QMED PWS.rtf
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- Solicitation number
- N3220525Q2374
About this file
This Performance Work Statement (PWS) details a contract for Qualified Member of the Engine Department (QMED) training for Military Sealift Command (MSC) Civil Service Mariners (CIVMARs). The training will be conducted in Norfolk, VA or San Diego, CA and covers four QMED endorsement courses: 1) Electrician/Refrigerating Engineer, 2) Boiler Technician/Watertender & Oiler, 3) Pump Technician/Machinist, and 4) Able Seafarer-Engine. Each course includes both USCG-approved classroom instruction and a 40-hour practical hands-on training component, with the goal of enhancing CIVMARs' engineering skills and career progression.
The contract has a five-year performance period from March 1, 2026, to February 28, 2031, with a potential six-month extension. Annual course seat estimates range from a minimum of 20-75 seats per course type to a maximum of 100-150 seats. The contractor must provide all training facilities, equipment, transportation, and USCG-certified instructors with preferential selection given to those with actual shipboard experience. Key requirements include providing course materials, daily student transportation, course surveys, completion certificates, and opportunities for student retesting, with strict reporting and quality control measures in place.
Text of this file
PERFORMANCE WORK STATEMENT
PERFORMANCE WORK STATEMENT
FOR
QUALIFIED MEMBER OF THE ENGINE DEPARTMENT (QMED) TRAINING FOR MSC CIVIL SERVICE EMPLOYEES (CIVMARS)
BACKGROUND
MSC’s Total Force Management Mission Statement: To ensure the efficient and effective employment of Military Sealift Command's (MSC) personnel through the development and administration of programs and policies for civilian and military personnel ashore and afloat, manpower management and organization structure, strategic sourcing and commercial activities and worldwide training.
MSC requires a portfolio of specialized maritime training courses for the Civil Service Mariner (CIVMAR) workforce, which is comprised of approximately 5,700 U.S. Coast Guard (USCG) Merchant Mariner Credentialed Seafarers who are employed by the U.S. Navy. The CIVMARS serve aboard approximately 59 MSC ships worldwide. The training will be provided in the Norfolk, VA and/or San Diego, CA.
To provide unlicensed Military Sealift Command (MSC) CIVIL SERVICE MARINERS (CIVMARS) a career path in the Engine Department to earn the Qualified Member of The Engine Department (QMED) endorsement by the United States Coast Guard (USCG). The QMED ratings consisting of 1) Electrician/Refrigerating Engineer, 2) Boiler Technician/Watertender & Oiler, 3) Pump/ Technician Machinist, and 4) Able Seafarer-Engine are essential in the CIVMAR's successful career progression within the Engine department. The essential QMED training, as referenced in the Code of Federal Regulations (46 CFR 12.501), should enhance the CIVMAR's diverse skillsets within a safe working environment. The QMED rating endorsements required by the Coast Guard are imperative to fostering the safe operation of engineering equipment onboard MSC vessels.
OBJECTIVE:
The Contractor shall provide specialized training courses needed to qualify for and maintain USCG merchant mariner endorsements. Additionally, the Contractor shall provide general training courses needed to develop specialized skills required for shipboard operations, but not necessarily required by USCG.
The Contractor shall provide daily transportation for the CIVMARs to and from the MSC contract hotels located in Norfolk, VA and San Diego, CA for the vendor's classroom training.
SCOPE OF WORK
3.1 The Contractor shall provide each CIVMAR attending QMED class the relevant up to date training course materials. The QMED courses( include: 1) Electrician/Refrigerating Engineer; 2) Boiler Technician/Watertender & Oiler, 3) Pump Technician/Machinist, and 4) Able Seafarer-Engine. A classroom and simulator environment shall be provided for applicable lectures, hands-on experience, and the demonstration for applying practical knowledge within a real-world shipboard environment. A vital element of the QMED training is for the Contractor to provide a realistic hands-on simulated shipboard experience for MSC CIVMARs to apply their acquired knowledge and practical experience onboard various MSC vessels. The ideal Contractor shall provide MSC CIVMARs real-world simulated shipboard training environment to apply their practical “hands on” skills and lessons learning in the classroom to acquire the USCG QMED endorsement ratings.
PLACE OF PERFORMANCE
4.1 The QMED training shall be conducted by the approved Contractor located either within a 30-mile radius of MSC CIVMAR Support Unit (CSU) East in Norfolk, Virginia, located at 471 East C Street, Building SP-312, Norfolk, Va. 23511 or within a 30-mile radius of MSC CSU West in San Diego, California, located at 140 Sylvester Road, San Diego, California 92106. Only a single location is sought. The proximity of the QMED training contractor within a 30-mile radius ideally facilitates MSC CIVMARS travel arrangements to attend training and return to the designated MSC CSU and associated authorized lodging locations.
REQUIREMENTS
The Contractor shall provide the required USCG approved training courses as detailed in Paragraph 7.0.
The contractor shall ensure all training courses schedules are posted on their Contractors website.
The Contractor shall provide each CIVMAR student a course survey and a course completion certificate.
The Contractor shall provide the student certificates and copies of the student surveys to the Contracting Officer's Representative (COR) within two (2) business days of completion of each course. The course roster must identify all MSC students who successfully completed the course, and those who were unsuccessful or dropped the course.
The Contractor shall notify the COR when any student survey has an Unsatisfactory rating. Notification shall be via email within two (2) business days of course completion.
The Contractor shall immediately notify the COR if any student does not show up for class, or if any student is not expected to pass the course.
The Contractor shall not allow any unregistered MSC student into a class before receiving approval from an MSC representative who is authorized to enroll students. If the Contractor allows an MSC student to pay for a seat themselves, the Contractor must make it clear to the student that they will not be eligible for reimbursement by the Navy unless they have already received written approval from an agency official who is authorized to make that commitment. The COR will provide a list of representatives authorized to enroll students.
The Contractor shall offer reasonable assistance for student’s successful completion of the course resulting with the student receiving a certificate of completion. The Contractor shall provide students that do not initially receive a passing final grade the opportunity to retest, so long as it is consistent with USCG standards and approval, or otherwise agreed to by the COR.
Student Transportation. The Contractor shall provide daily transportation for CIVMARS to and from the MSC-contracted hotels to the Contractor's training facility(s) for in-person classes and the in-class portion of the hybrid training courses. See section 4.1 for approximate distances. See Attachment 1 for an estimated number of students per year that shall require transportation.
The COR and Contractor will coordinate special convene MSC QMED course schedules contingent upon the MSC training requirements for each fiscal year.
| The Contractor shall provide MSC CIVMAR students that don't receive a final passing grade an opportunity for three (3) re-tests to obtain a passing grade and certificate of completion within thirty (30) days of the course completion date as indicated by the USCG policy. Re-testing must be coordinated by the Contractor with the COR via email. The Contractor will provide the re-test results to the COR via email within two (2) business days of completion of re-testing. |
| If re-tested MSC CIVMAR students complete all course requirements with a passing grade, the Contractor shall provide the students with a certificate of completion within two (2) business. |
CONTRACTOR PROVIDED EQUIPMENT, SUPPLIES AND SERVICES:
6.1 The Contractor shall provide all facilities, supplies and services, not otherwise provided by the Government, necessary to meet the training and transportation to and from the MSC contract hotels requirements in this PWS. The Contractor will provide access to a safe, furnished facility required to perform the QMED training courses, and transportation to and from the MSC contract hotels. The necessary resources which may include, office equipment for student desks and chairs as well as any required training laptops, software, simulation programs, overhead projectors, DVD players, and audio-visual aids as well as any applicable supporting equipment. Additionally, the Contractor will accommodate training through the use of equipment and tools such as drafting tables, workbenches, machinery, equipment or functional systems as necessary.
REQUIRED TRAINING COURSES/CIRRICULUM:
The Contractor shall instruct the following courses. The Contractor shall provide the curriculum and all necessary course materials and shall ensure the supporting material is current and differentiated to facilitate students of varied academic backgrounds.
QMED Electrician/Refrigerating Engineer course shall be approved by the USCG and satisfy the requirements of:
| 46 CFR 12.501(c)(5) for a national rating endorsement as QMED – Electrician/Refrigerating Engineer. |
| The course introduction includes the necessary safety procedures, use of hand and power tools, measuring instruments, instrumentation, lubrication principles, hydraulic principles, bearings, pipes, fittings, and valves. |
| Appropriate equipment may include pumps, fans, and blowers, heat exchangers, deck machinery, remote control equipment, steering systems, compressed air systems, heating/ventilation, steam plant safety, drawings and tables, general maintenance procedures, care of equipment and machine parts, refrigeration principles, refrigeration systems. |
| Air conditioning and refrigeration system controls, marine refrigeration containers, electronic principles, measuring devices, electrical calculations, electrical safety, A/C circuits, D/C circuits, electrical distribution systems, generating equipment, motors, motor controllers, transformers, batteries, communication devices, electrical maintenance, electrical troubleshooting, communication, hazardous materials, environmental awareness, pollution prevention, engineering space fire prevention, emergency equipment, damage control. |
| Provide a supplemental practical hands-on training component of at least 40 hours, covering both electrical and refrigeration systems, offered immediately prior to or immediately following the USCG-approved QMED Electrician/Refrigerating Engineer course. This practical training may be separate from the USCG curriculum. Electrical training must include troubleshooting and diagnostics using appropriate test equipment (minimum 20 hours), scenarios involving Programmable Logic Controllers (PLCs), Motor Control Centers (MCCs), and other control systems (including programming, troubleshooting, and modification), and experience with power distribution systems (transformers, switchgear, circuit breakers). Refrigeration training must include hands-on experience with system components, controls, and instrumentation (minimum 20 hours) and scenarios involving system performance evaluation and optimization. Where applicable, refrigerant handling scenarios following EPA regulations should be included. |
QMED Boiler Technician/Watertender & Oiler course shall be approved by the USCG and satisfy the requirements of:
| 46 CFR 12.501(c)(5) for a national rating endorsement as QMED-Oiler and Boiler Technician/Watertender. |
| Receive 60 days of sea service toward the requirements of 46 CFR 12.503(a). |
| Introduction to hand tools via the physical properties of shipboard uses (structural and equipment/systems) of various metals. |
| Review of pipe, pipe fitting packing, piping valves, and gages. Objectives for heat exchangers, steam traps, and pumps and pump theories. |
| Interaction with applicable systems includes lubrication and bearings as well as compressed air systems and basic thermodynamics, water boiling, water, and steam properties. |
| Steam and water cycle, history of marine boilers, boiler construction and components, boiler combustion air systems, boiler operation. Automated boiler control, boiler operator inefficiencies/casualties, and component problems. |
| Ship orientation of engineering spaces, marine diesel engine history, operating principles, and description of marine types of diesel. Diesel lubricating systems, diesel air intake, scavenging air and supercharging, diesel engine components, diesel engine fuel characteristics, diesel fuel oil systems, fuel injection, and burning. Diesel Cooling water system, diesel starting system, opposed-piston engines, diesel performance. |
| Steam turbines, main lube oil system, turbine operation, governors and speed control devices, marine gas turbine systems. Main propulsion shafting system, collecting, holding, and transfer system (CHT). Steering systems, ballast systems, bilge systems, marine environment pollution, refrigeration and AC, alternate refrigerants, distillation systems, potable water, care of spare, and idle components/equipment. |
| Interior communication systems, electrical safety, and shock. Fire classifications, extinguishing agents, equipment, and prevention. Standing watch duties, ratings forming part of an engineering watch (RFPEW). |
| Provide a supplemental practical hand-on training component of at least 40 hours offered immediately prior to or immediately following the USCG-approved QMED Boiler Technician/Watertender & Oiler course. This practical training may be separate from the USCG curriculum. The hands-on curriculum must include boiler operation, including safe start-up and shutdown procedures, water level maintenance, and combustion control. Hands-on training must also encompass fuel and lubrication oil handling, including transfer, purification, and analysis. Furthermore, the course should cover basic troubleshooting and repair technique practical scenarios for common engineering casualties. |
Pump Technician/Machinist course shall be approved by the USCG and satisfy the requirements of:
| 46 CFR 12.501(c)(5) for a national rating endorsement as QMED-Pump Technician/Machinist. |
| 46 CFR 13.401(e)(1) for original issuance OR 13.120(b)(2) for renewal of Tank Vessel-Assistant (DL). |
| 46 CFR 13.609(a)(2) for an STCW endorsement for Basic Oil and Chemical Tanker Cargo Operations. |
| STCW Code Section A-V/1, Table A-V/1-1-1, meeting the National Assessment Guidelines from NVIC 22-14(Ch-2) for Basic Oil and Chemical Tanker Cargo Operations. |
| Course introduction of necessary safety procedures and use of hand and power tools. Applicable measuring instruments, instrumentation, lubrication principles, hydraulic principles, bearings, pipes, fittings, and valves. |
| Pumps, fans, and blowers. Heat exchangers, deck machinery, auxiliary machinery, compressed air systems, heating/ventilation, steam plant safety, drawings and tables, general maintenance procedures, care of equipment, and machine parts. Electrical safety, hazardous materials, environmental awareness. |
| Pollution prevention, engineering space fire prevention, emergency equipment, diesel engine principles, drive systems diesel, lubrication systems diesel, steam fundamentals, ballast systems, bilge systems, damage control, machine shop safety, machine shop familiarization, machine shop equipment, introduction to metals identification and relationship to welding. Welding process/equipment, plasma cutting, communications, remote control equipment, firefighting principles, elementary first aid, Tankship/Dangerous Liquids. |
| Introduction to tank vessels, physical properties, and chemical properties of oil and chemical cargoes. Hazards associated with handling and transportation of dangerous liquids and petroleum. Tankship safety, gas indicators, pollution prevention, emergency plans/procedures & shipboard alarms, air pollution, oil tanker systems and equipment, Oil tanker operations, cargo system operational characteristics, inert gas systems, crude oil washing, confined space entry. |
| The Contractor shall provide real-world instruction to an individual or group of students on stationary training devices representing all or part of an operating system. |
| Specifically, QMED Pump Technician Machinist instruction required special welding accommodations with ventilation and required Personal Protection Equipment (PPE), which may not be performed in a traditional classroom. |
| Provide a supplemental practical hands-on training component of at least 40 hours offered immediately prior to or immediately following the USCG-approved QMED Pump Technician/Machinist course. This practical training may be separate from the USCG curriculum. Hands-on scenarios should incorporate use of various pump types and auxiliary machinery and should include proficiency in pump alignment, disassembly, inspection, and reassembly procedures. Hands-on training must encompass the identification and replacement of common pump components such as seals, bearings, impellers, and casings and practical exercises in troubleshooting pump-related issues, including diagnosing malfunctions, performing corrective actions, and conducting preventative maintenance. The curriculum should also cover basic machining operations such as lathe work, milling, and grinding, emphasizing the fabrication and repair of basic engine component. |
Able Seafarer-Engine course shall be approved by the USCG and satisfy the requirements of:
| 46 CFR 12.607(a)(4); STCW Code Section A-III/5 and Table A-III/5, as amended 2010, meeting the National Assessment Guidelines from NVIC 18-14(Ch-3) all tasks. |
| Applicants who have successfully completed the course need not present completed Task Control Sheets for these assessments in application for STCW certification. |
| Applicants must provide evidence of a minimum of six months sea service while qualified as RFPEW. |
QUALIFIED INSTRUCTOR’S REQUIREMENTS
The Contractor shall provide certified USCG instructors in accordance with USCG NVIC 03-14 training course approval requirements. MSC strongly prefers but does not require instructors have afloat experience while serving in positions of responsibility such as Licensed Deck and Engineering Officers or Able Seafarer Unlimited, minimally, or other comparable experience while serving with the United States Navy, United States Coast Guard, or Merchant Marine. Actual shipboard experience is essential for certified instructors to provide students with real-world experience.
The table below shows deliverables with Acceptable Quality Levels (AQL):
PERFORMANCE ELEMENT
ACCURACY
TIMELINESS
FORMAT
METHOD OF SURVEILLANCE
Student surveys (PWS 4.2)
98% student surveys shall meet satisfactory or above ratings or are addressed adequately as per PWS 4.2.
98% timely delivered within two (2) business days of completion of course
Via email in PDF format
100% Inspection: COR reviews all survey for constructive feedback. Adverse comments and rating of satisfactory or less will be addressed the contractor.
Student certificates of completion (PWS 4.3)
Notification indicated all applicable students 98% accuracy 98% timely delivery within two (2) business days of completion of course
Via email in PDF format 100% Inspection: COR reviews all student certificates for complete and accuracy.
Notification of successful completion WS 4.4)
Explanation of unsuccessful completion adequately addresses attempts to assist students.
98% timely delivery within seven (7) business days of completion of course
Via email format
100% Inspection: COR reviews all e-mails and ensures timeliness via student’s certificates.
Students not expected to receive a certificate of certification (PWS 4.4) Notification indicated all applicable students 98% accuracy 98% timely e-mail delivery within (7) days of course completion date
Notification via e-mail.
100% Inspection: CO reviews all e-mail notification for timeline
Classroom & simulator training (PWS 6.1)
Training must include all sections of the PWS.
Delivered on time 100% of the time
Classroom & simulator training
Periodic Inspection: Government may observe classroom & simulator training at any time.
Contract Clause: (FAR .222-50) Combating Trafficking in Persons
Contract requirements must meet the terms of FAR 52.222-50
100% compliance required as per US Zero tolerance policy
In writing or as specified by FAR 52.222-50
Periodic Inspection of requirements of FAR 52.222-50
PERIOD OF PERFORMANCE:
Period Length Date of Commencement Date of Completion 5 Year Ordering Period Five Years 01 March 2026 28 February 2031 FAR 52.217-9 Optional Ordering Period Extension 6 Months 01 March 2031 01 September 2031
CONTRACT ADMINISTRATION AND DATA
Functions and Limitations of the Contracting Officer's Representative (COR):
The COR will represent the Contracting Officer in the administration of technical details within the scope of this Contract and will manage inspection of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations, change the specifications in the Contract, or issue contract modifications. If, as a result of technical discussions, it is desirable to alter contract obligations or the Performance Work Statement, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing all Acceptable Quality Levels (AQL) submissions by the Contractor and for informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.
The identity of the COR will be provided to the Contractor via separate correspondence on an official COR appointment letter so as not to unduly require excessive contract modifications should CORs be reassigned during the normal course of the performance of his/her duties during the life of the Contract.
AUTHORIZED CHANGES BY THE CONTRACTING OFFICER
Except as specified in paragraph 11.2 below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause of this contract.
The KO is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, said authority remains solely the KO. In the event the Contractor accepts any change by the direction of any person other than the KO, the change will be considered to have been made without authorization. Therefore, no adjustments will be made in the contract price to cover any increase incurred as a result thereof. Any MSC Warranted KO within his/her warrant can act in the administration of this contract.
INITIAL MEETING
An initial Contract meeting will be held within fifteen (15) business days after award.
The Contractor, the COR, and the KO shall arrange a mutually agreeable time and place to meet in person or virtually via a teleconference or phone conference to discuss the work requirements and details.
The Contractor shall create a set of meeting minutes to be signed by both the COR and the Contractor's POC, summarizing all information discussed during the initial meeting. The meeting minutes shall be provided to the COR within three (3) business days upon completion of the initial meeting.
Attachment 1
CLIN DELIVERY/TASK ORDER ESTIMATES OF MINIMUM/MAXIMUM COURSES PER YEAR
CLIN #
Course Name Minimum Anticipated Course Seats per Year Maximum Anticipated Course Seats per Year Boiler Technician/Watertender & Oiler Electrician/Refrigerating Engineer (ERE) Pump Technician/Machinist (PMP) Able Seafarer-Engine
(End of Performance Work Statement)
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| File | Type | Posted |
|---|---|---|
| Sources Sought Notice QMED.docx | DOCX document |
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