RFQ_N3904017T0245.doc

REQUEST FOR QUOTATION

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE #N3904017T0245

DUE DATE: 6/30/2017 2:00 pm EST From: PORTSMOUTH NAVAL SHIPYARD

Your company info:

Lisa.Fielding@navy.mil

TO:

PURCHASE DIVISION, CODE 410

ATTN:

PORTSMOUTH, NH 03801-2590

(P)

PHONE: 207-438-1893

(F)

FAX: (207) 438-4193

Cage Code: _____________

TIN: ___________________

BUSINESS SIZE: SMALL LARGE

PAYMENT TERMS ______%______DAYS

DELIVERY TIME: ____________ARO

PRICES DERIVED FROM ( CHECK ONE )

F.O.B. DESTINATION, Y____N____

___COMMERCIAL PRICE LIST DATED

IF NO, SHIPPING COST__________.

___INTERNAL PRICE LIST DATED

___OTHER ( PLEASE EXPLAIN )

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com)

GCPC_____ WAWF (Wide Area Workflow)_____ *Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, NAVSUP Provision L70011, PPIRS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

ITEM

DESCRIPTION

QTY

YOUR PRICE EACH

FREEZER UNIT – Rental 12 Months

Period of Performance 8/31/17-8/30/18 –See Specifications as listed below COOLER (REFRIGERATOR) – Rental 12 Months

Period of Performance 8/31/17-8/30/18 –See Specifications as listed below

Delivery Installation of Items 1 & 2 1 Job

Knockdown/Return Freight of Items 1 & 2 1 Job

OPTION TO EXTEND Item 0001(FREEZER ) from 12 Months

8/31/18-8/30/19 OPTION TO EXTEND Item 0002 (REFRIGERATOR) 12 Months

8/31/18-8/30/19

SPECIFICATIONS:

STATEMENT OF WORK

1.

SCOPE

1.1.

Cold and frozen storage for ships force during availability.

2.

APLLICABLE DOCUMENTS

2.1.

Issues of Publications - The following documents of the issue date in effect on the date of request for proposal form a part of this specification to the extent applicable, or as specified herein. Within the specification, they shall be referred to by their basic designation only.

2.1.1.

Government

2.1.1.1.

N/A

2.1.2.

Nongovernment

2.1.2.1.

N/A

2.2.

Order of precedence - In the event of conflict between the text of this specification and that of the references cited above, the text of this specification shall take precedence. Nothing in this specification, however, shall supersede applicable laws or regulations unless a specific exemption has been obtained.

3.

REQUIREMENTS

3.1.

Refrigerator Box

3.1.1.

20ft x 8ft in size

3.1.2.

Temp Rating of 38 Degrees F

3.1.3.

32in swing door with inside release

3.1.4.

Interior lights

3.1.5.

Must be equipped with power cord

3.2.

Freezer Box

3.2.1.

20ft x 8ft in size

3.2.2.

Temp Rating of 0 Degrees F

3.2.3.

32in swing door with inside release

3.2.4.

Interior lights

3.2.5.

Must be equipped with power cord

4.

RESPONSIBILITITES

4.1.

Government

4.1.1.

N/A

4.2.

Contractor

4.2.1.

For emission producing machinery as required by the State, the Contractor shall obtain permits for the duration of the lease and affix them onto the units.

4.3.

Maintenance

4.3.1.

Except for daily surveillance checks i.e. liquid levels, the Contractor is responsible for and shall perform all maintenance (e.g. refrigerant charge, oil changes, replace / clean filters, lubrication, coolant refills, liquid top-offs, etc.) for the duration of the lease. Coordinate maintenance with Shipyard POC.

4.3.2.

The equipment will be operating around-the-clock under a rigorous deployment performance schedule. Within twenty-four (24) hours (one-day) of initial notification of the need for repair, the Contractor shall have a knowledgeable and equipped technician on the job-site fully prepared to repair the rental equipment. The defective unit(s) shall be repaired within forty-eight (48) hours (two day) of initial notification or, if the original defective unit(s) cannot be made operational, replaced within seventy-two (72) hours (three days) of initial notification. If the equipment failure is not the fault of the Government, the Contractor shall bear all costs associated with its repair and/or replacement.

4.4.

Training

4.4.1.

N/A

4.5.

Operator / Maintenance Manuals - Documentation will be located within a water proof case affixed to each machine. Minimally, the documentation shall consist of:

4.5.1.1.

Technical Instructions (TIs) such as an Operations & Maintenance Manual, Controls Manual, and/or Electrical Manual with Schematics

4.5.1.2.

Lifting & Handling the equipment with its padeye(s) Certification

4.5.1.3.

Equipment Data Sheet (EDS)

4.5.1.4.

Operating Instructions, if not in the TIs

4.5.1.5.

Points of contact with telephone numbers for requesting emergency repair regardless of the time or type of day

5.

DELIVERY / RETURN

5.1.

Delivery - The machinery shall be in a fully-charged, fully-assembled, ready-to-use, and in a first-class-operating condition. Machines shall be functionally tested to include performance of ____N/A_________ prior to its delivery. The machinery with its support equipment shall be delivered to the site on or prior to the request date. It is incumbent and the responsibility of the Contractor to either confirm or coordinate the date and time of delivery prior to each shipment via the Point-of-Contact (POC) as designated on the Contract and/or the Contracting Officer's Representative (COR). The Government can provide forklift services for removing machinery from Vendor’s transport during work hours. Documentation with Shipyard copies shall accompany each delivery.

5.2.

Security - To be allowed onto a government Shipyard, personnel must be US citizens and in possession of appropriate personal identification. Proof of US citizenship may be necessary and can be required for access to the drydock. Allowable documentation of US citizenship is an official government issued Certificate of Birth or Naturalization (w/ raised seal & not a photocopy) or a US passport (can be expired). Vehicular access requires a non-expired personal Driver’s License and appropriate vehicle identification or registration. The transport vehicle must have the company’s name / logo prominently displayed. To gain access to the drydock environs, personnel must be escorted and possess / wear their own personal safety gear.

5.3.

Inspection Criteria

5.3.1.

Start-Up

5.4.

Packaging and Marking

5.5.

Final Acceptance - Upon satisfactory completion of inspection and test of the equipment, the authorized Government Representative (Portsmouth Naval Shipyard, Code 990 Equipment Manager) will sign and forward the acceptance document(s) to Code 270.3 Production Control for completion. Unloading of equipment from Vendor’s transport does not signify acceptance.

5.6.

Return - The Government will dismantle the equipment and provide a temporary storage location convenient for Contractor pick-up. The Government will notify the Contractor as well as the Contracting Office as to when the rental Item has been released and is available for pick-up. The last day of the rental period shall be the next normal workday after the Contractor has been so notified. The Contractor shall be responsible for shipping. The Government can provide forklift services during work hours for placing the equipment onto the vendor’s transport.

6.

GENERAL

6.1.

Response to Request - As part of the response to this request, descriptive literature shall be furnished in sufficient detail to show that the proposed design will meet these specifications. Vendor submittals shall include brochures of the model being submitted, assembly sketches with critical dimensions, sketches (with dimensions) of all tooling being provided, statements of compliance with specification, and performance statements with special instructions. Supporting information shall be organized and packaged by unit. If supporting information includes multiple models the vendor shall clearly state model number of proposed unit and redact all information not applicable to proposed unit.

6.2.

Approved Models

6.2.1.

N/A

PLEASE PROVIDE FOB DESTINATION/DELIVERED PRICES