N3904025Q3027 Request for Quote (RFQ).pdf

REQUEST FOR QUOTATION

N3904025Q3027

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THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

Please Complete ALL Highlighted Sections.

REFERENCE # N3904025Q3027 DUE DATE: 07/01/2025 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

david.a.agea.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-0614 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _ _

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of two (2) 3-Ton Forklifts in accordance with the specifications of the Statement of Work. POP: 07/29/2025 – 09/08/2025

6 weeks /week

0002 Freight to and from location. 2 jobs /job

1001 Option to extend CLIN 0001 POP:

09/09/2025 – 09/22/2025

2 weeks /week

Total price

Period of Performance is: 07/29/2025 – 09/08/2025 Option period: 09/09/2025 – 09/22/2025 Place of performance is: Norfolk Naval Subbase, Norfolk, VA For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive. THIS INCLUDES

TECH SHEETS FOR THE EQUIPMENT PROVIDED.

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PPIRS/CPARS information will be utilized to evaluate Past Performance and may be utilized to determine contractor suitability.

See Statement of Work for details and complete yellow highlight compliant boxes.

See below for applicable clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes should include this form filled out in its entirety (highlighted yellow fields are required).

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STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease forklift(s) to support work at Naval Station Norfolk, VA.

2. APPLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents in effect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein.

Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government Furnished

2.1.1.1. N/A

2.1.2. Nongovernment Furnished

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Machine capacities listed in Table-1 are approximate, actual required capacity range is noted in the Unit Specifications Table(s). Tables 2 and 3 will be returned with the bid submittal indicating yes or no in the checklist for compliance with each noted specification. In the event that no bidder is able to fully meet the specifications without requiring the exceptions listed, the unit that best meets the operational needs of the Government will be selected.

Table-1

Unit Number Machine type

Unit 1 6K# Counterbalance, Pneumatic, IC Forklift

Unit 2 6K# Counterbalance, Pneumatic, IC Forklift

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3.2. Unit Specification: Unit 1

Comply Description Yes No

•Capacity/type: 5.5K#-8K# capacity @ 24” L.C., counterbalanced forklift

•Max outside turning radius: 96”

•Pallet Forks: MAX Width: 5”, MAX thickness: 2”, Length: 42”

•Power type: Internal Combustion, Diesel

•Shall be no older than 5 years

•Pneumatic, solid pneumatic, or foam filled tires

•Will have enclosed cab with Air Conditioner •EXCEPTION: Rain Canopy with operator cooling fan will only be considered if no bidder is able to meet this specification without need for exception(s).

•The carriage will be equipped with side-shift.

•Hydraulic fork positioners

•EXCEPTION: Manual forks will only be considered if no bidder is able to meet this specification without need for exception(s).

•Light package to include front and rear working lights.

•Will be equipped with audible backup alarm •Will have manufacturer’s capacity data plate containing safe working load and maximum reach height at a minimum.

•Operator controls shall be properly and clearly marked

•An operator’s manual will be in the machine

Table-2

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3.3. Unit Specification: Unit 2

Comply

Description Yes No

•Capacity/type: 5.5K#-8K# capacity @ 24” L.C., counterbalanced forklift

•Max outside turning radius: 96”

•Pallet Forks: MAX Width: 5”, MAX thickness: 2”, Length: 48”

•Power type: Internal Combustion, Diesel

•Shall be no older than 5 years

•Pneumatic, solid pneumatic, or foam filled tires

•Will have enclosed cab with Air Conditioner •EXCEPTION: Rain Canopy with operator cooling fan will only be considered if no bidder is able to meet this specification without need for exception(s).

•Will have enclosed cab with heat and operator cooling fan (A/C preferred) •EXCEPTION: Rain Canopy will only be considered if no bidder is able to

•The carriage will be equipped with side-shift.

•Hydraulic fork positioners

•EXCEPTION: Manual forks will only be considered if no bidder is able to

•Light package to include front and rear working lights.

•Will be equipped with audible backup alarm •Will have manufacturer’s capacity data plate containing safe working load and maximum reach height at a minimum.

•Operator controls shall be properly and clearly marked

•An operator’s manual will be in the machine

Table-3

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4. RESPONSIBILITITES

4.1. Government

4.1.1. Equipment Technical Evaluation: Code 986 Engineering

4.1.2. Receipt Inspection: Contracting Officer Representative (COR), Technical Point of

Contact (TPOC), Zone Manager (ZM), and/or C338 Team Lead (TL). If none of these are PNSY licensed MHE operators, a licensed operator assigned by PNSY will also be present in accordance with section 5.3 of this SOW.

4.1.3. Schedule equipment delivery & returns: COR, TPOC, ZM & C338 TL

4.1.4. Schedule equipment service, and repair: COR, TPOC, ZM & C338 TL

4.2. Contractor

4.2.1. Rentals will include unlimited usage hours within the contracted period of performance. All service shall be provided within eight (8) hours of notification to the contractor by the COR or his/her representative. In the event the equipment cannot be returned to service within twenty-four (24) hours period, a comparable replacement shall be provided by the contractor within twenty-four (24) hours of the initial deficiency notification at no charge to the Government.

4.2.2. If requested by the Government during the term of the lease, the Contractor shall provide and install alternate forks as specified by the Government at no charge.

Alternate forks will also be provided with an appropriate updated Capacity Data Plate if required.

4.2.3. The contractors and non- PNS Government Agencies (NPGAs) shall be responsible to read and understand the Work Site Operational Safety Environment requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

https://www.navsea.navy.mil/Home/Shipyards/Norfolk/NNSY-Forms/

4.2.4. The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (shipyard) standards.

4.2.5. The Contractor is required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

4.3. Maintenance

4.3.1. Surveillance Checks - The Government will conduct daily fluid level checks;

however, the contractor shall be responsible for adding fluids to the equipment to ensure the loss of fluid is not due to a more serious mechanical issue. Except for daily fluid checks, the contractor shall be responsible for all materials and labor for

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4.3.2. Preventative Maintenance - Any routine preventative maintenance will be completed by the Contractor during normal first-shift hours unless alternative arrangements are made ahead of time. During routine maintenance, or emergency breakdown repairs, the Contractor shall provide liquid spill protection to the ground surface. All spills shall be contained and cleaned up prior to leaving the site. If a spill is caused by a broken or leaking liquid line or some other system on the Contractor’s equipment, the Installation Fire Department will be alerted to contain the spill until the Contractor can make the necessary repairs. Applicable emergency contact numbers will be obtained by the Contractor from the local pass office prior to commencement of any work. It shall be the responsibility of the Contractor to reimburse the Government for containing the spill. If at the determination of the Government, leaks are unacceptably frequent, the unit will be swapped out for a different unit meeting the same specification. The Contractor is responsible for disposal of any fluids or hazardous material generated as a result of maintenance, spills, or leaks.

4.3.3. Repairs

4.3.3.1. The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 5.2.1.

4.3.3.2. The Contractor shall validate all completed repairs by either signing the appropriate PNSY provided MHE Inspection Sheet, or by providing a completed repair order.

4.3.3.3. If breakdowns become frequent, the equipment will be removed from the shipyard and replaced with a more reliable unit in accordance with the unit specifications outlined herein upon request by the Government.

4.4. Training

4.4.1. N/A

5. DELIVERY / ACCEPTANCE / RETURN.

5.1. Delivery

5.1.1. Delivery and pick up of the equipment at the address noted above is the responsibility of the contractor.

5.1.2. The Contractor shall deliver equipment fully functional and in safe operating condition, ready-to-use. It will be in compliance with any and all applicable laws governing internal combustion material handling equipment and its operation in the State and/or jurisdiction where the rental will be used. All units for use in California will have a CARB EIN clearly visible on each machine.

5.1.3. No loading dock is available; all equipment must be delivered via ramp truck or by other means that can be unloaded and loaded independently.

5.1.4. The Contractor shall confirm the date and time of delivery a minimum of 48 hours prior to delivery of units with the COR and TPOC, if appointed. Delivery will

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5.2. Security – For work performed at a government installation, the Contractor and personnel assigned to perform the contract, shall meet the security requirements of that installation/activity.

5.3. Receipt Inspection Criteria

5.3.1. An inspection of each forklift shall be performed by a shipyard licensed operator using a PNSY provided MHE Inspection Sheet on delivery. Any machines not meeting the requirements of this statement of work or having defects or damage that negatively affect the operation of the machine will be refused.

5.3.2. If there are de minimis defects or damage found that are determined to be superficial in nature and that do not affect the operation of the machine, they will be noted on the inspection form. The Contractor’s representative will sign the PNSY inspection form or attest in writing that the damage was pre-existing and does not affect the operation of the machine. This will be completed before the unit is accepted by the Government.

5.4. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (COR, TPOC, ZM, or C338 TL) will sign and forward the acceptance document(s) to PNSY, Code 420 COR for completion. The rental period does not begin until the government has accepted the forklift(s). Unloading of equipment from Contractor’s transport does not signify acceptance.

5.5.Return - The Government will provide a temporary storage location convenient for

Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-

up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping.

6. ATTACHMENTS

6.1. N/A

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CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

FAR Clauses:

52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-19 Incorporation by Reference of Representations and Certifications.

52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority And Allocation Requirements 52.212-3 Alt 1 Offeror Representations and Certifications--Commercial Items 52.212-4 Contract Terms and Conditions--Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items

52.217.7 Option for Increased Quantity-Separately Priced Line Item 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations 52.219-6 Notice of Total Small Business Set-Aside 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions 52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-1 Payments 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer--System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.243-1 Changes—Fixed Price 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated By Reference 52.252-2 Clauses Incorporated By Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

DFARS Clauses:

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252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7003 Control Of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export- Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.245-7003 Contractor Property Manager System Administration 252.245-7005 Management and Reporting of Government Property 252.247-7023 Transportation of Supplies by Sea

NAVSEA Clauses:

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (OCT 2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-212-W002 COMMERCIAL SUPPLIER AGREEMENTS

C-222-H002 DEPARTMENT OF LABOR SAFETY AND HEALTH STANDARDS FOR SHIPBUILDING

(NAVSEA) (OCT 2018)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-H004 MANAGEMENT AND DISPOSAL OF HAZARDOUS WASTE (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-237-H001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION (OCT 2018)

C-246-H001 EXTENSION OF COMMERCIAL WARRANTY

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018)

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT OFFICE

(NAVSEA) (JUN 2018)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2018)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (OCT 2018)

H-209-H003 REQUIRED DISCLOSURE OF ORGANIZATIONAL CONFLICT OF INTEREST (NAVSEA)

(NOV 2022)

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

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IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Products and Commercial Services

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be evaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Adherence to Schedule

- Price (Lowest Price Technically Acceptable)

- Past Performance: The Government will review the vendor’s past performance using CPARS/FAPIIS to assess their ability to meet contractual requirements based on previous contracts.

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description

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Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule.

Price:

The Price will be evaluated as the Lowest Price Technically Acceptable.

Past Performance:

The Government will review the vendor’s past performance using CPARS/FAPIIS to assess their ability to meet contractual requirements based on previous contracts.

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