Amendment 0001 N3220524R2260.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of Amendment 0001 is as follow s:

1. Published Questions and Answ ers Response – 3.

2. Removed the statement Offerors shall submit proposals in three (3) separate labeled volumes and replaced w ith tw o (2) separate labeled volumes in FAR Clause 52.212-1.

3. Replaced the w ording under Technical Subfactor 1 from AAA Approved Diamond Designation to Three Diamond Designation.

4. Added FAR Clauses 52.209-7, FAR 52.222-48 Incorporated by Reference and FAR Provision 52.252-1 and 52.252-2 by Full Text.

5. Deleted the statement, How ever, generally the U.S. Government is tax exempt and added No Tax Exempt Certif icate w ill be provided in 52.212-1.

All other Terms and Conditions remain in unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N3220524R2260

X 9B. DATED (SEE ITEM 11)

12-Mar-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Mar-2024

CODE

MILITARY SEALIFT COMMAND NORFOLK

471 EAST C. STREET

BLDG. SP-64

NAVAL STATION NORFOLK

NORFOLK VA 23511

N32205 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N3220524R2260

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by reference:

52.209-7 Information Regarding Responsibility Matters OCT 2018

52.222-48 Exemption from Application of Service Contract Labor

Standards to Contracts for Maintenance, Calibration, or

Repair of Certain Equipment--Certification

MAY 2014

The following have been added by full text:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR - http://acquisition.gov/far

DFARS - http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - http://acquisition.gov/far DFARS - http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

(End of clause)

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

http://acquisition.gov/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS

I. General Instructions

REQUIREMENTS FOR SUBMISSION OF PROPOSALS

a. Proposal Submittal and Inquiries.

1) Submit proposals using the offer tab for Solicitation Number N3220524R2260 by the closing date and time identified on SF 1449 block 8 through the Solicitation Module of the Procurement Integrated Enterprise

Environment at https://piee.eb.mil/.

2) Other submission methods will not be accepted. Offerors are responsible for ensuring that the Government receives the complete proposal by the due date and time for proposal submission. For assistance access and training, offerors may contact their Contractor Account Administrator or Vendor

Customer Support. Go to https://piee.eb.mil/xhtml/unauth/home/login.xhtml to search for the Contractor Account

Administrator. Go to https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml for Vendor

Customer Support. Go to https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml for proposal submission training.

Offerors shall submit proposal in three (3) two (2) separate labeled volumes:

Volume I: Price and Solicitation Documents

• One (1) Separately Labeled File sent via PIEE

Volume II: Technical Capability

• One (1) Separately Labeled File sent via PIEE

Offerors shall complete Blocks 17, 24 and 30a, b, and c of SF 1449 and include the completed SF 1449 in the

Volume I: Price and Solicitation Documents.

By submission of an offer, Offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an Offeror from withdrawing its offer prior to award.

Offeror’s questions in response to the solicitation must be submitted to the Contract Specialist in writing via email to efrem.mason@navy.mil no later than 15 calendar days after the solicitation was posted on SAM.gov.

Proposals must be received, and the Government must acknowledge timely receipt there, prior to the due date and time for proposal submission indicated on the SF1449. The proposal must demonstrate an understanding of, and ability to meet, all of the requirements set forth in the Performance Work Statement

(PWS) referenced herein. Throughout the proposal, the Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the proposal follows the requirements, terms, and conditions of the solicitation.

Failure to conform to any of the requirements of the solicitation may form the basis for rejection of the proposal.

Only the proposal submitted in response to this solicitation will be evaluated. Offerors should make certain that their proposal is complete regarding the information provided. Data previously submitted, or presumed to be known, e.g., previous projects performed for the Government, will not be considered in the evaluation unless that information is physically contained in the proposal.

Proposals shall be in either Adobe Portable Document Format (PDF) or Microsoft Word format, with the exception of the signed 1449 including any amendments, which must be included in a proposal as scanned .pdf files. Each volume should have its own file, separate from the other volumes. Volumes II shall not contain any pricing data.

https://piee.eb.mil/ https://piee.eb.mil/ https://piee.eb.mil/xhtml/unauth/home/login.xhtml https://piee.eb.mil/xhtml/unauth/home/login.xhtml https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

Each volume of the proposal shall be clearly marked as to the volume number, the solicitation number, and the

Contractor’s name. Pages shall be numbered consecutively within each volume showing volume and page. For example, page 19 of Volume I would be numbered I-19 and page 10 of Volume II would be numbered II-10.

Offerors are advised that the Government may verify any information provided in the proposal. Offerors are cautioned that they are responsible to ensure that material that they desire to have evaluated for a particular section is contained in that specific section.

Proposals shall not contain classified material. Any portion of a proposal, which the Offeror considers business sensitive, should be clearly marked as such in accordance with FAR 52.212-1.

The Government intends to award without discussions. Pursuant to FAR 52.215 1 (f)(4), however, the Government reserves the right to conduct discussions if the Procuring Contracting Officer later determines them to be necessary.

Volume I: Price and Solicitation Documents

Offerors must include a completed Section B of the SF 1449 to include CLIN pricing for each CLIN, and a total price for all CLINs (the “Total Evaluated Price”) and schedule of services. A separate unit price and extended price must be submitted for each contract line item number (CLIN) including the base period and all option periods. An offeror’s representations and certifications, i.e. reps and certs, shall be included in the price proposal. Offerors are encouraged to register their representations and certifications online at https://www.sam.gov/ and provide confirmation in the price proposal of the registration, as opposed to providing a hard copy of the representations and certifications.

The Contractor shall provide a fully burdened single room rate for each CLIN, including, but not limited to, direct costs, indirect costs, profit and applicable taxes. However, generally the U.S. Government is tax exempt. No tax exempt certificate will be provided or any other document will be provided to assist with any type of tax exemption.

SOLICITATION DOCUMENTS

The below mentioned sections shall be incorporated under Volume I of the proposal.

Section A – Proposal Cover Letter

The following information shall be provided in the proposal cover letter:

The solicitation number, the name, address, and telephone number of the Offeror.

Authorized Offeror Personnel: Provide the name, title, telephone number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the

Government and who can answer questions regarding your proposal.

Company Information: The name, address, telephone number, Unique Entity ID number, and Commercial and

Government Entity (CAGE) Code of the Offeror, and size of business (large or small).

Major Subcontractor Information: The name, address, telephone number, Unique Entity ID number, and

Commercial and Government Entity (CAGE) Code of the Subcontractors who will play a large role in the resulting contract, and size of business (large or small).

Agreement with Terms: A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all services upon which prices are offered. Offerors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the solicitation. Exceptions taken to the solicitation may render the proposal unacceptable to the Government.

Section B – Signed SF 1449, Acknowledge Amendments (if applicable), and Other Documents Offerors shall provide the following:

1. Signed SF 1449

2. Completed Representations and Certification as required by the RFP (FAR Clause

52.212-3). Please certify the information in FAR 52.204-24, FAR 52.209-7, FAR 52.212-3 Alt

I, FAR 52.222-48, 52.229-11, DFARS 252.204-7016 and 252.204-7017 (if applicable).

3. Acknowledgement of all solicitation amendments. Offerors must sign all solicitation amendments and include with the proposal as a scanned .pdf file.

With respect to FAR 52.212-1 (c), unless Offeror inserts a shorter period by submission of an offer, offeror agrees that its offer, including any timely revisions thereto, shall remain valid until the Government makes award under this solicitation. The foregoing does not preclude an Offeror from withdrawing its offer prior to award. The

Offeror must have and confirm that they have the financial capability to conduct the requirements outlined in the

PWS. Accordingly, the Offeror shall furnish information necessary for the Procuring Contracting Officer to determine the financial responsibility of the Offeror.

Volume II: Technical Capability

The Offeror’s technical proposal shall conform fully to the minimum technical requirements of the solicitation and address the following technical subfactors:

Technical Subfactor 1: General Requirements of Hotel(s) Facilities

Technical Subfactor 2: Hotels’ Fire and Safety Policies and Procedures

Technical Subfactor 3: Health and Sanitation of Hotel(s) Facilities

Technical Subfactor 4: Transportation to and from Hotel(s) Facilities

Technical Subfactor 5: On-Site Inspection of Hotel(s) Facilities

Offerors shall structure the technical information of their proposals in the same format set forth below. The technical capability must demonstrate an understanding of and an ability to comply with all technical requirements covered in the solicitation.

TECHNICAL SUBFACTOR 1: GENERAL REQUIREMENTS OF HOTEL FACILITIES

1. Provide a current copy of your AAA Approved Diamond Three Diamond Designation or higher certification for all of the hotel facilities. Hotel facilities must have AAA Approved Three Diamond Designation or higher at the time of proposal submission.

2. Provide name and address of the hotels. The hotel facilities can be at different locations; however, each hotel facility must be located within a twenty-five (25) mile radius of the CIVMAR Support Unit-East (CSU-E), Bldg. SP-312, 518 A Street, Naval Station, Norfolk, VA 23511-2419.

3. Provide a printed screenshot using www.mapquest.com of the twenty-five (25) mile radius justification of each proposed hotel facility.

4. Provide commute time to and from each hotel facility not to exceed one hour each way during normal peak traffic hours.

5. Provide a statement that each hotel facility will not be separated from the base by a tunnel.

6. Provide the distance in miles from each hotel facility to the nearest public transportation designated stop. If designated stop is not within ½ miles, advise how the hotel facility will transport the CIVMARS to the nearest public transportation designated stop, or advise if hotel facility will provide round trip shuttle service within a five (5) mile driving radius.

7. Provide the number of rooms at each hotel facility.

8. Provide a statement that each CIVMARs guest room will be equipped with a microwave and refrigerator, at no additional charge.

9. Provide a statement that at least two (2) functional washers and at least two (2) functional dryers will be provided on-site at each hotel facility at time of award, and in the case where one hotel is providing more than

50% of the rooms required, the facility will have three (3) functional washers and three (3) functional dryers.

http://www.mapquest.com/ http://www.mapquest.com/

10. Provide a statement that each hotel facility will provide a free, functional internet connection in each room.

11. Provide a statement that each hotel facility will not be under construction or major renovation during the base performance period and all option periods.

12. Provide a statement that each CIVMAR will remain in the same hotel facility from the day they check in until they check out, with the exception of those moves at the request of the MSC POC based on availability of contractor.

13. Provide a statement that dining facilities are available on premises for breakfast, lunch, and dinner and the restaurant dining hours, or that dining facilities are within one half (1/2) mile of each hotel facility, and the names, address, and distance from hotel facility and the dining hours of these eating establishments.

14. Provide a statement that if the onsite dining facilities should be closed, that the MSC POC will be notified.

15. Provide a statement that parking will be provided at each hotel facility at no charge for each authorized

CIVMAR staying at the hotel facility.

16. Provide a statement that each hotel facility will provide an on-site Business center, consisting of an area with at least two (2) desks, two (2) computers, printer and a copier, and CIVMARs will be able to access the internet, print documents, and scan receipts. Provide statement that if a copier is not available, the front desk shall print documents requested.

TECHNICAL SUBFACTOR 2: HOTELS’ FIRE AND SAFETY POLICIES AND PROCEDURES

1. Provide a statement that if safe deposit boxes are not provided in each hotel room occupied by a CIVMAR, they will be installed within 14 days of contract award, or the hotel will provide another method of secure storage for guest.

2. Provide a statement that contractor will notify MSC within 15 minutes if an authorized CIVMAR has been transported to a hospital. Provide statement that contractor will provide the CSU-E Site Manager the

CIVMARs name, room number, date, time, and the name of the hospital the CIVMAR was transported to.

3. Provide a statement that the contractor shall provide security cameras prior to award at entry/exit points, and lobby area.

TECHNICAL SUBFACTOR 3: HEALTH AND SANITATION OF HOTEL FACILITIES

1. Provide a statement that CIVMARS will be afforded the same housekeeping standards afforded to other normal guests staying in the hotel facility. Provide list of the services provided by housekeeping, and how often the services are provided.

2. Provide a statement that hotel facilities have emergency battery lighting on stairwells, lobby areas, common areas, and hallways, and how long the emergency battery lighting will be available during a power outage.

TECHNICAL SUBFACTOR 4: TRANSPORTATION TO AND FROM HOTEL(S) FACILITIES

1. Provide a statement which addresses the type, capacity, and number of vehicles to be used to transport

CIVMARS between the hotel facilities and MSC CSU-E, Norfolk Base, as well as any intentions to arrange additional services.

2. Provide a statement that contractor/bus company will obtain DBIDS passes from Norfolk Naval Station to permit driving on base within 2 weeks of contract award.

3. Provide a statement that all drivers and vehicles will meet all state and base requirements.

4. Provide the name of the charter bus company to transport CIVMARs.

TECHNICAL SUBFACTOR 5: ON-SITE INSPECTION OF HOTEL FACILITIES

1. An on-site inspection of all proposed hotel facilities will be conducted by the Technical Evaluation Team, and a

Source Selection Board Member for each offeror's hotel facilities prior to contract award for the purposes of validating the On-Site Hotel Inspection Checklist for select portions of the Technical Proposal. Additional attendees may include Union Representation, N10 representation, Director N13, and Director N1.

(End of Summary of Changes)