Questions_and_Answers__28_November_2014.xlsx
XLSX spreadsheet 13 KB Posted
- Solicitation number
- N3654A-15-R-9001
About this file
Please review the answers supplied in the attached spreadsheet. Answers are pending for questions 7 and 10. November 28 2014 is the last day to submit questions. Answers to questions submitted on November 28 2014 or any pending questions should have answers by the Tuesday December 2 2014.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions_and_Answers__2_December_2014.xlsx | XLSX spreadsheet | |
| Questions_and_Answers_17_November_2014.xlsx | XLSX spreadsheet | |
| 06_Nov_2014_FY_15_Statement_of_Work.docx | DOCX document | |
| Questions_and_Answers_7_November_2014.xlsx | XLSX spreadsheet | |
| N3654A-15-R-9001.pdf |
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Sheet1
| N3654A-15-R-9001 Questions and Answers 28 November 2014 | |||
| # | Question(s) | Answer(s) | Reference(s) |
| 1 | Can you advise if there is a particular motivation to limit the requirement to foreign flag carriers only? Is there a prohibition restricting US registered aircraft flying certain routes in the theater? | There is not a limit to foreign flag carriers. U.S. and foreign flag carriers must be DoD approved and certified by the DoD Commercial Air Review Board (CARB). Please see amended Statement of Work (SOW). | Statement of work Section 1.2 para 1.2.3 |
| 2 | Has a contractor performed similar work to this for the government in the past? If available, please provide the incumbent contract number. |
| Yes a contractor has performed similar work in the past. The contract number is N3654A-13-A-9002. | N3654A-13-A-9002 | ||
| 3 | With reference to Section C, paragraph 1.2.3, can the Offeror interpret the requirement for the aviation contractor to be CARB certified to apply to a teaming partner and not the Offeror? In other words, does the Offeror need to be a CARB certified air carrier to be considered for award for operations originating on the African continent? | The aviation contractor (Prime Contractor or Sub-Contractor) must be DoD Commercial Air Review Board (CARB) certified. Example: the offerer does not have to be CARB certified however the offerers subcontractor (aviation contractor) must be CARB certified. The offeror (Prime Contrator) can be the aviation contractor or non-aviation contractor. Per SOW section 1 para 1.1.2 the Prime Contractor shall be the Point of Contract (POC). | Statement of work Section 1 para 1.1.2 and Section 1.2 para 1.2.3 |
| 4 | Alternatively, can the teaming partners for the Prime Contractor be CARB certified while the Prime Contractor is not? International SOS currently provides medical evacuation support for the DoD through a network of credentialed and audited providers. Section C, paragraph 1.1.2 appears to indicate that an aviation contractor can play a subcontracted role. Please confirm. | The aviation contractor can play a Sub-Contractor role. The aviations contractor can play a Prime Contractor role. If the Prime Contractor is not an aviation contractor, the Prime Contractor is required to provide an aviation contractor (Sub-Contrator) that is CARB certified. Per SOW section 1 para 1.1.2 the Prime Contractor shall be the Point of Contract (POC). | Statement of work Section 1 para 1.1.2 and Section 1.2 para 1.2.3 |
| 5 | Does this requirement apply to a foreign operator, as long as the aircraft provider is operating within the local CAA regulations and is certified to provide services to the DoD? | The Prime Contractor (U.S. or Foreign) does not have to be CARB certified if the prime contractor is not the aviation contractor. The Prime Contractor (U.S. or Foreign) is required to provide a (U.S. or Foreign) aviation contractor (Sub-Contractracor) that is CARB certified. | Statement of work Section 1.2 para 1.2.3 |
| 6 | How will the government compare pricing in accordance with the evaluation criteria in Section M, 52.212-2(a)(ii)? For example, types of aircraft identified in the SOW can vary and pricing is dependent upon a number of factors related to a specific evacuation. Can the Offeror simply provide a historical set case studies and associated costs for the Government to evaluate? | The offeror may provide historical set case studies and associated costs for the Government to evaluate if the Contractor plans to make most current prices based on historical costs. All costs/prices will be compared to current market trends. | N3654A-13-A-9002 Section M, 52.212-2(a)(ii) |
| 7 | There are references in this RFP to helicopter but then no explicit specifications as to what helicopter assets or capabilities CJTF-HOA either requests and/or requires? Please explicitly clarify what contract provisions are related to rotor aircraft – ie, operational range, landing sites, Pax and cargo payload, historical and estimated future rotor asset deployment for this contract, etc..? | Answer is pending | |
| 8 | If contract requires casevac transport for US service members, civilians and coalition forces, please confirm that CJTF-HOA is responsible for 100% of all reimbursement/payments to contractor for transports requested by CJTF-HOA, regardless of the passenger/patients’ nature? | Yes, CJTF-HOA is responsible for 100% of all reimbursement/payments to contractor for transports requested by CJTF-HOA, regardless of the passenger/patients’ nature. Nature meaning – US service member’s civilians and coalition forces and Nature meaning – medical status and medical treatment rendered. | N3654A-15-R-9001 Section C page 7 para 1.1 |
| 9 | The previous contract referenced in the Q&A (N3654A-13-A-9002) appears to be an ad-hoc contract (ie., services on as-needed/requested basis), whereas this RFP specifies dedicated 24/7 on-site within theater assets; is this different or unique from the “similar work performed in the past.” | The current requirement for this Blanket Purchase Agreement (BPA) is on a as-needed/requested bases. It is not different from similar work performed in the past. Market research and experience found contractors will need to have dedicated personnel and equipment available to meet the timeline demands of CASEVAC calls. It is the contractor's responsibility to manage how the 24/7 emergency services and medical professional will be avialalble. | Soliciation N3654A-15-R-9001 Section A Page 4 "-24/7 emergency operations centers staffed with medical professionals dedicated to support real-time |
casualty evacuation."
| 10 | Re: landing zones for casevac patient pick-up and destinations, please further clarify in explicit operational terms confirmed and/or anticipated conditions for “unimproved landing zones” and “airfields designated by supported unit”– ie, landing zone size/length, materials/conditions, lighting, etc…? Also please clarify between fixed-wing and rotor aircraft for such response. Is initial casevac pick-up most likely to occur in field conditions (ie, requires use of rotor aircraft) vs. unimproved or improved landing fields for fixed-wing aircraft? | Answer is pending | |
| 11 | RFP specified contractor is responsible for providing their own security, but what are historical and/or anticipated security conditions and threats, if applicable, to contractor assets and personnel? | Historical the Casulaty Evacuation contract has been used only for casualty evacuation. Military personnel and equipement has been used for search and rescue missions and or mission that were hostile. Historically the contractor has not been under fire or in hostile situations. Due to the changes in environment(s) the government can not guarentee none hostile situations. | |
| 12 | Does CJTF-HOA have a preferred base of operations for this contract within the theatre? | No, there is no preferred base of operations. | |
| 13 | Re: “Firm-Fixed Pricelist” requested, in what format/methodology does CJTF-HOA-HOA request or require such pricing – per mission, per contract year, etc…? | Solicitation N3654A-15-R-9001 request pricing per contract year. To avoid placing limits a specified format was not specified in the solicitation; section M page 58 references to include pricing per type of aircraft, severity of Patient, number of patients to be evacuated, special staff required such as a Critical Care Air Transport Team (CCATT) or special equipment needed or any other method that could delineate specific pricing guidelines for the customer. | Soliciation N3654A-15-R-9001 Section M page 58 (ii) Price |
| 14 | What historical and/or estimated mission annual volume (fixed-wing vs. rotor aircraft) is anticipated for this contract by CJTF-HOA-HOA? |
| Historical and/or estimated mission volume has been two calls per year. Annual volume is subject to change base on activities in the East African Countries. | |||
| 15 | What minimum contract guarantees are CJTF-HOA-HOA able to provide contractor? | This is a Blanket Purchase Agreement which does not have minimum guarantees. This is not an indefinite delivery/indefinite quantity (IDIQ) contract. Only IDIQ contracts provide minimum guarantees. | FAR 16.505(2)(i)(d) |
| 16 | Scope of Contract, will there be routine passenger transport added or exercised under this BPA, or strictly CASEVAC operations? | It is strickly CASEVAC Blanket Purchase Agreement on a as needed basis. There will be no routine passenger transport. | Reference Section 1.1 |
| 17 | is a contractor permitted to offer fixed wing only, or rotary wing only aircraft, or must they provide a response with both options? | If both options are available please provide a response to include pricing for both options. | Reference Section 1.1.1 |
| 18 |
a. Where will the aircraft be required to be based and available?
b. Will there be hangar and/or ramp space available for 24/7 availability and routine maintenance?
c. Country clearances will include crew visas - please advise if an advanced list of countries will be provided.
d. Since the aircraft are dedicated and required to be available 24/7, is there a minimum monthly guarantee (hours and/or fixed fee) paid the the operators?
| a. There are no mandatory aircraft location requirements; the contractor is expected to meet mandatory time requirements in Statement of Work. b. There will not be a designated hanger available 24/7. Designated hanger allocation pending the availability after missions that has priority. c. Once contract is awarded a list of countries will be provided. Please see Performance Work Statement section 5.0 d. This is a Blanket Purchase Agreement which does not have minimum guarantees. This is not an indefinite delivery/indefinite quantity (IDIQ) contract. Only IDIQ contracts provide minimum guarantees. | Reference Section 1.1.3/1.1.5/5.0 | ||
| 19 | Is there a list of airports routinely serviced for this BPA? | There is not a list of airports rountinely serviced for this BPA. We are interested in countries located in East Africa. | Reference Section 1.1.6 |
| 20 | How are country fees and taxes handled? Are contractors exempt under this contract? If so, for what countries? | The contractor is responsible for country fees and taxes handled. We do not have any knowledge of exemptions | |
| 21 | Are any of the locations covered under Status of Forces Agreements (SOFA)? | Some locations are covered under the Status of Forces Agreement. We are interested in services for East Africa. We will have to evaluate each country listed in your proposal. |
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