N3220524Q1112 Combined Synopsis and Solicitation Amendment II.pdf

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220524Q1112 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC), effective date 07/30/2024, is located on https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice, effective 07/29/2024, is located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 334118 - Computer Terminal and Other Computer Peripheral Equipment

Manufacturing, size standard is 1000 employees and the associated FSC code is 7E20 – IT and Telecom – End User Product for this procurement.

As two or more small businesses have been identified as being able to fulfill this requirement this is a Brand Name requirement with an approved Other than Full and Open Competition Justification, this requirement:

is not being set-aside for small businesses.

is being set-aside for small businesses. The small business size standard is 1000 employees.

NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS

Code Descriptor currently in effect, match the item(s) being procured.

5. The acquisition of supplies listed below are being solicited as other than full and open competition, as the requirement is for Hatteland Brand Name supplies only, and no other supplies or like items will satisfy agency requirements. A properly approved Other Than Full and Open Competition Memo for Brand Name supplies is included as Attachment I.

The table below lists the Contract Line Item Number(s) (CLIN(s)), part numbers, description, PSC code, quantities and units of measure. This requirement does not include any options.

TABLE 1 – MATERIAL LIST

CLIN PART NUMBER DESCRIPTION

PSC

CODE

TOTAL

QUANTITY

UNIT OF

MEASURE

HD 32T40 MVD-

MA1-COJA

32.0" Multi Vision Display MVD Bonded ACDC

Console BDC TDC Buzzer (Gen2 model)

7E20 20 Each

0002 HDRAK STD – B1

32" Retro adapter kit for console T22 to T40 7E20 20 Each

6. The Government intends on awarding a Firm-Fixed Price (FFP) Purchase Order as a result of this synopsis/solicitation to an offeror Small Business whose offer conforming to the solicitation is found to be the Lowest Price Technically Acceptable (LPTA). It is expected that award will be made by no later than 11 October 2024.

7. The required delivery date is 23 May 2024.

Delivery Address:

TAO Class

REQN NR: TBD

Attn: TBD

MILITARY SEALIFT COMMAND NORFOLK

BUILDING W143 DOORWAY 10

1968 GILBERT ST

NORFOLK, VA 23511.

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS – COMMERICAL PRODUCTS

AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

The Government intends to solicit and award on a limited source basis to a small business in accordance with the policies and procedures of FAR 6.302-1 - Only one responsible source and no other supplies or services will satisfy agency requirements and FAR 19.502-2 – Total small business set-asides; however, all responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. The vendor’s initial quote shall contain the vendor's best terms from a price standpoint. The Government reserves the right to conduct exchanges if the Contracting Officer later determines them to be necessary.

All Offerors shall be an OEM, OEM authorized dealer, OEM authorized distributor and/or MSC DCA qualified non-OEM offeror/vendor for the proposed supplies. Capability statements will only be reviewed if the responsible source has also provided an OEM verification letter, OEM authorization letter, and /or non-OEM offeror/vendor verification.

1) Responses to the solicitation are due 23 September 2024 no later than 10:00 A.M. Eastern Standard Time (EST) Norfolk, Virginia. Only electronic submissions shall be accepted. Quotes shall be e-mailed to Stacy Ziehl at stacy.m.ziehl.civ@us.navy.mil and Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Quotes received after that time will be considered late and may be accepted at the Government’s sole discretion. Price quotes must be held firm for a minimum of sixty (60) days.

2) Questions will be accepted no later than 17 September 2024 @ 12:00 PM EST, 2 calendar days prior to the solicitation closing date. All questions shall be emailed to Stacy Ziehl at stacy.m.ziehl.civ@us.navy.mil. All answers to questions will be addressed in a synopsis/solicitation amendment and will NOT be responded to individually. No verbal questions will be accepted.

3) Submission of proposal will be considered affirmation that the offeror agrees to all terms and conditions as stated in the synopsis/solicitation.

4) Submission of Quotation in addition to FAR 52.212-1, Instructions to Quoters - Commercial Products and

Commercial Services, the following information is provided. Quotes must include the completed solicitation documents as follows:

1. Cover Letter –

Cover letter shall include Offerors:

a. company name, address and cage code;

b. contact information; ie, representatives name, phone number, email address; and

c. statement that quote will be held firm for a minimum of sixty (60) days

2. Price Quote –

Price quote shall identify for each Line Item listed in Table 1 above:

a. Contract Line Item Number(s) (CLIN)

b. Description of Part

c. Name of Manufacturer

d. Manufacturer Part Number

e. Unit of Measure

f. Price per Unit, Inclusive of Shipping

g. Any Extended Price per Unit (if applicable)

h. Total Quantity/Number of Units, as listed in Table 1 Above.

i. Total Price per Line Item

j. Estimated Lead Time for Delivery or Anticipated Delivery Date PER LINE ITEM

3. OEM Authorization/Verification -

Quotes shall include an OEM verification letter, OEM authorization letter, and/or non-OEM offeror/vendor verification. Failure to provide proof that your company is authorized to distribute the required supplies may render the Offerors proposal unacceptable and may be determined ineligible for award.

5) Price Reasonableness

The Quoter’s quoted price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison with independent Government estimates.

The below information shall be provided at the Contracting Officer’s request in order to determine an offeror’s price to be fair and reasonable:

All supplemental information/other than certified pricing data to support quoted price, to include but not limited to copies of previously paid invoices, sales history for the same or similar items, price list with effective date and/or copies of catalog pages along with any applicable discounts that provide proof that you have sold the proposed parts or have charged the proposed service rates to non-government customers.

If a catalog or price list is provided, the list must be supported with sales data showing that you sold the proposed parts to non-government customers. If the offeror is not manufacturing the parts themselves, and is getting the part from another manufacturer or parent company as a non-manufacturer, the offeror must provide data on what the part is being sold for on the commercial market by the manufacturer or provide sales data as evidence of the price that they have sold to non-government customers for, the offeror shall provide their markup rate that will be applied to the price. If the offeror is unable to provide the sales data information requested, the offeror must provide a justification and substantiate why the price it wishes the

Government to pay is fair and reasonable. Depending on the data provided, the Contracting Officer will make a determination if the price is fair and reasonable.

IMPORTANT NOTES:

1. Offerors shall respond to all requirements of the solicitation. Offerors are cautioned not to alter the solicitation requirements, terms and conditions and/or provisions and clauses. Doing so may render the Offerors proposal unacceptable and may be determined ineligible for award.

2. Proposals shall not contain any classified information. Any portion of an offer, which the

Offeror considers business sensitive, should be clearly marked as such.

3. Offerors shall comply with the instructions for the format and content of the proposals contained herein; proposals that do not comply may be considered unacceptable and may be determined ineligible for award.

4. In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on Vessels Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items.

Requests for qualification or offers received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-Items-Critical-to- Shipboard-Safety-on-MSC-Vessels/ where the offeror or vendor can submit a request for qualification to the Design Control Activity (DCA). If an offeror or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the offeror or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that offerors and future contractors are either an Original Equipment Manufacturer (OEM), OEM authorized vendor, or MSC DCA qualified non-OEM offeror/vendor.

9. The provision at FAR 52.212-2 Evaluation – Commercial Products and Commercial Services applies to this acquisition. The provision is amended as follows:

52.212-2 (ADDENDUM) EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-2 and the Addendum to FAR 52.212-2 shall be solved by giving precedence to the Addendum to FAR 52.212-2.

EVALUATION CRITERIA:

Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors in accordance with FAR Part 13 – Simplified Acquisition Procedures and FAR Part 15.101-2 Lowest price technically acceptable source selection process.

Due to the limited source nature of this procurement, and in accordance with FAR 15.002(a), the Request for quotes for this requirement has been tailored to remove unnecessary information and requirements such as evaluation criteria and voluminous proposal preparation instructions. Because of the limited source nature of this requirement, there will not be an extensive evaluation of technical proposals. However, the proposal will be evaluated for technical acceptability. Furthermore, Past Performance will not be evaluated in accordance with FAR 15.304(c)(3)(iii).

The Government may award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

FACTOR I – TECHNICAL ACCEPTANCE:

All quotes received by the solicitation due date will be evaluated for Technical Acceptance. The Government will evaluate Technical Acceptance on an Acceptable/Unacceptable basis using Table 2 - Ratings below. Unacceptable technical ratings will not be further evaluated and will not be considered for award.

Factor I - Technical Acceptance shall include an evaluation to ensure each Offeror’s quote:

1. includes the completed solicitation documents, as discussed in FAR 52.212-1 Addendum, i.e.; cover letter, price quote and OEM authorization letter;

2. meets the Brand Name requirements specified in the material list, i.e., correct Part Description/Part Number, etc.; and,

3. can provide the total number of units required.

a. Offers may not be submitted for quantities less than those specified in Table 1 above.

TABLE 2 - RATINGS

RATING DESCRIPTION

Acceptable Quote includes the completed solicitation documents, meets all requirements outlined in the Brand Name specifications materials lists and can provide the total number of required units;

therefore clearly meets the requirements of the solicitation.

Unacceptable

Quote does not include and/or is missing required solicitation documents, does not meet all requirements outlined in the Brand Name Specifications and/or cannot provide the total number of units required; therefore does not clearly meet the minimum requirements of the solicitation.

Only Brand Name Quotes will be accepted

FACTOR II – PRICE:

All quotes found technically acceptable will be ranked lowest to highest, in comparison to other technically acceptable quotes, based on the vendors’ total quoted price.

A vendor’s quoted price will be determined by adding all extended amounts for all CLINS which are comprised of all items listed within the quote.

The lowest priced quote found technically acceptable shall represents the best value for the Government and will be considered for award.

The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote which indicates that quote/offer may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes/offers, conduct a price, past performance tradeoff, and award to other than the lowest price quote/offer.

NOTE:

Before award, all Quotes/Line Items must be found Fair and Reasonable in accordance with FAR 52.212-1 (Addendum), Section 5 – Price Reasonableness above.

Price will be evaluated in accordance with FAR Part 13. The Government may evaluate any and all information submitted by the quoter to support the reasonableness of prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer. Additionally, the government may request quoters to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items or uncertified cost and pricing data. Failure to submit the requested information may result in disqualification of the submitted quote.

The Government may accept any item or group of items of an offer. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), unless a written notice of withdrawal is received by the Contracting Officer before award.

A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the quote’s specified expiration time, the Government may accept a quote (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

10. All Offerors’ must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services with its offer. FAR 52.212-3 Alt I applies also.

11. Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition.

12. Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—

Commercial Products and Commercial Services (Jun 2023), applies to this acquisition along with the following FAR and DFARS provisions and clauses cited in Attachment II – N3220524Q1112 Provisions and Clauses.

13. Additional terms and conditions if applicable to this acquisition can be found cited in Attachment II -

N3220524Q1112 Provisions and Clauses.

14. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.

15. The following attachments are included with this solicitation:

Attachment I – Brand Name Justification Attachment II – N3220524Q1112 Provisions and Clauses Attachment III – Certifications. If not already declared on SAM.gov, please provide an answer for the provision and submit with your quote.

16. For additional information regarding this solicitation contact Stacy Ziehl stacy.m.ziehl.civ@us.navy.mil and

Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil.