maximum prime rating applied for duration of one full hour.

5.3.6. A unit that cannot sustain the load will be rejected.

5.3.7. Must have proof of permit to operate in the State of Virginia.

5.4. Packaging and Marking

5.4.1. Marking on the diesel stating it is permitted for use in the State of Virginia.

5.4.2. A label plate stating it is the model as proposed for technical review.

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Temporary Services and Support, Equipment Manager) will sign and forward the acceptance document(s) to the POC as designated on the Contract and/or the COR for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Approved Models

6.2.1. MQ DCA70SSIU4F WhisperWatt Prime 56KW/70KVA Tier 4 final

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements—Representation 52.204-2 Security Requirements 52.204-7 Disclosure of Information 52.204-8 Annual Representations and Certifications 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—

Representation 52.209-6 Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law

52.211-16 Variation in Quantity 52.211-17 Delivery of Excess Quantities 52.212-1 Instructions to Offerors—Commercial Products and Commercial

Services 52.212-2 Evaluation—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders - Commercial Products and Commercial Services.

(DEVIATION 2025-O0003 and 2025-O0004)

52.215-1 Instructions to Offerors—Competitive Acquisition 52.215-6 Place of Performance

52.217-5 Evaluation of Options

52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-50 Combating Trafficking in Persons 52.223-5 Pollution Prevention & Right-To-Know Information 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party

52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.237-2 Protection of Government Buildings, Equipment, and Vegetation 52.244-6 Subcontracts for Commercial Products and Commercial Services 52.246-4 Inspection of Services—Fixed-Price 52.247-34 F.o.b. Destination 52.252-2 Clauses Incorporated by Reference 52.252-5 Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported

Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--

Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.215-7010 Requirements for Certified Cost or Pricing Data and Data Other Than

Certified Cost or Pricing Data--Basic 252.215-7012 Requirements for Submission of Proposals via Electronic Media 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7004 Drug-Free Work Force 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7012 Preference for Certain Domestic Commodities 252.225-7031 Secondary Arab Boycott of Israel 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

(OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAR

2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKINGS MATERIALS (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT

2018)

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT

OFFICE (NAVSEA) (JUN 2018)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (OCT 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN

2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST

(NAVSEA) (NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN

2019)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Adherence to Schedule (Award may be made based on delivery and ability to meet the requested schedule)

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(END OF COMBINED SYNOPSIS/SOLICITATION)