N3904025Q2888 Combined Snyopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of eight (8) Chemical Toilets

Solicitation Number: N3904025Q2888

Response Deadline: 03/03/2025

POC: Skylar Elliott ; 207-708-6486

Portsmouth Naval Shipyard, Kittery, ME

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-03 and DFARS Change Notice 2025-0117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request For Quotation (RFQ)

4. This acquisition is for: Small Business Set Aside

5. North American Industry Classification System Code (NAICS): 562991“Septic Tank and Related Services”

6. The size standard is: 9 (Millions of Dollars)

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following: Rental of eight

(8) Chemical Toilets.

Period of Performance: 07/22/2025 – 07/22/2026 o Option: 07/23/2026 – 08/20/2026 o Option: 08/21/2026 – 09/18/2026 o Option: 09/19/2026 – 10/17/2026

Place of Performance: NLON, Groton, CT

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include: Technical Specification Sheet & All fields in yellow below to be filled out.

REQUEST FOR QUOTATION

N3904025Q2888

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904025Q2888 DUE DATE: 03/03/2025 11:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

skylar.n.elliott.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-708-6486 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of eight (8) Chemical Toilets **In accordance with the Statement of Work**

52 Weeks

0002 Freight ** All shipping costs associated with Line Item 0001**

1 Job

1001 Option:

Rental of eight (8) Chemical Toilets **In accordance with the Statement of Work**

4 Weeks

2001 Option:

Rental of eight (8) Chemical Toilets **In accordance with the Statement of Work**

4 Weeks

3001 Option:

Rental of eight (8) Chemical Toilets **In accordance with the Statement of Work**

4 Weeks

Period of Performance: 07/22/2025 – 07/22/2026 o Option: 07/23/2026 – 08/20/2026 o Option: 08/21/2026 – 09/18/2026 o Option: 09/19/2026 – 10/17/2026 Place of performance is: NLON, Groton, CT For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

ALL OFFERS SHALL INCLUDE THIS FORM FILLED OUT IN ITS ENTIRETY (HIGHLIGHTED YELLOW

FIELDS ARE REQUIRED).

STATEMENT OF WORK

1. SCOPE

1.1. To provide temporary eight (8) chemical toilet units and servicing during availability.

2. APLLICABLE DOCUMENTS

2.1. Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1. Government

2.1.1.1. N/A

2.1.2. Nongovernment

2.1.2.1. N/A

2.2. Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence.

Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3. REQUIREMENTS

3.1. Portable Chemical Toilets

3.1.1. Must be equipped with one (1) toilet, one (1) urinal with urinal cake, one (1) toilet paper dispenser, and one (1) hand sanitizer dispenser.

3.1.2. Units shall utilize a numbering NLON, CT for Rental and include Weekly Maintenance Services under this contract.

3.1.3. Units must be serviced (2) times per week by vendor. Service includes:

3.1.3.1. Sanitizing/cleaning/deodorizing/ decalcifying each Portable Chemical Toilet;

3.1.3.2. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s).

3.1.3.3. Draining, removing, and disposing of wastes at industry-approved waste disposal facilities.

3.1.3.4. Vendor will provide written documentation for cleaning service dates as an attachment to the invoicing of the units.

3.1.4. Must have maintenance service decals prominently displayed on an interior wall.

3.1.4.1. Maintenance Service Decals are to be filled out by Vendor Personnel upon completion of each maintenance service (2x/week), and shall include date, time, and Service Technician's signature or initials

4. RESPONSIBILITITES

4.1. Government

4.1.1. Government will make the units accessible to the vendor for cleaning purposes 2x/week.

4.2. Contractor

4.2.1. For emission producing machinery as required by the State, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

4.3. Maintenance

4.3.1. Must be serviced (2) times per week by vendor Service includes:

4.3.1.1. Sanitizing each Portable Chemical Toilet: Clean, sanitize, decalcify and deodorize each unit.

4.3.1.2. Take additional necessary steps to prevent calcium build-up and control odor if bi-weekly services are insufficient to achieve cleanliness, as defined by COR surveillance for the portable unit.

4.3.1.3. Replace portable unit when actions from section 4.3.1.2 fail to achieve/maintain cleanliness levels as notified by the contracting officer. In the event that the contracting officer determines sanitation standards are not being met, the vendor will receive formal notification of the issue. Portsmouth Naval Shipyard will work with the vendor to resolve the issue.

4.3.1.4. Restocking each Portable Chemical Toilet’s toilet paper dispenser(s) and hand sanitizer dispenser(s). Urinal cakes to be provided for each unit.

4.3.1.5. Drain, sanitize, clean waste tank and sides to remove residual waste stuck to unit, remove, and dispose of wastes at industry-approved waste disposal facilities

4.4. Training

4.4.1. N/A

4.5. Operator / Maintenance Manuals - Documentation will be located within a waterproof case affixed to each machine. Minimally, the documentation shall consist of:

4.5.1. Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5. DELIVERY / RETURN

5.1. Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance of _____N/A_________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2. Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a valid US passport. Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration.

The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, authorization must be given by the Security Department, personnel must be escorted and possess / wear their own personal safety gear.

5.3. personnel must be escorted and possess / wear their own personal safety gear.

5.4. Inspection Criteria

5.4.1. Shipyard personnel shall inspect the units on delivery for compliance with requirements of the units (padeyes, unit cleanliness, supplies filled, unit uniquely numbered, and maintenance service decals inside unit.)

5.5. Packaging and Marking

5.5.1. Vendor shall utilize a numbering system to identify each individual portable chemical toilet unit delivered to NLON, CT for Rental and 2/x Weekly Maintenance Services under this contract.

5.6. Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager) will sign and forward the acceptance document(s) to Code 420 COR for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

5.7. Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

6. GENERAL

6.1. Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2. Approved Models

6.2.1. N/A

Note: In order to support approval of the vendor’s invoice(s), submission of signed/dated service records shall be submitted as supporting documentation, and shall reflect the dates, times, and description of maintenance service(s) performed at each maintenance service visit.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line-Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

52.217-8 Option to Extend Services 52.217-9 Option to Extend the Term of the Contract 52.222-21 Prohibition of Segregated Facilities 52.222-22 Previous Contracts and Compliance Reports 52.222-25 Affirmative Action Compliance 52.222-26 Equal Opportunity 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran— Representation and Certifications

52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-1 Disputes 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7003 Control of Government Personnel Work Product

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements

252.204-7020 NIST SP 800-171 DoD Assessment Requirements

252.204-7024 Notice on the use of the Supplier Performance Risk System

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

252.225-7031 Secondary Arab Boycott of Israel

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7009 Mandatory Payment by Governmentwide Commercial Purchase Card

252.232-7010 Levies on Contract Payments

252.244-7000 Subcontracts for Commercial Products or Commercial Services

252.247-7023 Transportation of Supplies by Sea--Basic

C-202-H001 Additional Definitions--Basic (NAVSEA) (oct 2018) C-204-H001 Use of Navy Support Contractors for Official Contract Files (NAVSEA) (OCT 2018) C-211-H018 Approval by the Government (NAVSEA) (JAN 2019) C-223-N002 Restrictions on Use of Yellow Material (NAVSEA) (OCT 2018) C-223-W002 On-Site Safety Requirements (NAVSEA) (OCT 2018) C-247-H001 Permits and Responsibilities (NAVSEA) (DEC 2018) D-247-H002 Packaging of Supplies--Basic (NAVSEA) (DEC 2020) D-247-W001 Prohibited Packing Materials (NAVSEA) (OCT 2018)

F-211-W001 Partial Deliveries (NAVSEA) (OCT 2018) F-242-H001 Contractor Notice Regarding Late Delivery (NAVSEA) (OCT 2018) G-232-H002 Payment Instructions (NAVSEA) (FEB 2024) G-232-H004 Government Purchase Card Method of Pay (NAVSEA) (JUN 2023) G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) (JAN 2019)

G-242-H001 Government Contract Administration Points-Of-Contact and Responsibilities (NAVSEA) (OCT 2023)

G-242-H002 Hours of Operation and Holiday Schedule (NAVSEA) (JUL 2021) H-209-H003 Required Disclosure of Organizational Conflict Of Interest (NVSEA) (NOV 2022)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-Adherence to schedule and soonest Mobilization.

-Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (Vendors will be reviewed using CPARS/FAPPIIS for past performance)

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable; however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(END OF COMBINED SYNOPSIS/SOLICITATION)