Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

ENGINEERING SUPPORT SERVICES - AIM DOCUMENT PREP/TROUBLE DESK AND TESTING

1 SCOPE. This PWS is for a Level of Effort Task Order for Contractor employee(s) to perform engineering services at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY & IMF). The purpose of this task is to prepare and review Advanced Industrial Management (AIM) planning and Technical Work Documents (TWDs) and provide Project Trouble Desk support to support ship systems maintenance, repair, and testing on surface craft and Los Angeles and Virginia Classes of submarines during availabilities at PHNSY & IMF. Some of the documents involved are SUBSAFE.

Period of performance is listed below. Overtime up to 5% may be required to support emergent requirements. Overtime shall be approved by the Contracting Officer or Contracting Officer Representative (COR). No travel costs or per diem is authorized for this PWS.

Period of Performance Base Year 29 SEP 2017 – 28 SEP 2018 Option Year 1 29 SEP 2018 – 28 SEP 2019 Option Year 2 29 SEP 2019 – 28 SEP 2020 Option Year 3 29 SEP 2020 – 28 SEP 2021 Option Year 4 29 SEP 2021 – 28 SEP 2022

2 APPLICABLE DOCUMENTS:

2.1 NAVSEA 0902-018-2010, General Overhaul Specifications for Deep Diving SSBN/SSN Submarines

(DDGOS)

2.2 PHNSY & IMF SOP JPL 003, Non-Nuclear Technical Work Document Preparation Standard Operating Procedure

2.3 PHNSY & IMF Test Engineering and Work Control (TEWC) Standard Operating Procedures

2.4 COMUSFLTFORCOMINST 4790.3, Joint Fleet Maintenance Manual (JFMM)

2.5 NAVSEA S0400-AD-URM-010 Rev 7, Tag-Out User’s Manual (TUM)

2.6 NAVSEA S9002-AK-CCM-010, Industrial Ship Safety Manual for Submarines (6010)

2.7 NAVSEA S9092-AC-ADM-010 Rev 2, Industrial Test Program Administration Manual (ITPAM)

2.8 NAVSEA 0924-062-0010, Submarine Safety (SUBSAFE) Requirements Manual

2.9 Submarine Safety (SUBSAFE) Certification Boundary Book (SSCB)

2.10 NAVSHIPYD&IMFPEARLINST 5100.17, Submarine Safety (SUBSAFE), Deep Submergence Systems (DSS) and Fly-By-Wire Ship Control Systems (FBW SCS) Programs (Non-Nuclear)

2.11 NAVSEANOTE 5000, Activities Authorized to Perform SUBSAFE, FBW SCS and DSS-SOC Work

2.12 NAVSEAINST 4855.34, Qualification of Activities to Perform SUBSAFE, Fly-By-Wire Ship Control Systems, and Deep Submergence Systems-Scope of Certification Work; Procedures For

2.13 Safety and Health Work Practices for Contractors Working with Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility, March 14, 2013

2.14 Contractor Environmental Specification Guidelines, January 17, 2013

3 REQUIREMENTS:

3.1 Technical Work Document Development. The Contractor will develop TWDs (includes Task Group Instructions (TGIs) and Deficiency Forms) using the Government’s AIM computer program. These TWDs provide instruction in performing systems maintenance, repair, and testing on naval vessels.

PHNSY & IMF requests Contractor personnel with recent experience in planning, estimating, and specification writing experience producing TGIs in accordance with item 2.2 of paragraph 2 for the following systems:

Mechanical - hydraulics, valves (seawater, steam, air, oxygen), piping, propulsion machinery, auxiliary machinery, and SUBSAFE requirements (as defined by item 2.8 of paragraph 2).

Structural - Maintenance Requirement Cards (MRC) inspection/repair and SUBSAFE requirements (as defined by item 2.8 of paragraph 2). Assist in performing structural inspections shipboard and in-shop.

Combat - Contractor employees should have some experience in all of the following systems:

Weapons Delivery Systems (Torpedo Tubes, Torpedo Ejection Pumps), 3” Launchers, Sail Systems & Components, Fire Control, Towed Array, and SUBSAFE requirements (as defined by item 2.8 of paragraph 2).

All evaluation/recommendations provided via documents prepared by the Contractor will be reviewed and approved by the Technical Lead (TL), via the Contracting Officer Representative (COR), prior to issuance.

In addition, the government’s TL will answer questions and resolve all problems concerning technical requirements via the COR. Developing these TWDs involve the following tasks:

3.1.1 Material research and initiating a Job Material List (JML).

3.1.2 Preparing Quality Assurance (QA) documents.

3.1.3 Researching drawings using Advanced Technical Information Support (ATIS) & Ship’s Drawing Index (SDI).

3.1.4 Compiling Allowance Parts Lists (APL).

3.1.5 Preparing Submarine Maintenance Standards (SMS).

3.1.6 Preparing Unrestricted Operations/Maintenance Requirement Cards (URO/MRC).

3.1.7 Reviewing already completed AIM documentation to identify and provide recommended resolutions to technical problems or deficiencies.

3.2 Project Trouble Desk Support. The Contractor will need to be able to support the project’s Trouble Desk which involves the following tasks:

3.2.1 Evaluating reported deficiencies and recommending a resolution. The resolution provided will go through review and concurrence/approval by the TL, via the COR.

3.2.2 Performing shipchecks of systems and components, as needed to aid in providing a recommended resolution to the deficiency (e.g., need for repairs or removal as interference).

3.3 Non-Nuclear Testing Support. The Contractor will need to be able to perform the tasks of a Lead Test Engineer (LTE) and have knowledge of key ship’s system conditions and safety requirements as related to the tests to be performed (refer to documents 2.3 thru 2.7 of paragraph 2). The LTE will be responsible for testing progress and provide recommendations to the Chief Test Engineer (CTE) via the COR. LTE tasking includes:

3.3.1 Review and validate project schedule during pre-planning time period of project.

3.3.2 Evaluate and provide recommendations to CTE to progress and coordinate the execution of work authorization, work completion, testing, and operations necessary to progress test priorities. Inform the CTE/Assistant Chief Test Engineer (ACTE) of any delays or developments that warrant re-evaluation of priorities or affect ability to meet project schedules.

3.3.3 Ensure all testing or required operations performed during the assigned shift are listed on the List of Authorized Tests (LAT) and/or Ship Plan of the Day (SPOD) in accordance with documents 2.3, 2.6, and 2.7 of paragraph 2. If testing or operations are not listed on the LAT/SPOD, the LTE shall obtain a change to the LAT and/or SPOD before proceeding.

3.3.4 Coordinate testing to be conducted during the assigned shift with the Watch/Duty Officer. Utilize direct communication techniques to minimize misunderstandings between the Shipyard’s intentions for planned testing, troubleshooting, etc., and what Ship’s Force understands will be accomplished. Any issues/problems shall be directed to the CTE for resolution based on recommendations by the Contractor.

3.3.5 Conduct interactive briefs with test directors and work control technicians prior to commencement of testing or work control evolutions. Ensure satisfactory interactive pre-evolution briefs are conducted for work and/or testing that affects ship conditions, are high-risk evolutions, or are Dangerous Evolutions (DEs). As part of the interactive brief, ensure appropriate prerequisites have been completed prior to commencement of testing. This includes procedural steps, test equipment verification, production support briefings, preparations to handle test fluids, as appropriate, etc.

3.3.6 Ensure that tests that are identified as "Affects Ship Conditions" are conducted or monitored by a LTE/Shift Test Director (STD) qualified test director.

3.3.7 Conduct testing and ensure that testing is conducted properly and safely in accordance with documents 2.3 thru 2.7 of paragraph 2. This includes ensuring timely actions are taken to place systems in a safe condition if abnormal or unexpected conditions or operating parameters occur during performance of testing or system operations and preventing or stopping work or testing which could prevent safe performance of operations listed on the LAT and/or SPOD.

3.3.8 Keep accurate LTE Logs and conduct thorough shift turnovers.

3.3.9 Provide support to all Test Directors and Work Control personnel assigned. Provide recommendations to resolve any work control and testing problems shipboard, if possible.

3.3.10 Inform Work Control Manager/CTE of all work control and tag-out progress and any issues in processing scheduled Work Authorization Forms (WAFs) and tag-outs.

3.3.11 Check regularly on the progress and proper performance of ongoing testing. Evaluate and provide recommendations to CTE to progress and coordinate testing and operations, as necessary, to meet project test schedules and priorities.

3.3.12 Maintain a visible and frequent shipboard presence. The LTE shall tour the ship at least four times a shift anytime active testing is on-going or other test or work control evolutions such as WAFs/tag-outs actions are being progressed. Status of work control or testing shall be entered into the log following each tour. The LTE shall be shipboard providing oversight anytime pre-shift, pre-event or interactive briefs are in progress, operational testing is on-gong, testing involving ship safety or complex operations or tests requiring significant coordination and/or pose significant risk to personnel or equipment as defined by the

CTE.

3.3.13 Act as the primary deck-plate facilitator of the Shipboard Test Program within their assigned area of responsibility and providing recommendations to the CTE.

3.3.14 Inform the ACTE/CTE of test failures immediately and hand route deficiency forms for immediate resolution. Inform and discuss test failures with key personnel (Zone Manager and ACTE HM&E/ACTE- W). Inform ACTE/CTE of satisfactory completion of scheduled tests. Provide ACTE/CTE completed test procedures, via the COR, for their review.

3.3.15 Be knowledgeable of pending work control actions with special focus on priority/critical path WAF and tag-out actions. Support opening WAFs and progressing tag-outs as time permits. Coordinate with work control personnel to keep all test-related work control actions moving.

3.4 SUBSAFE Work. Some of the documents involved are SUBSAFE in accordance with items 2.8 and

2.10 of paragraph 2. Contractor employees should have knowledge and experience in SUBSAFE requirements as defined by item 2.8 and 2.10 above.

3.4.1 SUBSAFE/Level 1 training will be provided to contract employees. Failure to obtain SUBSAFE/Level 1 qualification will result in ineligibility to work for this task order. The Contract Project Manager will make arrangements with the COR to get required SUBSAFE/Level 1 training for newly reporting contract personnel. The SUBSAFE/Level 1 training will provide contract employees the guidance on configuration control, malpractice, certification signatures, Supervising Authority’s responsibilities, and all other pertinent SUBSAFE work or documentation.

3.4.2 The Contractor will not be authorized to perform final review or approval of TWDs, waivers, and deviations. This includes the following:

(1) Signing of Re-Entry Control (REC) documents.

(2) Performing SUBSAFE production work.

(3) Approving Departure from Specification (DFS).

3.4.3 The government will review and approve all contractor SUBSAFE work to ensure that all applicable technical and SUBSAFE requirements are formally invoked as required by items 2.8 and 2.10 of paragraph 2. The approval process will ensure that the contractor employee’s name appears on each document in a manner that can be queried for audit purposes.

3.4.4 This task order specification will serve as a Memorandum of Agreement (MOA) between Pearl Harbor Naval Shipyard & IMF and the contractor to satisfy the requirements of NAVSEA interim guidance for outsourcing of SUBSAFE work.

3.5 Other Requirements:

3.5.1 The Contractor shall ensure a local project manager/supervisor is available to serve as a liaison between the government and contractor personnel to coordinate efforts and communicate feedback and/or problems.

3.5.2 Contractor standard work hours will be from 0630 – 1500 hrs. Any work to support emergent needs will be accomplished on an as needed basis between the hours of 1430 – 2300 hrs. Any work completed in this timeframe would require PCO/COR approval.

3.5.3 The Contractors’ place of performance is at Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility, 667 Safeguard Street, Pearl Harbor, Hawaii. No telework will be authorized.

3.5.4 The Contractor shall provide his/her own Personal Protection Equipment (PPE), which shall consist, at minimum, of a hardhat, safety shoes, hearing protection and safety glasses with side shields in accordance with item 2.13 of paragraph 2.

3.5.5 The Contractor shall provide his/her own gas-free certification for entry into and work in, on or immediately adjacent to confined or poorly ventilated enclosed spaces per item 2.13 of paragraph 2.

3.5.6 The Contractor will be required to provide or obtain Confined Space and Respirator qualifications acceptable for use at PHNSY & IMF.

3.5.7 When on-site Contractor will:

3.5.7.1 Post a sign at his work station with his/her name and contractor company name.

3.5.7.2 Ensure that the signature block of all written correspondence, electronic (e-mail) or otherwise, includes the contractor company name.

3.5.7.3 Shall ensure that the contractor company name is included in any identifying remarks, including, but not limited to, answering the phone, identifying oneself at meetings, and answering machine salutations messages.

3.5.7.4 To aid in task surveillance, the contractor shall manually sign in and sign out noting actual arrival and departure times (not just entering intended shift hours) on a COR provided sign-in/out sheet on every day worked. The sign-sheet shall be in a location determined by the TL. All sign-in sheets shall be returned to the COR upon completion of each individual sheet. Upon request, the TL shall fax the COR the sign-in/out sheet to (808) 471-9142.

4 QUALIFICATIONS:

4.1 Required:

4.1.1 Mechanical Systems: Minimum of eight (8) years’ work experience in mechanical planning, estimating, and writing technical instructions related to systems maintenance, repair, and testing on naval vessels. Experience should involve the following systems: hydraulics, valves (seawater, steam, air, oxygen), piping, propulsion machinery, and auxiliary machinery.

4.1.2 Structural Systems: Minimum of eight (8) years’ work experience in structural planning, estimating, and writing technical instructions related to systems maintenance, repair, and testing on naval vessels.

4.1.3 Combat Systems: Minimum of eight (8) years’ work experience in combat systems planning, estimating, and writing technical instructions related to systems maintenance, repair, and testing on naval vessels. Experience should involve the following systems: Weapons delivery systems (TT’s, TEP’s), 3” Launchers, SAIL Systems & Components, Fire Control, and Towed Array.

4.1.4 Testing: Minimum of eight (8) years’ work experience in conducting testing of naval vessel systems.

4.1.5 Minimum of eight (8) years’ work experience in SUBSAFE requirements as defined by item 2.3 of paragraph 2. Contractor needs to be able to obtain SUBSAFE/Level 1 qualification.

4.2 Desired. Knowledge in Maintenance Requirement Cards (MRC) inspection/repair. MRCs provide periodic evidence that acceptable material conditions are being maintained, thus ensuring unrestricted operation may be continued.

5 SECURITY AND ACCESS REQUIREMENTS. Some references and deliverable items associated with this task are classified. Contractor employees must have the appropriate security clearance to obtain a RED Shipyard picture badge upon task award. Work will require any or all of the following: unescorted entry to PHNS & IMF, viewing of classified materials (NOFORN and/or CONFIDENTIAL), entry into submarine propulsion spaces, and access to the Shipyard computer network. Security Clearance information shall be submitted with contractor proposal. Contractor candidates who do not have the appropriate clearance will not be considered.

5.1 This task order requires personnel to have and maintain security access based on a final clearance granted by the Defense Service (DSS) and be eligible for a Red Shipyard access badge. Contractor shall comply with the DD form 254. Non-compliance with the DD form 254 will be considered a material violation of the contract. Should contractor personnel receive or suspect they have learned classified information beyond their level of clearance; the Contractor shall identify and immediately report suspicions to the COR.

5.2 Contractor employees shall clearly identify themselves as a Contractor (i.e. company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

5.3 The Contractor performing services shall be required to comply with all Pearl Harbor Naval Shipyard & IMF rules, regulations, and training that is applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The COR will make arrangements to provide escort service if required.

5.4 Data phones, phones with a camera feature and cameras of any type are not allowed within PHNSY &

IMF.

6 GOVERNMENT FURNISHED INFORMATION (GFI). The Government will provide the Contractor with the applicable documents listed in paragraph 2 and login identifications for access to programs needed to perform tasks. The Contractor shall use the AIM standard document format and phraseology as specified by item 2.2 in paragraph 2 above.

7 QUALITY ASSURANCE. Work standards and quality program requirements are specified in the Quality Assurance Surveillance Plan (QASP).