N3904025Q2933 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental and Maintenance of One (1) Low Pressure Air Compressor

Solicitation Number: N3904025Q2933

Response Deadline: 12/13/2024 @11:00 AM EST

POC:

Kyle Wilkinson

Kyle.j.wilkinson4.civ@us.navy.mil

207-994-4753

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-01 and DFARS Change Notice 2024-1115. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 532490 other Commercial and Industrial Machinery and Equipment Rental and Leasing

6. The size standard is: $40 Million

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following:

Period of Performance:

o Base:01/06/2025-02/02/2025 o Option 1: 02/03/2025-02/16/2025

Place of Performance: Naval Base Point Loma, San Diego, CA

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

REQUEST FOR QUOTATION

N3904025Q2933

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q2933 DUE DATE:12/13/2024 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

Kyle.j.wilkinson4.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-994-4753 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental and Maintenance of One(1) Low Pressure Air Compressor In Accordance with Statement of Work

4 Weeks

0002 Contract Data Requirements List In Accordance with Exhibit A-A001- A005

NSP

1001 Option to Extend Rental services of

CLIN 0001

In Accordance with Statement of Work

2 Weeks

Period of Performance:

o Base:01/06/2025-02/02/2025 o Option 1: 02/03/2025-02/16/2025

Place of performance is: Naval Base Point Loma, San Diego, CA For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

***Begin Statement of Work***

STATEMENT OF WORK

1. SCOPE

1.1. Portsmouth Naval Shipyard (PNSY) is seeking to lease one electric powered Low Pressure Air Compressor (LPAC) system. The applications are for establishing a Tool Air system. The compressed air system will have a dedicated compressor with controls, pressure regulator, storage tank, air dryer, distribution manifold, and compressed air hoses, E-stop and cabling. The minimum allowable requirements for the system is detailed in the Statement of Work (SOW) below. The compressor plant shall be designed for outdoor use and will be subjected to inclement weather year round. The vendor shall be responsible for supplying all fittings and adaptors required to make all equipment, manifold, & hose connections. The vendor shall be responsible for setting up the compressor & support equipment and also provide equipment startup and commissioning, as requested by PNSY. The application for the compressed air systems is located at Naval Base Point Loma San Diego, CA.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents in effect on the date of this requested proposal is a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government Furnished

2.1.1.1. PNSY: General Specification For Integral Lifting Attachment Design. See attachment 1.

2.1.2. Nongovernment Furnished

2.1.2.1. CGA G-7.1-2018: Commodity Specification for Air, Seventh Edition

2.1.2.2. ISO 8573-1:2001

2.1.2.3. OSHA 29 CFR 1910.169, Compressed Gas and Compressed Air Equipment, Air Receivers

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Component List

3.1.1. 100 HP LPAC Required components.

PIECE

NO.

QTY. NAME OF PART PARA NO.

CP-01 1 100 HP LPAC (400 CFM) 3.2

CP-02 1 500 Gal Air Receiving Tank 3.6 CP-03 1 400 CFM Desiccant Air Dryer 3.7 CP-04 250 FT 3 IN Air Hose 3.8 CP-05 1 Manifold 3.9 CP-06 200 FT Electrical Power Cable 3.4 CP-07 1 E-Stop 3.2.13

3.2. 100 HP Electric LPAC Requirements

3.2.1. Nominal Compressed air flow rate: 400 SCFM

3.2.2. Maximum system pressure: 125 PSIG

3.2.3. Regulated delivered Air Pressure Set point: 115 PSIG

3.2.4. Minimum Compressor Stages: 2

3.2.5. Compressor Airend design shall be 100% Oil Free. Oil flooded compressors are not acceptable.

3.2.5.1. Compressor shall deliver 100% Oil Free Air per requirements defined in Section 2.1.2.1 and 2.1.2.2

3.2.5.2. Compressor shall deliver ISO Class 0 Air per requirements defined in section 2.1.2.3

3.2.6. Compressor connection: 3 Inch M SPUD Fitting.

3.2.7. Compressor shall be equipped with Integral After Cooler (Intercooler)

3.2.8. Compressor shall be air-cooled and enclosed in a weatherproof enclosure suitable for outdoor operation with an ambient operating temperature range of -10°F to 110°F without the need for additional shelter/protection.

3.2.9. Compressor Shaft HP: Maximum Allowable 100 HP

3.2.10. Unit must have a 3” Ground Joint female spud for connection on the compressor.

3.2.11. All opening/connections/flanges are to be cleaned and capped.

3.2.12. LPAC must be pre-wired for and compatible with a Remote Emergency Stop (E-stop) Switch. This will enable the LPAC to be shut down in response to an emergency condition. The Contractor shall route all E-stops switch & control wiring to a central location designated by the government where the LPAC equipment can be secured.

3.2.12.1. The e-stop cable distance to be routed is estimated at 500 Ft, however, the Contractor shall be prepared to provide & route up to 1500 FT of wire to accommodate complex routing paths, cable routing around obstacles, service brows, electrical service chases, etc.

3.2.12.2. E-stop switch shall be equipped with protective Plexiglas or acrylic style clear cover to prevent inadvertent activation.

3.2.12.3. E-stop cabling must utilize heavy-duty industrial cable for use in flexible, portable, and extra-hard usage applications (type SO cable or equivalent).

3.3. 100 HP LPAC Physical Dimension

3.3.1. Maximum Allowable Footprint (L x W x H) Inches: 90 X 54 x 76

3.3.2. Maximum Allowable Weight (lbs): 8,500

3.4. 100 HP LPAC Electrical Requirements:

3.4.1. Operating Voltage: 460 VAC 3 Phase 60 Hz

3.4.2. Maximum Starting Amperage: 400A

3.4.3. Maximum Operating Amperage (FLA): 160A

3.4.4. All onboard low voltage controls must have integral transformer to provide necessary voltage stepdown. Compressor must operate from one 460VAC circuit.

3.4.5. The Compressor shall be equipped with electrical power cable, 200 FT in length.

3.4.6. The power cable wire gauge must be sized properly to minimize voltage drop over 200 Ft and handle full load run amperage as well as start-up in rush current.

3.4.7. Power cable shall be delivered with fabricated, watertight, camlok connections. (Ex. Duraline, Leviton)

3.4.8. Compressor shall be UL listed

3.5. 100 HP LPAC Operating and Safety Controls:

3.5.1. Low pressure cut in

3.5.2. High Limit Pressure cut out

3.5.3. High Pressure safety relief valve

3.5.4. Pressure Relief valve set to 125 PSIG. Pressure relief set point shall not exceed the working pressure ratting of any component in line with the compressed air system.

3.5.5. High Temp Alarm

3.5.6. High temperature compressor cutoff

3.5.7. High pressure compressor cutoff

3.5.8. Oil sensor & alarm

3.6. 500 Gallon Compressed Air Receiver Tank Requirements:

3.6.1. 500 Gal, ASME rated Pressure Vessel

3.6.2. Minimum working pressure rating: 150 PSIG

3.6.3. Tank maintenance & construction shall meet all requirements in accordance with Section 2.1.2.3

3.6.4. Vertical mounting Orientation.

3.6.5. Tank shall be equipped with lashing/ tie down points and base mount bolt pattern to enable the tank to be properly secured.

3.6.6. 3 IN connections: SPUD Fittings, M & F

3.6.7. Air Receiving tank shall be 100% free of any oily residue and shall be suitable to support and meet all requirements defined in section 2.1.2

3.6.8. Tank to have pressure relief valve, drain, and pressure gauge installed

3.6.9. All tank penetrations must be plugged with fittings/plugs meeting or exceeding pressure requirements of the system

3.7. Desiccant Dryer Requirements:

3.7.1. Nominal Inlet Flow rate: 400 SCFM

3.7.2. Nominal Dew Point Operating points: -40°F and -100°F

3.7.3. Ambient Operating Temperature range: -10°F to 110°F

3.7.4. Nominal Outlet Flow at Dew Point:

3.7.4.1. @ -40° P.D.P (SCFM): 360

3.7.4.2. @ -100° P.D.P (SCFM): 360

3.7.5. Maximum Allowable Footprint (L x W x H) Inches: 92 X 42 x 60

3.7.6. Maximum Allowable Weight (lbs): 1,900

3.7.7. Nominal Rated Working Pressure (PSIG): 150

3.7.8. Inlet / Outlet Connections: 3IN NPT

3.7.8.1. Note: If the air dryer is manufactured with 2 IN NPT connections, adaptors shall be required to enable 3 IN SPUD connections for hose connections.

3.7.8.2. NPT to 3 IN SPUD adaptors.

3.7.9. Dryer shall be equipped with particulate and oil removal pre-filters c/w automatic condensate drains and a one micron after filter.

3.7.10. The desiccant dryer shall consume no more than 18% of the LPA input volume for purging to a –40°F setting and no more than 20% LPA input volume for purging to a –100°F setting

3.7.11. The Desiccant dryer shall operate from one circuit rated at: 120 VAC, single phase, 20 Amp, 60Hz.

3.7.12. Dyer shall be UL listed

3.8. Equipment Air Hose Connection & Distribution Hose Requirements:

3.8.1. The contractor shall, on delivery, make all 3 IN hose connections between compressor, dryer, and air receiver, and all hose connections must have safety cables (Safety Restraint Devices) installed to prevent hose whip in case of accidental separation of coupling or clamp device. The Vendor shall provide the necessary length to make all connections.

3.8.2. The Vendor shall provide 3 IN, non-collapsible, pneumatic rubber hose- 50 FT. hose length per sections. Connections shall be industry standard MxF SPUD connections.

3.8.3. All compressed air hose and fittings shall have a minimum working pressure of 150 PSI.

3.8.4. The Vendor shall provide all necessary interconnecting hose, elbows, & hardware.

3.9. Compressed Air Distribution Manifolds:

3.9.1. The compressed air system will require a distribution manifold to supply air to various tooling equipment from the receiving air tank.

3.9.1.1. Manifold Input: The distribution manifold shall be supplied from the receiving air tank via a 3 inch inlet hose equipped with SPUD connections.

3.9.1.2. Manifold 3 Inch Flow Through Output: The distribution manifold shall be equipped with one 3 IN outlet connection to enable 3 Inch hoses sections to “flow through” each given manifold, enabling several manifolds to be “daisy chained” in series to a single 3 IN pneumatic distribution line.

3.9.1.3. 3 IN manifold Input and 3 IN manifold output shall be configured as a matched set of MxF SPUD connections.

3.9.1.4. Manifold Branch Outputs: The distribution manifold shall contain Four (4) output connections, 1 1/2 IN pneumatic SPUD connections. Each output shall have an isolation valve so each branch lines may be individually isolated.

4. NOTES:

4.1. Construction: Except as noted for a particular machine type, units shall be a single integrated framed structure manufactured as a complete entity to include all devices, accessories, and fittings necessary to perform the function for which it was designed. Each unit shall be capable of continuous, year-round, outdoor, unmanned operation even at minimal loading while exposed from inclement to extremely harsh weather (e.g. deep snow, strong & gusty winds, and/or heavy rain) and varied ambient conditions (–10 to +110°F & 0 to 100% RH). Machines shall meet State and federal requirements for its type such as the National Electrical Code (NEC) for electrical devices / components and the American Society of Mechanical

Engineers (ASME) for pressurized vessels / components. Machines shall be modular in design so as to act as a stand-alone unit; compact so as to fit in the tight confines of a drydock; portable so as to be transported by forklift and then lifted by crane; and ruggedly constructed so as to endure a marine industrial environment. Machines shall be newly manufactured / completely refurbished and factory tested within ten (10) years.

4.2. Supplemental Equipment: For the protection and cleanliness of the machinery components, all connection points shall be shipped with plug/cap fittings.

4.3. Electrical: Electrical components shall conform/meet or exceed a NEMA standard (NEMA 3 or 4) that allows for unsheltered outdoor use of the unit. Each machine shall require only one type / source of electrical power (460 VAC +5% / three-phase / 60 hertz or 120 VAC +5% / Single Phase / 60 hertz). The type of electrical power required (voltage & amperage) must be clearly indicated on the outside of the equipment, readily detected, and collocated with all other electrical information. The Contractor shall provide the Contracting Officer’s Representatives (COR) and Technical Points of Contact (TPOC) written notification of the following details: (i) electrical power type (amperage & voltage); (ii) type of electrical connectors shall be delivered with fabricated, watertight, Camlok connections (iii) breaker type/size or recommended capacity for the electrical source; and (iv) whether the machine is furnished with over-current protection at time of delivery to allow for safe connection to Government provided power source.

This information must be included in technical submittals for review by engineering to allow for planning efforts by the project.

4.4. Lifting & Handling: All equipment must adhere to the requirements of Attachment (1) “CORPORATE

LIFTING AND HANDLING MANUAL – VOLUME III – CHAPTER 4)

4.5. Machinery / Equipment Tagging and Markings: All piping inlet(s) / outlet(s) must be clearly marked.

Machinery and itemized equipment require tagging to show Project Number / Technical Specification Identification (ID) Number

4.6. Vendor Identification Of Itemized And Ancillary Equipment: The Contractor shall uniquely tag and permanently mark all of its ancillary and itemized equipment / hardware (e.g. manifolds, hose assemblies, pipe fittings, duct adapters, ducting, etc.) so as to differentiate from that owned by either the Shipyard or other Vendors.

4.7. Dead Front Control Panel or External Controller: Access to basic machinery controls, such as a Dead Front Control Panel or External Controller, shall be such that there is non-exposure to energized "live" electrical circuits or other components regardless of voltage, to include control circuitry, by "a person on the operating side of the equipment".

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1. N/A

6. RESPONSIBILITITES

6.1. Government

6.1.1. Equipment Technical Evaluation: C230 Engineering

6.1.2. Receipt Inspection: Contractor Officer Representative (COR) & Zone Manager (ZM)

6.1.3. Coordination of equipment delivery & returns: COR & ZM

6.1.4. Schedule equipment service, repair, and training: COR & Project Zone Manager

6.2. Contractor

6.2.1. Any and all required State approved safety features (i.e. safety pressure relief valves, low water cutout, over pressure protection) installed with applicable State certification.

6.2.2. The contractor shall maintain a stringent maintenance program and be responsible for all routine maintenance, except for daily check of liquid levels. The contractor shall provide oil, filters, coolant, and lubricant for engine and compressor operation during the rental period.

6.2.3. The contractor shall provide service within twelve (12) hours after notification by the Contracting Officer or his/her representative. In the event the machine cannot be returned to service within twenty-four (24) hours of notification, a replacement shall be delivered at no extra charge to the Government.

6.2.4. The contractor shall provide equipment start-up, on site commissioning and functional performance testing reports per 6.3.2.

6.2.5. The contractor shall be responsible for equipment failure not arising out of abuse or negligence by the government.

6.2.6. There shall be no changes unless authorized by the Contracting Officer.

6.2.7. The vendor shall provide technical support to PNSY project personnel as required.

6.2.8. The Vendor shall provide all deliverables specified in section 6.5

6.3. Maintenance

6.3.1. Surveillance Checks. The Government will conduct daily surveillance checks of the equipment, which is limited to a visual inspection verifying no alarm conditions or obvious deficiencies are present (Ex.

Abnormal Noises, Vibrations, leaks). Except for daily surveillance checks, the Contractor is responsible for all equipment preventative maintenance, weekly inspections and repairs for the duration of the lease. The Contractor shall coordinate with the COR and TPOC, in writing, to schedule preventative maintenance and weekly inspections.

6.3.2. Preventative Maintenance & Weekly Inspections. The Contractor shall perform Preventative Maintenance and Weekly Inspections of the equipment during the contract. The Contractor shall provide a Preventative Maintenance (PM) plan with schedules which are equipment specific and include a list of actions for both weekly inspections and PM. At a minimum, the list of actions shall meet all requirements recommended by the Original Equipment Manufacturer (OEM). If a list of actions is not available from or recommended by the OEM, the Contractor shall develop a list of actions and perform these services in accordance with the SOW. Weekly inspections shall be performed by a qualified service technician provided by the Contractor and shall consist of checking all functional operating parameters of each individual piece of equipment including, but is not limited to: verifying correct equipment set-up, performance and operation, checking for diagnostic or trouble codes, and verifying amperage of all electric heating coils. The PM plan actions list for each piece of equipment shall include a comprehensive list of the components to be serviced as well as identifying the service frequency (e.g., all consumables to be replaced, bearing grease points, belt replacement / tensioning, filter changes, refrigerant charge, oil changes, other lubrication, coolant refills, liquid top-offs, etc.) The Contractor shall prepare and submit a technical field report that identifies what was included in the weekly inspection, the results of the inspection, and which PM plan actions were performed, what system, equipment or component was serviced, when the PM was performed and next scheduled PM date. Copies of all reports shall be delivered to the COR and TPOC upon completion of the service.

6.3.3. Repairs. The Contractor shall provide a qualified service technician to repair all equipment deficiencies and malfunctions and return the system to an operable condition. The response time for the repair or replacement of deficient equipment shall meet the requirements defined in section 6.2.

6.4. Training- The Contractor is responsible for and shall provide training sessions to Shipyard Personnel on the operation and setup of all equipment. Training shall be available throughout the duration of the lease to accommodate equipment swap out and seasonal equipment operation.

6.5. Deliverables – In addition to all required equipment, technical documentation shall also be provided electronically to the project COR and Engineering. Minimally, the documentation shall consist of:

6.5.1. Lifting & Handling the equipment with its padeye(s) Certification. (see Reference 2.1.1.1)

6.5.2. Points of contact with telephone numbers for requesting emergency repair regardless of time or type of day

6.5.3. Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Mechanical/Electrical Manual with Schematics.

6.5.4. Operating Instructions, if not in the TI.

6.5.5. Preventative Maintenance Schedules. (See section 6.3)

6.5.6. Equipment Data Sheet (EDS)

7. DELIVERY / ACCEPTANCE / RETURN

7.1. Delivery- The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested prior to its delivery and all leased products, including machine / equipment / ancillary component accompanying machine, must fully function as intended. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

7.2. Acceptance-Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 420 COR) will sign and forward the acceptance document(s) to Code 220 Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

7.3. Start Up- Upon delivery, the Contractor shall: (i) provide start up and commissioning of the equipment to verify its operability per SOW; (ii) provide all deliverables as required per SOW section 6.5 ; and (iii) train designated Shipyard personnel on how to properly run the equipment to include its operation, control, daily checks, & service contacts per SOW section 6.4.

7.4. Security- To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired).

Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

7.5. Receipt Inspection Criteria- Equipment must meet all criteria defined in this specification.

7.6. Final Acceptance- Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard Code 990 Equipment Manager or Project Temporary Service Zone Manager) will sign and forward the acceptance document(s) to the POC as designated on the Contract and/or the COR for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

7.7. Return- The Government will provide a temporary storage location convenient for Contractor pick-up.

The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

8. GENERAL

8.1. Response to Request- As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

9. ATTACHMENTS

9.1. Attachment (1) “CORPORATE LIFTING AND HANDLING MANUAL – VOLUME III – CHAPTER 4)

10. Approved Equipment Models

10.1. Tech Eval. Required

***End Statement of Work***

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-9 Personal Identity Verification of Contractor Personnel 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment

52.204-26 Covered Telecommunications Equipment or Services--Representation 52.204-27 Prohibition on a ByteDance Covered Application 52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and Disclosures.

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.211-17 Delivery of Excess Quantities 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

52.219-1 Small Business Program Representations 52.219-28 Post-Award Small Business Program Rerepresentation 52.222-1 Notice to the Government of Labor Disputes 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports

52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction

52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-50 Combating Trafficking in Persons 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.226-7 Drug-Free Workplace 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 F.o.b. Destination 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) 52.252-3 Alterations in Solicitation 52.252-4 Alterations in Contract 52.252-5 Authorized Deviations in Provisions

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Antiterrorism Awareness Training for Contractors 252.204-7006 Billing Instructions 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7024 Notice on the use of the Supplier Performance Risk System

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7031 Secondary Arab Boycott of Israel 252.225-7036 Buy American—Free Trade Agreements--Balance of Payments Program--Basic 252.225-7048 Export-Controlled Items 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.245-7003 Contractor Property Management System Administration 252.245-7005 Management and Reporting of Government Property 252.246-7007 Contractor Counterfeit Electronic Part Detection and Avoidance System

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

(a) Department ‑ means the Department of the Navy.

(b) Commander, Naval Sea Systems Command ‑ means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) ‑ All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers ‑ Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non‑significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

(End of Text)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA)

(OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

(A) DEFINITIONS. AS USED IN THIS TEXT:

Article means a manufactured item other than a fluid or particle: (i) which is formed to a specific shape or design during manufacture; (ii) which has end use function(s) dependent in whole or in part upon its shape or design during end use; and (iii) which under normal conditions of use does not release more than very small quantities, e.g., minute or trace amounts of a hazardous chemical, and does not pose a physical hazard or health risk to employees.

Boundary of containment means a continuous tight seal (barrier) to prevent the release of functional mercury during normal operation and maintenance. Examples include the exterior of a fluorescent lamp, glass capsule of a mercury switch, and container for mercury reagents. A double boundary of containment consists of two independent seals.

Functional mercury means mercury or mercury compound(s) contained in equipment that is required for the equipment to operate properly, such as that found in mercury switches, fluorescent lamps, flat-panel monitors, thermostats, thermostat probes, small coin type batteries, barometers, and dental amalgams.

Hardware means any article, container, piece of material, individual part, subassembly, assembly, component, or system to which mercury control requirements apply.

Mercury-free means hardware that does not contain functional mercury and is not contaminated by mercury or mercury compounds.

Portable means items that are frequently transported during normal operation. Desk lamps, shop lights, and hand-held instruments are considered portable, while bulbs in stationary light fixtures are not. In general, items that require transport only during maintenance, installation, and removal of the items are not considered portable.

(b) the contractor, and all subcontractors and vendors, shall ensure that mercury or mercury containing compounds are not intentionally added to, or come in direct contact with, hardware or supplies furnished under this contract.

(1) the contractor shall ensure that mercury and mercury compounds are not taken onboard naval vessels by contractor, subcontractor, or vendor personnel except for functional mercury used in batteries, dental amalgams, fluorescent lamps, flat-panel monitors, required instruments, sensors or controls, weapon systems, and chemical analysis reagents specified by the naval sea systems command (navsea).

(2) portable fluorescent lamps and portable instruments containing elemental mercury must be shock-proof in accordance with mil-dtl-901e entitled requirements for shock tests, h.i. (high impact) shipboard machinery, equipment, and systems and have mercury enclosed by a double boundary of containment. Some devices with liquid crystal display (lcd) screens utilize a fluorescent bulb backlight to illuminate the lcd screen. No additional restrictions or controls apply to devices with lcd screens; however, the contractor shall remove the lcd screen and seal it in plastic following any evidence that the backlight failed.

(3) for submarines, any use of mercury containing items must be approved as required by the nuclear powered submarine atmosphere control manual (s9510-ab-atm-010/u) volume 1.

(4) the contractor shall ensure that mercury and mercury compounds do not contact hardware surfaces in systems covered by navsea manual navsea 0989-064-3000 entitled cleanliness requirements for nuclear propulsion plant maintenance and construction, submarine air systems, level i systems per navsea publication 0948-lp-045-7010, navsea material control standard, or the submarine safety program (subsafe) surfaces during maintenance or repair.

Such hardware is designated as mercury-free. The contractor shall ensure that all other hardware that could be structurally degraded by contamination with elemental mercury or reactive mercury compounds is separated from it by sufficient distance, or boundaries of containment that effectively prevents contact in all but the most extreme circumstances.

(5) the contractor shall check any hardware surfaces in the above systems which are known or suspected to have come in contact with mercury or mercury compounds for evidence of structural degradation and external mercury contamination. The existence of external mercury contamination can be determined following mil-std-2041d entitled control of detrimental materials.

(6) the presence of mercury in a product may be determined by checking product labeling on material safety data sheets or safety data sheets. Chemical analysis is not required.

(7) the contractor shall dispose of any mercury and mercury compounds in accordance with opnav manual (opnav m-5090.1) entitled environmental readiness program manual of 10 january 2014.

(8) if the use of mercury or mercury compounds cannot be avoided, a risk assessment and waiver request, if required, must be performed and submitted per the navsea hazardous material avoidance process (t9070-al-dpc- 020/077-2). For systems covered by the navsea manual navsea 0989-064-3000 entitled cleanliness requirements for nuclear propulsion plant maintenance and construction, submit the risk assessment and waiver request, if required to nuclear propulsion (navsea 08).

(c) in all cases where mercury or a mercury compound has contacted hardware surfaces required to be mercury-free the contractor shall immediately provide a report to the navsea dry environmental systems and hazardous materials (navsea 05p5) via the cognizant contract administration safety office. Reports concerning systems covered by navsea manual 0989-064-3000 must include navsea nuclear propulsion directorate (sea 08) in the distribution. Reports must be in letter form and include the date and details of the contact, the surfaces contacted, the recovery actions taken, and the status of the affected surfaces.

(end of text)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

Yellow colored items are of special significance within the shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials.

Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the shipyard.

(END OF TEXT)

C-223-W002 ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

(A) the contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) it is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 cfr 1910, 29 cfr 1926 and applicable state and local requirements while in government spaces. The contractor shall ensure that all on-site contractor work at the government facility is in accordance with any local safety instructions as provided via the cor. The contractor shall report all work-related injuries/illnesses that occurred while working at the government site to the cor.

(c) contractors whose employees perform work within government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on osha form 300a, summary of work related injuries and illnesses, for those employees to the safety office , via the cor by 15 january for the previous calendar year, even if no work related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the bureau of labor statistics industry standards, a safety assessment may be performed by the safety office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional personal protective equipment or training will be required.

(d) any contractor employee exhibiting unsafe behavior may be…