N3904025Q3022 RFQ.pdf

REQUEST FOR QUOTATION

N3904025Q3022

N39040-17-T-

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q3022 DUE DATE: 6/17/2025 5:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

Christie Ashcraft Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) Phone: (207) 451-7549 Email:

Email: christie.j.ashcraft.civ@us.navy.mil Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER (PLEASE EXPLAIN)

WAWF Is the only payment option for this requirement at this time.

WAW(www.wawftraining.com)

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental and Maintenance of Two (2) Chemical Toilets In Accordance with Statement of Work

5 Weeks

0002 Freight associated with CLIN 0001 In Accordance with Statement of

2 Job

1001 Option to Extend CLIN 0001 In Accordance with statement of

2 Weeks

Total:

*All quotes should include this form filled out in its entirety (highlighted yellow fields are required). *

Attachments:

N3904025Q3022 Attachment 1- Enclosure 2 PNSY OPSEC Contract Requirements

Important Information:

Required Delivery Date/Period of Performance:

o BASE: 07/08/2025-08/11/2025 o Option: 08/12/2025-08/25/2025

Place of performance: Naval Base Point Loma, San Diego, CA

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For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

See Below for Detailed Statement of Work and Applicable Clauses.

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed to christie.j.ashcraft.civ@us.navy.mil. All responsible sources may submit a quote which shall be considered by the agency. System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

STATEMENT OF WORK

1. SCOPE

1.1. To provide temporary chemical toilet units and servicing during availability.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Portable Chemical Toilets

3.1.1. Each unit must be equipped with one (1) toilet, one (1) urinal with urinal cake, one (1) toilet paper dispenser, one (1) hand sanitizer dispenser, and one (1) containment pan.

3.1.2. Units shall utilize a numbering system to uniquely identify each individual portable chemical toilet unit delivered to POINT LOMA, SAN DIEGO for Rental and 3x/ Weekly Maintenance Services under this contract.

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3.1.3. Units must be serviced (3) times per week by vendor. Service includes:

3.1.3.1. Sanitizing/cleaning/deodorizing/decalcifying each Portable Chemical Toilet.

3.1.3.2. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s).

3.1.3.3. Draining, removing, and disposing of wastes at industry-approved waste disposal facilities.

3.1.3.4. Vendor will provide written documentation for cleaning service dates as an attachment to the invoicing of the units.

3.1.4. Must have maintenance service decals prominently displayed on an interior wall.

3.1.4.1. Maintenance Service Decals are to be filled out by Vendor Personnel upon completion of each maintenance service (3x/week), and shall include date, time, and Service Technician's signature or initials

3.1.4.2. Unit shall be equipped with Pad eyes / lifting eyes to be lifted by overhead crane.

4. RESPONSIBILITITES

4.1. Government

4.1.1. Government will make the units accessible to the vendor for cleaning purposes 3x/week.

4.2. Contractor

4.2.1. For emission producing machinery as required by the State of California, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

4.3. Maintenance

4.3.1. Must be serviced (3) times per week by vendor Service includes:

4.3.1.1. Sanitizing each Portable Chemical Toilet: Clean, sanitize, decalcify and deodorize each unit.

4.3.1.2. Take additional necessary steps to prevent calcium build-up and control odor if tri-weekly services are insufficient to achieve cleanliness, as defined by COR surveillance for the portable unit.

4.3.1.3. Replace portable unit when actions from section 4.3.1.2 fail to achieve/maintain cleanliness levels as notified by the contracting officer. In the event that the contracting officer determines sanitation standards are not being met, the vendor will receive formal notification of the issue. Portsmouth Naval Shipyard will work with the vendor to resolve the issue.

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4.3.1.4. Restocking each Portable Chemical Toilet’s toilet paper dispenser, hand sanitizer dispenser, and urinal cakes to be provided for each unit.

4.3.1.5. Drain, sanitize, clean waste tank and sides to remove residual waste stuck to unit, remove, and dispose of wastes at industry-approved waste disposal facilities

4.4. Training

4.4.1. N/A

4.5. Operator / Maintenance Manuals - Documentation will be located within a waterproof case affixed to each machine. Minimally, the documentation shall consist of:

4.5.1. Lifting & Handling the equipment with its padeye(s) Certification

4.5.2. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance of _____N/A_________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security - For work performed at a government installation, the Contractor and personnel assigned to perform the contract, shall meet the security requirements of that installation/activity.

5.3. Inspection Criteria

5.3.1. Shipyard personnel shall inspect the units on delivery for compliance with requirements of the units (padeyes, unit cleanliness, supplies filled, unit uniquely numbered, and maintenance service decals inside unit.)

5.4. Packaging and Marking

5.4.1. Vendor shall utilize a numbering system to identify each individual portable chemical toilet unit delivered to POINT LOMA, SAN DIEGO for Rental and 3/x Weekly Maintenance Services under this contract.

5.5. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager) will sign and forward the acceptance document(s) to Code 420 COR for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

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5.6. Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Approved Models

6.2.1. N/A

Note: In order to support approval of the vendor’s invoice(s), submission of signed/dated service records shall be submitted as supporting documentation, and shall reflect the dates, times, and description of maintenance service(s) performed at each maintenance service visit.

*** End Statement of Work***

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CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

52.204-27 Prohibition on a ByteDance Covered Application 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.211-17 Delivery of Excess Quantities 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 DEV

Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services--(DEVIATION)

52.212-3 ALT I

Offeror Representations and Certifications—Commercial Products and Commercial Services-- Alternate I

52.217-5 Evaluations of Options to 52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.219-6 Notice of Total Small Business Set-Aside 52.222-50 Combating Trafficking in Persons 52.223-5 Pollution Prevention & Right-To-Know Information 52.224-3 Privacy Training 52.224-3 ALT I Privacy Training--Alternate I 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management

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52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.246-2 Inspection Of Supplies-Fixed Price 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

Addenda 52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

IMPORTANT NOTES:

(1) Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

(2) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(3) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(4) Responses should be submitted via email only

(5) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to pictures of the equipment, and technical specifications of the equipment including

Adherence to schedule Price submission to include:

o Lowest Price Technically Acceptable, after adherence to other factors

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with FAR Subpart 9.1.

(End of provision)

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52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

- Technical Acceptability (Must meet specifications and document capabilities)

- Price (Lowest Price Technically Acceptable, after adherence to other factors)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Documentation demonstrating your capabilities in fulfilling the SOW.

Documentation demonstrating or stating your ability to adhere to the provided schedule.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

Note: If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable. Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule: Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(End of Provision)

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

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252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

252.204-7012

DEV

Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024- O0013, Rev 1)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.211-7003 Item Unique Identification and Valuation 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region– Representation

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

ALL NAVSEA CLAUSES WILL BE AVAILABLE IN FULL TEXT UPON REQUEST

C-202-H001 Additional Definitions-Basic (NAVSEA) (Oct 2018) C-204-H001 Use of Navy Support Contractors for Official Contract Files (NAVSEA) (Oct 2018) C-211-H018 Approval by the government (NAVSEA) (Jan 2019) C-223-N002 Restrictions on use of yellow material (NAVSEA) (OCT 2018) C-223-W002 On-site safety requirements (NAVSEA) (OCT 2018) C-247-H001 Permits and responsibilities (NAVSEA) (DEC 2018) D-247-H002 Packaging of supplies--basic (NAVSEA) (DEC 2020) D-247-H004 Marking and packing list(s)--basic (NAVSEA) (FEB 2022) D-247-W001 Prohibited packing materials (NAVSEA) (OCT 2018) F-211-W001 Partial deliveries (NAVSEA) (OCT 2018) F-242-H001 Contractor notice regarding late delivery (NAVSEA) (OCT 2018) G-232-H002 Payment instructions (NAVSEA) (FEB 2024) G-232-H005 Supplemental instructions regarding invoicing (NAVSEA) (Jan 2019)

G-242-H001 Government contract administration points-of-contact and responsibilities (NAVSEA) (OCT 2023)

G-242-H002 Hours of operation and holiday schedule (NAVSEA) (July 2021) H-209-H003 Required disclosure of organizational conflict of interest (NAVSEA) (NOV 2022)

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