Command Consolidation Draft PWS.pdf

PERFORMANCE WORK STATEMENT

STATEMENT OF WORK: X132 COMMAND CONSOLIDATION CONTRACT

1 SCOPE

1.1 OBJECTIVE: The objective of this PWS is to obtain contractor services for the full spectrum of planning and advising to Military Sealift Command leadership in the execution of its consolidation into Naval Station Norfolk (NSN), Building X132 and other buildings in the Hampton

Roads area.

1.2 BACKGROUND: Military Sealift Command (MSC) provides support to the joint warfighter across the full spectrum of military operations globally. Working seamlessly with key partners to master the maritime and cyber domains. MSC provides on-time logistics, strategic sealift, as well as specialized missions anywhere in the world, under any conditions.

MSC is currently located in approximately 23 buildings primarily on Naval Station Norfolk, with approximately 1186 government employees in total in the Hampton Roads area. MSC will be vacating

11 building as it consolidate its headquarters staff into X132 occurs. Completion of X132 renovation is scheduled for January 2028. MSC anticipates an additional six to nine months to complete communications installation and security certification. The staff phase in will immediately follow.

MSC government personnel are expected to grow by an estimated 574 personnel within the next five to ten years.

There are also contractor’s personnel who are afforded space in MSC office buildings.

2 PERIOD AND PLACE OF PERFORMANCE:

Option Year Location Tentative Start Tentative Completion

Base Period Norfolk, VA 04 APR 2026 03 APR 2027

Option One Norfolk, VA 04 APR 2027 03 APR 2028

3 TASKS: The contractor shall provide the following support and consulting services for

Military Sealift Command:

3.1 Project Management: The contractor shall be responsible for the development of a plan

(MSC Move Plan) for the relocation of MSC from our current inventory of buildings to X132 and other retained buildings located on Naval Station Norfolk (NSN).

3.1.1 The MSC Move Plan shall describe the timeline and mechanism for the movement of professional items and office supplies. The contractor shall be responsible for the oversight of MSC Move Plan execution. The MSC Move Plan shall be published on the MSC

SharePoint site and include color coded building floor plans depicting the movement of personnel by

N-Code.

3.1.2 Oversight of MSC Move Plan execution shall include monitoring and regular reporting to

MSC staff and leadership on the status of the move. In addition, the contractor shall communicate instructions and information to the MSC staff and leadership necessary for the execution of the move.

3.1.3 The contractor shall provide comprehensive Project Management oversight of the X132 renovation project on behalf of MSC. The contractor shall not independently direct NAVFAC or its contractor; rather, it shall liaise with NAVFAC on behalf of MSC. The contractor shall report to MSC observations and recommendations regarding the project with a goal of maintaining the construction schedule, identifying problem areas and managing the costs. The contractor shall attend weekly meetings with NAVFAC and the construction contractor and provide regular reports to MSC on meeting outcomes. The contractor is not authorized to commit funds or request changes to plans that would result in an obligation of funds.

3.1.4 The contractor shall monitor and report on the status of IT, physical security, SCIF, NAVFAC requests and funding. The reports and information derived will be at the Controlled

Unclassified Information (CUI) level and will be generated at building W143 on Naval Station

Norfolk.

3.1.5 The contractor shall develop charts, graphs, informational papers, routine and executive level briefings and present these briefings to MSC leadership and personnel in person or via Microsoft

Teams. In person briefings are at the unclassified level but some information discussed, when combined or aggregated, can potentially rise to the secret level.

3.1.5.1 The contractor shall provide ad-hoc briefings and informational papers.

3.1.6 The contractor shall coordinate with NAVFAC personnel on construction and budget concerns and their status, and relay requirements, requests and concerns to the appropriate MSC personnel for action.

3.1.6.1 The contractor shall review NAVFAC building and parking plans for problem areas and perform routine walkthroughs of X132 noting quality or other issues for reporting to MSC personnel.

3.1.7 The contractor shall make efforts to gain additional space in building X132 and or other government or commercial buildings through the development of a Building Facilities Request

(BFR). The documentation shall be submitted to MSC for review and approval prior to the contractor submitting the request to NAVFAC or base leadership. Once submitted, the contractor shall follow up with NAVFAC and provide status reports to the COR or designee.

3.1.7.1 The contractor shall analyze manning levels provided by MSC and provide a 5 year outlook on space requirements. Contractor shall provide recommendations to address building shortfalls or excesses.

3.1.8 The contractor shall provide guided tours of X132 to MSC and other interested personnel and solicit feedback for reporting to the relevant TPOC.

3.1.9 The contractor shall be responsible for regular communications to the broader MSC staff regarding project progress. This will include presentations at all hands briefings and regularly updating the MSC X132 share point site on items of interest to the staff documenting the progress of the X132 project. The Contractor shall provide weekly summary and monthly executive leadership updates. On the last business day of each month the contractor shall prepare a two-paragraph e-mail update to all

MSC staff on the status of the project for dissemination by MSC leadership or designee.

3.2. Contractor Personnel Requirements:

3.2.1 The contractor shall provide a certified (PMP) Project Manager with a minimum of 5 years of project management experience. The Contractor shall provide the certification to the Government on request.

3.2.1.1 The contractor’s Project Manager shall have experience developing and conducting briefings to executive senior leadership level personnel. The

Contractor shall provide documentary evidence of that experience, such as a resume certified to be true, to the Government on request.

3.3 Optional Tasks: The following tasks may become required in the option period depending on the timeline for transition. These tasks will be activated via modification to the contract.

3.3.1 The contractor shall facilitate the closeout of vacated buildings and manage the buildings return to the NAVFAC/Base as more fully described in the sub-sections below.

3.3.1.1 The contractor shall coordinate with MSC and NAVFAC/Base personnel to transfer property located in buildings MSC will vacate. In the execution of this task, the contractor will prepare an inventory of building contents (i.e desks, chairs, cubicles, office equipment etc.) noting any stock and part numbers, serial numbers and nomenclature and locations and submit the inventory to MSC for approval. The contractor may be required to complete DLA Disposition Services paperwork to facilitate the turn in of items. The Contractor will be required to access classified MSC spaces at the Secret

Level, and escort other contractors into those spaces on Naval Station Norfolk. The Contractor will not be required to handle, package or move classified material.

3.3.1.2 The contractor shall attend unclassified meetings, conduct tours and coordinate building access to unclassified and classified spaces up to the secret level in relation to turn over of the buildings and their contents. A summary of the discussions and any recommendations will be submitted to MSC within two business days of the meetings or tours. The Contractor will be required to escort other contractors into classified spaces at the Secret Level.

4 DELIVERABLES

Inventory Task Description of

Deliverable

Due Date Media Type Delivery Point(s)

3.1 3.1.1

3.1.2

MSC Move Plan Due within 75 calendar days of the award of the contract.

Updated as necessary

MS Office

Suite. Visio, Adobe and

SharePoint as appropriate.

COR, TPOCs.

MSC Staff as required.

3.1.3 3.1.4

Construction Report Due weekly, one business day after the

NAVFAC/construction contractor production meeting.

MS Office

Suite. Visio, Adobe as appropriate.

COR, TPOCs.

3.1.5 3.1.8

3.1.9

Research and develop informational, routine, and

Executive briefings.

Informational papers and routine briefings due as required/requested

Executive briefings due monthly Draft executive brief due three business days prior to the scheduled briefing.

Monthly updates to the

Commands X132 SharePoint site.

MS Office suite/Adobe and or Visio as appropriate.

COR, TPOCs.

MSC Staff as required.

3.1.5.1 Ad-Hoc Briefings and

informational papers

As requested, one per month. MS Office suite/Adobe and or Visio

COR, TPOCs.

MSC Staff as required.

3.1.6 X132 Budget Report. Initial report due within 60

calendar days of the award of the contract. Updated as new information is available.

MS Office suite/Adobe

CO, TPOCs.

Inventory Task Description of

Deliverable

Due Date Media Type Delivery Point(s)

3.1.6.1 QA Report

Review of plans and reporting of discrepancies and quality control issues

Monthly or as new items or plans are installed, changed, deleted or under construction.

MS Office suite/Adobe and or Visio

COR, TPOCs.

3.1.7 3.1.7.1

Space Request Analysis Analysis/briefing due prior to

30 JUN 2025. Submittal to

NAVFAC after MSC approval.

MS Office suite/Adobe and or Visio

COR, TPOCs

Optional Deliverables

3.3.1.1 Building equipment

inventory.

Due 20 days after personnel vacate the building.

MS Office suite/Adobe and or Visio

COR,

Government POC

3.3.1.2 Building Return

Summary/Report

Due two business days after the meeting or tour.

MS Office suite/Adobe and or Visio

COR,

Government POC

5 GOVERNMENT FURNISHED MATERIAL:

a. None will be furnished

6 GOVERNMENT FURNISHED INFORMATION:

a. The Government will provide a laptop for the Project Manager.

b. The contractor shall be required to provide any employee, other than the Project Manager, a computer with a Common Access Card reader. The Government will provide virtual access to its systems.

c. The Project Manager will be required to be located in the Hampton Roads area with the ability to be on-site at Naval Station Norfolk (NSN), Virginia when required.

d. The Project Manager will be afforded a desk on NSN in an open secret space and this location will be the Contractors primary duty location.

e. No travel outside of the local Hampton Roads area will be required as part of this contract.

f. Drawings/building plans and manning documents will be provided by the

Government.

g. Common Access Cards (CACs) Processing: To support access to the

Government computers and systems, authorized personnel shall obtain a CAC.

CACs are to be issued only through the auspices of the Mission Partner

Affiliated Sponsor (MPAS), with-in the Mission Partner Identity, Credential, and Access Management (MP ICAM) web application to U.S. Citizens, U.S.

Permanent Resident Aliens or such other individuals as may be authorized by Commander, Military Sealift Command (COMSC). To be eligible for a CAC, Contractor personnel shall comply with Homeland Security Presidential Directive 12

(HSPD-12) requiring the completion of an FBI fingerprint check with favorable results and the initiation of a Tier 1 investigation. An individual who maintains a current equivalent or higher investigation shall not require an additional Tier 1 investigation. As required for access to the Government computers and systems, the Tier 1 suffices. The Contractor shall ensure all personnel needing access to Naval bases and buildings to perform the tasks in this contract shall obtain a CAC. The CAC shall not be used for any unauthorized entrance access or purpose. All CAC requests and

CACs returned will go to the MPAS when personnel are no longer performing on this contract and will be accomplished using a DD form 1172.

6.1 Identification of Contractor Employees: All Contractor personnel attending meetings, answering

Government telephones, and working in other situations, where their Contractor status is not obvious to third parties, are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by the Contractor are suitably marked as Contractor products or that

Contractor participation was involved and are appropriately disclosed. Contractor personnel will be required to obtain and wear badges in the performance of this contract.

6.2 Contractor will be required to work with business-sensitive information in the performance of this contract. No sensitive or proprietary information, of or in the possession of MSC or any of its operating units, will be disclosed without the written consent of the KO. A Non-Disclosure

Agreement (NDA), Attachment -1 concerning information gained or used during performance under this contract must be signed prior to the start of the contract. The NDA must be signed by any employer and any personnel who will have access to sensitive business information.

6.3 Contractor shall comply with all applicable public laws, Government regulations, and MSC procedures regarding privacy.

7 Security Requirements:

7.1 Facility Security Clearance (FCL): This contract requires access to SECRET classified spaces in performance of required maintenance. Therefore, the Contractor shall have a FCL at the

SECRET level and shall comply with the requirements set forth in the resulting contracts DD

254.

7.2 Personnel Security Requirements: All Contractor personnel accessing MSC buildings that are classified SECRET or SECRET sections of MSC buildings require, at a minimum, SECRET eligibility. Each individual must possess and maintain the clearance throughout the duration of contract performance.

7.2.1 The Contractor shall inform the COR and Contracting Officer (KO) if at any time an employees’ security clearance has been revoked.

7.2.2 Removing Employees for Misconduct or Security Reasons: The Government may, at its sole discretion, direct the contractor to remove any contractor employee from U.S. Navy facilities for misconduct or security reasons. Removal does not relieve the contractor of the responsibility to continue providing the services required under any task order awarded under this task order. The

COR will investigate and provide data to the Contracting Officer who will provide the contractor with a written explanation to support any request to remove an employee.

7.3 Base Access: Contractor personnel will require access to bases and are responsible for correctly submitting forms/applications. Contractor is encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions. MSC GPOC for assistance with visit notification requirements and procedures is the

MSC_NRFK_N0211@navy.mil (N021). Due to enhanced security measures, the following permissions are required:

a. Secretary of Navy (SECNAV) 5512/1 form

b. Base/Repair Facility Access Request

c. Vehicle Access Request

d. Ship Access List (vendor-provided)

e. Commander, Navy Region Mid-Atlantic (CNRMA) Base Access/Pass & ID

All forms are available for download on the MSC contracts webpage at: https://www.msc.usff.navy.mil/Business-

Opportunities/Contracts/

Go to the bottom to “Online Library of Common Documents” for all forms.

Base/Ship/Repair Facility Access: Many DoD/DON/MSC bases and or repair facilities require permits or other Government permissions to access and most require advance planning to receive such permissions. The Contractor shall acquire and obtain any necessary access/permissions in accordance with base/ship/facility instructions well in advance.

Defense Biometric Identification System (DBIDS) is being implemented for access to DoD facilities in CONUS, Guam, and Puerto Rico (replaces Rapid Gate). Contractor is responsible to acquire DBIDS credentials prior to performance start date. Delays that may result from inadequate planning is the Contractor’s responsibility. Contractor instructions and program information are available at: https://www.cnic.navy.mil/om/dbids.html. DBIDS credentials require (in succession):

mailto:MSC_NRFK_N0211@navy.mil http://www.msc.usff.navy.mil/Business-Opportunities/Contracts/ http://www.msc.usff.navy.mil/Business-Opportunities/Contracts/ http://www.cnic.navy.mil/om/dbids.html

1. Present a letter or official document from the Government sponsoring organization that provides the purpose for your access.

2. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

3. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

4. Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments.

5. After all of this is done, the Contractor will be provided with the DBIDS credential. For

Contractors with existing Navy Commercial Access Control System (NCACS) cards, see https://www.cnic.navy.mil/om/dbids.html for instructions to obtain DBIDS credentials.

Contractor is responsible for confirming that each employee holds active DBIDS credentials for the specific facility and performance period IAW DBIDS. Additional access permissions may be required in the future.

Vehicle Access: Required for vehicle access to Navy installations. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.

CNRMA Base Access/Pass & ID: Go to the following website:

https://www.cnic.navy.mil/regions/cnrma/om/Contractor_verification_system.html. See list of various items needed for base access.

8.4 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for the Contractor’s use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

8.5 Key/Access Control: The Contractor shall establish and implement processes and procedures to ensure all access codes issued by the Government are not written down, misplaced, duplicated or used by unauthorized persons. Contractor shall develop a method to ensure procedures for access code control shall include notifying the COR of employees who no longer require access to locked areas. The Contractor shall immediately report any occurrences of comprised access codes to the COR. Additionally, the Contractor shall ensure no “piggybacking” for entry occurs.

8.5.1 In the event access codes are lost or duplicated, the Contractor shall, upon direction of the KO, request re-keying of the affected access codes. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

8.5.2 Contractor shall prohibit the use of Government issued access codes by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance by the COR.

http://www.cnic.navy.mil/om/dbids.html http://www.cnic.navy.mil/regions/cnrma/om/Contractor_verification_system.html