N3225318R0026.pdf

SEE ADDENDUM

(No Collect Calls)

N3225318R0026 27-Apr-2018

b. TELEPHONE NUMBER

808-473-8000

8. OFFER DUE DATE/LOCAL TIME

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N322539. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ZAPPORAA D HALE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

PEARL HARBOR NAVAL SHIPYARD & IMF

667 SAFEGUARD ST., STE 100,

JBPHH HI 96860-5033

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N32253 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

PHNSY & IMF

ZAPPORAA D HALE

667 SAFEGUARD ST., STE. 100

JBPHH HI 96860-5033

TEL: 808-473-8000 FAX:

FAX:

TEL: 808-473-8000 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

333923

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF103

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA FAR (48 CFR) 53 212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Wall Crane 155-470

FFP

1 Each

Repair and Maintenance of wall crane 155-470 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Wall Crane 155-471

FFP

1 Each

Repair and maintenance of wall crane 155-471 FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number

Wall Crane 155-472

FFP

1 Each

Repair and Maintenance of wall crane 155-472

Wall Crane 155-473

Repair and Maintenance of wall crane 155-473

Wall Crane 155-1496

OPTION Removal of wall crane 155-1496

Wall Crane 155-459

OPTION Removal of wall crane 155-459

Wall Crane 155-460

OPTION Removal of wall crane 155-460

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government 0007 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 18-JUN-2018 TO

31-OCT-2018

N/A PHNSY & IMF

ZAPPORAA D HALE

667 SAFEGUARD ST., STE. 100

JBPHH HI 96860-5033

808-473-8000

N32253

0002 POP 18-JUN-2018 TO

31-OCT-2018

N/A (SAME AS PREVIOUS LOCATION)

0003 POP 18-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0004 POP 18-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0005 POP 18-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0006 POP 18-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

0007 POP 18-JUN-2018 TO

N/A (SAME AS PREVIOUS LOCATION)

PWS

PERFORMANCE WORK STATEMENT (PWS)

PEARL HARBOR NAVAL SHIPYARD (PHNSY & IMF)

INSTALLATION OF BLDG 155 WALL CRANES

1.0 BACKGROUND:

1.1 Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF) purchased four Abell-Howe wall cranes equipped with 5 Ton Coffing hoists to replace the outdated wall cranes in the Structural Fabrication Shop, building 155. One of the cranes is partially assembled and installed in the building. A second crane was assembled, installed and is operational but needs to be converted to an AC powered crane. The two remaining cranes were partly assembled before work was halted. The shipyard requires a contractor to complete the assembly of the cranes and hang two remaining cranes in building 155.

2.0 SCOPE AND OBJECTIVE:

2.1 INSPECT SHIPYARD PROVIDED COMPONENTS: Many components have been damaged due to improper storage of the cranes. The Shipyard has ordered parts that are missing or damaged. However, a second look from the contractor is requested. The contractor shall inspect the shipyard provided crane hardware and identify any additional hardware that will require replacement within 14 days after the award of this contract. This is to allow time to order additional parts. The shipyard will provide all damaged hardware as specified in paragraph 3.5.

2.2 COMPLETE ASSEMBLY OF CRANE: The contractor shall complete the assembly of the cranes in accordance with Abell-Howe Crane drawings and Abell-Howe manuals. Wire up the crane in accordance with Magnetek Drawings and shipyard provided drawing. Table A is provided to identify major items that were completed or not completed.

Completed/Incomplete Work Table A

2.2.1

STRUCTURAL BOLTING: All ASTM-A325 Structural bolts shall be installed in accordance with RCSC specifications for Structural Joints Using High Strength Bolts. Some bolt holes may be smaller than the bolt specified on the drawings. Reaming of the bolts holes may be required to obtain a body bound condition.

Crane number 155-470 155-471 155-472 155-473

Location Bay 1 North

Bay 1 South

Bay 2 North

Bay 2 South

Upper endtruck installed Y Y Y Y

Lower endtruck installed Y Y Y Y

Monorail beam installed Y N N Y

Wall frame ass'y installed Y N N Y

Trolley/hoist installed Y N N Y

Install load chain and lube N N N Y

Hoist chain bucket installed N N N Y

Endstops installed Y N N Y

Rail sweeps installed N N N Y

Electrical festoon installed Y N N Y

Main collector installed Y N N Y

Walkway guard rails Y N Y Y

Brakes adjusted to spec N N N Y

Load hook installed N N N Y

AC control panels replaced N N N N Crane wire replaced and connected N N N Y

Crane lubricated N N N Y

Crane lifted in place Y N N Y

Crane number painted Y Y N Y

Minor property tag installed N N N Y

Hook block capacity painted N N N Y

Pendent no bypass installed Y N N Y Junction box w/ blue & white LED installed N N N N Hoist tow arm bracket to mount junction box fabricated Y N N Y Hoist tow arm bracket to mount junction box installed N N N N

2.2.2 ELECTRICAL WIRING: Installation of all electrical wiring, conduit, and components shall be performed in accordance with the requirements of NFPA 70. As a minimum the following shall be followed:

All electrical connections shall be installed in accordance with NFPA 70 sections 110.14 or 430.9, as applicable, or as recommended by the device manufacturer.

Crimped terminal lugs, if used, shall be properly sized for the wire and installed using the device(s) – e.g., crimping tool and indenter – recommended by the terminal lug manufacturer.

No wire nuts allowed.

All spare conductors shall be identified as spare conductors, and shall have their ends insulated to preclude accidental contact with energized equipment.

Adhesive-backed wiring tie wraps and cable-clamping devices shall not be used when mounting to control panel backplanes unless they are secured with fasteners, in addition to the adhesive. In other locations, use of adhesive-back wiring tie wraps and cable-clamping devices should be minimized as much as practical.

Wiring around sharp edges, such as panel doors, shall be wrapped in protective sleeves (e.g., “spiral wrap”) to prevent wiring insulation damage from chaffing, cutting, or abrasion.

Control panels shall not be used as raceways for conductors not terminating within the panel.

Bushings or chafing protection gear shall be used on all panel conduit entries.

2.2.3 TROLLEY/HOIST INSTALLATION: Install the trolley/hoist and festoon per the manufactures’ instructions. All four Coffing hoist will be replaced. Existing hoist on cranes 155-470 and 155-473 will need to be removed and turned over to the shipyard.

2.3 REPLACEMENT OF DAMAGED COMPONENTS: The contractor shall remove and replace the following damaged crane components as identified in Table B.

2.4 CONVERT TO AC POWER: Cranes 155-471, 155-472 and 155-473 was purchased as DC powered cranes. The shipyard no longer has DC power to the building. The contractor shall convert these cranes to utilize AC power by replacing components identified in Table B. Contractor will need to fabricate a bracket to mount the electrical collectors.

Replace Components Table B

Crane number 155-470 155-471 155-472 155-473

Location Bay 1 North

Bay 1 South

Bay 2 North

Bay 2 South

Bridge travel motor X X X

Bridge travel gear box X X X X

Coffing trolley/hoist X X X X

Replace main control panel X X X X

Collector bar and bracket X X X

Pendent with bypass X X X X

Wiring X X X

2.5 INSTALLATION PLAN: The contractor shall develop an installation plan for lifting the assembled cranes 155-471 and 155-472. The estimated weight of the crane without trolley is 20,000 lbs. Lift of the assembled cranes shall be considered a critical lift and shall comply with the requirements of Appendix IV.

Rigging by choking or sweeping using synthetic products, is not allowed unless approved by the Shipyard.

Based on past lifts the crane will need to be tilted 13 degrees to install. It is recommended that the crane be tilted with rigging gear low to the ground and angle confirmed prior to lifting. Tilting of lifted or suspended load during installation when it is necessary shall only be performed using a chain-fall, ratchet hoists or similar equipment, and only done in a controlled manner following shipyard approval. The plan shall include as a minimum, lifting configurations, center of gravity of the lifted load, laydown area, overhead interference and mobile crane hook height requirements. The Installation Plan must be approved by the Shipyard prior to hanging the cranes. Rigging procedures used in past lifts will be provided upon request. Procedures shall be used for informational purpose. Contractor is responsible for developing their installation plan and verifying their installation plan will work.

2.6 REMOVAL PLAN: If funds are available as much as three existing wall cranes shall be removed.

Contractor is responsible for transporting and disposing the crane at a recycling facility on the island. The crane contains hazardous materials such as lead paint, asbestos wires and oil in the gear boxes. Proper control of hazardous materials is required per Appendix II. The contractor shall develop a Removal Plan to lower the crane and transport and offload the crane at a recycling facility on the island. The estimated weight of the crane without trolley is 25,000 lbs. Lifting and lowering of the crane shall be considered a critical lift and shall comply with the requirements of Appendix IV. Rigging by choking or sweeping using synthetic products, is not allowed unless approved by the Shipyard. Tilting of lifted or suspended load during installation when it is necessary shall only be performed using a chain-fall, ratchet hoists or similar equipment, and only done in a controlled manner following shipyard approval. The plan shall include as a minimum, lifting configurations, center of gravity of the lifted load, laydown area, overhead interference and mobile crane hook height requirements. The Removal Plan must be approved ty the Shipyard prior to removing the cranes.

2.7 HANGING CRANES: The contractor shall install the crane based on the installation plan. Contractor cranes used on the base shall follow the requirements in Appendix IV. Horizontal lifelines may need to be slackened or removed to facilitate installation of the cranes. Contract shall notify the shipyard if any interference is modified or removed.

2.8 REMOVING CRANES: If funds are available the contractor shall remove cranes 155-1496, 155-459, 155-460, 155-462, 155-463, 155-465, 155-466, 155-467, 155-469 based on the removal plan. Contractor cranes used on the base shall follow the requirements in Appendix IV. Horizontal lifelines may need to be slackened or removed to facilitate installation of the cranes. Contract shall notify the shipyard if any interference is modified or removed.

2.9 POWERING THE CRANE: Contractor shall power the crane to ensure all components are properly installed. Contractor shall correct all improperly installed components.

2.10 TOUCH-UP AND CLEANING: Contractor shall touch-up paint the crane and clean the work area to the original condition after the crane has been installed.

3.0 PERFORMANCE REQUIREMENTS:

3.1 The Contractor shall provide all labor, supervision, tools, design, transportation and machinery to assemble and install/remove the cranes.

3.2 PERIOD OF PERFORMANCE: The project shall begin after June 18, 2018 but completed no later than October 31, 2018. To minimize disruption to the Structural Fabrication Shop, installation of the crane shall be coordinated with the shipyard. Installation/hanging the cranes in building 155 shall take less than 30 days. Removing the existing cranes shall take less than 30 days.

3.3 WORKMANSHIP: After the Contractor has assembled the crane, the Shipyard will inspect the crane prior to hanging the crane and after the crane has been powered to verify compliance with OEM instructions and good workmanship practice. Contractor will notify the government 2 days prior to all inspections; the government inspection will take a day per crane.

3.4 SAFETY: The Contractor shall comply with Original Equipment Manufacturer (OEM) requirements and all applicable Federal and State of Hawaii Occupational Safety and Health Administration (OSHA) requirements. Contractor must comply with the Shipyard safety requirements in Appendix I.

3.5 PARTS: The Shipyard will provide the wall crane kit, paint and all missing parts or damaged part identified by the contractor as specified in paragraph 2.2. Any part damaged by the Contractor shall be replaced by the contractor at no additional charge to the Government. All parts shall be authorized by the OEM or the Shipyard.

3.6 SERVICE DELIVERY SUMMARY TABLE B

Performance Element PWS Paragraph Note Performance threshold

Inspect crane components Paragraph 2.1 100% delivery and compliance.

Complete assembly of cranes Paragraph 2.2 100% delivery and compliance.

Replaced damaged components Paragraph 2.3 100% delivery and compliance.

Convert to AC power Paragraph 2.4 100% delivery and compliance.

Hang crane per installation plan

Paragraph 2.7 100% delivery and

Remove cranes per removal plan Paragraph 2.8 If funding is available

100% delivery and compliance.

Touch-up paint and clean job site Paragraph 2.10 100% delivery and

4.0 QUALITY ASSURANCE:

4.1 The Contractor is responsible for implementing and maintaining a Quality Control Program (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance.

5.0 GOVERNMENT FURNISHED UTILITIES AND SERVICE:

5.1 Utilities: If available the use of electrical wall outlets is allowed. Any damage that results from exceeding the rated circuit capacity shall be borne by the Contractor.

6.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

6.1 The contractor shall have a minimum of 5 years of experience assembling, removing and installing cranes of similar size and type.

6.2 Portable Electronic Devices (PEDs): PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook/handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (e.g. I-PODs), video game devices, USB devices and devices of similar capability, functionality or design. The Contractor shall strictly comply with PHNSY & IMF procedures and policies concerning the use and possession of PEDs while working on PHNSY&IMF property.

6.3 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION:

6.3.1 The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the PHNSY & IMF via a secure data collection site. Contracted services excluded from reporting are based on Product Services Codes (PSCs). The Excluded PSCs are:

(1) W, Lease of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

6.3.2 The contractor is required to completely fill in all required data fields using the following web address https://www.ecmra.mil/.

6.3.3 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.ecmra.mil/.

6.4 SECURITY REQUIREMENTS:

6.4.1 The contractor/instructor shall pass a background check to gain access onto the base. The contractor will coordinate with PHNSY & IMF to obtain a gate pass at building 3455 Pass Office. It is not unusual for the pass process to take an hour or more. Contractor/instructor must be a U.S. Citizen and must pass a security background check. Only those individuals with favorable investigations shall be utilized on this contract. Prior to the start of work, the Contractor shall provide the COR (on company letterhead) a request for access and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file, if required for examination. Contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System. See APPENDIX III for additional security requirements.

6.4.2 Contractor personnel must meet the requirements for unescorted entry, green badge, to PHNSY&IMF areas. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. The Contractor shall follow the applicable requirements listed below in 9.0 ATTACHMENTS and brief their personnel to ensure compliance. Non-compliance with applicable items in Attachments is a material violation of the contract. Should Contractor personnel receive or suspect they have learned unauthorized sensitive information, they shall identify and immediately report suspicions to the COR.

7.0 CONTRACTOR PERSONNEL:

7.1 The Contractor shall furnish sufficient personnel to perform all work specified within this performance work statement. Contractor is required to comply with Public Law 105-270, Section 5(2)(A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government employees.” Per Section 5(2)(B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counter-intelligence operations. Per Section 5(2)(C), inherent governmental functions DO NOT include, (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

7.2 Contractor personnel shall not establish an employee-employer relationship with Government personnel under this contract.

7.3 Contractor shall not provide personal services.

7.4 Contractor personnel will make clear to all individuals they engage with that they are Contractor employees and not Government employees. When participating and introducing themselves during official events wherein Government, non-Government, or foreign personnel are present, Contractor personnel will identify themselves as employees of the Contractor. Contractor personnel must be clearly identified (i.e.

company shirt, pin, visible company ID, etc.) in a visible location as to who their employer is.

7.5 Contractor personnel shall not manage, supervise, or task Government employees or military personnel. Contractor personnel may not make any commitment to non-Government personnel, including a foreign official, which commits the expenditure of U.S. Government resources.

7.6 Normal business hours of operation are 6:30 a.m. through 3:00 p.m. with a 30-minute lunch break, Monday through Friday, excluding Federal Holidays. The contractor may request working outside the regular hours but approval is not guaranteed.

7.6.1 If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday.

7.6.2 Federal Holidays:

New Year’s Day 1st of January Dr. Martin Luther King’s Birthday 3rd Monday in January President’s Day 3rd Monday in February Memorial Day 4th or 5th Monday in May Independence Day 4th of July Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday in November Christmas Day 25th of December

8.0 POINT OF CONTACT:

8.1 Technical Point-of-Contact: Code 714, Todd Young, Phone: (808) 473-8000 ext 2826, Cell: 808-368-0515 E-mail: todd.r.young@navy.mil

8.2 Contracting Officer’s Representative: Code 430, Jocelyn Lau, Phone: (808) 473-8000 ext 6144, Cell: 808-357-9554 E-mail: jocelyn.lau@navy.mil

9.0 ATTACHMENTS:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS WORKING WITH

PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY &

IMF)

APPENDIX II – CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

APPENDIX III – SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL

SHIPYARD & IMF’S CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS,

CONTROLLED NUCLEAR INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

APPENDIX IV – CRANE CONTRACTORS ON BASE

APPENDIX I

SAFETY AND HEALTH WORK PRACTICES

FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD

AND INTERMEDIATE MAINTENANCE FACILITY (PHNSY & IMF)

Ref: (a) 29 CFR 1915, OSH Standards for Shipyard Employment

(b) 29 CFR 1910, OSH Standards for General Industry

(c) NAVSHIPYARDPEARL INST 11320.5, Shipyard Fire Regulations

(d) NAVSEA Technical Publication S0570-AC-CCM-010/8010, Industrial Ship Safety Manual for Fire Prevention and Response (8010 Manual)

Attachment: (1) Contractor Safety & Mishap Prevention Form

1. Purpose/Scope

a. Worker safety is the Navy’s first priority. Ships undergo a variety of availabilities, all of which involve considerable repair, maintenance or refit work. This heavy industrial work is beyond the scope of normal shipboard operations and presents unique hazards. Safety and occupational health precautions and standards apply to all workers, military and civilian, but may differ slightly depending on the employer.

(1) Contractors working on Navy ships follow Federal Occupational Safety and Health Administration (OSHA) standards including references (a) and (b) above, which are invoked by the Naval Sea Systems Command (NAVSEA) Standard Items. These Standard Items may invoke specific, unique requirements, such as daily fire safety and housekeeping inspections.

(2) Navy safety standards are based on OSHA regulations, and promulgated via the Navy Occupational Safety and Health (NAVOSH) Program Manual, OPNAVINST 5100.23 series. Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF) civilian and military employees are also required to comply with local safety and health requirements.

(3) Ship's Force personnel follow safety standards contained in OPNAVINST 5100.19, NAVOSH Program Manual for Forces Afloat.

While the NAVSEA Standard Items, NAVOSH Program Manual and local Occupational Safety and Health (OSH) instruction differ slightly in application, they all comply with Department of Labor OSHA standards, references (a) and (b). Compliance with occupational safety and health standards, instructions and/or rules is an employer responsibility. Employers retain all legal obligations and liabilities for the safety and health of their employees.

b. The purpose of this Memorandum of Agreement (MOA) is to establish safety and health requirements for all project maintenance activities, ensure that contractor personnel comply with applicable safety and health requirements, and partner with PHNSY&IMF to ensure safe project sites throughout the availabilities.

c. PHNSY&IMF is recognized as a STAR site under OSHA's Voluntary Protection Programs (VPP). The contractor shall commit to operating an effective occupational safety and health management system that embraces the four basic elements of OSHA’s VPP in support of this effort. These four elements include:

(1) Management Leadership & Employee Involvement. Top management must be visible. They must be “on the deck plates” on a regular basis discussing safety issues, demonstrating interest and dedication to safety and health performance, and encouraging dialogue with employees.

(2) Work Site Analysis. New or modified equipment processes, and materials are analyzed and evaluated. Self-inspections of all work sites are performed, hazards related to individual jobs and processes are analyzed and related safety and health training is provided.

(3) Hazard Prevention and Control. Identified hazards must be eliminated or controlled in a timely manner. A hierarchy of controls must exist, beginning with engineering out or eliminating hazards; and extends to enclosing, barricading, or isolating the hazards;

developing administrative procedures and controls; and finally to use of personal protective equipment (PPE).

(4) Safety and Health Training. Training must foster a positive atmosphere that instills the belief that safety is a team effort and includes everyone from top managers to line workers. Employee training should incorporate awareness of hazards, safe work procedures, and emergency situations.

d. PHNSY&IMF OSHE Office Points of Contact

2. General

a. The contractor shall ensure that their employees and sub-contractors comply with all applicable Federal and State OSH standards and regulations and/or specific Navy OSH requirements (e.g., NAVSEA Standard Items). The contractor shall submit a “safety and accident prevention plan” to PHNSY&IMF Occupational Safety, Health, and Environment Office (Code 106), for concurrence prior to start of work that addresses hazards inherent to the work planned, with appropriate controls described for those standards. The written plan shall include, but is not limited to:

Office Title Code Office Number Cellular OSHE Office 106 (808) 473-8000, ext. 4459 (808) 368-0106 Safety & Health Division 106.1 (808) 473-8000, ext. 2876 (808) 330-4074 Health Branch 106.11 (808) 473-8000, ext. 5831 (808) 754-9912 Safety Branch 106.12 (808) 473-8000, ext. 4448 (808) 368-0572 Waterfront Branch 106.13 (808) 473-8000, ext. 4437 (808) 347-3197

(1) Work involving hazardous constituents (e.g., lead or chromate containing paint, asbestos, silica) that requires specific health controls and/or air monitoring. The contractor and sub-contractors are responsible to contract for their own industrial hygiene support as required.

(2) Hot work operations conducted on-board ship and in-and-around the dry dock basin. The contractor shall identify the type of hot work being performed, means of fire prevention and control, firefighting equipment and capabilities, and emergency actions and procedures in the event of a fire. The contractor shall conduct housekeeping and fire prevention inspections required by NAVSEA Standard Items; ensure good housekeeping, and store materials and equipment in an orderly manner.

(3) The contractor shall provide the name, phone number, and pager number of the individual(s) responsible for the contractor’s OSH regulatory compliance oversight.

b. The contractor shall notify the project manager and PHNSY&IMF OSH Office of injuries and occupational illnesses occurring on the project as soon as possible. If a serious injury/illness or electrical shock occurs, the Contractor shall notify the Regional Dispatch Center (RDC) by dialing 911 on any Shipyard phone or 474-1271. Copies of the completed mishap report shall be provided to PHNSY&IMF Code 106.13. Notify the project manager and Code 106.13 of planned mishap critiques. Provide copies of the completed critique reports to the OSH Office.

(1) The contractor shall provide total hours worked to PHNSY&IMF OSH Office on a monthly basis. Contractors who hire subcontractors shall provide the subcontractor’s total hours worked as well (per OSHA Directive CSP 03-01-002-TED 8.4 VPP: Policies and Procedures Manual).

(2) The contractor shall provide Total Case Incident Rate (TCIR) and Days Away, Restricted, or Transferred (DART) rate data to PHNSY&IMF OSH Office (per OSHA Directive

CSP 03-01-002-TED 8.4).

(3) The contractor shall provide PHNSY&IMF Code 106.12 with a copy of their OSHA 300 Log annually (only injuries or occupational illnesses related to contract work) not later than 15 January of each year.

c. Maintain work areas in the highest reasonable state of cleanliness consistent with the work. As a minimum, trash, industrial waste and mechanical or grinding debris will be removed at least daily. If mechanical or grinding debris contains lead/chromate-containing paint debris, additional packing/labeling requirements and environmental disposal requirements may apply.

d. The Project Superintendent of contractor work shall oversee work that may impact the health or safety of PHNSY&IMF personnel. This includes work with or on hazardous materials or for work requiring boundaries and/or containments. Boundaries or containments shall have prominent signage indicating hazards and PPE required entering the area. Work shall be coordinated with the Project Superintendent to ensure PHNSY&IMF personnel are adequately protected and/or removed from the immediate work area as required. PHNSY&IMF may elect to have workplace monitoring conducted around the perimeters of work requiring boundaries and/or containments, in the interest of the Navy and to ensure adequate protection for

PHNSY&IMF employees. Such monitoring will not replace any industrial hygiene sampling the contractor is required to perform according to the contract, nor will Navy monitoring results be used to determine potential exposures to contractor personnel.

e. The contractor shall ensure that work performed by their employees does not create safety or health hazards for PHNSY&IMF personnel.

f. The contractor shall ensure that their employees comply with posted PPE requirements (e.g., safety glasses with side shields, hard hats, safety shoes, hearing protection. etc.) while going to, working on, and leaving the ship.

(1) Safety glasses with side shields shall be worn when personnel are conducting eye hazardous operations and when in or passing through an eye hazardous area. This includes:

(a) All portions of submarines, surface craft, and other vessels undergoing modification, alteration, repair, or overhaul.

(b) Dry docks (topside and basins) where submarines, surface craft, and other vessels are undergoing modification, alteration, repair, or overhaul. Topside includes the area around the dry dock between the chain guardrails and the outer portal crane track.

(c) Portions of lay down areas around dry docks and along piers, shops, and buildings throughout PHNSY&IMF where eye hazardous operations are conducted.

(2) Hard hats shall be worn in designated areas, in situations where injuries can be prevented by wearing hard hats, and where signs indicate the use of hard hats, pier areas where surface craft, submarines, and other vessels are undergoing repair availability. Hard hats shall be worn when going onboard the ship and while working on the exterior of the vessel as well as in the dry dock basin and topside around the dry dock. Topside includes the area around the dry dock between chain guardrails and the outer portal crane track. Hard hats shall be worn when working under the hull of the ship and when working under Herculite and other plastic (shrink wrap, polyethylene, etc.) covered staging structures.

g. The contractor shall ensure their employees and sub-contractors understand the PHNSY&IMF Fire Safety Plan, requirements and actions to take in the event a fire or emergency occurs during work onboard the ship. For all types of fires and emergencies contact RDC. The Federal Fire Department (FFD) shall investigate whenever a fire aboard ship occurs. Ensure FFD access to inspect the fire scene, to ensure the fire is extinguished and to determine the cause of the fire. Ensure workers are familiar with shipboard fire prevention and evacuation, references (c) and (d):

(1) Smoking is prohibited aboard ship and in dry dock. Designated smoking areas shall be identified, posted, and provided with adequate butt cans and/or ashtrays. Smoking is prohibited outside of designated smoking areas.

(2) Rubbish and scrap materials will be disposed of in properly identified cans, receptacles, or bins. Rubbish will be cleared from the ship at the end of the workday. Work areas will be kept free of accumulation of combustible debris.

(3) Emergency and fire access lanes shall remain clear and free of obstruction

(4) Brief employees assigned to shipboard work on evacuation plans, e.g., evacuation signals, escape and alternate routes, muster procedures and stand-by areas on pier-side. Unless specifically excused, contractor personnel are expected to fully participate in any fire or other emergency drills.

(5) Fire Safety

(a) Securing of Temporary Services

1. Service lines and leads shall be suspended 1/8” Orange Teflon coated stainless steel wire rope with 1/8” swage sleeve. Teflon wire rope shall be placed in hull in major passageways at 10 foot intervals. This is the primary material used to ensure that temporary services will not fall into passageways, impeding emergency response in the event of a casualty.

2. In addition, service lines shall also be suspended using a noncombustible string. All suspension points shall be secured to brackets, not be tied to ship's piping or equipment and shall not hinder equipment operation or valve positioning. Services shall be kept “High and tight” ensuring clear passageways and will not obstruct access and egress.

3. Shipyard is to provide 1/8” Nomex/Kevlar string through shop store.

(b) Quick Disconnect Fittings. Service lines and leads in topside hatches, watertight doors and through any other hull cut or hull penetration of a submarine in dry dock or that is waterborne shall have quick disconnect devices installed within 5 feet of the exterior opening, preferable located topside for hull openings and hatches. Ensure quick disconnect are marked with “orange” highly visible tape or tags for easy identification in the event of a casualty.

(c) Metal Canister Vacuums

1. To reduce the risk of a major fire in the ships undergoing availabilities, all vacuum cleaners used shipboard are required to have metal canisters. Vacuum cleaners shall be permanently and legibly marked with the appropriate responsible organization and/or shop/code.

Metal canister vacuum cleaners are available through the Shop 06 Tool Room.

2. Plastic canister vacuum cleaners are allowed for general housekeeping in shops, dry docks and work areas off-hull. Plastic vacuum cleaners shall be labeled “NOT FOR

SHIPBOARD USE”.

3. Plastic canister vacuums found in-hull will be confiscated. Project Superintendents and Assistant Project Superintendents will ensure compliance.

h. The contractor shall perform hot work operations in confined and enclosed spaces in accordance with reference (a). The contractor shall ensure that their employees and sub-contractors understand, enforce and comply with shipboard hot work requirements.

i. Ensure contractor personnel do not relocate, alter, or modify PHNSY&IMF temporary services. Contractors shall not tap into or use temporary ventilation systems/ducting or installed temporary electrical power without prior authorization.

j. Ensure contractor personnel do not remove, alter, or tamper with staging erected by

PHNSY&IMF.

k. Restrict entry into PHNSY&IMF work areas posted with hazard warning signs.

Contractor personnel shall comply with all posted hazard control requirements. Entrance into PHNSY&IMF boundary or containment areas is restricted to personnel with necessary qualifications (e.g., medical, training, PPE). If entry is required, contact the PHNSY&IMF Business and Strategic Planning Office (Code 1214) to coordinate with applicable project management personnel.

l. Laser Safety. Notify the PHNSY&IMF OSH Office when any laser equipment will be used. Prior to using any laser equipment rated Class 3B or higher, provide the PHNSY&IMF OSH Department with a written report ensuring that a competent person has conducted appropriate LASER hazard evaluations. The evaluation shall include, but is not limited to, calculations and measurements of LASER safety parameters such as Nominal Hazard Zone (HMZ), Nominal Ocular Hazard Distance (NOHD), and required optical densities for LASER eyewear and/or shielding.

m. The contractor shall eliminate or control hazards promptly. Hazards requiring action and/or assistance by the project shall be immediately brought to the project’s attention.

PHNSY&IMF has the right to perform oversight inspections of contractor work sites to ensure compliance with NAVSEA Standard Items, safety and health requirements (including those contained in this MOA), and to ensure support of PHNSY&IMF VPP efforts. Such inspections will be documented in writing, and contractors shall provide written responses to the inspection reports detailing corrective actions taken.

3. Known Hazardous Procedures

a. The contractor will ensure their work does not create a safety or health hazard for other activities working in the area or downwind. In order to minimize personnel exposures to hazardous materials (both military and civilian) and to ensure personnel safety during the availability period, comply with requirements for the specific hazards listed below:

(1) Asbestos

(a) The contractor shall not undertake work requiring removal, repair and installation of thermal system insulation (TSI) material unless it has been confirmed to be asbestos-free by laboratory analysis of bulk insulation samples or review of material-specific documentation. Maintain a copy of the laboratory results/asbestos-free documentation on site while the TSI work operation is conducted.

(b) Contractors performing work on confirmed asbestos material shall comply with the State of Hawaii, Title 11 Hawaii Administrative Rules, Department of Health, Chapter 501, Asbestos Requirements and Chapter 504, Asbestos Abatement Certification Program.

Provide copies of contractor Hawaii State certifications to the PHNSY&IMF Code 1214.

(c) The contractor must comply with storage, labeling, handling and disposal requirements of reference (c), and complete a Custody Transfer Form (CTF). CTFs are available by contacting the Environmental Division (Code 106.3) Hazardous Waste Packaging Facility.

The bags shall only be disposed of in the specially designated asbestos dumpsters located at Building 1663. Contact the asbestos dumpster custodian, Code 106.3, at 473-8000, extension 4580, between the hours of 0630 and 1500.

(d) Restrict entrance into areas marked off by contractor personnel with "Asbestos Danger" signs to qualified asbestos workers.

(e) Prohibit installation of asbestos-containing materials including deck and floor coverings (e.g., vinyl asbestos tile and asbestos-containing tile mastic, terrazzo, underlayment, leveling compound). Ensure only asbestos-free decking materials are used for replacement of coverings to match original installation or replacement of floor covering for an entire space. Materials can be verified as asbestos-free from the review of product specifications.

(2) Silica

(a) Deck covering shall be assumed to contain silica quartz unless confirmed to be silica-free by documentation. Crystalline silica quartz is a suspect human carcinogen and may pose a respiratory hazard when removed without adequate work and/or engineering controls.

(b) Ensure adequate containment and exhaust ventilation is provided for deck removal/installation operations with the potential for generating airborne concentrations of respirable silica dust. Mechanical removal of decking shall require total-compartment isolation with High Efficiency Particulate Air (HEPA) filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in shipboard spaces but shall be exhausted off the ship. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable shipboard deck removal operations that show the currently used work controls are sufficient to reduce respirable silica dust to below the permissible exposure limit (PEL).

(3) Man-Made Vitreous Fibers (MMVF) products have replaced asbestos as the primary source of insulation and lagging material and include glass fibers, glass wool, mineral wool and refractory ceramic fibers. MMVF may pose a respiratory hazard and cause skin and eye irritation when removed without adequate work controls. Ensure adequate containment and exhaust ventilation is provided for MMVF removal or installation operations with the potential for generating airborne concentrations of MMVF. Mechanical removal of decking shall require total-compartment isolation with HEPA filtered local exhaust ventilation. Air exhausted from the silica containment shall not be re-circulated in the same space but shall be exhausted off the ship or to outside air. During removal, deck material shall be removed in a wet state to minimize airborne dust generation. Total compartment isolation is required unless the contractor or sub-contractor provides documentation of recent (less than 1 year old) air monitoring performed by a Certified Industrial Hygienist of comparable operation that show the currently used work controls are sufficient to reduce MMVF.

(4) Lead. Contractor operations may involve lead work, which could result in personnel exposure. Operations generating lead dust or fumes (e.g., mechanical removal of lead containing paint, transfer of lead ballast or hot work involving lead) shall be conducted in accordance with references (a) and (d) as applicable.

(5) Mercury. The PHNSY&IMF Controlled Industrial Area (CIA) is a mercury exclusion area. Components containing elemental mercury or mercury compounds must be controlled to prevent inadvertent release of this material.

(a) It is requested that the contractor provide a list of all mercury containing equipment and instrumentation being brought onboard ship or into the controlled industrial area in letter format by A-30. Forward the letter to PHNSY&IMF, Attention: Code 1214, with copies to Code 106 and Code 240. Negative reply is required.

(b) Expended, intact fluorescent tubes shall be wrapped or bagged at a rate of no more than ten tubes per bundle to contain spillage in case of breakage. Contact Code 106.3 for proper disposal requirements.

(6) Confined Space Entry/Gas Free Engineering. Where contractors are performing work at Navy Shipyards or ship repair facilities, the following provisions shall be observed:

(a) When performing shipboard operations, the contractor shall provide an Certified Marine Chemist or a shipboard confined space competent person as appropriate under the provisions of reference (a).

(b) When performing non-shipboard operations within a facility, the contractor shall provide a confined space competent person as required in ref (c).

(c) The contractor shall ensure that each employee who enters a confined or enclosed space and other areas with dangerous atmospheres is trained to perform all required duties safely.

(7) Freon. The following control procedures are invoked prior to commencing any work involving the use of Freon onboard ship:

(a) The ship Commanding Officer's permission will be obtained prior to use of Freon to perform maintenance.

(b) Freon will be handled as a controlled substance, used only while in port with adequate worksite ventilation provided.

CONTRACTOR SAFETY & MISHAP INFORMATION

Contractor _____________________________________________________

Contract No.____________________________________________________

Project Title___________________________________________________

Contractor local representative: _______________________________ (Print) Phone number: ____ ______Title: __________________________

Local Government Representative overseeing contractor:

(Print)

Phone number: __________________Title: _________________________

A. Brief description of work to be performed (Big picture):

B. Location where work is to be accomplished:

C. Time line for work accomplishment:

D. Point of contact for contractor mishap reporting:

Phone number: _____________ Title:____________________________

E. List of work processes or procedures which could impact other employees working in the area and controls or preventive measures to be taken to mitigate hazard:________________________________________________________________________

F. Safety and Health Plans. Identify and provide a copy of the safety and health plans applicable to the contracted work. (e.g., hazard communication program, confined space program, asbestos abatement plan, lead abatement plan, respiratory protection plan, and emergency response plan.)

APPENDIX II

CONTRACTOR ENVIRONMENTAL SPECIFICATION GUIDELINES

(Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s (PHNSY&IMF) environmental policy, and Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by PHNSY&IMF Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459 Environment Division 106.3 474-9080 Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580 Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager.