7_PR 1301222752 Replacement X Ray SOW.pdf

Statement of Work Replace X Ray Machine

Room 005, Building 8425 Naval Medical Research Command, Ft Detrick, MD

Date: 13-Dec-2024

1. OBJECTIVE: Contractor to provide all engineering, labor, materials, plans, and equipment necessary to replace the X Ray Machine. This work is located at NMRC Building 8425 Navy Way, Ft. Detrick, Frederick, MD in room 005.

2. DESCRIPTION OF WORK: The objective of this project is for the contractor to provide all labor, materials, and equipment necessary to:

2.1. The contractor will abide by all local, state, and federal regulations, laws, and codes as well as Post requirements.

2.2. Provide 160kV X Ray Machine Generator with turnkey installation including assembly, testing and final commissioning, Verification of Calibration. X Ray machine shall have the following functions and physical characteristics integrated and installed into new machine:

2.2.1. Hi SPOT Auto Dense Area Detection and HiTraX 3 Image Enhancement Function

2.2.2. Single view EyeFox by Neural Guard Software Solution with 60-month license, remote support in 24 hrs, and regular software/library updates for entire licensing period that’s capable to analysis and detect including but not limited to: guns, gun parts, ammo, sharps, liquids, aerosols, gels, blunt objects, stun guns, detonators etc.

2.2.3. Minimum Image Evaluation Functions

2.2.3.1. VARI-MAT, O2 Plus, OSPlus, HIGH, Organic Enhancement, HI-SPOT, SEN, XPlore, HAD,Opti-Zoom, electronic zoom: stepless enlargement up to 256x and scaling down up to8x, Optimized Background Contrast Mode

2.2.4. Drop Down Keyboard with support and Minimum of 24” LCD Wide Format Monitor.

2.2.5. (1) 1 Meter / 40” Entry Roller Table and (1) 1 Meter / 40” Exit Roller Table.

2.2.6. 160kV X-Ray Generator

2.2.7. Conveyor height: 31” Min & 31.5” (800mm) Max

2.2.8. Objective Size: 24” x16” Min & 24.2” W x 16.1” H. Max

2.2.9. Tunnel Dimensions 24” W x 16” H Min & 24.4” W x 16.5” H Max

2.2.10. Machine Width: 33.5 Inches

2.2.11. Max Machine Height 55 Inches

2.2.12. Max Machine Length 79 Inches without Roller Tables

2.2.13. Voltage :110-120 Volts

2.2.14. Hertz: 60 Hz

2.2.15. 100% Duty Cycle

2.3. Perform a 2-hour on-site Operator Orientation during normal business hours of M-F 0800-1700.

2.4. Provide delivery on a vehicle without the need for delivery to dock height delivery i.e.

lift gate vehicle

2.5. Provide de-installation, removal, disposal and discard of existing AS&E Gemini 6040 and roller tables. See attachment A for pictures of existing unit for removal.

2.6. Provide On site Warranty for 5 years total that includes 1-year standard and 4-year extended warranty including any replacement repair part need in total 5-year period

2.7. Perform an annual preventative maintenance inspection per manufacture recommendations and radiation leak survey.

2.8. Fix any damaged that occurred during the performance of this work.

2.9. Vacuum and clean the area of work daily and at the end of the job

3. Location and Hours

3.1. Building 8425, NMRC, Ft. Detrick, Maryland. The normal onsite operating hours for personnel are between the hours of 6:00 am and 6:00 pm EST, Monday through Friday, less holidays. All work in accordance with this SOW shall be coordinated with the Facilities Manager to minimize interruption to daily operations. There are no changes permitted to these hours.

4. Submittals The Contractor shall submit one copy of the following to the Facilities Manager

4.1. Material submittals from the manufacturer.

4.2. A complete schedule of work to be accomplished under this contract.

4.3. Upon completion of the project or service, the contractor shall provide a copy by email of the manufacture recommended preventative maintenance schedule for any piece of equipment purchased and installed.

4.4. All quotes and or proposals shall be valid for a minimum of 90 days. All line items must be itemized to clearly show material, parts, shipping and handling fees, travel, labor etc.

5. Deliverables

5.1. The contractor shall comply with all requirements outlined in this SOW.

5.2. The contractor shall provide a minimum one-year standard parts and labor warranty, INCLUDING one-year service warranty as applicable starting after the acceptance from the owner or government then 4-year extended warranty including all parts, labor, and service warranty.

6. Point of Contact

6.1. The Contractor shall provide any copies of submittals and or deliverables by email to:

6.1.1. Jacob N. Barnhart

NMRC-BDRD Facilities Manager Cell: 240-479-0750 Email: Jacob.N.Barnhart.CIV@Health.mil

7. Personnel

7.1. Project Manager: The Contractor shall provide an on-site Project Manager to be available during the normal hours of operation to act with full authority for the Contractor. This individual shall be responsible for the supervision, overall administration, and coordination of all required services. The Contractor shall provide the telephone number of the Project Manager on the contract award date. The Project Manager shall be able to understand, speak, read, and write the English language.

7.2. All contractor personnel shall be trained in the proper and safe use of any equipment operated by that individual and shall follow all Post, local, state, federal, UFC, ANSI, OSHA, or International Building Code training requirements.

7.3. All trade personnel performing any work for this SOW shall be qualified personnel. A minimum of a Journeyman licensed or equivalent in the trade they are performing shall be onsite at all time when work is being performed and shall take responsibility for any work performed by any apprentices or helpers.

7.4. Appearance and Conduct: The Contractor shall be responsible for the supervision and conduct of his/her employees. The Contractor’s personnel shall conduct themselves in a professional manner at all times. Contractor shall wear an outfit that identifies themselves as a contractor with their companies logo.

7.5. Contractor Employee Identification: All Contractor employees shall wear a Contractor furnished identification badge, which shall be visible on the outside of their clothing whenever on the installation property. The identification badge shall include, as a minimum, the employee’s name, employee’s signature, a recent photograph of the employee, and the name of the Contractor.

8. General Terms and Conditions

8.1. All wages shall be paid in accordance with the Davis-Bacon Act (DBA).

8.2. Real Property Inventory Requirements: Any equipment that is being removed from service, disposed of or otherwise transferred, that is barcoded, labeled, or otherwise deemed as real property shall have all attainable information recorded and provided to the Government prior to disposal.

8.2.1. Any new equipment installed or otherwise put into service and deemed real property shall have a Real Property Inventory sheet completed and provided to the Government prior to project closeout.

8.2.2. Real Property - Land and improvements to land (i.e., facilities). It includes equipment affixed and built into the facility as an integral part of the facility (such as heating systems), but not movable equipment (e.g., plant equipment, industrial equipment, buoys). In many instances this term is synonymous with real estate.

(UFC 1-300-08 16 Apr 2009 Change 2, Aug 2011)

8.3. Turn Key Operation – The contractor shall provide a “turn key” operation

8.3.1. The contractor shall abide bid all requirements in this SOW. If a requirement or guidance within this SOW conflicts with providing or achieving the desired outcome or “turn key” operation it’s the responsibility of the contractor to advise the government of the changes or requirements to achieve a “turn key” outcome.

8.3.2. If an increased price results from changes to provide a “turn key” operation the contractor shall submit a revised itemized proposal or quote to the government for the increased costs. The contractor shall not proceed with these changes without prior approval from the government.

8.4. Safety and Training

8.4.1. The contractor shall be certified and competent in the tasks required for completion of this SOW

8.4.2. The contractor shall be in compliance with the facilities required safety training

8.4.3. The contractor shall ensure all work adheres to any safety code from all applicable UFC, ANSI, OSHA, local, State, Federal, International Building Codes.

8.4.4. The contractor shall not enter into any laboratory or room without prior approval and training from the facilities manager

8.4.5. The contractor shall provide an onsite 2-hour operator orientation training session.

8.5. Penetrations

8.5.1. The contractor shall seal all firewall penetrations with appropriate / applicable fire-stop material within 24 hours if penetrations are made.

8.6. Material, Workmanship and Warranties

8.6.1. All material / hardware utilized in this project shall be new, and compatible to existing architectural, electrical, and mechanical systems or the piece of equipment it is being utilized and installed for. All materials are to be reviewed by Facilities Management using a formal material transmittal form prior to use. Cut sheets and / or samples must be provided as applicable, including material specifications, manufacturer’s installation recommendations, and warranties.

8.6.2. The contractor shall warranty, service, and or replace any failed or leaking piece of equipment for a period of 1-year following acceptance by the Owner or government.

8.6.2.1. All replacement items shall be of new material and shall be free of charge to the government for installation, procurement, or service

8.6.3. Vendor warrants that all materials and equipment furnished shall be of good quality and new unless otherwise agreed, and that all Work performed shall be of good quality, free from faults and defects, and will be performed with the care, skill, and diligence of other contractors performing similar work or services. Without limiting the foregoing, Vendor further warrants the Work to the full extent provided for in the Contract Documents between the Owner and Contractor, but in no event shall the period of such guarantee or warranty be less than one year from the date the Project is accepted by the Owner

8.6.4. The contractor shall provide operations, maintenance, and installation manuals for any piece of equipment installed

8.6.5. Contractor shall provide a copy by email of the manufacture recommended preventative maintenance schedule for any piece of equipment installed

8.6.6. The contractor shall perform and furnish all labor, supervision, materials, and equipment necessary to perform the work and services (collectively, the "Work") described in this SOW. This Work Order is subject to the terms and conditions of the Contract Documents between the Owner and Contractor, including any applicable federal government Prime Contract. Related to the supplies, equipment, materials, and/or services provided under this Work Order, Vendor hereby assumes towards the Contractor all obligations that the Contractor has to the Owner (including all federal government mandatory slow down clauses included in Prime Contract) and agrees that Vendor will be bound by all rulings, determinations, and directives of the Owner to the same extent that Contractor is bound by them. Vendor confirms that the Work performed by Vendor on the Project before this Agreement is fully executed is subject to the terms and conditions of the Contract Documents and that all representations and warranties made by Vendor herein are retroactive to the date on which Vendor commenced Work on the Project.

8.6.7. The Work shall be performed in a good and workmanlike manner, and in accordance with all federal, state, and local laws, ordinances, rules, regulations, statutes, codes, and industry standards that are applicable at the time the Work is rendered.

8.6.8. The contractor agrees and acknowledges that time is of the essence of this Work Order. Vendor shall beg in performing the Work upon Contractor's direction to do so and shall perform the Work diligently and promptly to complete the Work by the completion date communicated by the Contractor.

8.6.9. The contractor shall, to the fullest extent permitted by law , defend, indemnify , and hold harmless Contractor and the Owner, its officers, agents, employees and indemnities , from and against any and all claims losses, suit s, and damages, legal and otherwise, arising out of or in any way connected with the Work, or this Work Order, including but not limited to any claim for personal injury or death of persons, or damage to property, to the extent caused by the negligence of Vendor, its subcontractors, or sub-subcontractors. Vendor shall indemnify and hold harmless Contractor from and against any costs and expenses (including reasonable attorneys' fees) incurred by Contractor in enforcing any of the Vendor's obligations under this Work Order.

8.7. Code or Law Violations

8.7.1.1. If Contractor and/or its subcontractors see that any statement in the SOW violates any Post, local, state, and or federal codes and regulations, the Contractor is required to notify NMRC Facilities Management

8.7.1.2. Outline recommended revision(s) in the SOW so that any and all statements/requirements that direct the performance of work will comply with all Post, local, state and federal codes and regulations.

8.8. Security

8.8.1. The contractor shall remain professional and courteous at all times. The contractor shall wear an outfit that identifies themselves as a contractor with their companies logo. The contractor may be required to be escorted and will have to wear a visitors badge. The contractor may be required to surrender a form of identification to receive the visitors badge to enter the NIBC campus and will be re-issued this form back when exiting the campus. If at anytime the government identifies a possible security vulnerability, violation or safety hazard the government reserves the right to escort the contractor off the NIBC Campus. All vehicles, personnel, and equipment are subject to inspection as applicable.

8.8.2. If a cell phone or laptop is required for entry or performance of duties within Building 8425 or the NIBC Campus the contractor needs to provide the make, model, serial number, full name of individual who owns the item, company for each item that requires access. The Facilities Manager must approve and if approved will provide a Memorandum for Record to the company for items requesting

8.8.2.1. Memorandum for Record must remain on the approved individual at all times when on the campus and each item has the ability to be inspected upon entry and exit of the campus or facility.

8.9. Quality Assurance

8.9.1. The government reserves the right to inspect and request a rework for any repair or certification that has been performed by the contractor. The contractor shall make every effort to resolve any discrepancies identified from the quality assurance inspection and perform any rework or repairs needed at no cost to the government.

8.10. Infection Control

8.10.1. As required, the contractors shall strictly adhere to infection control measures/requirements during all phases of work during this contract. Clean rooms require personnel to have not entered any other laboratory environment prior to entry into these rooms. Due to these strict requirements the facilities manager will request the contractor to not enter any other medical facilities or buildings prior to work commencing in this facility on days when the contractor will be required to enter clean rooms. These requirements are intended to control the generation/transmission of dust and other infectious disease agents between the work site and other active/occupied building areas. Failure/inability to observe any infection control requirements shall be considered a serious safety issue.

8.11. Damage to Property

8.11.1. The Contractor shall take all precautions to avoid damage to B8425 property or equipment. The contractor shall hold a valid Certificate of Liability Insurance meeting the minimum requirements outlined in this SOW. Any damage to B8425 property or equipment by the Contractor shall be repaired by the Contractor to its original sate or better condition at no additional expense to B8425 or the government. Working Conditions: Buildings 8425 shall be occupied, and operations shall continue as normal, temporary or restricted basis for the duration of the contract. The Contractor shall take all precautions that their operations are conducted in a manner that does not interfere with normal operations of the surrounding facility and the safety and health of the occupants or the environment.

The entire area shall be left clean and acceptable to the government.

8.12. Damages or loss of contractor’s supplies and contractor’s

8.12.1. The Contractor is responsible for his/her supplies, materials, and equipment and the personal property of his/her employees from loss, damage, or theft while on government property. Government provides security protection during non-working hours, but this does not relieve the Contractor from responsibility for his/her property.

8.13. Facility & NIBC Campus Access

8.13.1. The contractor shall provide a list of individuals to the Facilities Manager a minimum of 3 business days prior to the start or requiring access to the facility or NIBC Campus. The minimum information shall contain:

8.13.1.1. Full Name of Individual

8.13.1.2. Phone Number

8.13.2. It shall be the Contractor’s responsibility to ensure that Contractor and Contractor’s employees shall have a valid Photo ID on them at all times and present such ID when requested by Security Personnel. Controlled spaces access for the Contractor and Contractor’s employees will coordinate each day with the Facility Project Manager or other authorized personnel. Contractor and Contractor’s employees will sign into the visitor log at the start of onsite work and will sign-out of the log when departing the site. Contractor and/or Contractor’s representatives will be required to surrender a government form of ID when entering the NIBC Campus through the Entry Control Points and in-exchange will be issued a visitor badge for each day and such badge will be returned at the end of each workday and each individuals government form of ID will be returned to that individual.

8.14. Certificate of Liability Insurance

8.14.1. The contractors insurance agent shall provide the government by email a copy of the contractors valid Certificate of Liability Insurance prior to work commencing for this SOW.

8.14.2. The contractor shall hold a minimum of:

8.14.2.1. Commercial General Liability: Aggregate $1,000,000

8.14.2.2. Automobile Liability: Aggregate $1,000,000

8.14.2.3. Worker’s Compensation: As required by Statute in the State where this

Work is being Conducted

8.14.2.4. Excess Umbrella Liability Per Occurrence $1,000,000 & Aggregate

$1,000,000

8.15. Notice to Proceed

8.15.1. The contractor shall not perform any work or order any parts or materials for this

SOW or Work Order without the notice to proceed by either the Facilities Manager, Purchasing Agent Official, Contracting Officer, or authorized government representative.

8.16. Breach of Contract / Termination of Work

8.16.1. If the government reasonably determines that contractor is in breach of this SOW or Work Order, the government may, in its sole discretion, after giving contractor written notice of default and forty-eight (48) hours within which to cure its default, terminate this Work Order, or remedy the default by whatever means Contractor may deem necessary or appropriate, including but not limited to, correcting, furnishing, performing, or otherwise completing the Work, or any part thereof, and deducting the cost thereof from any monies due or to become due to Vendor under this, or any other, Work Order, and recover from Vendor all losses , damages, penalties and fines, whether actual or liquidated , direct or consequential, and all reasonable attorneys' fees incurred by Contractor by reason of Vendor's default. The government may also terminate this Work Order for convenience at any time upon written notice to Contractor. In the event of a termination for convenience, the Vendor shall take immediate steps to terminate the Work as quickly and effectively as possible and shall terminate all commitments to third parties unless otherwise directed by the government. Subject to the other terms and conditions of this Work Order, the government shall pay Contractor for all Work performed to the date of the termination for convenience, and the government shall have no further liability to the contractor for such termination. If the Government terminates this Work Order for cause, and it is later determined that the government did not have grounds to do so, the termination shall be treated as a termination for convenience. In no event shall government be responsible or liable for any damages to contractor for delay, disruption, hindrance, inefficiency or interference, for lost profit, lost business, home office overhead, or consequential damages of any type or kind.

8.16.2. Amendments and Additional Work

8.16.2.1. This Work Order represents the entire agreement between the parties and supersedes all prior negotiations, representations or agreements, either oral or written. This Work Order may only be amended or modified in a writing signed by both Government and Contractor. The failure of Government to enforce any one or more of the provisions of this Work Order shall not be construed to be a waiver of any such provision or provisions. Should any provision or clause of this Work Order be determined by a court or arbitrator to be unenforceable, such a determination shall not affect the validity and enforceability of any other section or part hereof. This Work Order shall be construed without regard to any presumption or other rule requiring construction or interpretation against the party who caused it to have been drafted.

8.16.2.2. If determined during the life of the project, Work Order, or SOW that the government requires extra or additional work, service, parts or material the contractor shall provide an itemized quote for the additional or extra work to be performed and a both parties will sign an amendment agreeing to these changes. The contractor shall not proceed with any additional work, service, or order any additional parts or material without approval from the Facilities Manager, Purchasing Agent Official, Contracting Officer, or authorized government representative.

8.17. Certifications and Licensing

8.17.1. The personnel employed by the Contractor shall be journeymen, or qualified in their respective trades. Where required by local, state, or federal law, or by post guidance, journeymen shall be certified and/or licensed in their respective trades.

The contractor shall be responsible for ensuring that certifications are current, and that journeymen are provided any training required to maintain required certification. Specific positions requiring licensing include but are not limited to:

8.17.1.1. Electrician

8.17.1.2. HVAC Mechanic

8.17.1.3. Plumber

8.17.2. A minimum of a Journeyman licensed in the trade they are performing shall be onsite at all time when work is being performed and shall take responsibility for any work performed by any apprentices or helpers. Journeyman shall inspect any work performed by the apprentice or helper to make sure its completed in a manor that is correct for the task being accomplished

Attachment A

The contractor accepts and agrees to the terms and requirements outlined in this SOW

Signature____________________________ Date:___________

The Government accepts and agrees to the terms and requirements outlined in this SOW

Signature_____________________________ Date:___________