N3904025Q0067 ATTACHMENT 1 - Statment of Work.pdf

Maintenance and Repair Service Statement Of Work (SOW) Page 1 of 16

STATEMENT OF WORK (SOW) FOR

PREVENTIVE AND REMEDIAL MAINTENANCE ON

AUTOMATIC TRANSFER SWITCHES AT

PORTSMOUTH NAVAL SHIPYARD

KITTERY, ME for FY 2024

1.0 SCOPE OF WORK. At present, Portsmouth Naval Shipyard (PNS) is in possession of multiple Automatic Transfer Switches (ATS) for which maintenance services are required to ensure operational reliability and availability. The maintenance services shall include two (2) types of services: Preventive Maintenance (PM) scheduled and on call Remedial Maintenance (RM) unscheduled. The PNS equipment maintenance requirements are subject to change by the Government when equipment addition(s) and/or deletion(s) are required due to equipment disposal or replacement. Appendix 1 identifies the equipment requiring maintenance services.

2.0 GENERAL. The Contractor shall provide all labor, equipment, tools, materials, replacement parts, and supervision necessary to perform the maintenance services indicated in this SOW for the ATS’S located at PNS in Kittery, Maine unless otherwise specified by the Government. In some cases, materials and/or equipment may be more readily accessible by the Government. The Contractor must complete all work In Accordance With (IAW) the terms and conditions specified herein. All references in this SOW to “Contractor personnel” include both Contractor employees and subcontractors.

The Government and the Contractor understand that the services to be provided under this contract by the Contractor are non-personal services and that no employer-employee relationship exists between the Government and the Contractor. The Government may provide technical troubleshooting which could assist the Contractor in accomplishing the maintenance IAW the SOW; however, the Government will not control the methods used by the Contractor to perform the service requirements set forth in the SOW, except where safety of personnel or equipment is at risk. The Contractor shall, at no time, perform any maintenance action (PM or RM) without a representative of either the Temporary Services Production Shop and/or the Engineering Division’s of Portsmouth Naval Shipyard present.

2.1 The following Appendices identify the shipyard technical codes that are cognizant of the

(ATS’s), the periodicity of preventative maintenance, service documentation required on each asset, and Hazardous Energy Control.

Appendix 1 – ATS’s Appendix 2 – Hazardous Energy Control

Maintenance and Repair Service Statement Of Work (SOW) Page 2 of 16

2.2 The Shipyard will provide Primary and alternate contacts for the equipment being maintained.

2.3 Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind. Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access.

3.0 PERIOD OF PERFORMANCE. Maintenance services shall be performed during the base year period as shown in the contract. An option to extend this contract up to four additional years is required.

4.0 PREVENTIVE MAINTENANCE (PM) (Scheduled). This maintenance service includes the care and servicing by Contractor personnel for the purpose of maintaining equipment in satisfactory operating condition in accordance with manufacturer’s recommended preventive maintenance tasks. The Contractor shall perform, at a minimum, all services as identified in Appendix 1. Annual PM may be performed at any time as requested by the government and in any order based on project schedules and ship conditions.

4.1 All repairs outside the scope of the preventive maintenance inspection shall be accomplished under Remedial Maintenance, with the approval of the Government.

5.0 REMEDIAL MAINTENANCE (RM) (Unscheduled). This maintenance service includes all actions to diagnose/troubleshoot equipment malfunctions and restore the equipment to normal operating condition. The Government will advise the Contractor of the suspected problem and request an evaluation either via telephone or by an onsite visit.

The Contractor will inspect the equipment and advise the Government of the problem and provide a cost estimate as soon as feasible. In many cases, remedial maintenance services will take place on active systems installed in production work environments governed under stricter government requirements. The Contractor will begin repairs only after approval by the Temporary Services Electrical General Foreman (or a designated representative) AND the Contract Specialist. If repairs are more extensive, or cost more than originally estimated, the Contractor will obtain the approval of the Government before continuing work.

5.1 The Contractor shall provide the Government with a point of contact and telephone number to receive and respond to remedial maintenance service requests. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed one (1) hour, to RM service requests.

5.2 Remedial maintenance requests may be deemed “emergent” by the Government based on the circumstances of the deficiency. The Contractor shall be prepared to respond to all

Maintenance and Repair Service Statement Of Work (SOW) Page 3 of 16 remedial maintenance requests in an urgent manner unless directed otherwise by the Government.

6.0 MAINTENANCE PERFORMANCE SCHEDULE.

6.1 Preventive maintenance services shall be completed within five (5) business days of scheduled service, unless otherwise approved by the Government.

6.2 The Contractor shall ensure adequate personnel are available to report to Portsmouth Naval Shipyard in response to verbal notification of remedial maintenance service requests. The required timeframe for ON-SITE RESPONSE shall be within one (1) business day from the time the Contractor is contacted by PNS to the Contractor arriving onsite of the ATS’s in question. If the Contractor fails to meet the one (1) business day response time a financial penalty equal to double the contractor’s line item for 2024 Remedial Maintenance price per hour will be credited to the PNS in the following billing cycle for each hour over two (2) hours. The Contractor will be clearly notified by Shipyard POC that the request for repair service is an “Emergent Maintenance Service”. The Contractor shall be available 24/7/365 for remedial maintenance requests to Portsmouth Naval Shipyard (Kittery, Maine). The response time may be relaxed at the discretion of the Government based on individual circumstances.

6.3 An emergency call number will be provided to the Shipyard POC. Fifteen (15) weather resistant stickers with company name and contact information will be provided to the shipyard to post as deemed appropriate. The Contractor shall ensure that this telephone number is monitored to guarantee at least a telephone response, not to exceed two (2) hour, to RM service requests.

6.4 Upon arrival on site, Contractor personnel shall report to the Temporary Services

Electrical Shop or designated Government representative. The Contractor shall continue remedial maintenance services until such time as the ATS is returned to full operational capability or as otherwise instructed by the designated Government representative.

6.5 During periods of maintenance, the Contractor shall be responsible to restore operational integrity to all affected ATS in three (3) hours or less. If, based on the maintenance actions to be performed, this time constraint cannot be met the Contractor shall notify the Government immediately and request a determination on how to proceed. Maintenance actions requiring equipment to be off line for extended periods of time will require specific permission from applicable technical organizations including and (PNS).

REPLACEMENT PARTS/PRODUCTS. The Contractor shall use only new parts, or parts which have been refurbished to “like new” condition which enable the part to function or operate at a level equal to the specification of the original equipment at the discretion of the Government. The Government may have an inventory of some replacement parts for the ATS. The Contractor shall, prior to purchasing a replacement

7.0

Maintenance and Repair Service Statement Of Work (SOW) Page 4 of 16 part for an ATS, contact the Temporary Services Electrical Shop to see if the part is available from the Government-owned parts inventory. If the part is available, the Government will provide the part to the Contractor who shall use that part to perform remedial maintenance. The invoice and work order shall indicate if a “like new” part has been installed or used in the repair of the equipment.

7.1 Parts used for the preventive maintenance shall be invoiced as part of the PM cost. If during the PM deficiencies are identified any parts or labor required to fix the deficiency shall be charged separately as RM.

7.2 Replacement parts required in the performance of RM shall be invoiced to the

Government in accordance with the terms and conditions of this contract.

7.3 Replacement parts used in the performance of this contract shall be the same or equal to those recommended by the manufacturer’s technical manuals or specifications.

7.4 The Contractor is responsible for obtaining equipment maintenance service manuals and software that are not available from the Government.

7.5 The contractor shall be required to turn over to the Government all parts and equipment removed from the equipment covered in the contract if requested. Exceptions may be made by the Government for just causes (e.g. to obtain a core charge reimbursement, etc.). Exceptions shall be in writing and signed by the cognizant technical organization as defined in paragraph 2.2 of this SOW.

8.0 MAINTENANCE SERVICE MEETING AND DOCUMENTATION. Prior to and after any RM services the Temporary Services Production Shop, and the Engineering Division of PNS and contractor shall perform a formal In/Out Brief.

The Contractor shall complete an accurate maintenance service document for all RM services provided. Each maintenance service document shall contain the information applicable to the RM services and shall be submitted at the Out Brief. Also, within five

(5) business days after completion of the maintenance services to PNS for distribution to individuals noted in paragraph 2.2. Either electronic or hard copy delivery is acceptable.

Appendix 1 identifies maintenance service documentation required for the ATS’s asset.

9.0 MANDATORY REPORT. The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PNS via an invoice presented to the Government. The Contractor is required to provide all required data information requested by the Government. Inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each fiscal year, beginning with 2024. Contractors may direct questions to the Temporary Services Electrical Shop General Foreman or Engineering Code’s 230, 2330, or 2370.

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10.0 CONTRACTOR PERSONNEL. Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

10.1 Contractor personnel shall comply with directives pertaining to operation of privately owned vehicles on the PNS.

10.2 The Contractor shall assure that Contractor personnel completely understand the requirements of this Statement of Work. The Contractor shall ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide documents (e.g certifications, licensure) to the POC/Engineering listed in paragraph 2.2 of this SOW, to their satisfaction and approval. Additionally, the field service technicians shall have sound mechanical aptitude and ability; shall have basic understanding of machinery, both mechanical and electrical; shall have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have working knowledge of diagnosis and repair for the types of equipment included in this SOW and be capable of diagnosis and repair.

11.0 QUALITY CONTROL PLAN. The Contractor shall establish and maintain a complete

Commercial Quality Control Plan to ensure the requirements of the contract are provided as specified.

11.1 The plan shall include an inspection system covering both preventive and remedial maintenance repairs required by this contract. The plan shall ensure that quality service levels are maintained throughout contract performance.

11.2 The Contractor shall maintain records of all inspections conducted by the Contractor and any necessary corrective action taken. This documentation and all records and schedules, as described in the SOW, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract.

11.3 Immediately following any maintenance action(s), either remedial or preventive, the equipment undergoing maintenance actions shall be operationally tested for satisfactory performance. The Contractor shall remain on site and available during operational testing. Operational test procedures will be determined on a case-by-case basis by the Government. Technical recommendations may be solicited from the Contractor prior to performance. Operational testing may include, but is not limited to, load bank testing, start-up and shut down procedures, extended run tests, etc.

11.4 Contractor personnel may be required to support the Government in various forums aimed at failure analysis and quality assurance. When equipment requires technical evaluation

Maintenance and Repair Service Statement Of Work (SOW) Page 6 of 16 and investigation following an identified deficient condition, the Contractor shall be required to provide the same response times as indicated in paragraph 5.1 and 6.2.

Assistance from Contractor personnel may include, but is not limited to, written statements, meeting attendance, technical evaluation, on site demonstrations, and failure analysis.

12.0 QUALITY ASSURANCE. The Government shall be responsible for performing Government quality assurance functions for all services and supplies furnished under this contract. Contractor performance is subject to review by the Government and Contract Official. Upon contract award, the identity of the Government POC will be promptly furnished to the Contractor.

12.1 The Government shall advise the Contractor in writing when discrepancies occur, and shall request corrective action. The Government shall make annotation of the discrepancy; the date and time the deficiency was noted, and shall request the Contractor (or authorized representative) to initial the entry.

13.0 MAINTENANCE SUPPORT HOURS. The Contractor shall provide preventive maintenance (PM) support services Monday through Friday between the hours of 06:30 and 15:00, excluding federal holidays. The Government observes the following federal holidays:

New Year’s Day 1 January Martin Luther King Jr. Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Fourth Thursday in November Christmas 25 December

If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform PM services on these days. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the Federal Government closed on a Contractor-scheduled PM, service date, the Government will advise the Contractor on whether PM services should be performed for that day or services should be rescheduled.

13.1 The Contractor shall provide remedial maintenance (RM) support services Sunday through Saturday, including federal holidays, between the hours of 00:00 and 23:59.

14.0 ENVIRONMENTAL COMPLIANCE. The Contractor shall Comply with Federal, State, Navy, and local regulations pertaining to the environment and regarding the use, storage, transport and disposal of hazardous materials and wastes.

Maintenance and Repair Service Statement Of Work (SOW) Page 7 of 16

14.1 Plan for and provide environmental protective measures to control and correct pollution that develops during this preventive and remedial maintenance work.

14.2 In the event that an unknown hazardous material or waste is encountered, all work will stop immediately, and the Contracting Officer will be notified for resolution of the situation.

Work involving potentially unknown hazardous waste will not occur without the prior approval of the Contracting Officer or Representative.

14.3 Typical materials requiring SDS and quantity reporting include, but are not limited to, oil and latex based painting and caulking products, solvents, adhesives, aerosol, and petroleum products. Ensure that all hazardous materials removed from the site are hazardous materials and do not meet the definition of hazardous waste per 40 CFR 261.

14.4 Any waste deemed or suspected to be hazardous waste, must be identified prior to or upon generation. All generated hazardous waste must be handled in accordance with PTSMTH NAVSHIPYD INST 5090.30 (Hazardous Waste Generator Standards) and transported directly to PNSY HWSF (B-357) at the end of the shift generated or daily. If HW characterization is required for waste disposal, Code 106 sampling oversight is required per INST 5090.8.

14.5 In the event of ANY releases of oil and hazardous substances, chemicals, or gases;

immediately (within 15 minutes) notify the Portsmouth Naval Shipyard Fire Department 207-438-2333, the Portsmouth Naval Shipyard's Command Duty Officer, Safety: 207- 438-4477, representative of the Temporary Services Production Shop, the Temporary Services Engineering Division, of Portsmouth Naval Shipyard (PNS), and the Contracting Officer. If the response is inadequate, the Navy may respond. If this should occur, reimbursement to the Government for spill response assistance and analysis will be required.

14.6 The Contractor is responsible for verbal and written notifications as required by the Federal 40 CFR 300.125 and 40 CFR 355, State, and local regulations and Navy Instructions.

These notifications will be done in coordination with Code 106.3. Spill response must be in accordance with 40 CFR 300 and applicable State and local regulations. Contain and clean up these spills without cost to the Government. If Government assistance is requested or required, reimburse the Government for such assistance. Provide copies of the written notification and documentation that a verbal notification was made within 20 days.

14.7 For more guidance, please review the PNSY Div 1 specs (Temporary Environmental Controls Specification).

15.0 SECURITY REQUIREMENTS. The Contractor or authorized representative shall submit to the Government a roster, on company letterhead, identifying all Contractor personnel who will be performing work under this contract and require access to the equipment for which maintenance services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

Maintenance and Repair Service Statement Of Work (SOW) Page 8 of 16

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

15.1 The roster shall be furnished to the Government within five (5) business days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the Government within five (5) business days. The prompt submission of this information shall keep, to a minimum, any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract. The information shall be used for accomplishment of the Form PTSMH 5521/11486, Local Visitor Request, completed by the Government for NAVSEA Portsmouth Site Security Officer.

15.2 Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Site Security Officer for badge photograph and identification when notified by the Government.

Contractor personnel shall bring two (2) valid form of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport during each visit to PNS.

15.3 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, and firearms on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Personal Electronic Devices (PEDs) are restricted inside the Controlled Industrialized Area (CIA). PEDs include camera equipped mobile phones, dashboard/vehicle mounted cameras, photographic equipment, audio recording devices, etc. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to PNS. The Contractor shall be responsible for insuring badge(s) are returned within three (3) calendar days of employee termination or contract completion. Contractors may be provided a more complete list of security requirements upon request.

15.4 The Contractor shall prohibit the use of Government issued keys or Electronic

Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

16.0. SAFETY REQUIREMENTS. Work Site Operational Safety Environment (i.e.

Contractors and Non-PNS Government Agencies (NPGAs)) shall be responsible to read

Maintenance and Repair Service Statement Of Work (SOW) Page 9 of 16 and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Cha pter%20250-Modified%20for%20Public%20Access.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (PNS) standards. The contractor shall be required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

16.1 Hazardous Energy Control Contractor Compliance Certification Document on page 1 in Appendix 2 shall be signed and returned to the Government prior to working at PNS.

16.2 The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

17 GOVERNMENT-FURNISHED FACILITIES AND SUPPORT SERVICES.

17.0 Work area: The Government shall make work spaces available during performance of this contract close to the equipment location. The Contractor shall be responsible for the orderliness and cleanliness of all areas utilized in the performance of this contract. These areas shall be neat and clean, free from fire and safety hazards and unsanitary conditions.

Maintenance and Repair Service Statement Of Work (SOW) 10 of 16

Page

17.1 Utilities: When possible, the Government shall make available at no cost to the Contractor water and electricity for Contractor connection at Government provided work areas. Given the scope of this work (e.g. power outages, inclement weather, mechanical failures, etc.), government provided utilities may not be available for use by the Contractor therefore requiring the Contractor to be selfsufficient with respect to air, water, and electrical utilities. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions which preclude the waste of utilities and shall include the following:

A. Lights shall be used only in areas where and when work is actually being performed.

B. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the Contractor or by Contractor personnel in Government areas unless authorized.

C. Water faucets or valves shall be turned off after use.

D. Government telephones shall not be used for personal reasons. Telephone access will be made available for the Contractor’s use for approved calls only. All calls require prior authorization by the Government. Unauthorized calls by the Contractor will be reported to the Contracting Officer for resolution.

17.3 Authorizations: The government representative shall initiate a Radiological Facility/Enclosure/Area Work Authorization Check sheet (Rad Route Sheet) prior to all contractor visits, or have a standing Rad Route Sheet.

18.0 EMERGENCY MEDICAL SERVICES. The Government shall provide emergency medical treatment and emergency patient transportation service for Contractor personnel. The Contractor shall reimburse the Government the cost of medical treatment and patient transportation service at the current impatient or outpatient treatment rate as appropriate. Telephone number for Urgent Care is: 2333 from a PNS phone or 911.

19.0 GOVERNMENT OBSERVATIONS. Government personnel other than representatives from the Temporary Services Electrical Shop may, with Contractor/Government coordination, observe or inspect Contractor operations. These personnel may not interfere with Contractor performance.

20.0 DOCUMENTATION AND RECORDS. All documentation, records, and schedules, as described in this SOW, which are the responsibility of the Contractor, are the property of the Government and shall remain so upon termination or completion of the contract.

The Contractor shall keep these items current. Documentation, records, and schedules shall be turned over to the Government upon termination or completion of the contract.

All documentation, records, and schedules are subject to the Freedom of Information Act and privacy Act.

END OF STATEMENT OF WORK

Reviewed By: Adam Cyr Date: 3/13/2024 Reviewed By: Christopher Wellman Date: 3/08/2024 Reviewed By: Peter Wituszynski

APPENDIX 1 (Rev -)

Appendix 1 Rev 1 - Page 11 of 16

AMP AUTOMATIC TRANSFER SWITCH INVENTORY:

Manufacturer:

ASCO 7000

SERIES

ASCO

7000 SERIES

ASCO

7000 SERIES

Catalog No.: J07ATB030400M5XC J07ATBA30400M5XC E07ATBA30400M5XC

Load Rating: 400 AMPS 400 AMPS 400 AMPS

Model Numbers:

1523490-001WE

1523490-002WE

838976WE

1824363-001WE

1824363-002WE

1824363-003WE

1824363-004WE

1824363-005WE

1824363-006WE

235079FP

391350FP

Frequency: 50-60 Hz 50-60 Hz 50-60Hz

Output Voltage: 460 VAC 460 VAC 460 VAC

Phase: 3 Phase 3 Phase 3 Phase

600 AMP AUTOMATIC TRANSFER SWITCH INVENTORY:

Manufacturer:

ASCO 7000

SERIES

ASCO 7000

SERIES

ASCO 7000

SERIES

Catalog No.: J07ATB030600M5XC J07ATB030600M5XP J07ATBA30600M5XP

Load Rating: 600 AMPS 600 AMPS 600 AMPS

Model Numbers:

1017753-001WE

1097985-001WE

1097985-002WE

1920782-001WE

1920782-002WE

2017872-001WE

2017872-002WE

1514207-001WE

1514207-002WE

Frequency: 50-60 Hz 50-60 Hz 50-60 Hz

Output Voltage: 460 VAC 460 VAC 460 VAC

Phase: 3 Phase 3 Phase 3 Phase

Appendix 1 Rev 1 - Page 12 of 16

A-1. PREVENTIVE MAINTENANCE (PM) (Scheduled).

The Contractor shall perform, at a minimum, all services required at intervals of every twelve (12) months IAW the applicable ATS Operations and Maintenance Manual(s).

Annual PM may be performed at any time as requested by the government and in any order based on project schedules and ship conditions. This will be communicated by

Temporary Services Electrical General Foreman (or a designated representative) to the contractor. Annual is defined as every 12 months, but not more than thirteen months or less than eleven months. Types of preventative maintenance; Annual for ASCO 7000

Series ATS (Table1).

A-1.1 It shall be the responsibility of the Temporary Services Electrical General Foreman

(or a designated representative) to notify the Contractor no less than fifteen (15) business days prior to the desired preventative maintenance service date. Annual maintenance shall be conducted every twelve (12) months as feasible and may begin with the first day of the awarded contract year. When selecting ATS’s to perform maintenance, consideration shall be given to limiting the impact to production and Ship’s Force personnel.

A-1.2 The Contractor shall perform preventative maintenance services as recommended in the manufacturer’s maintenance manual. The Government will provide available maintenance manual(s); however, if the Government does not have the maintenance manual(s), the Contractor shall be responsible for obtaining the maintenance manual(s). All replacement parts, materials, environmental compliance and Contractor personnel transportation used for preventive maintenance services shall be included in the contract unit price for preventive maintenance service.

A-1.3 The Contractor shall provide requested maintenance services to the ATS’s and all components within the unit enclosure and the enclosure itself.

Appendix 1 Rev 1 - Page 13 of 16

A-2. MAINTENANCE SERVICE MEETING AND DOCUMENTATION.

Prior to and after any PM or RM services the Temporary Services Production Shop, the

Engineering Division of PNS and contractor shall perform a formal In/Out Brief. The

Contractor shall fill out maintenance service documentation for all PM and RM services provided. Table 1 shall be completed for maintenance records. Each maintenance service document shall contain the information listed below, as applicable to PM or RM services, and completed documentation shall be provide at the Out Brief with signatures from the appropriate Shop Supervisor and Engineering Division acknowledging receipt of report.

Also, a report shall be submitted within five (5) business days after completion of the maintenance services to individuals noted in paragraph 2.2. Either electronic or hard copy delivery is acceptable.

a. Date and time of service call notification and arrival at Government location.

b. Manufacturer, model, serial number and location of the equipment involved.

c. For PM, the labor hours spent and tasks performed.

d. For RM, labor hours and associated labor rates worked.

e. For PM and RM, all replacement parts used by part number, part name, quantity and cost per unit.

f. Description of malfunction and work/service performed, and corrective action taken if action is a repair.

g. Legibly printed name of Contractor personnel who accomplished work.

h. A total dollar amount due for services rendered based on the above work performed.

APPENDIX 1 (Rev -) TABLE 1

J07ATB030400M5XC J07ATB030600M5XC

J07ATBA30400M5XC J07ATB030600M5XP

E07ATBA30400M5XC J07ATBA30600M5XP

Model Location Date

400/600 AMP ATS PREVENTATIVE MAINTENANCE (ANNUAL)

MAINTENANCE SAT UNSAT

Inspect for physical damage, anchorage and grounding.

Remove all dust and grime from the Bypass unit Starting at the top of the bypass unit, use a vacuum and paint brush to clean off all dust from cables, control wires, aux. contacts, bypass solenoids and other accessories that can safely be cleaned, and inspected. Tighten all TB-1, TB-2, TB-3, and add-on panel terminal wires to ensure all control wires are securely terminated.

Verify that all cable connections are tight and correctly torqued, also verify all bus connections Thoroughly clean away any old lubricant that has become contaminated with dust, dirt or debris. Reapply new lubricant as needed to the linkages.

Lubricate all movable linkages that can be safely lubricated, and manually operate to ensure smooth operation.

Verify there is no binding of the linkages.

Verify that all nuts and bolts are torqued to specifications; this is required for the ATS and the enclosure.

Inspect all pole covers for signs of scraping or scuffing, due to binding of the ATS movement Main current carrying, and Arcing Contact alignment, deflection, gap and wiping action manually checked for proper operation.

Perform spot-type insulation resistance tests phase-to-phase and phase-to-ground with switch in both source positions.

Using a Digital Low Resistance Ohmmeter read the contact resistance for the Normal and Emergency contacts before cleaning, and read the contact resistance after cleaning the contacts.

Thoroughly inspect all control braids for the load connection of each contact, verify that each braid has a good connection; this will reduce the possibility of the braids heating and causing a failure.

Thoroughly inspect the contact surface, verify that the contacts are making proper contact between the moveable and stationary contact surfaces. Clean contact surfaces with Scotch-Brite (Brown) cleaning pad, to remove any carbon build up, dust or debris from contact surface, and wipe clean.

Verify that all Emergency and Normal contacts are making and breaking properly. If severe pitting and signs of heating is present, replacement of the main current carrying contacts is recommended.

Thoroughly inspect the ATS, inspect all control circuits, relays and auxiliary contacts. Inspect the cam timing of the isolation handle and micro switches.

Thoroughly inspect and clean each arcing contact, verify that each arcing contact is making and breaking at a specified adjustment points. If arcing contacts require adjustments, thoroughly read and understand read and understand the proper service bulleting for the ATS that you are performing preventative maintenance on.

Thoroughly inspect the arcing contacts for signs of severe pitting or heating; this can be due to the imbalance of live loads, or normal wear due to standard testing operations of the Automatic Transfer Switch.

Inspect each arc chute for cracks and or missing hardware.

Inspect the TS - Coil assembly ensure that the TS - Coil operates smoothly without sluggish, grinding or binding operation.

Inspect and test TS - control contacts, verify that the control contacts are adjusted properly.

Inspect all cables and or bus connections for signs of heating, cracks, pitting or discoloration Verify that all control wiring is correctly terminated and tightened.

Verify all auxiliary control circuits, customer connections for remote circuits.

Manually operate the ATS several times using the manual operator’s handle, making sure that the ATS operates smoothly without binding.

Inspect all insulating parts for cracks or discoloration due to excessive heat. All arc chutes and pole covers are removed and cleaned.

Appendix 1 Rev 1 - Page 14 of 16.

TABLE 1

MAINTENANCE SAT UNSAT

Monitor and verify correct operation and timing for the following:

Normal voltage sensing, picking up and dropout parameters. Engine start sequence after Feature - 1, time delay for momentary outages. Emergency voltage and frequency sensing and pickup parameters. d. Feature - 2B, time delay for transferring to emergency source. Automatic Transfer Switch Operation. Feature - 3A, retransfer time delay upon normal power restoration. Feature - 2E, Engine cool down time delay and engine shutdown are tested. All interlock and safety switch functions are tested, as applicable.

Verify that all indicator lamps are operating and indicating properly.

Verify the position of the bypass switch.

Verify the position of the ATS; the ATS should be in the same position as the bypass switch.

Rotate the isolation handle to the closed position, the ATS is now fully connected, in this position the ATS is inhibited from operating because of the feature 34A, or 34B inhibit to Normal or Emergency positions. The bypass handle must be placed into the auto position in order for the transfer switch to be operational.

Once that this has been verified, rotate the isolation handle from the open position to the test position.

Rotate the Isolation handle to the test position then to the open position.

VENDOR/ENGINEERING COMMENTS:

Signatures below certify that the MINOR PM has been completed, reviewed (including operational data) and any deficiency noted has documented on a Deficiency Form (DF).

EPS Shop 99 General Foreman:

Sign:_________________________________________Badge:__________________________Date:___________________ Tech Code Engineer:

Sign:_________________________________________Badge:__________________________Date:___________________

Appendix 1 Rev 1 - Page 15 of 16.

APPENDIX 2 (Rev 1)

Hazardous Energy Control

Contractor Compliance Certification Document Rev B 8/26/2014

Purchase Order Number ________________________ Job Location ________________________

New Equipment Y/N _______

Company name Date

By the contractor’s representative’s signature below the contractor’s representative certifies that the Company whose name is listed above understands and agrees to the following requirements for any task or work the contractor performs aboard the Portsmouth Naval Shipyard (NAVSHIPYD PTSMH) that involves Hazardous Energy Control (HEC).

29 CFR Part 1915.89, which became effective and enforceable on 31 October 2011, provided a new standard addressing hazardous energy control in shipyard employment. Part 1915.89 applies to private-sector contractors performing servicing operations in shipyard employment, and states the Navy’s HEC Program is in effect in Naval Shipyards. Private-sector contractors performing work that involves HEC aboard NAVSHIPYD PTSMH are responsible for ensuring the safety of their employees who may perform tasks or work involving HEC.

The contractor’s representative’s signature below certifies that the contractor understands and shall comply with all requirements for work involving HEC as provided in 29 CFR Part 1915.89 and the Naval Sea Systems Command (NAVSEA) Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision), including Lockout/Tags-Plus (LOTP). The text of 29 CFR Part 1915.89 is available at the OSHA Fact Sheet web site, and the latest revision of OSHECM Chapter 250 is available at;

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250Modified%20for%20Public%20Access.pdf

WARNING: CONTRACTOR’S FAILURE TO COMPLY WITH THE HEC REQUIREMENTS

REFLECTED IN 29 CFR PART 1915.89 AND OSHECM CHAPTER 250 MAY CAUSE

SERIOUS INJURY OR DEATH TO THE CONTRACTOR’S EMPLOYEES. UNDER NO

CIRCUMSTANCES SHALL THE PORTSMOUTH NAVAL SHIPYARD ASSUME ANY LIABILITIES

THAT RIGHTLY ARE THE RESPONSIBILITIES OF THE CONTRACTOR.

Shop Card Holder/PO ____________________________________________________________

Lockout/Tags-Plus Coordinator ____________________________________________________

Coordination Req’d (circle one) ( Y / N ) LOTP Serial Number ______________________

Contractor’s Representative’s Name (Print clearly)

Contractor’s Representative’s Signature

___________________________________________Date_____________________

Fax completed copy to LOTP Committee at x2540 Appendix 1 Rev 1 - Page 16 of 16.