N3220524D4109 DRAFT AWARD.docx

N3220524D4109

Section SF 1449 - CONTINUATION SHEET

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INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

04-SEP-2029

04-SEP-2029

PERFORMANCE WORK STATEMENT

1. Background. The Military Sealift Command (MSC) is looking to develop Transalt Alterations (T-ALT) work packages across its aging fleet. To facilitate this, the vessels will continue to undergo intense maintenance upgrades to extend their service life. The Military Sealift Command (MSC) must create and manage numerous work items to be installed during these maintenance availabilities.

2. Scope. MSC Engineering Technical Division requires support to provide Subject Matter Expert support for various project management and engineering design tasks associated with Service Life Extensions and T-ALT development. The Contractor shall provide professional engineering and project management services to monitor and track progress of work package development and provide technical consultation and design guidance on various work packages and installation plans. In support of T-ALT Development, this contract will provide non-personal services to the Engineering Directorate of Military Sealift Command (MSC) in the areas of Project Leadership, Automation, Electrical, Shafting, Boilers & Main Machinery, and Cyber Security. The Contractor shall have the capabilities and the requisite skills to perform on all task orders contemplated under this contract.

2.1. Objective. The purpose of this contract is to obtain engineering services to support MSC in the areas of Program Leadership, Automation, Electric, Shaft & Rudder, Boilers & Main Machinery, Structural, Systems Engineering, and Cyber Security.

2.2. Non-Personal Services. Non-personal engineering services shall be provided under this contract. Personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.3. The Contractor Leader will neither supervise government personnel nor third party contractor personal, nor commit government funds, nor order work on the government’s behalf.

3. Specific Tasks.

3.1. The Contractor shall provide Project Leader and Subject Matter Expert (SME) support for the Government’s upcoming shipyard availabilities. Below the general disciplines requested are further described for Program Leader Support and SME Support. Specific task descriptions and instructions, sufficient in detail to allow for Contractor performance, shall be provided with each Task Order Statement of Work issued under this contract.

3.2. The Contractor shall be tasked with and provide SME(s) with the following experience, but is not limited to:

3.2.1. Project Leader. The Contractor may be tasked to provide a Project Leader both CONUS and OCONUS for the purposes of, but not limited to:

a) Budget Analysis

b) Schedule Review and Planning

c) Development of Shipyard Work Package for Government approval

d) Organizing and Planning Various Designs

e) Shipyard production review and analysis

f) Coordinate with various government stakeholders

g) Host Lessons Learned Meetings

h) Ship Surveys

i) Develop, review and provide comments to Government generated work specifications

3.2.2. Assistant Project Leader. The Contractor may be tasked to provide an Assistant Project Leader both CONUS and OCONUS for the purposes of, but not limited to:

a) Budget Analysis

b) Schedule Review and Planning

c) Development of Shipyard Work Package for Government approval

d) Organizing and Planning Various Designs

e) Shipyard production review and analysis

f) Coordinate with various government stakeholders

g) Host Lessons Learned Meetings

h) Ship Surveys

i) Development of design drawings

j) Task management

k) Develop, review and provide comments to Government generated work specifications

3.2.3. Automation & Integrated Bridge SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Serve as Lead Vessel Control System SME

b) Liaison for MSC Overhaul Management Team (OMT) and AIT On Site Installation Coordinator (OSIC)

c) Provide comments for Government consideration on Condition Found Reports (CFR)

d) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

e) Participating in Daily & Weekly production meetings at the request of the OMT lead

f) Schedule adherence review

g) Develop, review and provide comments to Government generated work specifications

h) Development and review of Shipyard Work Packages for Government approval

3.2.4. Shaft & Rudder SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Lead Shaft & Rudder Subject Matter Expert

b) Provide comments for Government consideration on Condition Found Reports (CFR)

c) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

d) Participating in Daily & Weekly production meetings at the request of the OMT lead

e) Schedule adherence review

f) Develop, review and provide comments to Government generated work specifications

g) Development and review of Shipyard Work Packages for Government approval

3.2.5. Boiler SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Lead Boiler Subject Matter Expert

b) Provide comments for Government consideration on Condition Found Reports (CFR)

c) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

d) Participating in Daily & Weekly production meetings at the request of the OMT lead

e) Schedule adherence review

f) Develop, review and provide comments to Government generated work specifications

g) Development and review of Shipyard Work Packages for Government approval

3.2.6. Machinery SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Lead Machinery Subject Matter Expert

b) Provide comments for Government consideration on Condition Found Reports (CFR)

c) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

d) Participating in Daily & Weekly production meetings at the request of the OMT lead

e) Schedule adherence review

f) Develop, review and provide comments to Government generated work specifications

g) Development and review of Shipyard Work Package for Government approval

3.2.7. Structural SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Lead Structural Subject Matter Expert

b) Provide comments for Government consideration on Condition Found Reports (CFR)

c) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

d) Participating in Daily & Weekly production meetings at the request of the OMT lead

e) Schedule adherence review

f) Develop, review and provide comments to Government generated work specifications

g) Development and review of Shipyard Work Packages for Government approval

3.2.8. Systems SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Lead Systems Subject Matter Expert

b) Provide comments for Government consideration on Condition Found Reports (CFR)

c) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

d) Participating in Daily & Weekly production meetings at the request of the OMT lead

e) Schedule adherence review

f) Develop, review and provide comments to Government generated work specifications

g) Development and review of Shipyard Work Packages for Government approval

3.2.9 Electrical SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Serve as Lead Electrical System SME

b) Liaison for MSC Overhaul Management Team (OMT) and AIT On Site Installation Coordinator (OSIC)

c) Provide comments for Government consideration on Condition Found Reports (CFR)

d) Review and provide comments to Government generated Requests for Proposal (RFP) based on CFR’s

e) Participating in Daily & Weekly production meetings at the request of the OMT lead

f) Schedule adherence review

g) Develop, review and provide comments to Government generated work specifications

h) Development and review of Shipyard Work Packages for Government approval

3.2.10 OT Cyber Security SME. The Contractor may be tasked to provide a SME both CONUS and OCONUS for the purposes of, but not limited to:

a) Serve as Lead OT System Cybersecurity SME

b) Perform or review onboard OT systems hardware and software inventories required for RMF accreditation.

c) Develop or review OT System Level Continuous Monitoring (SLCM) Strategy, Contingency Plan, Disaster Recovery Plan, and Patch Management Plan as required for Risk Management Framework (RMF) accreditation.

d) Develop or review of the OT system enclave network topology diagrams as required for RMF accreditation.

e) Develop or review system security plans for OT systems as required for RMF accreditation including selection of applicable security controls.

f) Perform an onboard security control assessment of OT systems to verify that each security control has been properly implemented as required for RMF accreditation.

g) Perform or review an OT system cybersecurity risk assessment to identify risks to operations, shipboard assets, and personnel.

h) Develop or review a physical and logical protection strategy for OT systems that includes multiple layers of protection, as outlined in DOD Defense in Depth strategy, with emphasis on critical systems entry points.

i) Perform review of OT system cybersecurity training for technical accuracy and adherence to current commercial and government requirements.

j) Perform review of OT system cybersecurity incident response, reporting, and recovery procedures for effective cyber resiliency and adherence to current commercial and government requirements.

k) Perform review of changes to cybersecurity law, policy, guidelines, instructions, and procedures for applicability to MSC ships and associated OT systems.

l) Perform review of OT system lifecycle plans and develop standard class and cross-class work items for cyclical government and commercial cybersecurity requirements.

3.3. The SME shall interact with the MSC Overhaul Management Team (OMT) and/or Technical Engineers for all decisions that affect ship operations, critical systems, and any sort of recommendations within the individual task orders. This is to ensure the Contractor is not over-stepping their boundaries as the SME who has knowledge and past experience and the final decision/guidance comes from the government. The limits of authority will reside with the government and decisions will be made by the government unless delegated in writing.

4. Meetings. Individual Task Orders may require the Contractor to attend meetings at various task specified locations. Travel to and from meetings shall be included with the individual task order.

5. Place of Performance. Work will be performed at the Contractor’s facility and at multiple government sites in the continental United States and outside the United States in overseas locations. Travel will be required. Specific places of performance will be identified in individual task orders.

6. Period of Performance. The period of performance for the contract is a base period of five years. Estimated timeframe is as follows:

7. Contract Type. This will be a firm fixed-price, indefinite delivery-indefinite quantity type Contract with reimbursable elements for actual travel expenses. Under this type of Contract, no work may be performed until directed by Task Order.

8. Contract Deliverables:

8.1. Kick-Off Meeting. A contract kick-off meeting will be held within two (2) business days after award.

8.1.1. The Contractor shall contact the COR and arrange a mutually agreeable time and place to meet for the purpose of discussing the requirements and details of the work. The specifications detailed in Section 3 above are applicable to the kick-off meeting.

8.1.2. The Contractor shall create a set of meeting minutes reflecting all matters discussed during the kick-off meeting. Meeting minutes shall be provided to the COR within three (3) days after conclusion of the kick-off meeting.

8.2. Routine Meetings

8.2.1. Individual task orders may require face to face meetings or telephone conference with the MSC Technical Engineers and/or Port Engineers.

8.2.2. Individual Task Orders may require the Contractor to attend meetings at various task specified locations. Travel to and from meetings shall be included with the individual task order.

8.3. Bi-Weekly Status Reports. The Contractor shall provide a bi-weekly Excel format Report for each Task Order addressing the work that has been completed and any issues encountered. The Bi-Weekly Reports will be provided to the COR via e-mail. The spreadsheet shall, at a minimum, list the date of each Task Order, a description of each Task Order, and the percentage of each requirement completed under each Task Order.

9. Task Order Deliverables/Delivery Schedule.

9.1. All data and reports gathered/written from the various tasks will be provided to MSC within seven (7) business days after completion of the work. All documents shall be in electronic format and provided to MSC Engineering (N7) TPOC.

9.2. The identifiable deliverables generated by each Task Order shall be in the form of technical studies, reports, calculations, sketches, plans, books, databases, spreadsheets, specifications, and other documentation. Deliverables shall be identified by each individual Task Order. In any case, all deliverables shall be of sufficient completeness to stand alone and provide a complete record of the task accomplished.

9.3. Format of Deliverables. Copies of all reports, work packages, studies and other text documents shall be submitted to the N7 TPOC in software form. Hard copy deliverable requirements will be specified within each Task Order. MSC will determine the format it will use to convey the drawings to the Contractor for each Task Order.

10. Government Furnished Equipment (GFE)/Government Furnished Information (GFI).

10.1. MSC Work Item Preparation Guide, Drawing # 803-7081124

10.2. MSC General Technical Requirements (GTRs), Drawing #803-7081122

10.3. N7.72.9085.010-WP Drawing Development and Revision

Any specific GFE/GFI will be identified under individual task orders.

All work items prepared by the Contractor shall be in accordance with GFI 10.3. All drawings prepared by the Contractor shall be provided in AutoCAD 2023 or later version DWG format when delivered to MSC The Contractor shall utilize the MSC General Technical Requirements (GTRs), Drawing #803-7081123 (GFI 10.2), when developing work packages.

11. Reimbursement of Travel:

a. Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the COR, prior to incurring any travel expense. The Contractor shall submit the written request to the COR three (3) days in advance, when possible. The travel request shall include as a minimum, the following:

The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the contractor.

b. Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://www.defensetravel.dod.mil/site/perdiemCalc.cfm/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

c. The Contractor shall use the allowable Government personnel rates for transportation and lodging. Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel are provided to the COR. In no event will reimbursement exceed the published rates of common carriers.

d. Each task order will incorporate labor and travel in separate lines of accounting. When the Contractor expects total funding expended for is at the 85 percent of the total funds available on each CLIN, the Contractor shall notify the Contracting Officer and the COR and any other Government official identified by the Contracting Officer. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the task order. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the task order.

e. The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated in the task order.

f. The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated in the task order unless the Contracting Officer notifies the Contractor in writing that the funded amount stated in the task order under the applicable CLIN has been increased to adjust for the increase in travel costs. In the event notification is made orally, such notification shall be followed up in writing within two working days.

g. No notice, communication, or representation from any person other than the Contracting Officer shall affect the Government’s obligation to reimburse the Contractor.

12. Ordering Procedures. After Contract award, individual task orders will be issued as necessary to support Contract requirements. The Contractor will be sent a Performance Work Statement (PWS) for services to be performed. In response to the PWS, the Contractor shall provide a firm-fixed-price to complete the requirements. This firm-fixed-price shall include all labor. The prices for labor shall be in accordance with the labor rates established in the Contract. The Contractor shall respond to each PWS within the time established by the Government for response (will vary on an Order by Order bases but is typically five business days after receipt of the PWS) with an estimate that identifies the number of labor hours and travel required to complete the requirements. MSC Contracting personnel will notify the Contractor of the acceptance/rejection of the estimate. The Contractor will be directed to commence work via a Task Order sent from the Contracting Officer or Contract Specialist. The Contractor shall provide notice of acceptance of the Task Order by either commencing work or signing the SF 1449 and returning it to the Contracting Officer or Contract Specialist.

Electronic mail is an acceptable form of transmission for all Orders, Modifications, and correspondence issued under this contract. Orders may be issued orally by the Contracting Officer; however, orally issued orders will be followed up with a written order within three (3) business days.

13. Personnel.

13.1. Key Personnel. The following personnel are Key Personnel for both the overall Contract and for the individual Task Orders.

13.1.1. Project Leader: Bachelors of Science in Engineering or Bachelors of Engineering degree in any field of Marine related Engineering. Minimum 15 years working with marine engineering or engineering design projects. Depth and diversity of experience with project management and leadership is valuable to this project. Experience with designing engineering solutions to meet ABS Rules and U.S. Coast Guard regulations. Experience developing formal, detailed cost/benefit analyses incorporating costs associated with design, installation, maintenance, operation, etc.

13.1.2. Assistant Project Leader: Bachelors of Science in Engineering or Bachelors of Engineering degree in any field of Marine related Engineering. Minimum 7 years working with marine engineering or engineering design projects with a PE License or 15-year experience required. Depth and diversity of experience with project leadership is valuable to this project. Experience with designing engineering solutions to meet ABS Rules and U.S. Coast Guard regulations. Experience developing formal, detailed cost/benefit analyses incorporating costs associated with design, installation, maintenance, operation, etc.

13.1.3. Automation & Bridge SME: Bachelors of Science in Engineering or Bachelors of Engineering degree in any field of Marine related Engineering. USCG Chief Engineer’s License (Steam, Diesel, or Gas Turbine), Unlimited Horsepower preferred. Minimum 15 years working with marine engineering and ship operation & maintenance. Shipyard experience with machinery control and monitoring systems required. Experience with designing and maintaining equipment and systems to ABS and USCG Rules.

13.1.4. Shaft & Rudder SME: Bachelors of Science in Engineering or Bachelors of Engineering degree in any field of Marine related Engineering. USCG Chief Engineer’s License (Steam, Diesel, or Gas Turbine), Unlimited Horsepower preferred. Minimum 15 years working with marine engineering and ship operation & maintenance. Shipyard experience with machinery control and monitoring systems required. Experience with designing and maintaining equipment and systems to ABS and USCG Rules.

13.1.5. Boiler SME: Bachelors of Science in Engineering or Bachelors of Engineering degree in any field of Marine related Engineering. USCG Chief Engineer’s License (Steam, Diesel, or Gas Turbine), Unlimited Horsepower preferred. Minimum 15 years working with marine engineering and ship operation & maintenance. Shipyard experience with boilers and boiler management systems required. Experience with designing and maintaining equipment and systems to ABS and USCG Rules.

13.1.6. Main Machinery SME: USCG Chief Engineer’s License (Steam, Diesel, or Gas Turbine), Unlimited Horsepower preferred. Minimum 15 years working with marine engineering and ship operation & maintenance. Shipyard experience with Reduction Gear, Main Steam Turbines, Ship Service Turbine Generators and Diesel Generators required. Experience with designing and maintaining equipment and systems to ABS and USCG Rules.

13.1.7. Structural SME: Bachelors of Science in Structural Engineering or Bachelors of Engineering degree in Structural Engineering. Minimum 15 years working with structural engineering. Experience with designing and maintaining equipment and systems to ABS and USCG Rules. Shipyard experience with hull and structural modifications required.

13.1.8. Systems SME: USCG Third Engineer’s License (Steam, Diesel, or Gas Turbine), Unlimited Horsepower. Bachelors of Science or Engineering degree in Systems, Mechanical, or Marine related Engineering. Minimum 5 years in the marine engineering field. Experience with designing and maintaining equipment and systems to ABS and USCG Rules. Proficiency in the use of AutoCAD shall be provided.

13.1.9. Electrical SME: Bachelors of Science in Electrical Engineering or Bachelors of Engineering degree in Electrical Engineering. Minimum 15 years working with electrical engineering. Experience with designing and maintaining equipment and systems to ABS and USCG Rules. Shipyard experience with electrical modifications required.

13.1.10. OT Cyber Security SME: Bachelors of Science in Engineering or Bachelors of Engineering degree in any field of Marine related Engineering. Minimum 7 years working with marine operation technology (OT) system cybersecurity risk management, cyber resilient design, and government and commercial cybersecurity compliance. Shipyard experience with machinery control and COMNAV systems required. Experience with Risk Management Framework accreditation and IMO and USCG requirements for cybersecurity. Experience with designing and maintaining computer based equipment and systems to ABS and USCG Rules.

13.2. General Provision. The persons identified above are key personnel under this Contract. No substitutions shall be made except in accordance with Sections 13.3 and 13.4 below.

13.3. Guidance on Substitutions. The Contractor agrees that during the first ninety (90) days of the contract performance period, no key personnel substitutions will be permitted unless such substitutions are necessitated by an individual’s illness, death, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting officer and provide the information required below. After the initial ninety (90) day period, all substitution proposals must be submitted, in writing, at least ten (10) days in advance of the proposed substitution to the Contracting Officer, and provide information required below.

13.4. Requests for Substitution. All requests for substitutions must provide detailed explanations of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the Contracting Officer needed by him to approve or disapprove the proposed substitution. All proposed substitutes must have qualifications that are at least the equivalent of the qualifications of the person to be replaced. The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the Contractor of his approval or disapproval thereof.

14. Other Pertinent Information or Special Considerations.

15.1 Identification of Non-Disclosure Requirements: The Contractor will be required to work with business sensitive information in the performance of this contract. No sensitive or proprietary information of, or in the possession of the Military Sealift Command or any of its operating units, will be disclosed without the written consent of the Contracting Officer. A non-disclosure agreement concerning information gained or used during performing under this contract must be signed prior to the start of the contract. The agreement must be signed by any personnel who have access to sensitive business information and their employer. The required non-disclosure agreements are included as Attachment 2.

15.2 Security Requirements:

15.2.1 The Contractor shall comply with all applicable public laws, government regulations, and command procedures regarding privacy.

15.2.2 All personnel performing work under this Contract shall be United States citizens.

15.3 Contractor Identification:

15.3.1 Contractor employees must be clearly identifiable while on Government property by wearing appropriate badges. The Contractor is responsible for providing its own identification badges.

15.3.2 Contractor personnel and their subcontractors must identify themselves as Contractors or subcontractors during meetings, telephone conversations, in electronic messages, or correspondence related to this Contract.

15.3.3 Contractor-occupied facilities (on Department of the Navy or other Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor or subcontractor personnel.

15.4 Data Rights

a) All work performed by the Contractor under the Contract shall become the exclusive property of MSC in which the Government shall have unlimited rights. The Contractor shall not deliver or otherwise provide to the Government technical data or computer software, to include the deliverables under the Contract, with restrictions, including those as to use, modification, reproduction, and transfer, or with restrictive markings.

b) At any and all times, the Contractor agrees to promptly provide to the Government at no additional cost such documents, codes or other materials and information that are necessary to permit the Government's full enjoyment of its rights in the deliverables as described above.

15.5 Designation of Contracting Officer’s Representative (COR)

15.5.1 The Contracting Officer has designated the person named below as the authorized COR for this Contract:

EMAIL:

The assigned Contracting Officer may change throughout the life of this contract. This change may be made without modification to the contract. The Administering Contracting Officer will keep the Contractor aware of the currently assigned Contracting Officer.

15.5.2 The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will perform inspection and acceptance of all deliverables. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract or issue Task Orders. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The COR is responsible for reviewing the invoices submitted by the Contractor and informing the Contracting Officer of areas where exceptions are to be taken. The COR authority is non-delegable. The COR may be personally liable for unauthorized acts.

15.6 Authorized Changes Only by the Contracting Officer:

15.6.1 Except as specified in paragraph 15.6.3 below, no order, statement, or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this Contract shall constitute a change under the Changes clause of this Contract.

15.6.2 The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this Contract.

15.6.3 The Contracting Officer is the only person authorized to approve changes in any of the requirements of this Contract and notwithstanding provisions contained elsewhere in this Contract, said authority remains solely the Contracting Officer’s. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the Contract price to cover any increase incurred as a result thereof. The address and telephone number of the Contracting Officer is:

The assigned Contracting Officer may change throughout the life of this contract. This change may be made without modification to the contract. The Administering Contracting Officer will keep the Contractor aware of the currently assigned Contracting Officer

15.7 Subcontracting Arrangements. The Contractor shall identify any subcontracting arrangements in each Task Order proposal. MSC reserves the right to approve/disapprove any potential subcontractor.

15. Performance Standards:

15.1. This is a Performance Based Contract in accordance with FAR 37.6. The PWS provides specific requirements to accomplish the work. The Contractor shall be evaluated on its ability to provide quality deliverables in an efficient manner. The Government shall monitor the Contractor’s performance under this contract using the Quality Assurance Surveillance Plan (QASP) developed by the Government (Attachment 1).

16. List of Attachments:

a) Attachment 1: QASP

b) Attachment 2: Non-Disclosure Agreements

MINIMUM AND MAXIMUM QUANTITIES

As referred to in Paragraph (b) of the “Indefinite Quantity” clause of this contract, the contract minimum and maximum quantities are as follows:

1. MINIMUM: The Government agrees to order a minimum of $50,000.00 of services under this contract.

1. MAXIMUM: The maximum amount that can be ordered during the contract period is $3,995,000.00.

RATE TABLE

September 5, 2024 – September 4, 2025

September 5, 2025 – September 4, 2026

September 5, 2026 – September 4, 2027

September 5, 2027 – September 4, 2028

September 5, 2028 – Sept 4, 2029

QASP

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Military Sealift Command Fleet Wide SME’s

1. Purpose. The Military Sealift Command (MSC) is looking to develop Transalt Alterations (T-ALT) work packages across its aging fleet. To facilitate this, the vessels will continue to undergo intense maintenance upgrades to extend their service life. The Military Sealift Command (MSC) must create and manage numerous work items to be installed during these maintenance availabilities. In support of the aging fleet, this contract will provide non-personal services to the Engineering Directorate of Military Sealift Command (MSC) in the areas of Project Leader, Assistant Project Leader, Automation and Integrated Bridge Subject Matter Expert (SME), Electrical SME, Shaft & Rudder SME, Boiler SME, Machinery SME, and Cyber Security SME..

2. The task consists of Document Development, Design, Shipyard Oversite, Surveys and Shipchecks, Testing, Calculations, and attending meetings in accordance with the PWS.

2.1.1. Document Development and Design. Document development and design will require the Contractor to provide all deliverables in accordance with the PWS, the requirements of this QASP.

2.1.2. Shipyard Oversite. Will require the Contractor to attend shipyard periods, respond to CFR’s and RFP’s, attend call outs, and review deliverables in accordance with the PWS, the requirements of this QASP.

2.1.3. Testing. Contractor shall attend all required Factory Acceptance Testing along with Dock and Sea Trials as required by the PWS. Contractor shall be responsible for providing Signed Test reports upon completion along with signatures from the attending USCG Surveyor and ABS Surveyor.

2.1.4. Calculations. Contractor shall provide Technical Manual updates and Calculations in accordance with the PWS.

2.1.5. Meetings. Contractor shall attend meetings as required by the PWS.

2.2. The quality assurance program is designed to ensure quality service is maintained to perform services throughout the life of the contract and these methods for improving the overall quality are also employed. This QASP describes the procedures the Government will use to monitor the service provider’s compliance with the requirements of the PWS. The QASP focuses on the quality, quantity, timeliness, etc. of the performance outputs to be delivered by the contractor, and not on the steps required or procedures used to provide the product or services.

3. Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The COR with the assistance of the Technical Assistant (TA) will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The performance standards for this performance work statement are stated in the Performance Requirements Summary (PRS) included in this QASP. The standards are subjective for this requirement.

4. Management and Oversight. The Government will conduct systematic surveillance of all aspects of this contract to ensure all requirements of the performance work statement (PWS) are satisfactorily fulfilled. However, the Government’s quality assurance program is not a substitute for the contractor’s quality control program. The QASP is based on the premise that the Contractor and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The Government expects the contractor to detect and correct deficiencies before products and services are delivered to customers, as specified in the contractor’s approved quality control plan.

The Government will rely on the contractor’s quality control program, which shall be part of its proposal. The plan shall discuss the contractor’s overall approach and procedures for evaluating each of the major service areas contained in the performance work statement (PWS), communicating with the Government, resolving deficiencies, and identifying potential improvements. The plan shall also discuss contingency intentions to ensure uninterrupted service is provided 24 hours a day, 7 days a week.

The performance requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards. The contractor’s quality control plan will be reviewed and approved prior to contract award.

5. Relationship of QASP to the Contract. This QASP is not part of the solicitation nor will it be made part of any resulting contract. The Government will provide the successful offeror an information copy of the QASP to enable the offeror to enhance its quality control program that interrelates with the Government’s QASP. The Government will retain the right to change the surveillance methods and quality assurance procedures as well as to increase or decrease the degree of surveillance efforts at any time necessary to assure contract compliance.

6. Acceptable Quality Levels (AQLs). AQLs have been established in the enclosed PRS and provide performance standards the Contractor will meet in performing the contract. In the event the Contractor does not meet the established AQLs, the contracting officer (KO) has the right to exercise the negative incentives stated in this QASP.

7. Primary Method of Surveillance/Evaluation. The COR or TA may perform contract evaluation based on using the following Performance Requirements Summary (PRS) to monitor contract performance:

- 100% inspection: Inspection where specific characteristics of every performance unit are examined and tested to determine conformance with requirements.

- Random inspection/Contract Discrepancy Inspections (CDI): Sampling method in which each unit of the population has an equal chance of being selected.

- Customer Surveys and Feedback: A review method where customers and end users are surveyed to provide input on specific service levels.

8. Performance Incentives. The following monetary and non-monetary incentives, besides costs, may be considered when evaluating contractor performance:

9. Substandard Performance. If any of the performance requirements do not meet the AQL set in the PRS standards above, the COR shall document the discrepancy(s) and shall notify the KO promptly. The KO will then take the appropriate action with the contractor to remedy the substandard performance. When the performance is below the AQL standard, the Government may initiate one or more of the following:

- Implement increased surveillance and/or Contractor reporting

- Adverse performance documentation in the Contractor’s Performance Assessment Reporting System (CPARS)

- Contract Length Considerations

10. Notification. The TA will notify the COR, in writing, of unacceptable quality levels. The COR will notify the KO in writing. The KO will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

11. Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within 10 working days after receipt of KO’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

12. Records. The COR or designated TA will maintain contract surveillance files as directed by the KO. Surveillance files will include, as a minimum, the following documentation for this contract:

a. COR designation and appointment letters.

b. A copy of the contract and all contract modifications.

c. QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

d. All correspondence including KO notifications and the Contractor’s response.

e. Contractor reports and meeting minutes

f. Monthly evidence of satisfactory performance

g. Surveillance reports and a summary of the surveillance logs prepared by the COR submitted to the KO annually.

h. Copies of deficiency reports that may be submitted in support of unacceptable performance identified during the performance period by the COR, or when there is a significant change in the assessment in one or more evaluation areas.

i. Annual in-progress reviews conducted and entered into CPARS.

13. Ratings. The following criteria will be used for performance evaluations: Exceptional, Very Good, Good, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change to the assessment status.

a. Exceptional. Indicates performance clearly exceeds contractual requirements. There were no problems requiring corrective action.

b. Very Good. Performance meets contractual requirements and exceeds some to the Government’s benefit. The contractual performance of the task and sub-task being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

c. Good. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

d. Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

e. Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

14. Documentation. Documentation used and referenced to perform surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback and contract data requirements.

a. Recording Observations. Use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The Contractor is to be notified each time a deficiency is found during scheduled observations. The TA makes a notation on the Surveillance Log of the date and time the deficiency was discovered. Then, the COR asks a contractor task leader to initial the notation, documenting notification of the deficiency only.

b. Potential Unacceptable Performance. The COR must identify the specific service that is unacceptable and the possible causes, and ask a number of questions which if answered, will likely pinpoint the source of the problem.

c. Documenting Unacceptable Performance. The COR must attempt to resolve the problem with the contractor. The original log and the attempted solution (along with an evaluation of results) are forwarded to the KO through the COR.

Based on the severity of the discrepancy and the success of the solution, the COR will notify the KO. The Contractor shall complete a response to the unacceptable evolution if requested by the Contracting Officer or by its own choice.

15. Taking Action.

a. The COR may evaluate the contractor’s performance and document any non-compliance, and report it to the KO. Action may be taken against the contractor for an unacceptable rating.

b. When the contractor’s performance is unacceptable and a formal action is indicated, the COR will determine what action is appropriate for the specific circumstances and make a recommendation to the KO.

16. Documentation. The COR retains a copy of all inspection schedules and surveillance activity logs during the course of the contract, and forwards them for inclusion in the contract file at the end of the surveillance period. However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the KO.

17. Performance Requirements Summary (PRS). The performance standards for this PWS are stated in the PRS found in Section 7.

CLAUSES INCORPORATED BY REFERENCE