N3904024Q0205 Combined Synopsis.pdf

COMBINED SYNOPSIS/SOLICITATION NOTICE:

Requirement Title: Rental of One (1) Telehandler

Solicitation Number: N3904024Q0205

Response Deadline: October 1st, 2024

POC: Skylar Elliott

207-438-1358

GENERAL INFORMATION:

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued Paper copies of this solicitation will not be available. This combined synopsis/solicitation SHALL be posted on SAM.gov.

2. This solicitation documents and incorporates provisions and clauses in effect through FAC 2024-05 and DFARS Change Notice 2024-0815. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

3. This solicitation is being issues as a(n): Request for Quotation (RFQ)

4. This acquisition is for: Total Small Business Set-Aside

5. North American Industry Classification System Code (NAICS): 532490 “Other Commercial and Industrial Machinery and Equipment Rental and Leasing”

6. The size standard is: $40 MIL

REQUIREMENT INFORMATION:

The Portsmouth Naval Shipyard requests responses from sources capable of providing the following: Rental of one

(1) Telehandler.

Period of Performance: 01/20/2025 through 01/29/2026 o Option Period of Performance: 01/20/2026 through 12/18/2026

Place of Performance: Portsmouth Naval Shipyard, Kittery, ME

METHOD OF PROPOSAL SUBMISSION:

Offers shall be emailed. All responsible sources may submit a quote which shall be considered by the agency.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

Technical Items:

1. Documentation to show all SOW requirements will be met by providing Equipment Data Sheet for proposed equipment.

2. Page 4 must be completed

If the Equipment data sheet is not attached when proposal is submitted it will not be considered.

REQUEST FOR QUOTATION

N3904024Q0205

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # N3904024Q0205 DUE DATE: 10/01/2024 08:00 AM ET

From: Portsmouth Naval Shipyard Your company info:

skylar.n.elliott.civ@us.navy.mil Name:

Contracting, Code 410 POC:

Kittery, ME 03904 (P) PHONE: 207-438-1358 Email:

Cage Code:

BUSINESS SIZE (circle one): SMALL LARGE PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO PRICES DERIVED FROM (CHECK ONE)

F.O.B. DESTINATION, Y____N____ ___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________. ___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

* Include technical specification sheet upon proposal*

ITEM DESCRIPTION QTY Unit Price Total

0001 Rental of One (1) Telehandler **In accordance with the Statement of Work**

52 Weeks

0002 Freight **All shipping cost associated with

Line Item 0001**

1 Job

1001 Option to Extend:

Rental of One (1) Telehandler

**In accordance with the Statement of Work**

47 Weeks

* Include technical specification sheet upon proposal* Period of Performance: 01/20/2025 through 01/29/2026 o Option Period of Performance: 01/20/2026 through 12/18/2026 Place of performance is: Portsmouth Naval Shipyard, Kittery, ME For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

See Below for Detailed Statement of Work and Applicable Clauses.

MATERIAL HANDLING EQUIPMENT RENTAL STATEMENT OF WORK

Requirements:

Material handling equipment is required in accordance with Table-1 below. Machine capacities listed in Table-1 are approximate, actual required capacity range is noted in the Unit Specifications Tables.

Bid submittals will include the make and model of the machine being quoted, and the actual dimensions of any specification item that includes a required measurement. Table 2 will be returned with the bid submittal indicating yes or no in the checklist for compliance with each noted specification.

Table-1

Unit Number Machine type Quantity Unit 1 12K# Telehandler 1

Unit Specifications: Unit 1

Comply

Description Yes No •Capacity/type:

Internal Combustion Telehandler Minimum nominal capacity, retracted boom, NOT using outriggers:

12k# @ 24” Load Center

•Minimum lift height: 55’

•Minimum nominal capacity at full lift height using outriggers:

5,000# @ 24” Load Center

•Minimum forward reach: 42’ •Minimum nominal capacity at full forward reach using outriggers:

3,400# @ 24” Load Center

•Max overall width: 102”

•Pallet Forks: Length: 60”, MAX Width: 6”, MAX thickness: 2.5”

•Power type: Internal Combustion

•Shall be no older than 5 years

•Foam filled, solid pneumatic, shaped solid, or equivalent tires that do not require air, and are capable of sustaining a puncture without loss of integrity or stability of the unit.

•Enclosed cab with defrost blower and wipers

• A minimum of one air-circulating fan will be installed in the operator’s compartment.

•Hydraulic fork positioners (preferred, not required)

• Unit will be equipped with designated lifting points for lifting with a crane using a standard 4-legged sling arrangement. A rigging/lifting sketch will be available and provided to the Government on request.

•Light package to include front and rear working lights.

•Will be equipped with audible backup alarm

•Operator controls shall be properly and clearly marked

•The manufacturer’s tables for capacities at the various allowable boom radiuses will be located in the cab. Tables will include operation with, and without, outriggers deployed.

•An operator’s manual will be in the machine

Unit Make and Model: __________________________________________________

Table-2

General Service Terms:

Rentals will include unlimited usage hours within the contracted period of performance.

Delivery and pick-up of the equipment at the address noted above is the responsibility of the contractor.

The contractor shall provide alternate forks specified by the Government, on request, up to one time per machine during the period of performance, at no charge to the Government.

Alternate forks will also be provided with appropriate updated capacity documentation when required.

Equipment shall be fully functional and in safe operating condition. It will be in compliance with any and all applicable laws governing internal combustion material handling equipment and its operation in the State and/or jurisdiction where the rental will be used.

The contractor shall notify the Contracting Officer’s Representative (COR) or Technical

Point of Contact a minimum of 48 hours prior to delivery of units. Delivery will occur on or before the required start date noted in the period of performance. Initial delivery will take place during normal first shift hours. The vendor should account for potential delays at the pass-office and security when planning the delivery. For the purposes of this contract, normal first shift hours will be considered week-days that are not federal holidays, between the hours of 07:00am and 02:00pm.

An inspection of each machine shall be performed by a shipyard licensed operator using a PNSY provided MHE Inspection Sheet on delivery. Any machines not meeting the requirements of this statement of work, or having defects or damage that negatively affect the operation of the machine will be refused.

If there are deminimis defects or damage found that are determined to be superficial in nature and that do not affect the operation of the machine, they will be noted on the inspection form.

The Vendor’s representative will sign the PNSY inspection form or attest in writing that the damage was pre-existing and does not affect the operation of the machine. This will be completed before the unit is accepted by the Government.

The rental period does not begin until the government has accepted the machine.

To be allowed onto a Government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport.

Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed.

To gain access to the dry dock environs for emergent repairs, coordination is required with the Security Department, and personnel must possess / wear their own personal safety gear.

Any cellular phones or other electronic devices required for use within security islands, or other areas where photography or recording is prohibited, shall not have any cameras or electronic video recording sensors.

The contractor shall be responsible for all materials and labor for preventative maintenance and repairs not arising out of abuse or negligence by the Government. The government shall be responsible for daily fluid level checks; however, the contractor shall be responsible for adding fluids to the equipment to ensure the loss of fluid is not due to a more serious mechanical issue.

All service shall be provided within eight (8) hours of notification to the contractor. In the event the equipment cannot be returned to service within the twenty-four (24) hour period, a comparable replacement shall be provided by the contractor within twenty-four (24) hours of the initial deficiency notification at no charge to the Government.

Work Site Operational Safety Environment – Contractors and non- PNS Government Agencies

(NPGAs) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

http://www.navsea.navy.mil/shipyards/norfolk/Shared%20Documents/Chapter%20250.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (shipyard) standards. The contractor is required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

The Contractor shall validate all completed repairs by either signing the appropriate PNSY provided MHE Inspection Sheet, or providing a completed repair order.

If breakdowns become frequent, the government may request to have the equipment removed from the shipyard and replaced with a more reliable unit in accordance with the unit specifications outlined herein.

Any routine preventative maintenance will be completed during normal first-shift hours unless alternative arrangements are made ahead of time.

During routine maintenance, or emergency breakdown repairs, the contractor shall provide liquid spill protection to the ground surface. All spills shall be contained and cleaned up prior to leaving the site. If a spill is caused by a broken or leaking liquid line or some other system on the contractor’s equipment, the Fire Department will be alerted to contain the spill until the contractor can make the necessary repairs.

Portsmouth Naval Shipyard Fire Department phone number: 207-438-2333

It shall be the responsibility of the contractor to reimburse the Government for containing the spill. If at the determination of the Government, leaks are unacceptably frequent, the MEWP will be swapped out for a different unit meeting the same specification.

The Contractor will dispose of any fluids or hazardous material generated as a result of maintenance, spills, or leaks on site at the Portsmouth Naval Shipyard at the hazardous waste facility (Building 357). The Contractor is responsible for the disposal of any waste generated at all other locations.

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.204-2 Security Requirements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-26 Covered Telecommunications Equipment or Services--Representation

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services 52.212-2 Evaluation—Commercial Products and Commercial Services

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

52.217-9 Option to Extend the Term of the Contract 52.222-3 Convict Labor 52.222-19 Child Labor—Cooperation with Authorities and Remedies 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-6 Drug-Free Workplace

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications

52.232-33 Payment by Electronic Funds Transfer—System for Award Management 52.232-36 Payment by Third Party 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest after Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.242-17 Government Delay of Work 52.246-1 Contractor Inspection Requirements 52.246-2 Inspection of Supplies—Fixed-Price 52.247-34 F.o.b. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

Additional DFARS contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7003 Control of Government Personnel Work Product 252.204-7006 Billing Instructions 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation Support Contractors 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7024 Notice on the use of the Supplier Performance Risk System 252.223-7004 Drug-Free Work Force 252.223-7008 Prohibition of Hexavalent Chromium 252.225-7048 Export-Controlled Items 252.231-7000 Supplemental Cost Principles 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area WorkFlow Payment Instructions 252.232-7010 Levies on Contract Payments 252.243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Products or Commercial Services 252.247-7023 Transportation of Supplies by Sea--Basic

C-202-H001 ADDITIONAL DEFINITIONS--BASIC (NAVSEA) (OCT 2018)

C-204-H001

USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES (NAVSEA) (OCT

2018)

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA) (MAR 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-247-H001 PERMITS AND RESPONSIBILITIES (NAVSEA) (DEC 2018)

D-211-H002 MARKING OF REPORTS (NAVSEA) (OCT 2018)

D-247-H002 PACKAGING OF SUPPLIES--BASIC (NAVSEA) (DEC 2020)

D-247-H004 MARKING AND PACKING LIST(S)--BASIC (NAVSEA) (FEB 2022)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA) (OCT 2018)

F-211-W001 PARTIAL DELIVERIES (NAVSEA) (OCT 2018

F-242-H001 CONTRACTOR NOTICE REGARDING LATE DELIVERY (NAVSEA) (OCT 2018)

G-232-H002 PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

G-232-H004 GOVERNMENT PURCHASE CARD METHOD OF PAY (NAVSEA) (JUN 2023)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

G-242-H001

GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES (NAVSEA) (OCT 2023

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

52.212-1 Instructions to Offerors--Commercial Items

I. GENERAL

In addition to FAR 52.212-1, “Instructions to Offerors – Commercial Items” and any other instructions contained elsewhere in this solicitation, the following information is provided:

Objections to any of the terms and conditions of the RFQ will constitute a deficiency which will make the offer unacceptable.

IMPORTANT NOTES:

(1) Vendors shall respond to all requirements of the solicitation document. Vendors are cautioned not to alter the solicitation.

(2) Initial quotes and any modifications thereto are to be submitted to the Contracting Office on or before the closing dated time cited elsewhere in this Request for Quote.

(3) Responses should be submitted via email only

(4) Please review all specifications carefully.

II. CONTENT OF QUOTE

RFQ pricing and information pages completed by the vendor.

Technical Submission to include:

o Submission of technical information demonstrating compliance with the specifications, including, but not limited to:

Technical submission shall include the Manufacturer Name and Model Number of the specific unit(s) being proposed. The Government will only evaluate those specifically identified unit(s).

Brochures pertaining to the pieces of equipment being quoted, to include, but not limited to: pictures of the equipment, and technical specifications of the equipment including model/series unit demonstrating compliance with the PWS and specifications. These should be readily identified by the item ID number.

The details of any/all exceptions taken to the specification.

NOTE: If Equipment Data sheet is not attached to Request for Quote, the submission will not be considered.

The completion and submission of the above items will constitute a quote and will be considered the vendor’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. An objection to any of the terms and conditions of the solicitation will constitute a deficiency which will make the offer unacceptable. Potential contractors will be screened for contractor responsibility in accordance with

FAR Subpart 9.1.

52.212-2, Evaluation - Commercial Items is applicable to this procurement.

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable. Quotes will be revaluated based on the following criteria:

-Technical Acceptability (Must meet specifications and document capabilities) -Must meet specifications and document capabilities.

-Adherence to schedule and soonest Mobilization.

-Price (Lowest Price Technically Acceptable, after adherence to other factors)

- Past Performance (CPARS/FAPPIIS information may be used for past performance)

Vendors will be required to submit a quote that will be evaluated in accordance with the specifications provided in the solicitation, FAR 52.212-1 Instruction to Offerors. Failure to include pricing for all line items shall be cause for rejection of the quote for all line items.

Technical:

Please provide documentation demonstrating your capabilities in fulfilling the SOW.

Technical Evaluation Ratings Rating Description Acceptable Submission clearly meets the minimum requirements of the solicitation Unacceptable Submission does not clearly meet the minimum requirements of the solicitation

If the technical submittal is determined “Unacceptable”, it renders the entire quote technically unacceptable.

Technical submissions that do not meet the minimum requirements will be rated as “Unacceptable” and will no longer be considered for further competition or award.

Schedule:

Please confirm availability for requested period of performance. If your company is unavailable for the requested period, please provide earliest available start. Please provide your best and fastest schedule. Award may be made to the vendor who can provide the soonest execution.

Price:

The Price will be evaluated as Lowest Price Technically Acceptable, however, the Contracting Officer reserves the right to award based on ability to meet the required schedule.

(END OF COMBINED SYNOPSIS/SOLICITATION)