ATTACHMENT_2_-_PHNSY&IMF_Site_Specific_Requirements.pdf

Attachment 2 – PEARL HARBOR NAVAL SHIPYARD AND IMF SITE SPECIFIC REQUIREMENTS (Rev 10/01/17)

1. SCOPE - This attachment provides the site specific requirements for contractors performing work at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF).

2. ENCLOSURES

Enclosure 1 Security Requirements Applicable For Pearl Harbor Naval Shipyard & IMF’S Controlled Industrial Area, Other Sensitive Areas, Controlled Nuclear Information Areas, and/or Nuclear Work Areas.

Enclosure 2 Contractor Environmental Specification Guidelines.

Enclosure 3 Safety And Health Work Practices For Contractors Working With Pearl Harbor Naval Shipyard And Intermediate Maintenance Facility (PHNSY

& IMF)

Enclosure 4 NAVFAC P-307 JUNE 2016 MANAGEMENT OF WEIGHT HANDLING

EQUIPMENT

3 REQUIREMENTS

Requirements: - All contractor personnel working on-site shall comply with Enclosures 1 thru 4.

Enclosure 1

SECURITY REQUIREMENTS APPLICABLE FOR PEARL HARBOR NAVAL SHIPYARD & IMF’S

CONTROLLED INDUSTRIAL AREA, OTHER SENSITIVE AREAS, CONTROLLED NUCLEAR

INFORMATION AREAS, AND/OR NUCLEAR WORK AREAS

(REVISED AUG 2013)

1. The provisions of these security requirements are applicable to Shipyard & IMF areas including the (R areas listed below:

a. CIA-I (Controlled Industrial Area I) – The large fenced-in area encompassing the waterfront and industrial shops, extending from Building 1274 to include all of Bravo Pier 2.

b. When activated, CIA-II (Controlled Industrial Area II)- Dry Dock No. 4 Compound (including Building 1444).

c. Areas designated “Other Sensitive Area” (OSA), “Controlled Nuclear Information Area” (CNIA); and

“Nuclear Work Area” (NWA).

2. Performance of all work under this contract (includes task and delivery orders) is restricted to (R

U.S. citizens and U.S. nationals only. U.S. citizen employees of a foreign owned, controlled, and/or influenced company (including a parent company) for access purposes are considered foreign nationals and special authorization would be required for escorted access to PHNSY & IMF spaces.

3. For issuance of Red or Yellow badges, a “classified contract” is required with a Contract Security (R

Classification Specification (DD 254) that allows access to Restricted Data (for Red) and Naval Nuclear Propulsion Information (NNPI) (for both). Also in accordance with OPNAVINST N9210.3 (Safeguarding of NNPI) the contract or subcontract must incorporate all NNPI handling requirements.

4. These security requirements are applicable to the prime contractor as well as to all subcontractors and suppliers there under. For unescorted access, these requirements shall be incorporated into Shipyard & (R

IMF and co-located command originated and funded contracts and memorandums of agreement or understanding.

5. The period of proposed contract work to be performed in particular areas of the Shipyard & IMF is subject to further approval of the Shipyard & IMF Commander depending on the sensitivity of Shipyard & IMF industrial operations in the affected areas.

6. Three weeks prior to the visit, the contractor, subcontractors, and suppliers shall complete applicable (R items on Part 1 of the Contractor Visit Request (VR) form (PH-SYD 5512/28) and submit it to the Government Contracting Activity (GCA) or COR for completion of Part 2. The GCA/COR will then forward the VR and DD 254, as applicable, to the Shipyard & IMF Sponsor for completion of Part 3 no later than two weeks prior to the visit. The Shipyard & IMF Sponsor will submit the VR to the Pass and Identification Office (Pass and ID) no later than one week prior the visit. The VR must include the type of U.S.

citizenship. Entry into the CIA, CNIA, NWA or OSA may be authorized under one of the following conditions.

a. For unescorted entry to the CIA: contractor personnel must show proof of U.S. citizenship before a Green badge can be issued.

b. For unescorted entry into an OSA, CNIA or NWA:

(1) All contractors, subcontractors, and suppliers must have a DOD Facility Security Clearance and those contractor employees who need access to the OSA, CNIA and/or NWA must have DOD security clearances granted by Defense Security Service (DSS). A Yellow or Red badge will be issued depending on the areas needed to be accessed. For a Yellow (CNIA) badge, the contractor must have at least an Interim Confidential. For a Red (NWA) badge, the contractor must have a final security clearance.

c. For situations other than the above, personnel requiring unclassified/CIA access may be issued a (R

White “Escort Required” (“ER”) badge for CIA access under the escort of a briefed Yellow or Red badged Shipyard & IMF employee knowledgeable of the area. Escorted access to CNIAs and NWAs must be coordinated with the cognizant Department Security Coordinator to ensure that the area is sanitized and the escort is properly briefed/knowledgeable of the area. Contractors, subcontractors, and suppliers are advised that processing of “ER” badges may take up to five working days to complete. Included in this process will be validation that the contractor/subcontract/supplier has no foreign interest. If they do, allow additional time for processing the request.

d. The initial submittal of VR forms need not be all-inclusive. It may be expanded to meet the essential requirements of the contractor. Each individual added to the list, however shall be subject to the same pre-entry screening requirements as outlined above.

e. Under no circumstances shall personnel sign, transmit or hand-carry their own VR. The VR should (R be mailed, e-mailed encrypted or password protected, or delivered by the GCA or Shipyard & IMF Sponsor.

f. Ensure that all contractor employees provide a valid (i.e. state or federally issued) photo identification card and proof of U.S. citizenship to the Pass and ID Office prior to being issued a Shipyard & IMF badge, see Attachment (1) for a list of acceptable documents.

g. Ensure any derogatory or questionable information concerning contractor employees possessing a

DOD security clearance or a Shipyard & IMF badge is immediately reported to the Security Office (Code 1125) so that access eligibility can be evaluated.

h. Ensure that contractor employees attend a 30-minute orientation on the safety, security, and (R radiological protection aspects of industrial operations within the Shipyard & IMF.

NOTE: The briefing, which is in the form of a video presentation will be given at the Pass and ID Office in groups of 10, prior to the issuance of Shipyard & IMF badges. Special arrangements for larger groups can be scheduled upon request.

i. Ensure that onsite contractor personnel issued Red or Yellow badges attend mandatory Shipyard (A security training and briefings as required by SECNAV M-5510.30 (DON Personnel Security Program) and DOD Directives.

j. Ensure that all employees wear and display the Shipyard & IMF badge in the chest area at all times while entering, remaining in, and exiting Shipyard & IMF spaces.

k. Ensure that each badge is used only by the specific individual named on the badge.

l. Maintain strict accountability over identification badges and passes issued by the Pass and ID Office.

Report immediately, to the Pass and ID Office, any badges/passes that are missing or lost and the circumstances. Return badges/passes to the GCA immediately upon termination of any employee, upon expiration, upon completion of contract, or when no longer required. The GCA will ensure that all badges/passes are returned and forwarded to the Shipyard & IMF Pass and ID Office (Code 1125.2).

m. Restrict hours of work to 0630 – 1500 hours Monday through Friday only. When operational needs require the contractor to schedule work before 0630 and/or after 1500 (Monday through Friday) or on weekends and holidays, provide written notification at least two weeks in advance to GCA who will obtain approval from the respective Shipyard & IMF departments, offices, and shops. Such notifications will include the company name, type of work to be performed, location of work, specific dates, and hours of work. The POC will submit a request in writing to the Security Office (Code 1124) by Wednesday of each week to add the contractor to the “Non-Duty Hours Contractor Access List” that is prepared weekly.

Emergency access for contractors not on the non-duty hours list may be authorized entry by the Security Officer or Security Operations Officer upon verification with the POC.

n. Restrict employees/representatives to the work site and control travel directly to and from the work site.

7. The Pass and ID Office is located in Building 207 at Safeguard Street and Russell Avenue.

8. No vehicle will be permitted access to a work site in the CIA without a valid Shipyard & IMF CIA (D vehicle pass. The Shipyard & IMF CIA vehicle passes are issued by the Shipyard & IMF Pass and ID Office. Shipyard & IMF CIA vehicle passes will not be issued unless proof of vehicle registration to the contractor’s company has been presented to Shipyard & IMF Pass and ID. All vehicles are required to conform to Shipyard & IMF traffic regulations. The speed limit is 15 MPH in the CIA. Outside the CIA, the speed limit is as posted or marked.

9. Only those contractor vehicles meeting all of the following criteria will be allowed to enter the CIA with the Shipyard & IMF CIA vehicle pass:

a. All vehicles must clearly display an authorized company sign or logo on both sides of the vehicles.

The logo must be either painted on or a magnetic sign. Paper or cardboard signs are not authorized.

Lettering of the logo must not be less than 2-1/2 inches in height and 1/4 inch wide.

b. They must be company or commercial vehicles used by the contractor to transport heavy equipment and/or material to the job site. In limited circumstances, contractor vehicles may be allowed entry to conduct on-site inspections at the job site.

NOTE: Contractor vehicles will not be used to transport employees to the job site. Privately-owned vehicles will not be allowed in the CIA.

10. . A limited number of CIA vehicles passes will be issued to each contractor, subcontractor and vendor to facilitate work requirements. Every vehicle entering the CIA will display the pass on the dashboard or visor (facing outward). The pass will be visible at all times while in the CIA. Parking is limited to those areas that are specifically identified on the pass. If additional passes are required, adequate justification must be presented to the Pass and ID Office via the GCA.

11. Vehicles may enter and exit from gates located on Paul Hamilton Avenue or on Chosin Street, Monday through Friday, 0630 to 1500 hours. For access before 0630 and after 1500 hours, weekends, and holidays the contractors must comply with paragraph 6.m. After proper notification, contractors may enter and exit from either gate after hours, weekends, and holidays.

12. Parking is not permitted on any piers on any dry dock/waterfront areas. Contractors shall not park on or block the marked fire lanes at any time. Vehicles may stop on the piers of dry dock/waterfront areas for 15 minutes for loading or unloading. An exception may be made for vehicles which are part of the equipment needed to do the required work and are attached or connected to the pier or ship, i.e., a truck which uses a mounted generator, a vehicle with built-in equipment, etc. A written request for pier parking authorization with justification will be sent to the Shipyard & IMF Security Officer (Code 1120) via the GCA at least two weeks prior to the date parking space is required. The following information is required:

a. The license number of the vehicle(s).

b. The type and size of the vehicle(s) (pickup truck, crane, forklift, etc.)

c. Parking location.

d. Purpose and duration.

13. Parking for privately-owned vehicles is available:

a. In the “N” parking lot on Central Avenue and “D” parking lot on Paul Hamilton Avenue, located between South Avenue and Safeguard Street.

b. In the “C” parking lot on Lake Erie Street and Central Avenue.

14. All vehicles are subject to search while entering, remaining in, or leaving the Shipyard & IMF and/or JBPHH areas. A Property Pass (OP-7) issued and signed by the GCA must cover all government material being transported out of the CIA by contractors. Material found without a Property Pass will be confiscated and a police offense report issued.

15. Entry into shop/office/ship spaces covered by this contract will be subject to prior approval of the respective Shop Superintendent/Office Head/Ship’s Commanding Officer. Contractors will coordinate action with the GCA for obtaining entry approval.

16. The Shipyard & IMF Security Officer will provide guard services on a reimbursable basis for contractors requiring guard services. The contractor must notify and obtain approval from the Shipyard & IMF Security Office via the GCA at least two weeks prior to the time guard services will be required. Notification in writing shall (include the purpose and number of hours guard services will be required.

17. Contractor personnel will not be permitted to enter Shipyard & IMF buildings, spaces, and areas not covered by this contract except on prior approval of the Shipyard & IMF department/office/shop having jurisdiction of the areas. Contractors will coordinate action with the GCA to obtain such entry approval.

18. Access to unclassified and classified U.S. Navy shipbuilding, conversion, or repair technology and related technical information manuals, documents, drawings, plans, specifications, etc., by the contractor shall be restricted to an official need-to-know basis. This type of information shall be handled, controlled, and safeguarded to prevent oral, visual, and documentary disclosure to uncleared personnel, the public, to foreign sources, and to all personnel not having an official need-to-know. It shall be returned to the Pearl Harbor Naval Shipyard & IMF upon completion of contracted work, except when the GCA grants specific retention authorization.

19. Photography and photographic equipment are prohibited in the Pearl Harbor Naval Shipyard & IMF, to include personal cellular phones with camera features. When operationally required, a written request containing specific justification and details will be submitted to the Security Office (Code 1125) via the GCA for consideration. If a Shipyard & IMF photographer is unable to take the photographs, authorization will only to be granted to the contractor if the contractor has a Shipyard Sponsor and is (R under continuous escort of a designated Shipyard & IMF employee. The designated escort shall be briefed by Code 1125. The escort will take the film or photographic media in his or her custody. The Sponsoring Shipyard Code/Office will mark and control the photographs as “For Official Use Only” and he

I-route the photographs in accordance with local regulations for review and approval of a Distribution Statement (prior to release from Shipyard & IMF).

20. Portable Electronic Devices (PEDs). PEDs include pagers, mobile/cellular telephones (with/without cameras), personal digital assistants/job performance aids, laptop/notebook (R /handheld computers, digital imagery (still/video) devices, analog/digital sound recorders (e.g.

PODs), video game devices, USB devices, and devices of similar capability, functionality, or design. Privately-Owned PED devices such as those listed above are prohibited on Shipyard premises.

Privately-Owned PEDs without camera devices are prohibited unless approved in writing by the local Information Assurance Authority (IAA) or Information Assurance Manager (IAM). Violations may result in the confiscation and sanitization of the PEDs. The only approved method of sanitizing most PEDs is physical destruction.

a. All users authorized to use PEDs in the Shipyard & IMF workspaces, whether privately-owned (R (includes contractor-owned) or government-owned, are required to comply with NAVSHIPYD&IMFPEARLINST 5239.1(series), Activity Information Systems Security Plan (AISSP)

b. For Privately-Owned PEDs without camera devices approved for use in Shipyard & IMF spaces, t user shall follow:

(1) The PEDs will not handle, process, or store any U.S. Government information unless otherwise authorized by the IAM.

(2) The PEDs will not be connected to any Shipyard & IMF network, U.S. Government-Owned computers, or associated peripherals.

(3) The PEDs will operate in only approved locations. These PEDs are not allowed in spaces processing and/or handling classified information.

(4) Users shall comply with software copyright laws and agreements.

(5) Violations of the above may result in the confiscation of the PED.

(6) The U.S. Government will not be liable for the privately-owned PED hardware/software while on the Shipyard & IMF premises.

c. For U.S. Government-Owned PEDs approved for use in Shipyard & IMF spaces and issued for official government travel, the user shall follow:

(1) Government-Owned PEDs that are synchronized with desktop computers on Shipyard & IMF Local Area Network (LAN) shall follow the security measures in Enclosure (2) of NAVSHIPYD&IMFPEARLINST 5239.1(series).

(2) Use of Government-Owned PED equipment while on travel and performing official government business is allowed.

(3) Government-Owned PEDs shall not be checked as baggage, stored in airport or bus station lockers, or left with desk clerks at motels. PEDs with NNPI data shall not be left unattended in the motel room. If a PED with no NNPI data is left unattended in the motel room, it must be locked in a personally owned container (i.e., luggage, brief case, etc.).

(4) Government-Owned PEDs shall not be taken out of the United States without an authorization letter from the IAM.

(5) Government-Owned PEDs will not be used to store passwords; safe and door combinations;

personal identification numbers (PINs); as well as classified information.

(6) Government-Owned PEDs shall not be used for classified information processing unless specifically authorized in writing by the local IAA.

(7) Where feasible, Government-Owned PEDs shall employ up-to-date signature files that are used to profile and identify viruses, worms, and malicious code. As proven anti-virus clients for PEDs become available, these clients shall be deployed to the greatest possible extent in all PEDs that connect to the Shipyard & IMF network.

21. Ensure that yellow plastic material is not used for warning signs, covering material, etc.

22. Be responsible for control and security of all contractor-owned equipment and material at the work site. Report immediately, all missing/lost/stolen property to the Joint Base Pearl Harbor Hickam Security (R Detachment (phone 474-6751) as each case occurs.

23. Ensure that no material is stacked within ten (10) feet of the CIA perimeter. Remove from the work site, or secure, ladders or other such equipment, which could be used to climb the CIA perimeter fence.

Ensure that no vehicles are parked within ten (10) feet of the CIA perimeter.

24. Provide written notification to the Commander, Pearl Harbor Naval Shipyard & IMF (Code 1120) via the GCA, two (2) weeks prior to actual start of work to allow for notification of the appropriate Shipyard & IMF departments, offices, and shops of the impact resulting from the contract work. Such notifications will include specific details such as work schedules (including actual start date for Shipyard & IMF entry), and impact statements concerning tasks to be done, e.g. specific parking spaces to be vacated, inclusive dates involved, traffic rerouting, changes to traffic and parking patterns, traffic/parking controls to be instituted by the contractor, barricades to be erected by the contractor, etc., along with sketches of the particular areas involved.

25. Two weeks prior to making any penetrations (i.e. tunneling under, cutting through a fence or (R building, etc.) in a restricted area (e.g. CIA fence line, CNIA or NWA) the contractor shall contact Code 1120 via the GCA to make arrangements for a security guard or other measures required to meet all security requirements. The cost for the security guard will be charged to the contractor.

26. Any exceptions to these security requirements must be coordinated with the Security Office (Code 1120).

27. Joint Base Pearl Harbor-Hickam. All contractors, vendors , and suppliers must have Defense Biometric Identification System (DBIDS) credential for base access. Visit the following website for instructions and forms required to be issued base access. See https://cnic.navy.mil/om/dbids.html. A DBIDS card is required to obtain a PHNSY&IMF Standard Access Control (SAC) badge. A SAC badge is normally required in addition to DBIDS access badge.

https://cnic.navy.mil/om/dbids.html

DOCUMENTS ACCEPTABLE FOR PROOF OF U.S. CITIZENSHIP

(Original documents or certified copies)

1. U.S. BIRTH REGISTRATION CARD (with Registrar’s raised seal and signature)

2. U.S. BIRTH CERTIFICATE (original with raised seal from one of the 50 states or outlying U.S.

territories or U.S. possessions)

3. U.S. IMMIGRATION AND NATURALIZATION SERVICE NATURALIZATION CERTIFICATE (INS

N-550/570)

4. DD FORM 1966 (U.S. citizenship documents sighted are listed and attested to by a recruiting official)

5. DELAYED BIRTH CERTIFICATE (Original with Registrar’s seal and signature and cites secondary evidence)

6. HOSPITAL BIRTH CERTIFICATE (Original with authenticating raised seal or signature provided all vital information is given)

7. U.S. PASSPORT (Current or expired)

8. U.S. IMMIGRATION AND NATURALIZATION SERVICE CERTIFICATE OF CITIZENSHIP (INS

N-560/561)

9. FORM FS 240 – REPORT OF BIRTH ABROAD OF A CITIZEN OF THE UNITED STATES OF

AMERICA/CONSULAR REPORT OF BIRTH

10. FORM FS 545 – CERTIFICATION OF BIRTH (Issued by U.S. Consulate)

11. FORM DS 1350 – DEPARTMENT OF STATE CERTIFICATION

12. NOTICE FROM THE STATE’S REGISTRAR ACCOMPANIED BY SECONDARY EVIDENCE I.E.

BAPTISMAL CERTIFICATE, CERTIFICATE OF CIRCUMCISION, EARLY CENSUS, FAMILY

BIBLE RECORDS, ETC.

--END OF SECTION--

Enclosure 2

DEPARTMENT OF THE NAVY

PEARL HARBOR NAVAL SHIPYARD &

INTERMEDIATE MAINTENANCE FACILITY

667 SAFEGUARD ST_ SUITE 100

JBPHH HI 96860-5033

IN REPLY REFER TO

Ser I 06.3/007

17 JAN 2013

From: Commander, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility, Pearl

Harbor (Code I 06)

To: Commander, Naval Facilities Engineering Command, Hawaii Division, Pearl Harbor

(Codes OPH, OPHCO, PRJ2, EV4)

Commander, Naval Facilities Engineering Command, Pacific Division, Pearl Harbor

(Codes CIS, DPM04)

Commanding Officer, Naval Supply Systems Command Fleet Logistics Center, Pearl

Harbor (Codes 200 and 202)

Defense Logistics Agency Maritime Pearl Harbor, (Codes HM and HM-DC)

Subj: REQUEST COMPLIANCE OF CONTRACTOR ENVIRONMENTAL

SPECIFICATION GUIDELINES

Ref: (a) PHNSY & IMF ltr 5090 Ser 106.3/076 of 20 Oct201 I

Encl: (I) Contractor Environmental Specification Guidelines rev. January 17, 2013

I. Contracts for work performed at Pearl Harbor Naval Shipyard & Intermediate Maintenance

Facility (PHNSY&IMP) need to comply with all Federal, State, and local environmental regulations.

2. PHNSY&lMF provided contract guidelines to your activity in October 2011 via reference (a) and requested incorporation of these guidelines into all contracts involving work at

PHNSY&IMF.

3. An updated list of environmental specification guidelines is provided in enclosure (I). These guidelines are routinely provided for all contracts reviewed by the Environmental Division.

Request the contents of enclosure (I) be inserted into all future contracts initiated by your activity for contractor work conducted at PHNSY&IMP. In addition, request that contract specifications be forwarded to PHNSY&IMF for review for work conducted at PHNSY&JMF.

4. Our point of contact for this matter is Ms. Lenora Mau of our Environmental Division, Code

I 06.3 at (808) 473-8000, extension 4465.

DEPARTMENT OF THE NAVY Occupational Health, Safety, and Environment Office

Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility

Pearl Harbor, Hawaii

Ser I 06.3/M003

17 JAN 2013

From:

To:

Via:

Code 106.3

Codes300, 700,980

Codel06

Subj: REQUEST COMPLIANCE OF CONTRACTOR ENVIRONMENTAL

SPECIFICATION GUIDELINES

Ref: (a) PHNSY & IMF ltr 5090 Ser 106.3/076 of 20 Oct 20 II

Encl: (1) Contractor Environmental Specification Guidelines rev. Januruy 17, 2013

1. Contracts for work performed at Pearl Harbor Naval Shipyard & Intermediate Maintenance

Facility (PHNSY&IMF) need to comply with all Federal, State, and local environmental regulations.

2. PHNSY&IMF provided contract guidelines lo your Code in October 2011 via reference (a) and requested incorporation of these guidelines into all contracts involving work at

PHNSY&IMF.

3. An updated list of environmental specification guidelines is provided in enclosure (I). These guidelines are routinely provided for all contracts reviewed by the Environmental Division.

Request the contents of enclosure (I) be inserted into all future contracts initiated by your code for contractor work conducted at PHNSY&IMF. In addition, request that contract specifications be forwarded to Code 106.3 review for work conducted at PHNSY&IMF.

4. Our point of contact for this matter is Gail Shon, Code I 06.3GS at (808) 473-8000, extension

4467.

L.MAU

Copy to:Codes 106.1, 106.2, 106.31, 106.32, 106.32gs, 900

CONTRACTOR ENVIRONMENTAL SPECIFICATION

GUIDELINES (Rev. January 17, 2013)

1. Regulations. Contractors shall comply with all Federal, State and local environmental rules and regulations, Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility’s

(PHNSY&IMF) environmental policy, and Environmental Management System (EMS) requirements.

2. Contractor Brief. Contractors shall attend a Contractor Environmental Brief given by

PHNSY&IMF Environment Division (Code 106.3) prior to the start of work. At the briefing, the Contractor shall be prepared to provide information on the types and quantities of hazardous materials (HM) to be used and the wastes/wastewater expected to be generated during the project. Sub-contractors shall also be present at the briefing. If Naval Facilities

Engineering Command (NAVFAC) Hawaii performs work at the PHNSY&IMF, the NAVFAC

Hawaii facility maintenance group performing work shall be briefed by their supervisor on the requirements of these guidelines.

3. PHNSY&IMF Points of Contact.

Director, OSHE Office 106 473-8000 ext. 4459

Environment Division 106.3 474-9080

Solid & Hazardous Waste Branch 106.31 473-8000 ext. 4580

Environmental Compliance Branch 106.32 473-8000 ext. 3019

4. Environmental Manager Duties. Contractors shall appoint in writing an Environmental

Manager for the project site. The Environmental Manager is responsible for coordinating contractor compliance with environmental requirements and shall be onsite during work operations at all times. Alternate (Shift) Environmental Managers shall have the same qualifications and responsibilities as the appointed Environmental Manager. The

Environmental Manager and Alternate Environmental Manager must be trained to adequately accomplish their duties which include but are not limited to: ensuring compliance with all applicable Federal, State, and local environmental requirements including Clean Water Act

(Dry Dock and Storm Water Management); Hazardous Materials and Hazardous Waste (HW)

Management; and Clean Air Act (National Emission Standards for Hazardous Air Pollutants

[NESHAP] and Ozone Depleting Substances). The Environmental Manager shall also ensure compliance with waste segregation and storage compatibility requirements; hazardous waste identification, handling, storage, documentation, and Code 106.3 disposal requirements;

inspecting and managing waste accumulation areas; ensuring only authorized personnel add wastes to containers; ensuring all Contractor personnel are trained in Hawaii Administrative

Rules (HAR) requirements in accordance with their position requirements; coordinating removal of waste containers; maintaining an Environmental Records binder which includes an

Environmental Protection Plan, if applicable, and documented environmental surveillances.

5. Regulatory Interface. PHNSY&IMF Code 106.3 will be the point of contact for interface with regulatory agencies and will coordinate inspections with the required parties. Code 106.3 will be notified of any regulatory inspections, meetings, inquiries, issues or requests for information specific to the operations being conducted by its contractors. Contractors shall immediately investigate all practices cited in Notices of Violations (NOVs)/Notices of

Noncompliance (NONs)/enforcement actions and take immediate actions to remedy infractions to return to compliance. Contractors shall provide to Code 106.3 a written response identifying the alleged violation, investigation results, reasons for a response, remedial actions taken and planned preventative actions to prevent a recurrence. Contractors shall not enter into any agreement with a regulatory agency without notifying and obtaining concurrence from the

Navy. Contractors shall reimburse the Navy for any monetary fines and penalties assessed against the Navy as a result of noncompliant actions.

6. Plan Submittals. Contractors shall submit the following plans to Code 106.3 for review and acceptance prior to the start of work: Environmental Protection Plan (exceptions apply when no dust, debris, pollutant, or waste is generated and no potential exists for a release to the environment), Abatement Plans (i.e., asbestos, lead), Construction Waste Management

Plan, etc.

7. Inspections and Surveillances. Contractors shall have a documented inspection/surveillance and oversight program. Code 106.3 will conduct periodic environmental inspections/surveillances of operations to ensure compliance. Contractors shall provide Code 106.3 personnel access to all spaces, operations, and records related to environmental compliance and a knowledgeable person to accompany Code 106.3 personnel.

Contractors shall remedy any conditions found to be in noncompliance with Federal, State, or local rules, regulations and statutes. Contractors may elect to inspect the work area prior to occupancy. Any pre-existing environmental discrepancies shall be reported to Code 106.3 for corrective action.

8. Work Area and Cleanliness. Contractors shall maintain the work areas in the highest reasonable state of cleanliness consistent with the work performed. Every effort shall be made to prevent pollutants from entering the harbor. At a minimum, all trash, industrial waste, mechanical or grinding debris, etc. shall be removed and properly disposed of at least once every shift or more frequently as required. No vehicle or equipment maintenance shall be performed on PHNSY&IMF property. All materials, tanks, items, etc. used shall be removed upon completion of the project.

9. Hazardous Materials (HM) Management. All HM shall have Material Safety Data

Sheets (MSDS), readily available. HM containers shall be kept closed when not in use and properly stored in appropriate hazardous material storage lockers. Contractors shall provide hazardous material storage lockers. Secondary or transfer containers of HM shall be properly labeled to identify the product name, hazard warning, and MSDS number. No food containers shall be used for HM.

a. Emergency Planning and Community Right-to-Know Act (EPCRA) Sections 312 and

313 and 29 CFR 1910.1200. Contractors shall provide Code 106.3 an inventory form listing all HM brought into the command. At the completion of the job, the “EPCRA Section 313

Hazardous Material Storage/Usage Worksheet” shall be completed and turned in to Code

106.3.

b. Information on controlled biological substances such as “Gamazyme” shall be reviewed by Code 106.3 prior to bringing material into PHNSY&IMF.

c. Lead and Chromate Paints. Paints containing lead or chromates greater than or equal to 0.06% by weight shall not be used.

d. Cadmium. Cadmium plated or coated material shall not be used unless no technically acceptable substitute is available.

10. Hazardous Waste. If NAVFAC Hawaii performs work at the PHNSY&IMF, NAVFAC

Hawaii may turn in waste to PHNSY&IMF’s Code 106.3 Hazardous Waste Facility (HWF) using a Custody Transfer Form (CTF) and MSDS, as applicable, or dispose of their own waste.

HW and empty containers generated by contractors shall be turned in to the PHNSY&IMF

HWF (Building 1663) using a CTF and MSDS via the government’s Contracting

Officer/Representative.

a. HW shall be properly packaged using Department of Transportation (DOT)-approved containers and labeled to identify its contents prior to turn in to Code 106.3. Contractor shall be responsible for providing DOT containers compatible with the waste generated.

b. Contractor is not responsible to sample or analyze the waste generated. Waste will be sampled and analyzed by Code 106.3.

c. Waste shall be properly segregated. Waste shall not be combined or consolidated with waste generated from different processes.

d. Hazardous waste shall be turned in daily to the HWF at Building 1663. If hazardous waste is not turned in daily, a HWSAA permit to store hazardous waste at or near the point of generation may be issued by Code 106.3. Requirements on establishing and maintaining a

HWSAA will be provided when a request for a HWSAA is submitted.

e. Contractors are not allowed to remove hazardous waste from PHNSY&IMF without the authorization of Code 106.3.

f. Bulk collection tanks. Contractor’s tanks (collection system or tank truck) shall be clean and free of oily or chemical residue (visual cleanliness) and shall be inspected by Code

106.3 personnel PRIOR to the performance of work as required by work control documents, e.g., process control procedures. Contact Code 106.3 at 474-9080 to schedule an inspection.

g. Lead Paint Work. Lead paint chips and associated debris shall be properly containerized (e.g., bagged and placed in a 55-gallon drum or drum of suitable size) and disposed of via the HWF. A completed CTF shall accompany any waste turned in to the HWF.

NOTE: If hazardous waste (e.g., lead paint chips) is not turned in daily, a Hazardous Waste

Satellite Accumulation Area (HWSAA) must be established to collect the hazardous waste at the worksite. The Contracting Officer shall coordinate with Code 106.3.

11. Asbestos Waste. If NAVFAC Hawaii performs asbestos removal work at

PHNSY&IMF, NAVFAC Hawaii shall be responsible for disposal of the waste. If asbestos removal is performed by a private contractor, responsibility for waste disposal will depend on the volume of waste.

a. Large Quantity Asbestos Waste

(1) Contractor provides own dumpsters.

(2) Asbestos waste shall be packaged in the proper packaging to contain the asbestos (e.g., double bag, goose-necked, proper labeling), being careful not to puncture the packaging as the landfill will reject any loads with punctured packaging.

(3) The contractor shall keep an accurate bag count of the different type of asbestos packaged, providing an accurate description of the asbestos waste and identifying if the waste is friable or nonfriable.

(4) When the container is full and ready to be dumped, the contractor shall call Code

106.3, 473-8000 ext. 4580, to inspect the dumpster. At this time, the contractor will provide a completed CTF for waste turn-in, providing all the necessary information so the Waste

Shipment Record (manifest) can be generated.

(5) Code 106.3 will provide the Waste Shipment Record required for the contractor to dispose of the waste. The container shall not leave PHNSY&IMF property without this Waste Shipment Record.

(6) Asbestos waste is accepted at PVT Landfill on Tuesdays and Thursdays. The contractor shall contact the landfill a day in advance to get a clearance number to dump.

(7) The contractor shall provide a completed copy of the Waste Shipment Record with all the required signatures and annotated information (e.g., tag no., tonnage) after dumping the waste. This may be faxed to Code 106.3 at 474-3457.

b. Small Quantity Asbestos Waste

(1) For small jobs where small amounts of asbestos waste will be generated (e.g., less than a 40 cubic yard dumpster load), contact Code 106.3 at 473-8000 ext. 4580. This waste may be disposed of via the asbestos dumpster located at the HWF, Building 1663.

(2) The contractor will be responsible for transporting the asbestos waste to the HWF at

Building 1663.

13. Industrial Wastewater. All wastewaters generated from work processes at

PHNSY&IMF are classified as industrial wastewater. Industrial wastewater shall be collected, sampled and properly disposed. Any industrial wastewater generated that do not meet Fort

Kamehameha Wastewater Treatment Plant discharge limits shall be pre-treated prior to discharge. Industrial wastewater that does not meet sewer discharge limits and cannot be pretreated shall be sent to the HWF at Building

1663 for disposal.

14. Polychlorinated Biphenyl (PCB) Ballast. Fluorescent light ballasts including ballasts labeled “No PCB” shall be turned in to the HWF at Building 1663 accompanied by a CTF.

15. Fluorescent Tubes. Fluorescent bulbs shall be removed and disposed of prior to removal of the light ballasts from the fixtures. Fluorescent lights contain small amounts of mercury that may be released when the bulbs are damaged. As such, they need to be removed and handled carefully to avoid breakage. The bulbs shall be turned in to the HWF at Building 1663 accompanied by a CTF.

16. Fluorescent Lamp Starters. If the starter is affixed to the metal light fixture, the fixture shall be managed as recyclable metal and turned in to the Navy Recycling Center at Building

159. The fluorescent lamps and ballast shall be removed from the fixture and turned in to

Building 1663, Solid and Hazardous Waste Facility. If the starter is removed from the fixture, place the starter into a ziplock bag and mark/label the ziplock “Recyclable metal (starter)”.

The starter shall be turned in to the Navy Recycling Center located at Building 169. The Navy

Recycling Center can be contacted at 474-9207. The metal light fixture with the starter or the starter itself cannot be disposed of as general industrial trash.

17. Smoke Detectors and Tritium Signs shall be turned in to PHNSY&IMF Code 105.5

(Radiation Health Division). Please contact Chris Wagner at 473-8000 ext. 3889 or 474-

0314 or Michael Lorne at 473-8000 ext. 3822 for packaging; labeling and disposal requirements. Do not dispose of ionization smoke detectors and tritium exit signs by turning in to the HWF, Building 1663.

18. Dry Dock Controls. Contractors shall comply with NAVSHIPYD&IMFPEARLINST latest) Dry Dock Pollution Control Plan. Discharges to the harbor via dry dock, e.g., docking and undocking, industrial operations such as blasting and painting, etc., are regulated in accordance with the effluent limitations, monitoring requirements and other conditions set forth by the permit. Wash down water is prohibited from being discharged into dry dock drains without Code 106.3 approval.

a. Chemical solutions used for cleaning, flushing, or soaking operations shall not be released to the dry dock floor or dry dock floor sumps. Fire retardant wood is required in the dry dock except when used in wet operations such as hydroblast containments. When possible untreated wood shall be used in the dry dock.

b. The dry docks must be kept sufficiently clean at all times to prevent solids and debris from being washed into the dry dock drainage system. The use of brooms or vacuum cleaners is the preferred method of maintaining cleanliness in the dry dock. Wash downs of work sites in the dry dock is prohibited.

c. Sanitary wastes shall not be discharged into the dry dock drainage system or onto the dry dock floor. Sanitary wastes shall be discharged to the sanitary sewer system.

d. Solid wastes, including spent sandblast grit, scale, rust, zinc anodes, and other debris on the dry dock floor shall be expeditiously collected and removed from the dry dock floor at the end of each shift to avoid contact with and contamination of rainwater run-off. If necessary, Scotch Foam shall be used to cover dry dock drain gratings to prevent solids from entering the dry dock drain system.

e. Containments, floor coverings, drop cloths, or other similar methods shall be used to prevent discharges of pollutants to the dry dock drainage system.

f. Portable latrines used in the dry docks shall be placed in secondary containments to prevent leakage of sewage and/or cleaning/disinfecting solutions from entering the harbor via the dry dock drain system. Latrines shall be secured and placed on flat surfaces for stability to prevent them from falling over. Every effort shall be made to prevent spills during movement of latrines.

g. Herbicides and pesticides (includes wood treated with pesticides) shall not be used in the dry dock.

19. Storm Water Controls. PHNSY&IMF has a Storm Water permit which is applicable to all work being performed dock side and in adjacent laydown/work areas. Non-storm water discharges (e.g., wastewater or rinsewater) into the harbor via the storm water system are prohibited by the permit and require controls to reduce the discharge of pollutants. Contractors shall prevent concrete silt and debris from flowing into existing drainage during concrete pouring and/or concrete cleaning operations. Any generated wastewater shall be collected and tested for proper disposal.

a. Good housekeeping work practices shall be implemented to prevent pollutants such as, but not limited to solid waste, trash, industrial debris, rust, anodes, blasting media, etc.

from entering the storm drain system and the harbor. Examples such as covering storm drain openings, placing of filter material in or around drains that may be affected or placing filtering materials in or around the work site may be used. Pollutants shall be removed to prevent contamination of rainwater runoff or entrance into the storm drain system. Debris containing pollutants (e.g., lead, chromate, paint, etc.) shall be properly disposed of in accordance with environmental disposal requirements.

b. Storage of Materials. Materials shall be stored in a manner that will not contribute pollutants due to storm water runoff. If necessary, materials shall be covered.

Moveable metal items shall be kept more than five (5) feet from storm drains. Unpainted metal equipment and metal ship spare parts shall be covered with non-permeable coverings. HM/HW shall be stored properly to prevent spills/releases into the environment.

c. Portable latrines staged throughout PHNSY&IMF shall be placed in secondary containments to prevent leakage of sewage and/or cleaning/disinfecting solutions from entering the harbor via the storm drain system. Latrines shall be secured and placed on flat surfaces for stability to prevent them from falling over. Latrines shall be situated no more than five feet from storm drains. Every effort shall be made to prevent spills during movement of latrines.

20. Sanitary Sewer System Controls. Sanitary waste shall be discharged into the sanitary sewer system. Washing and rinsing of equipment and personnel shall be performed in a facility connected to the sanitary sewer system, such as an approved sink. Discharging shower water generated from decontamination operations into the sanitary sewer system requires a

Batch Discharge Approval from NAVFAC Hawaii (formerly PWC) via Code 106.3. Contact

Code 106.3 at 474-9080 for assistance in disposing of wastewater.

21. Hydroblasting or Sandblasting Operations. Hydroblast (>100 pounds per square inch

[psi]) water or sandblast grit generated shall be collected, sampled and disposed of accordingly.

Hydroblast water containments shall be implemented to contain all hydroblast water generated from the process to prevent runoff from entering the dry dock drains, storm drains or harbor.

Sandblast containment methods shall be employed to prevent any fugitive dust from becoming airborne and/or entering the dry dock drains, storm drains or harbor. Code 106.3 shall be notified to conduct an inspection of the containment prior to the initial start of the hydroblasting/sandblasting work and prior to the disestablishment of the containment. If multiple containments will be established, each containment shall be inspected by Code 106.3 prior to use and prior to disestablishment. The activity responsible for collection, sampling, and disposal of hydroblast wastewater or spent grit will be dependent upon contract agreement.

22. Painting Operations. For spray painting operations, reasonable containment methods

(e.g., screen containment) shall be employed to prevent uncontrolled release of overspray.

Contact Code 106.3 for guidance when conducting spray painting operations in dry dock areas which are higher than 10 feet below the topside of the dry dock. Employing over-spray containments are not required if the method of applying paint coatings is by brush and/or roller.

A drop cloth is required below the area that is being painted whether applying coatings by spray, brush or roller. Code 106.3 shall be contacted to conduct an inspection of the containment prior to the start of the painting operation and prior to the disestablishment of the containment. If multiple containments will be established, each containment shall be inspected by Code 106.3 prior to use and prior to disestablishment. Containers shall be kept closed when not in use. There shall be no air drying of brushes, rollers, rags and containers.

Contractors shall ensure container integrity is satisfactory.

23. Zinc/Aluminum Anodes or Lead Ballast. To minimize release of zinc/aluminum/lead to the environment:

a. During handling of used anodes/ballast, use a drop cloth to contain debris/flakes that might break off and fall to the dock floor. This drop cloth is in addition to any dry-dock containment drop cloth that may exist. Remove all debris/flakes from the area upon completion of work and turn in to Building 1663, HWF with a CTF in accordance with

NAVSHIPYD&IMFPEARLINST 5090.1 (series).

b. Stage and/or store “new" anodes or ballasts in a manner that prevents ground contamination and also to prevent exposure to rainwater and the environment. When not in use, new anodes and ballast should be covered at all times. Minimize staging time on the dock floor and at topside.

c. Used anodes shall be totally contained and protected from the environment.

Methods include but are not limited to putting anodes in closed containers or wooden boxes with covers. The intent is to contain all oxidized particles during collection, staging and transport of used anodes. Place different anode/ballast types in separate containers and clearly identify each container.

d. Disposal method. Used anodes and lead ballasts are recyclable and should be turned in to Navy Recycle Center, 474-9207. Material can be controlled via Material

Identification Shipping Record (MISR) tags. Excess “new” zinc/aluminum anodes or lead ballasts should be returned to the supply system.

24. Cross-Connection Control and Backflow Prevention. Contractors shall request

PHNSY&IMF Shop 99 services when connection is required to any dockside/pierside potable water system. Only Shop 99 is authorized to make connections for contractors under the cross-connection control and backflow prevention program.

25. Oil and Hazardous Substance Spills (including gases). NAVFAC Hawaii, Contractor or

Contracting Officer/Navy Point of Contact shall notify the Regional Dispatch Center (RDC) at

911 for ALL oil and hazardous substance spills. Any spill that can be handled by the operator shall be immediately contained, cleaned up and notification made to the RDC.

26. Wastewater Transfer. Contractor shall ensure that all wastewater transfer operations do not result in a spill. Positive connection of hoses at collection tank shall be verified and a tank watch shall be provided during pumping operations. Positive connection shall be verified prior to each use. Means of communication is required between source and destination of transfer/pumping operations. Collection tanks shall be continuously monitored to ensure overfill/spill is prevented. When disconnecting or removing hoses, precautions shall be taken to prevent spillage of residual liquid in the hoses. Contingency spill kit and secondary means of spill containment (110% of tank capacity or double-walled) for oil or bilgewater tank(s) shall be employed at all times when tank is in service.

27. Manlift and Forklift Equipment. Operators Daily Checklist shall be filled out prior to operation of equipment on a daily basis. Any identified leaks or deterioration of hoses shall be noted and corrected prior to operation of equipment. At the end of shift, the manlift and/or forklift shall be positioned or located away from nearby drains and parked over a drop cloth. Spill kits shall be staged within close proximity of manlift and forklift operations.

28. Spill Prevention, Control, and Countermeasures (SPCC): All Contractors who store, transfer, and/or use oil products (e.g., diesel, gasoline, kerosene, used oil, hydraulic oil, lubricants, etc.) which are stored in containers with a capacity of 55 gallons or greater shall be required to comply with the requirements of Title 40, Code of Federal Regulations, Part 112

(40 CFR 112) (the Spill Prevention, Control, and Countermeasures [SPCC] Regulations) and

NAVSHIPYD&IMFPEARLINST 5090.11 (PHNSY&IMF’s SPCC Plan). Contractors who store more than 1,320 gallons of oil while performing work at PHNSY&IMF shall prepare, maintain, and provide a copy of their SPCC plan to Code 106.3 for review. Contractors who store less than 1,320 gallons of oil shall implement appropriate spill prevention, control and countermeasure Best Management Practices (BMPs) and post emergency contacts in the event a discharge occurs. Typical SPCC requirements include the following:

a. Secondary Containment. Oil storage containers greater than or equal to 55 gallons

(e.g., 55- gallon drums, portable tanks) shall be stored within secondary containment such as a spill pallet or concrete berm capable of holding 110% of the largest container’s capacity or be double-walled.

b. Drainage from Secondary…