Brand Name Justification.pdf

MEMORANDUM TO THE FILE

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN

ACQUISITION UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE: (Provide a description of the item or service required, to include its intended use, the name of the required source or brand name, and the required delivery date/period of performance.)

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

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1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

(Explain what rights are restricted, why the restrictive rights make the required item or service available from only one source, and why another company could not satisfy the Government’s need.)

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM. (Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.)

OR

Identify the distributor(s)/authorized technical representative(s) for the item or service. Provide evidence of the exclusive licensing agreement as an attachment to this document. NOTE: If there is more than one distributor/authorized technical representative for an OEM part, then Part B, BRAND NAME SOLE SOURCE, is applicable, and Part A, ONLY ONE RESPONSIBLE SOURCE, should be left blank).

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3. ___ OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer. Discuss why you are precluding consideration of a product manufactured by another company. Describe how the particular brand name, product, or feature is essential to the Government’s requirements and why a “brand name or equal” purchase description cannot be used (see FAR 11.104). Describe how market research indicates other companies’ similar products or products lacking the particular feature do not meet, or cannot be modified to meet, the agency’s needs.

C. ___UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified: _________________________

2. Required delivery date/period of performance: _____________________________

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3. Explanation of why delivery/commencement of services by the date mentioned above is required: Explain the impact to the mission if the date above is not met, any special circumstances or conditions that exist which validate the requirement as “urgent,” estimated production lead time for the item, etc.

4. If appropriate, include any additional pertinent information.

IV. CERTIFICATIONS/APPROVALS:

A. Technical / Requirements Certification: I certify that the facts and representation under my cognizance which are included in this justification are complete and accurate to the best of my knowledge and belief.

Signature Name (Printed) / Phone # Date

B. Certification/Approval. See FAR 13.501

Signature Name (Printed) / Phone # Date

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MEMORANDUM TO THE FILE

TITEFLEX R165/160 Uni-Braid Teflon Hose is made of PFTE and is steel braided, rated to -65 F to 400F, 4000 psi max working pressure, minimum bend radius of 14".

JIC FITTING BOTH ENDS. TITEFLEX R165/160 UNI-BRAID TEFLON HOSE;

P/N: R160-24SS-024-024-120.00) (R160-24SS-024-024-180.00)

BRAND NAME PART NUMBER ONLY.

The Titeflex hose assemblies is the recommended brand based on the minimum requirements (size, working pressure, and temperature) and the exemptions of Pure Water and Water Chemistry requirements on performing flush to reduce radiation levels.

The recommended source is KORD INDSUTRIAL since they have they hoses in stock and can meet the projects required delivery date of 3/07/2025.

The hose(s) will be used throughout the test equipment being used for the required flush.

The required delivery date for this project is 3/07/2025. Based on stock and availability the authorized distributor KORD

The Titeflex brand has historically been utilized for previous flushes, and have been known to be successful. In addition Titeflex is a reputable brand that has been utilized throughout the corporation as there are approximately 30 different hoses of various sizes supplied in the stock system from Titeflex. These particular hoses currently being requisitioned, however are of unusual sizes, which is what requires this urgent request that is not stocked in the stock system.

Due to the fact that PHNS has had historical success with hoses from Titeflex, PHNS desires to procure the Titeflex brand hose. In order to prevent delays to fabricate the rig by 03/10/2025 the initially requisitioned hose needs to be assured to be successful vice acquiring a hose that fails, and requires replacement causing further delays to the flushing.