21Q0342- RFQ Sheet.doc

PERFORMANCE OF WORK STATEMENT FOR MAINTENANCE AND REPAIR OF

HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) EQUIPMENT

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # 21RC10557

DUE DATE: 09/23/2021 3:00 PM ET

From: Portsmouth Naval Shipyard Your company info:

Gordon J Roberts III

Gordon.J.Roberts1@navy.mil Name:

Contracting, Code 410.1

POC:

Portsmouth, NH 03801-2590 (P)

PHONE: 207-451-7119

Cage Code:

BUSINESS SIZE: SMALL or LARGE

PAYMENT TERMS ______%______DAYS

MOBILIZATION TIME: _________ARO

PRICES DERIVED FROM ( CHECK ONE )

F.O.B. DESTINATION, Y____N____

___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________.

___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____ *Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and PPIRS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM

DESCRIPTION

QTY

Total Dry Dock #1 Refueling Complex (DD#1 Complex) and Dry Dock #2

1 JO

Equipment Storage Enclosure (ESE) at Portsmouth Naval Shipyard

(PNS) Inspection, maintenance, and repair services as required for

HVAC systems as outlined in the statement of work below.

Option Year #1 for CLIN 0001.

1 JO

· Period of Performance is: 9/30/2021-09/29/2022, with one option year.

· Place of performance is: The Portsmouth Naval Shipyard, Kittery ME.

· Security Requirements: Security Plan will be required.

· For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

· PPIRS/CPARS information will be utilized to evaluate Past Performance.

· Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

· Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

· See Below for Detailed Statement of Work and Applicable Clauses.

STATEMENT OF WORK:

PERFORMANCE OF WORK STATEMENT

FOR

MAINTENANCE AND REPAIR

OF

HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) EQUIPMENT

PART I

DESCRIPTION OF SERVICES

1.1 SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, supervision, and transportation necessary to provide complete inspection, maintenance, and repair services as required for Heating, Ventilation and Air Conditioning (HVAC) systems located on the Dry Dock #1 Refueling Complex (DD#1 Complex) and Dry Dock #2 Equipment Storage Enclosure (ESE) at Portsmouth Naval Shipyard (PNS) as identified in Covered Equipment. The work includes preventive maintenance, support services, inspection, repairs, and administration.

1.1.1 The DD#1 Complex consists of several enclosures. The DD#1 Complex enclosures covered by this scope of work include the M140-3, M140-4, DRE-7, RAE-4/SP-6, ACE-3, and SB-1. The ESE is also covered by this scope and is located at Dry Dock #2.

1.1.2 The equipment covered by this scope of work supports a radiological work facility. Due to the nature of work performed within the DD#1 Complex and ESE, the Contractor shall receive prior written approval via Radiological Facility/Enclosure/Area Work Authorization Checksheet (Rad Route Sheet) and briefing from the Government representative prior to performing any work on HVAC systems o the DD#1 Refueling Complex or ESE.

1.1.3 The period of performance for this maintenance contract is one (1) year.

1.1.4 The government makes no representation or guarantee as to the condition of equipment on the start date of the contract. A site visit and inspection of all equipment condition should be coordinated with the Government.

PART II

SERVICE DELIVERY SUMMARY

2.1

PART III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 GENERAL INFORMATION.

3.1.1 The Government will provide no Government furnished equipment or property.

PART IV GENERAL INFORMATION

4.1 POINT OF CONTACT:

4.1.1 The Contractor shall provide a primary point of contact in writing at time of contract award, with full authority to interface with the Government representative or Contracting Officer on all contract matters relating to the daily operations. If the primary point of contact should change, the contractor shall, within 15 calendar days of the change, notify the Contracting Officer in writing.

4.1.2 The Contractor shall copy the Government representative on all correspondence with the COR on all matters relating to the DD#1 Complex and ESE HVAC systems.

4.1.3 The Government shall provide the Contractor with a list of primary points of contact for Government representatives at time of award.

4.2 CONTRACTOR PERSONNEL:

4.2.1 Contractor personnel shall display legible identification of the contractor’s company name on their uniform.

4.2.2 Contractor personnel shall be licensed by their state for HVAC Mechanics and HVAC Journeymen. The contractor shall provide a copy of license to the contracting office at time of contract start. The contractor shall supply a copy of license for all new employees assigned to work on this contract within 15 calendar days of starting work.

4.3 HVAC SYSTEMS:

4.3.1 See list of equipment at Covered Equipment in Appendix 1.

4.4 Preventative MAINTENANCE REQUIREMENTS:

4.4.1 The Contractor shall perform annual and semi-annual (heating seasons/cooling season) preventative maintenance as required. Preventative maintenance will be performed as routine service calls. A list of typical maintenance is included in Appendix 2 as a guideline for expected maintenance.

4.4.2 Preventative maintenance shall include, but is not limited to lubrication, start-up check lists, coil cleaning, and requirements as detailed in the installation and operation manuals. All preventative maintenance tasks shall be performed in accordance with industry standards and equipment manufacturers’ recommended maintenance schedules. The frequency of preventative maintenance in an effort to minimize repair requirements may be increased at the contractor’s discretion at no additional cost to the Government.

4.4.3 Contractor is required to perform a minimum of one (1) semi-annual scheduled preventative maintenance and inspections on specified HVAC equipment on the DD#1 Complex and ESE.

4.4.4 Contractor is required to perform a minimum of one (1) annual scheduled preventative maintenance and inspections on specified HVAC equipment on the DD#1 Complex and ESE.

4.4.5 Contractor is required to perform a minimum of one (1) annual coil cleaning on condensing units on the DD#1 Complex and ESE.

4.4.6 The contractor shall coordinate with the Government representatives to schedule work so as to cause the least interference with the normal occurrence of government business and mission.

4.5 General Repair Requirements:

4.5.1 Providing additional routine repair service and emergent repair service is included in the scope on an as needed basis to ensure that the HVAC systems operate in accordance with the manufacturer’s specifications. It is expected that the general repair service will be available 24 hours a day, 7 days a week, year round.

4.5.2 The contractor shall respond to all routine service calls within 10 days.

4.5.3 The contractor shall respond to all urgent service calls within 24 hours.

4.5.4 The contractor shall respond to all emergent service calls within four (4) hours.

4.5.5 Contractor shall provide one (1) emergency service contact number that is answered twenty-four (24) hours per day, seven (7) days per week including all holidays. Emergency service for the HVAC system support shall be the failure or malfunction of any component, system, controller, or program of the system individually or as a whole.

4.6 GOVERNMENT RESPONSIBILITIES:

4.6.1 Operate the equipment in accordance with the contractor’s instructions.

4.6.2 Provide clear area required for the Contractor to perform maintenance.

4.6.3 The government representative shall initiate a Radiological Facility/Enclosure/Area Work Authorization Checksheet (Rad Route Sheet) prior to all contractor visits.

4.6.4 Government personnel may, with Contractor/Government coordination, observe or inspect Contractor operations. These personnel may not interfere with Contractor performance.

4.7 CONTRACTOR RESPONSIBILITIES:

4.7.1 The Contractor shall perform all necessary maintenance (excluding those specifically exempted in this Scope of Work) and retain maintenance logs as required to maintain any warranties.

4.7.2 The contractor will not be responsible for repair or maintenance for any of the following: condensate drains and associated heat tape, filter housings, air filters, flow stations, dampers, or any ductwork.

4.7.3 The Contractor will not be responsible for preventative maintenance or inspections (not related to a repair service call) of components internal to the ductwork pressure boundary or inside the DD#1 Refueling Complex and ESE. This includes, but is not limited to, portions of cooling coils internal to the ductwork pressure boundary, portions of electric heating coils internal to the ductwork pressure boundary, recirculation fans on packaged units, in duct coil condensate drains, recirculation fan motors on packaged units internal to the ductwork pressure boundary, and any air filters. The contractor shall be responsible for repair of these systems with the additional restrictions of this Performance of Work Statement.

4.7.4 The Contractor shall inform the government of adverse conditions discovered while performing maintenance the same day as discovered.

4.7.5 The Contractor shall ensure they have received prior written approval via Radiological Facility/Enclosure/Area Work Authorization Checksheet (Rad Route Sheet) and briefing from the Government representative prior to performing any work on HVAC systems o the DD#1 Refueling Complex or ESE.

4.7.6 The Contractor will require a brief from the Government representative prior to performing any work.

4.7.7 Contractor shall supply all maintenance sheets, field visit reports and times, work completed and deficiencies to the Government representative within 24 hours.

4.8 SPECIAL CONDITIONS:

4.8.1 All routine work shall be accomplished between 6:30 AM and 3:00 PM, Monday through Friday, except for Federal holidays and after normal duty hour service, unless authorized by the government.

4.8.2 Urgent and Emergent work shall be accomplished 24 hours a day, 7 days a week, year round including weekends and holidays.

4.8.3 Contractor shall be responsible for damage or loss to government property due to negligent acts by the contractor’s employee(s).

4.8.4 Prior to any servicing the contractor is required to report to the government that they are on- site to ensure the Government representative can provide the required briefing.

4.9 Billable Work Orders:

4.9.1 For unplanned repairs the COR will receive service calls from the Government representative. The Government representative will develop a scope and IGE. The scope will be provided to the Contractor to provide a cost proposal. The proposal, at a minimum, shall include a billable work order number, date, site location, a brief description of work, total labor broken out by discipline by hours based on Contractor wages plus overhead, material costs, etc. The proposal shall be responded to by Contractor within 1 business day. The contractor will provide in writing to the COR and Government representative, upon completion of work, what repairs were performed. All billable work orders to be furnished under this contract shall be ordered by issuance of a modification to this contract. Modifications shall be issued during the period of performance. The government reserves the right exercise this option by a unilateral contract modification within 30 days after contract award. This option may be exercised in more than one increment but the total dollars added to the contract by this option shall have a not to exceed value to be determined upon award.

4.10 WORK restrictions:

4.10.1 Due to the nature of work performed within the DD#1 Complex and ESE, the Contractor shall receive prior written approval via Radiological Facility/Enclosure/Area Work Authorization Checksheet (Rad Route Sheet) and briefing from the Government representative prior to performing any work on HVAC systems o the DD#1 Refueling Complex or ESE.

4.10.2 The Government is required to perform additional actions to allow the Contractor access to components or areas internal to the ductwork pressure boundary. The Government will provide additional restrictions to the Contractor if access internal to the ductwork pressure boundary is required.

4.10.3 The Contractor shall not perform preventative maintenance or inspections (not related to a repair service call) on HVAC system components located internal to the ductwork pressure boundary. If a component failure is believed to have occurred on a component located internal to the ductwork pressure boundary, contact the Government representative to provide necessary authorization to enter the system. Additional actions shall be performed by the Government to allow Contractor entry internal to the ductwork pressure boundary.

4.10.4 The Contractor shall coordinate with the Government representative for operation of the system. The systems are controlled by either a Human-Machine-Interface (HMI) or remote control located inside the DD#1 Complex or ESE. It may not always be possible to allow the Contractor access inside of the DD#1 Complex or ESE, therefore coordination with PNS employees may be necessary if manipulation of the HVAC system is required for troubleshooting or repair.

4.11 GENERAL REQUIREMENTS AND PROCEDURES:

4.11.1 All service, maintenance, troubleshooting, and repairs are to be performed by a qualified/certified technician for the specific piece of equipment. Technician is required to read and fully understand the equipment manufacturer’s installation and operation manual prior to performing any work associated with said piece of equipment. Operations and maintenance logs as required by the manufacturer need to be maintained to validate any associated warranties.

4.11.2 All work shall meet or exceed the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the Air Conditioning and Refrigeration trades industry; equipment manufacturer; local, state, and federal standards; all applicable building and safety codes; and the National Electrical Code. The contractor shall provide only new parts and components of equal quality or better.

4.11.3 Upon completion of work the system shall be free of missing components or defects which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacement parts/components shall match existing in dimensions, design, and function.

4.11.4 All such debris, excess material, and parts shall be cleaned up and removed from PNS at the completion of the job and/or at the end of each day work is in progress.

4.11.5 New parts should be submitted to the Government for review prior to installation to ensure system compatibility.

4.11.6 Fall protection may be required for access to some components. The Contractor shall provide equipment and personnel trained to meet all OSHA requirements.

4.11.7 SAFETY REQUIREMENTS:

4.11.8 Work Site Operational Safety Environment (i.e. Contractors and Non-PNS Government Agencies (NPGAs)) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, hard hat, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (PNS) standards. The contractor shall be required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

4.11.9 Hazardous Energy Control Contractor Compliance Certification Document on page 1 in Appendix 3 shall be signed and returned to the Government prior to working at PNS.

4.11.10 The Contractor shall notify the Contracting Officer or Government immediately (within one (1) hour) of the occurrence of any accidents and incidents resulting in personal injury, loss of life, property damage to a government facility or equipment.

4.11.11 The Contractor shall adhere to all OSHA and industry standard lifting and handling safety requirements if use of rigging equipment if necessary for repairs. Additional lifting and handling restrictions may be imposed be the Government based on Shipyard safety standards.

4.11.12 The Contractor shall submit a lifting and handling plan, which shall include rigging sketches if applicable, to the Government prior to use of any lifting and handling or rigging equipment including but not limited to cranes, hoists, lifts, slings, spreader beams, or chains.

4.12 CONTRACTOR PERSONNEL:

4.12.1 Contractor personnel shall wear required Government furnished badge, and be easily recognized. This may be accomplished by Contractor personnel wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and employee’s name.

4.12.2 The Contractor shall assure that Contractor personnel completely understand the requirements of this Performance of Work Statement. The Contractor shall ensure that all field service technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide documents (e.g certifications, licensure) to the Government, to their satisfaction and approval. Additionally, the field service technicians shall have sound mechanical aptitude and ability; shall have basic understanding of machinery, both mechanical and electrical; shall have the ability to understand and comprehend technical manuals, drawings, diagrams and any other technical data supplied by various manufacturers. All Contractor service technicians shall have working knowledge of diagnosis and repair for the types of equipment included in this Performance of Work Statement and be capable of diagnosis and repair.

4.13 SECURITY REQUIREMENTS:

4.13.1 The Contractor or authorized representative shall submit to the Government a roster, on company letterhead, identifying all Contractor personnel who will be performing work under this contract and require access to the equipment for which maintenance services are required. The roster shall contain the following information about each individual. An updated roster and individual information shall be provided to the Government when any Contractor personnel changes occur.

(1) Name (last, first, middle initial), aliases

(2) Status (type of employment)

(3) Name of company

(4) Office Phone

(5) Home address

(6) Date of birth

(7) Weight, height, color hair and eyes

(8) Length of anticipated employment

(9) Social Security Number

4.13.2 The roster shall be furnished to the Government within five (5) business days after the date of contract award. When any Contractor personnel changes occur, the Contractor shall provide an updated roster and individual information to the Government within five (5) business days. The prompt submission of this information shall keep, to a minimum, any delay and inconvenience to the Contractor and Contractor personnel in performance of the contract.

4.13.3 Contractor personnel shall bring two (2) valid forms of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport, and all completed forms to the Site Security Officer for badge photograph and identification when notified by the Government. Contractor personnel shall bring two (2) valid form of personal identification which indicates proof of United States citizenship, such as an original birth certificate or current Passport during each visit to Portsmouth Naval Shipyard (PNS).

4.13.4 The Contractor and Contractor personnel shall comply with all security requirements imposed by the installation commander at all times while on the installation. Contractor personnel are prohibited from carrying items such as alcohol, illegal drugs, and firearms on Government property. Entry into some Government spaces may constitute consent to search persons and all property within their control. Personal Electronic Devices (PEDs) are restricted inside the Controlled Industrialized Area (CIA). PEDs include camera equipped mobile phones, dashboard/vehicle mounted cameras, photographic equipment, audio recording devices, etc. Contractor personnel involved in civil crimes and/or other incidents of misconduct may be restricted entry to PNS. The Contractor shall be responsible for insuring badge(s) are returned within three (3) calendar days of employee termination or contract completion. Contractors may be provided a more complete list of security requirements upon request.

4.13.5 The Contractor shall prohibit the use of Government issued keys or Electronic Access Cards by any persons other than Contractor personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas.

4.13.6 Additional security requirements (e.g. laptop registration form, etc.) may be imposed by the Government prior to granting access to secured spaces. All computer equipment shall be made available for inspection upon request, and in general should not contain camera equipment or recording capabilities of any kind. Contractors are responsible to disclose any computer equipment being brought onto Government property prior to being granted access.

4.14 Submittals:

4.14.1 The contractor shall provide submittals for new parts or equipment. At a minimum submittals shall include manufacture information sheets, installation manuals, operations and maintenance manuals, and documentation of warranties.

4.14.2 The Contractor shall provide any maintenance logs generated during service.

4.14.3 The contractor shall provide inspection checklists generated for each service call.

4.15 EQUIPMENT UNDER MANUFACTURER’S OR INSTALLER’S WARRANTY:

4.15.1 Equipment, components, and parts, other than that installed under this contract, shall not be removed or replaced or deficiencies corrected while under warranty of the manufacturer or the installer without prior approval from the Government. All defects in material or workmanship, defective parts, or improper installation and adjustments found by the contractor shall be reported to the contracting officer so that necessary action may be taken. The contractor shall be knowledgeable of the equipment, parts, and components that are covered by warranty. The contracting officer will furnish all available warranty information to the contractor.

4.15.2 Contractor’s Warranty for Parts/Materials: The contractor shall offer a minimum of 1 year warranty on labor for installation of all new parts and components. The contractor shall identify all parts and component warranties to the Government.

4.16 REFRIGERATION RECYCLING:

4.16.1 Refrigerants shall be disposed in conformance with all applicable federal, state, and local laws and regulations.

4.17 INTERFACE WITH OTHER CONTRACTORS AND GOVERNMENT FORCES:

4.17.1 Supporting Services. The government will furnish electricity to the last disconnect switch nearest the item of equipment for each equipment system.

4.17.2 Cooperation with Other Contractors. In the event of conflicts with other contractors or government employees, that cannot be satisfactorily resolved, the matter shall be referred to the contracting officer for resolution. Such decisions shall be final, subject to right of appeal in accordance with the terms and conditions of this contract.

4.18 REPORTING EQUIPMENT DEFICIENCIES:

4.18.1 Deficiencies discovered shall be called in to the COR and Government representative immediately, but not more than one hour after the discovery and followed up in writing within 24 hours.

4.19 PERFORMANCE REQUIREMENTS:

4.19.1 All work requirements shall be completed and accepted by the COR prior to any payments being made for services performed during the month.

4.19.2 Inspection checklists will be utilized for any service call.

4.20 Cost Breakdown:

4.20.1 YEAR ONE

Hourly Charges (rates include time and travel costs):

Routine Service Calls: _________$/hour X 250 hrs/yr = $ _________

Urgent Service Calls: _________$/hour X 25 hrs/yr = $ _________

Emergent Service Calls: _________$/hour X 8 hrs/yr = $ _________

Material Charges (Contractor’s Percentage of Mark-up from Contractor’s Cost):

_________% X $3,000.00/year in materials = $ _________

YEAR ONE TOTAL: $_________

4.20.2 YEAR TWO (Option Year)

Hourly Charges (rates include time and travel costs):

Routine Service Calls: _________$/hour X 250 hrs/yr = $ _________

Urgent Service Calls: __________$/hour X 25 hrs/yr = $_________

Emergent Service Calls: _________$/hour X 8 hrs/yr = $ _________

Material Charges (Contractor’s Percentage of Mark-up from Contractor’s Cost: Please indicate as a Percentage):

_________% X $3,000.00/year in materials = $ _________

YEAR TWO (OPTION) TOTAL: $_________

COVERED EQUIPMENT:

EQUIP

ID

MAINT.

PERIOD1

M140-3

HC: 38C48x47-12-6-W-Z-R (RAE Coils) Electric Coil: (THERMOLEC) Trane

M-140-4

HC: 38C48x47-12-6-W-Z-R (RAE Coils) Electric Coil: (THERMOLEC) Trane

M-140 Electrical Enclosure

DRE-7

HC: 38C48x40-10-5-W-H-R (RAE Coils) Electric Coil: (THERMOLEC) Trane

RAE-4/SP-6

HC: 38C48x40-10-5-W-H-R (RAE Coils) Electric Coil: (THERMOLEC) Trane

ACE-3

SB-1

ESE

NOTES:

1. Maintenance Period abbreviations are as follows: “S” is Semi-annual and “A” is annual.

2. Inspections and preventative maintenance on components internal to the ductwork pressure boundary are to be performed by PNS.

Typical Preventative Maintenance:

EQUIP

ID

MAINT.

PERIOD

Maintenance

M-140-3 (HP-1),

M-140-4 (HP-2),

DRE-7 (HP-3),

RAE-4/SP-6 (HP-4)

· Remove any accumulation of dust and/or dirt from the unit casing.

· Remove corrosion from any surface and repaint. Check the gasket around the control panel door to ensure it fits correctly and is in good condition to prevent water leakage.

· Inspect the control panel wiring to ensure that all connections are tight and that the insulation is intact.

· Check refrigerant piping and fittings for leaks

· Inspect the condenser coils for dirt and debris

· Clean the coil using the instructions outlined in the O&M manual.

· Check and calibrate operating and safety controls, as applicable.

· Lubricate bearings, if applicable. Note: Condenser fan motors are permanently lubricated.

· Start the unit and verify starter operation.

· Verify smooth operation of compressors and fans.

M-140-3 (CC/HC-1),

M-140-4 (CC/HC -2),

DRE-7 (CC/HC -3),

RAE-4/SP-6 (CC/HC -4)

· Inspect the coil and piping for corrosion and leaks on a regular basis. Repair and replacement of the coil and the connecting piping should be performed as needed by a qualified individual.

· The use of filter-dryers in the system piping along with a sight glass that has a moisture indicator is recommended. Replace the filter as needed.

· Periodic inspection of the coil for signs of corrosion and for leaks is recommended. Small leaks can be detected by using halide torch. Repair and replacement of the coil and connecting piping should be performed by a qualified individual.

· Look for signs of corrosion and leaks regularly. If a leak is suspected, a soap bubble test should be performed. Repair and replacement of the coil including piping connections or valves should be performed by a qualified individual.

Electric Heating Coil (components external to the ductwork pressure boundary)

· Perform a visual inspection. Look for signs of overheating on the heater frame, traces of water or rust on the control box.

· All electric connections to contactors should be checked and tightened.

· Check all fuses

· Check the resistance to ground for each circuit

· Check the resistance phase to phase for each circuit

· Check the tightening of connections at all contactors and heating elements

· Check all contactors

M-140-3 (CC/HC-1),

M-140-4 (CC/HC -2),

DRE-7 (CC/HC -3),

RAE-4/SP-6 (CC/HC -4)

S (cooling season) Electric Heating Coil (components external to the ductwork pressure boundary)

· Start the heating system from time to time to prevent moisture from infiltrating through the terminal gaskets into the heating element and accumulating in the insulating powder.

· Check the resistance to ground for each circuit. It is important not to power a heater when too low a resistance to ground has been measured.

· Check the electrical connections to heating elements, magnetic contactors, and main power lugs.

M-140-3 (CC/HC-1),

M-140-4 (CC/HC -2),

DRE-7 (CC/HC -3),

RAE-4/SP-6 (CC/HC -4)

A (heating season) Electric Heating Coil (components external to the ductwork pressure boundary)

· Prior to each heating season, check the resistance between the heating elements and ground.

· Check and calibrate operating and safety controls, as applicable.

· Check the electrical connections to heating elements, magnetic contactors, and main power lugs.

M-140 Elect. Encl. (AC-1/CU-1), ESE (HP-1/CU-1)

· Verify smooth operation of the compressors and fans.

· Verify that all wire terminal connections are tight.

· Remove any corrosion present on the exterior surfaces of the unit and repaint these areas.

· Generally inspect the unit for unusual conditions (e.g., loose access panels, leaking piping connections, etc.)

· Inspect the condenser coils for dirt, bent fins, etc.

M-140 Elect. Encl. (CU-1), ESE (CU-1)

· Remove any corrosion present on the exterior surfaces of the unit and repaint these areas.

ACE-3 (RTU-1),

SB-1 (RTU-1),

ESE (RTU-1)

S (cooling season)

· Start the unit to verify starter operation.

· Verify smooth operation of the compressors and fans.

· Check belts for tension, wear, cracks, glazing (if external to the ductwork pressure boundary)

· During maintenance, the switch float (black ring) must be checked to ensure free movement up and down.

· Inspect the condenser coils for dirt, bent fins, etc.

· Clean the condenser coil using the instructions outlined in the O&M manual.

· Manually rotate the condenser fan(s) to ensure free movement and check motor bearings for wear. Verify that all of the fan mounting hardware is tight.

· Inspect the F/A-R/A damper hinges and pins to ensure that all moving parts are securely mounted. Keep the blades clean as necessary. (if external to the ductwork pressure boundary)

· Verify that all damper linkages move freely; lubricate with white grease, if necessary. (if external to the ductwork pressure boundary)

· Check supply fan motor bearings; repair or replace the motor as necessary. (if external to the ductwork pressure boundary)

· Check the fan shaft bearings for wear. Replace the bearings as necessary. (if external to the ductwork pressure boundary)

· Check the supply fan belt. If the belt is frayed or worn, replace it. (if external to the ductwork pressure boundary)

· Verify that all wire terminal connections are tight.

· Remove any corrosion present on the exterior surfaces of the unit and repaint these areas.

· Generally inspect the unit for unusual conditions (e.g., loose access panels, leaking piping connections, etc.)

· With the unit running, check and record the: ambient temperature; compressor suction and discharge pressures (each circuit); superheat (each circuit);

· Record this data on an “operator’s maintenance log” like the one shown in the O&M manual. If the operating pressures indicate a refrigerant shortage, measure the system superheat.

ACE-3 (RTU-1),

SB-1 (RTU-1),

ESE (RTU-1)

A

(heating season)

· Start the unit to verify starter operation.

· Verify smooth operation of the compressors and fans.

· Check belts for tension, wear, cracks, glazing. (if external to the ductwork pressure boundary)

· During maintenance, the switch float (black ring) must be checked to ensure free movement up and down.

· Check supply fan motor bearings; repair or replace the motor as necessary. (if external to the ductwork pressure boundary)

· Inspect both the main unit control panel and heat section control box for loose electrical components and terminal connections, as well as damaged wire insulation. Make any necessary repairs.

· Verify that the electric heat system operates properly.

Hazardous Energy Control

Contractor Compliance Certification Document Rev B 8/26/2014

Purchase Order Number ________________________ Job Location ________________________

New Equipment Y/N _______ Company name

Date

By the contractor’s representative’s signature below the contractor’s representative certifies that the Company whose name is listed above understands and agrees to the following requirements for any task or work the contractor performs aboard the Portsmouth Naval Shipyard (NAVSHIPYD PTSMH) that involves Hazardous Energy Control (HEC).

29 CFR Part 1915.89, which became effective and enforceable on 31 October 2011, provided a new standard addressing hazardous energy control in shipyard employment. Part 1915.89 applies to private-sector contractors performing servicing operations in shipyard employment, and states the Navy’s HEC Program is in effect in Naval Shipyards. Private-sector contractors performing work that involves HEC aboard NAVSHIPYD PTSMH are responsible for ensuring the safety of their employees who may perform tasks or work involving HEC.

The contractor’s representative’s signature below certifies that the contractor understands and shall comply with all requirements for work involving HEC as provided in 29 CFR Part 1915.89 and the Naval Sea Systems Command (NAVSEA) Occupational Safety, Health and Environmental Corporate Manual (OSHECM) Chapter 250 (latest revision), including Lockout/Tags-Plus (LOTP). The text of 29 CFR Part 1915.89 is available at the OSHA Fact Sheet web site, and the latest revision of OSHECM Chapter 250 is available at;

https://www.navsea.navy.mil/Portals/103/Documents/NNSY/OSHECM%20Chapter%20250-Modified%20for%20Public%20Access.pdf WARNING: CONTRACTOR’S FAILURE TO COMPLY WITH THE HEC REQUIREMENTS REFLECTED IN 29 CFR PART 1915.89 AND OSHECM CHAPTER 250 MAY CAUSE SERIOUS INJURY OR DEATH TO THE CONTRACTOR’S EMPLOYEES. UNDER NO CIRCUMSTANCES SHALL THE PORTSMOUTH NAVAL SHIPYARD ASSUME ANY LIABILITIES THAT RIGHTLY ARE THE RESPONSIBILITIES OF THE CONTRACTOR.

Shop Card Holder/PO ____________________________________________________________

Lockout/Tags-Plus Coordinator ____________________________________________________

Coordination Req’d (circle one) ( Y / N ) LOTP Serial Number ______________________

Contractor’s Representative’s Name (Print clearly)

Contractor’s Representative’s Signature

____________________________________________Date_____________________

Fax completed copy to LOTP Committee

CLAUSES:

This solicitation documents and incorporates provisions and clauses in effect through FAC 2020-05 and DFARS Change Notice 2020-0114. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses:

https://www.acquisition.gov/browse/index/far and http://www.acq.osd.mil/dpap/dars/change_notices.html.

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

P 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. {MUST BE FILLED IN} The Offeror the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to--

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services."

(d) Representations. The Offeror represents that--

(1) It [ ] will, [ ] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that--

It [ ] does, [ ] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment--

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services--

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(a) Definitions. As used in this clause—

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders

Automatically Included in 52.212-5:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

Also Included in 52.212-5:

52.219-6 Notice of Total Small Business Set-Aside

52.219-8 Utilization of Small Business Concerns

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor -- Cooperation with Authorities and Remedies

52.222-21 Prohibition Of Segregated Facilities

52.222-26 Equal Opportunity

52.222-50 Combating Trafficking in Persons

52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons.

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

P 52.204-7 System for Award Management

52.204-9 Personal Identity Verification of Contractor Personnel

52.204-13 System for Award Management Maintenance

P 52.204-16 Commercial and Government Entity Code Reporting

P 52.204-17 Ownership or Control of Offeror

52.204-18 Commercial and Government Entity Code Maintenance

52.204-19 Incorporation by Reference of Representations and Certifications.

P 52.204-20 Predecessor of Offeror

52.204-21 Basic Safeguarding of Covered Contractor Information Systems

P 52.204-22 Alternative Line Item Proposal

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky

P 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

P 52.209-7 Information Regarding Responsibility Matters

P 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction

P 52.211-14 Notice Of Priority Rating For National Defense, Emergency Preparedness, and Energy Program Use

52.211-15 Defense Priority And Allocation Requirements

P 52.212-1 Instructions to Offerors--Commercial Items

P 52.212-2 Evaluation - Commercial Item

P 52.212-3 Alt 1 Offeror…