N3220523R4063 CFR AMEND 001 LA.docx

N3220523R4063

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

The following have been added by full text:

CFR 0001 RESPONSE

RFC -001

SPECIFICATION:

PARAGRAPH/SECTION: Section B, Pages 2 through 3 of 72, Title: BASIC RFP, Question: Can the Customer confirm that the intent of this Solicitation is for a Regular Overhaul “ROH” without Dry Docking the vessel?

Answer: USNS WASHINGTON CHAMBERS Scheduled Availability is an ROH requirement only. Dry-Docking of vessel is not required.

RFC-002

SPECIFICATION ITEM NO.: 701 & 702

PARAGRAPH / SECTION NO: Spec items

TITLE:

Item 701 TAH_CSI_SHIPS LAUNDRY EQUIPMENT GROOM AND INSPECT Item 702 TAH_CSI_PATIENT LITTER HOIST INSPECTION- 30 MONTH

QUESTION:

We checked are document received files for item 701 & 702 and they seem to not be included.

Please provide the spec Items for 701 and 702.

ANSWER: WI 0701 and 0702 are not applicable to the package, and were included in error.

RFC-003

Work Item: N/A Paragraph/Section: N/A Title: Attachment J-3 Contractor Price Breakdown - Category “B” Items Upon review of the Basic RFP Section C - Descriptions and Specifications Pages 14 through 17 of 72, 1: List of WIs that Specification Items 0032, 0033 and 0951 are not identified.

Contractor notes Attachment J-3 Contractor Price Breakdown - Category “B” Items currently list Items 0032, 0033 and 0951.

· Contractor notes that upon review of Attachment J-1 WI Package (Specifications) that Items 0032, 0033 and 0951 were not included in this document.

· Contractor believes a data error occurred when the Customer was assembling the J-3 document.

Question: Can the Customer provide clarification as to the disparities list above and issue a revised Attachment J-3 Contractor Price Breakdown - Category “B” Items document?

Answer: Category B Work Items 0032, 0033 and 0951 was included in error, updated J-3 provided omitting WI 0032, 0033, and 0951.

RFC – 004

QUESTION:

Due to Guam’s current weather and unknown local travel conditions for the current ship check scheduled for 29 May 2023 at 2:00 PM local time. Contractor respectfully requests an alternate ship check date with the possibility of ship checking another T-AKE on the West Coast or Hawaii.

Answer: Ship Check has been reschedule to take place on the USNS RICHARD E BYRD. Location: Pearl Harbor, Hawaii. Date/Time: 07 June 2023 / 1000.

The following have been modified:

Category "A" WIs Prepare for and accomplish the ROH/DD of the USNS CHAMBERS (T-AKE 11)

CDRLs FOR CLINs INCLUDING OPTION CLINs, IF EXERCISED:

The data to be furnished hereunder shall be prepared and submitted IAW the CDRL, DD Form 1423, Exhibit A, attached hereto. The CDRLs form a part of the schedule of this solicitation.

0001AA

Category "A" Scheduled Maintenance WIs

FFP

Prepare for and accomplish the ROH/DD of the USNS CHAMBERS (T-AKE 11) as per Attachment J-1 Total Category "A" Scheduled Maintenance WIs $_____________

Proposed unit price per KWh of electrical shore power

$_____ IAW WI 0011, 7.1.1.4

Proposed unit price per gallon of potable water $______ IAW WI 0011, 7.1.2.2 Proposed unit price per gallon of distilled water $______ IAW WI 0011, 7.1.3.2 Proposed unit price per gallon of bilge water removal $______ IAW WI 0011, 7.1.20.3 Proposed unit price per crane usage $______ IAW WI 0011, 7.9.1 Proposed Hazardous Waste handling fee rate IAW WI 0023, 7.4.3. ______%

SEE PARAGRAPH 1.

FOB: Destination

NET AMT

0001AB

Category "A" Unscheduled Maintenance WIs

Prepare for and accomplish the ROH/DD of the USNS CHAMBERS (T-AKE 11) Total Category "A" Unscheduled Maintenance WIs

(2,500) man-hours @ $________ per man-hour = $_____________

Material/ODC: $250,000.00

SEE PARAGRAPH 1.

NET AMT

AGR and ODC

AGR

10,000 man-hours @ $________ per man-hour = $_____________

ODC

Base ($1,000,000.00) G&A Rate: ____% Subtotal: $_____________ Profit Rate: ____% Subtotal: $_____________

SEE PARAGRAPH 2, 3, AND 4.

NET AMT

Category "B" WI 0025

WI 0025 - Physical Security at Private Contractor's Facility in FPCON Charlie - Delta

Category “B” WIs are optional WIs and not required to be accomplished as part of this contract as awarded. The ACO may require the contractor to perform the requirements of the optional Category “B” WIs by exercising the option via written notice to the contractor.

SEE PARAGRAPH 5.

NET AMT

Category "B" WI 0030

WI 0030 - Continuation of Services

Category “B” WIs are optional WIs and not required to be accomplished as part of this contract as awarded. The ACO may require the contractor to perform the requirements of the optional Category “B” WIs by exercising the option via written notice to the contractor.

SEE PARAGRAPH 5.

NET AMT

TOTAL PROPOSED PRICE FOR CLINS 0001 THROUGH 0004 $______________

The contractor shall enter the total proposed price of all CLINs.

Section B, Price Schedule, detailed information

1. Category “A” WIs

a. The price of CLIN 0001AA, Scheduled Maintenance, is the sum of all Category “A” WI’s listed in Attachment J-2. Scheduled Maintenance Category A WIs are identified and scheduled for contractor planning, and funded at the time of contract award, though the government reserves the right to descope any Category A WI.

b. The price of CLIN 0001AB, Unscheduled Maintenance, is the sum of labor (the product of labor hours and labor rate) and material/ODC. Unscheduled Maintenance Category A WIs are maintenance/repair WIs, which the Government discovers after solicitation and before commencement of the availability. After award, approximately 120 to 150 days before commencement of the performance period, the contractor will receive an unscheduled maintenance WI package and a request to ship check the work. The vessel’s location is unknown until that time. Compensation for the ship check will be negotiated via a Request for CCO. The contractor shall submit a price sheet and production schedule no later than 60 days prior to commencement of the performance period. Upon receipt, the contractor and the ACO shall negotiate the scope of the effort. After settlement and incorporation into the contract, CLIN 0002 will become effective for further changes.

2. AGR and ODC. Effective after settlement and incorporation of CLIN 0001AB, Unscheduled Maintenance.

a. This CLIN contains the FBLR (e.g., G&A, overhead, profit, supervision, consumables, and/or support functions) and the ODC profit and G&A rate. These rates are used for pricing changes negotiated during the contract. Changes are inherent to vessel repair contracts and should be expected by Contractors. Additionally, this CLIN includes G&A and profit rates for ODC to be used for negotiating changes. These rates shall prevail even when the contract is extended/modified. The number of AGR man-hours and the ODC base amount are estimates that were generated for evaluation purposes. The actual amounts of man-hours and ODC may be used interchangeably under the contract which could result in a distribution and amount of man-hours and ODC that is either higher or lower than that stated in CLIN 0002. Any additional AGR or ODC required beyond the CLIN 0002 estimated amount shall be added through contract modification using the same AGR and ODC rates agreed upon at contract award. Any unused AGR or ODC will be de-obligated from the contract at the same AGR and ODC rates agreed upon at contract award. The contractor agrees that the number of man-hours included in its proposed price for such AGR shall include only direct production man-hours. For these purposes, direct production man-hours are for skilled labor at the Journeyman level expended in direct production as exemplified by the following functions:

b. Direct production man-hours will not include those functions (whether charged directly or indirectly by the contractor’s accounting system) which are defined herein as support for production functions. Necessary support functions shall be considered to be included in the offeror's FBLR for direct production man-hours. Examples of support functions include:

c. Consumable materials are goods used in the ordinary course of work performance that do not become an integral part of the repaired vessel (e.g., office supplies, paper, rags, vehicle or equipment fuel costs, cleaning chemicals, disposable tools, paint buckets, paint brushes, protective clothing). Consumable material shall be included in the contractor's FBLR and not separately priced.

d. The rates for profit and G&A on CLIN 0002 above shall be the same rates used by the contractor in its responses to the Request for CCO Proposals issued under this contract. The ACO will apply these rates to the ODCs for each CCO when it is negotiated and settled.

e. The base cost stated in this CLIN does not include profit or G&A rates.

f. This does not include any material cost for Category “A” WIs. The material cost for Category “A” WIs has been included under CLIN 0001.

3. AGR details.

a. The Government may utilize CLIN 0002 for, and not limited to, man-hours generated from a discrepancy found between WIs and the current conditions or a needed repair found during the open and inspect phase of the WI. This work may consist of supplemental, emergent, or new work. AGR does not include work performed pursuant to DFARS 252.217-7005 - Inspection and Manner of Doing Work, 252.217-7013 - Guarantees, or other contract clauses relating to the correction of defects. The contractor agrees that CLIN 0002 AGR man-hours, if ordered, shall be performed concurrently with CLIN 0001 and any or all Category “B” WIs exercised, during the contract’s performance period, without impacting, accelerating, or causing delay or disruption to the work required by the aforementioned WIs, to any other Government contract, or to any other work in progress for the Government. Work under this CLIN may coincide with ODC, and therefore will be performed concurrently.

b. As a result of a discrepancy found between the WI and the current conditions or a needed repair found during the open and inspect phase of the WI, the contractor may submit a CFR to the ACO and the PPE. As a result of this report submission, the ACO may request a proposal from the contractor. Whenever the Government orders AGR pursuant to this CLIN, the contractor shall submit a price proposal for such work. This proposal shall be submitted within three (3) days of the receipt of the Government's request for a proposal, or within such additional time provided in writing by the ACO. The contractor's failure to submit its proposal within the three (3) day period, or such extended period of time as may be granted, may be considered a failure of the parties to negotiate a fair and reasonable price for the AGR and will permit the ACO to take any of the three (3) options set forth in subparagraph “d” below. AGR proposals shall be priced using the FBLR set forth in Section B, CLIN 0002. The rate established in CLIN 0002 will be used in evaluating the contractor's proposal and for negotiating changes. As part of the contractor’s proposal submission for AGR, the following shall be included:

c. Considering FBLRs have been pre-approved in CLIN 0002, proposal evaluation may be limited to: (1) evaluating the mix of labor categories and associated man-hours to ensure that they are reasonable to meet the Government’s minimum requirements in addressing these discrepancies or repairs found; and (2) as a result of the mix of labor categories and man-hours, the subsequent AGR price is fair and reasonable IAW FAR 15.404-1(b) – Price analysis for commercial and non-commercial items. In the event that a fair and reasonable price cannot be negotiated, the ACO reserves the right to procure these ODCs utilizing alternative means described in subparagraph “d”, below.

d. Upon receipt of the contractor's price proposal for the AGR the contractor and the ACO shall negotiate the scope of the effort. If a fair and reasonable price cannot be negotiated between the contractor and the ACO, the ACO reserves the right to:

1) Have the work performed by the Government;

2) Issue a unilateral modification; or

3) Cancel the requirement.

e. The contractor knowingly and voluntarily waives all claims against the Government and/or other third-party contractors for delay, disruption, loss of efficiency, or other impact arising out of or based upon the presence of Government or other contractor employees performing the AGR at the contractor's facility. Furthermore, in cases described in subparagraphs “d.1” and “d.2” above, the contractor waives any right to claims of interference under the DFARS 252.217-7011 - Access to Vessels.

f. The contractor warrants and hereby certifies that its price for the firm fixed portion of this contract (CLIN 0001) does not include any amount for AGR (CLIN 0002). Settlement of AGR (CLIN 0002) will be for the purpose of providing funding. In the event the Government requires additional work, authorization to proceed shall be made only by the ACO. The Contractor is to perform and invoice against CLIN 0002 ONLY for work that has been AUTHORIZED through a settled CCO and incorporated into the contract through a contract modification. All funding remaining on CLINs 0001 through 0004 at contract completion shall be de-obligated.

4. ODC details.

a. The Government may utilize CLIN 0002 for and not limited to, material and equipment generated from a discrepancy found between WIs and the current conditions or a needed repair found during the open and inspect phase of the WI. This work may consist of supplemental, emergent, or new work. ODC does not include work performed pursuant to DFARS 252.217-7005 - Inspection and Manner of Doing Work, 252.217-7013 - Guarantees, or other contract clauses relating to the correction of defects. The contractor agrees that CLIN 0002 ODC, if ordered, shall be performed concurrently with CLIN 0001 and any or all Category “B” WIs exercised, during the contract’s performance period, without impacting, accelerating, or causing delay or disruption to the work required by the aforementioned WIs, to any other Government contract, or to any other work in progress for the Government. Work under this CLIN may coincide with AGR, and therefore will be performed concurrently.

b. As a result of a discrepancy found between the WI and the current conditions or a needed repair found during the open and inspect phase of the WI, the contractor may submit a CFR to the ACO and the PPE. As a result of this report submission, the ACO may request a proposal from the contractor. Whenever the Government orders ODC pursuant to this CLIN, the contractor shall submit a price proposal for such work. This proposal shall be submitted within three (3) days of the receipt of the Government's request for a proposal, or within such additional time provided in writing by the ACO. The contractor's failure to submit its proposal within the three (3) day period, or such extended period of time, may be considered a failure of the parties to negotiate a fair and reasonable price for the ODC and will permit the ACO to take any of the three options set forth in subparagraph “e” below. As part of the contractor’s proposal submission for ODCs, the following shall be included:

Other Direct Costs not captured above

- Travel

- Per diem (lodging, M&IE daily rates)

- Subcontractor Proposal Breakdown shall include but not be limited to, Material (Part number, Order Quantity, Unit Price, and Total Price), equipment (Part Number, Order Quantity, Unit Price, and Total Price), labor (FBLR, Proposed Labor Mix/Categories, and Proposed Manhours), and ODC (Travel and Per Diem)

The G&A and profit rates proposed shall be the same as the rates provided under CLIN 0002.

c. The contractor shall demonstrate due diligence in the assessment, evaluation, and determination resulting in the proposed utilization of other than local specialized labor resources. Only with ACO approval to proceed will a contractor, technical representative, or subcontractor be reimbursed for reasonable per diem costs (transportation, travel expenses, lodging, meals, and incidental expenses) required in connection with the associated change order. Per diem costs are considered reasonable, allowable, and reimbursable only to the extent that they do not exceed the allowed per diem rate in effect at the time of travel as set forth in the JTR.

d. Considering G&A and profit rates have been pre-approved in CLIN 0002, proposal evaluation may be limited to: (1) evaluating the mix of ODCs proposed to ensure that they are reasonable to meet the Government’s minimum requirements in addressing these discrepancies or repairs found; and (2) the price is fair and reasonable IAW FAR 15.404-1(b) – Price analysis for commercial and non-commercial items. In the event that a fair and reasonable price cannot be negotiated, the ACO reserves the right to procure these ODCs utilizing alternative means described in subparagraph “e”, below.

e. Upon receipt of the contractor's price proposal for the AGR the contractor and the ACO shall negotiate the scope of the effort. If a fair and reasonable price cannot be negotiated between the contractor and the ACO, the ACO reserves the right to:

1) Have the work performed by the Government;

2) Issue a unilateral modification; or

3) Cancel the requirement.

f. The contractor knowingly and voluntarily waives all claims against the Government and/or other third-party contractors for delay, disruption, loss of efficiency, or other impact arising out of or based upon the presence of Government or other contractor employees performing this work at the contractor's facility. Furthermore, in cases described in subparagraphs “e.1” and “e.2” above, the contractor waives any right to claims of interference under the DFARS 252.217-7011 - Access to Vessels.

g. The contractor warrants and hereby certifies that its price for the firm fixed portion of this contract (CLIN 0001) does not include any amount for the ODC (CLIN 0002). Settlement of ODC (CLIN 0002) will be for the purpose of providing funding. In the event the Government requires additional work, authorization to proceed shall be made only by the ACO. The contractor is to perform and invoice against CLIN 0002 ONLY for work that has been AUTHORIZED through a settled CCO and incorporated into the contract through a contract modification. All funding remaining on CLINs 0001 through 0004 at contract completion shall be de-obligated.

5. Attachment J-3, Category “B” WIs, provides a WI breakdown of Option CLINs 0003 through 0004

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICE TO BIDDERS

INSTRUCTIONS TO OFFERORS

1. To obtain access to attachment J-1 and GFI-TD, complete and return attachment J-14 to the contract specialist. Indicate if data will be forwarded to subcontractors. Files will be available via DOD SAFE for download for up to seven (7) days. Alternatively and at the determination of the KO, attachment J-1 and GFI-TD may be distributed on CD.

2. REQUIREMENTS FOR SUBMISSION OF PROPOSALS

a. Proposal Submittal and Inquiries.

1) Submit proposals by the closing date and time identified on SF 33 block 9 through the Solicitation Module of the Procurement Integrated Enterprise Environment at https://piee.eb.mil/.

2) Other submission methods will not be accepted. Offerors are responsible for ensuring that the Government receives the complete proposal by the due date and time for proposal submission. For assistance access and training, offerors may contact their Contractor Account Administrator or Vendor Customer Support. Go to https://piee.eb.mil/xhtml/unauth/home/login.xhtml to search for the Contractor Account Administrator. Go to https://piee.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml for Vendor Customer Support. Go to https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml for proposal submission training.

3) All questions concerning the solicitation shall be addressed via email to James.l.parker2.civ@us.navy.mil

4) See paragraph 5, “Inspection of Vessel/Pre-Proposal Conference,” for instructions to participate in a pre-proposal inspection of the vessel. Onboard USNS RICHARD E BYRD. Location: Pearl Harbor, Hawaii.

Date/Time: 07 June 2023 / 1000.

b. General Instructions

1) The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in FAR Subpart 15.3. Offers will be evaluated using the criteria under Section M, “Evaluation Factors for Award.” Noncompliance with the RFP requirements may hamper the Government’s ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

2) The offer. The submission of the documentation specified below will constitute the offeror’s acceptance of the terms and conditions of the solicitation.

3) It is the Government’s intention to award without discussions. Offerors are encouraged to submit their best technical proposal and prices in initial proposals. IAW FAR 15.306, should discussions become necessary, the Government reserves the right to hold them. If this occurs, a competitive range will be determined and offerors notified. The competitive range may be limited for purposes of efficiency IAW FAR 15.306(c)(2). Proposals containing unacceptable ratings may be included in the competitive range provided they can be made acceptable as a result of discussions.

4) Instructions outlined in paragraph “c” below prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of information needed to allow for evaluation of proposals.

5) The WI Package is only available upon a written request to the contract specialist. All other referenced documents for this solicitation are available through the Solicitation Module of the Procurement Integrated Enterprise Environment at https://piee.eb.mil/.

6) Debriefings. The KO will promptly notify offerors of the decision to eliminate their proposals from the competitive range, whereupon an offeror can request and receive a debriefing IAW FAR 15.505. The KO will notify unsuccessful offerors in the competitive range of the source selection decision IAW FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Any offeror requesting a debriefing must make the request IAW the requirements of FAR 15.506.

c. Proposal Preparation Instructions

1) Offeror’s proposal shall consist of two (2) separate volumes: (Volume I) General; and (Volume II) Technical Proposal.

2) Proposal Format

a) The proposals shall be organized into two (2) separate volumes.

b) Offerors shall provide digital files in Adobe PDF, Microsoft Word, PowerPoint, and/or Excel. Offerors shall ensure that proposal files are virus-free and free of password protection. The Government reserves the right to eliminate a proposal from consideration if access to proposal data is prohibited due to viruses, passwords, and/or wrong format.

c) The table below shows detailed page limits to be submitted. The proposal shall not exceed the stated limits. If the page limits are exceeded, the pages in excess of the limit shall be removed and remain unread.

d. Proposal Content. The offeror shall submit a technical and a price proposal that shall include, at a minimum:

1) Volume 1 – General. Offerors are required to submit: (TAB A) a completed SF 33 to include acknowledgment of amendments, if applicable; (TAB B) Section B – Supplies or Services and Prices/Costs and an itemized breakdown of price on the form(s) provided in Attachments J-2 and J-3; (TAB C) Subcontracting Plan (not applicable for small business concerns); (TAB D) Section K Representations, Certifications, and Other Statements of Offerors; and (TAB E) Past Performance.

TAB A, SF 33. The SF 33 shall be fully completed upon submission. The offeror shall acknowledge any amendments to the RFP IAW the instructions on the SF 33 and FAR 52.215-1(b).

TAB B, Price:

Offerors shall submit prices in the format specified on the Contractor Price Breakdown forms of this solicitation, Attachments J-2 and J-3. Each specification Item Number must be either priced or marked “NSP.”

Overall Price. Unit prices and extended prices must be submitted as indicated, except NSP items.

Offerors shall include any costs associated with third-party access to the contractor’s facility, including costs for badges, safety orientation instruction, and/or parking, in the price proposal under the Shipboard Access and Security Item. For estimating purposes, offerors shall assume that (1) the Government will require access, to include safety orientation instruction and parking at the shipyard facility, for thirty individuals for the entire duration of the performance period; and (2) 20% of the badges issued to the Government and third-party personnel will be lost/misplaced and will require replacement.

The contractor agrees that its man-hour rate for the 10,000 man-hours of the AGR includes the complete and full compensation to which it is entitled, including, but not limited to, compensation for all the direct labor costs (e.g., straight time, overtime, premium time, shift differential, holiday time, standby time) for performing the AGR, as well as compensation for acceleration, delay and disruption, and other impacts, if any, to the aforementioned WI, to work performed under any other Government contract, and to any work in progress for the Government. The contractor further agrees that it is not entitled to a time extension to the delivery date of any ship under a Government contract by reason of or as a result of the ordering of the 10,000 man-hours of AGR.

AGR does not include work performed pursuant to the clauses of this contract entitled “Inspection and Manner of Doing Work,” “Guarantees,” or other contract provisions relating to the correction of defects.

The contractor shall follow the instructions stated below when completing Section B:

CLIN 0001 – Complete CLIN 0001AA NET AMT, each of the fill-in items stated in the extended description, and complete Attachment J-2 – Category “A” WIs. Complete CLIN 0001AB labor rate, total labor price, and NET AMT.

CLIN 0002 – Indicate the FBLR (e.g., G&A, overhead, profit, supervision, consumables, and/or support functions) and the ODC profit and G&A rate.

CLINs 0003 through 0004 – The offeror shall complete CLIN 0003 through 0004 NET AMT, each of the fill-in items, and complete Attachment J-3 – Category “B” WIs.

TAB C (not applicable to small business concerns), Subcontracting Plan. IAW FAR 52.219-9, 52.219-9 Alt II, and DFARS 252.219-7003, offerors shall submit a Small Business Subcontracting Plan with their proposal. Offerors shall ensure they submit a Small Business Subcontracting Plan with all of the information required. In preparing the Small Business Subcontracting Plan, offerors should note historical compliance with FAR 52.219-8, 52.219-9 Alt II, and DFARS 252.219-7003.

TAB D, Section K (Representations, Certifications, and Other Statements of Offerors). The offeror shall ensure that its Section K submission is thoroughly completed, with all blocks in each certification/representation executed in their entirety and truthfully.

TAB E, Past Performance:

The Past Performance evaluation will be accomplished by reviewing aspects of an offeror’s recent and relevant Past Performance. Offerors may provide information for up to three (3) previous Government contracts where the effort is/was recent and relevant to the effort required by this solicitation. If the offeror has not had three (3) Government contracts within the last three (3) years, information on recent and relevant subcontracts and/or recent and relevant commercial contracts may be submitted.

a. “Recent” is defined as a contract in progress or completed within the last three (3) years.

b. “Relevant” is defined as a contract that is of similar scope, magnitude, and complexity to the requirements of this solicitation.

i. Scope: Experience in the areas defined in the WI package.

ii. Magnitude: The measure of the similarity of the volume, dollar value and/or duration of the work actually performed under the offeror’s submitted contracts to the WI package.

iii. Complexity: The measure of the similarity of technical difficulty, managerial intricacy and/or required coordination of efforts and disciplines performed by the offeror in its submitted contracts to the WI package. For complexity, not only will the tasks performed by the offeror be considered, but also the offeror’s ability to coordinate tasks (e.g., concurrent performance requirements).

A Past Performance Data Sheet (Attachment J-12) shall be submitted for each contract to be considered as past performance. Offerors shall provide a detailed explanation demonstrating the similarity of the contracts to the requirements of this solicitation; a detailed description of the work performed for the contract; and the role performed, including whether the offeror acted as a prime contractor or a subcontractor. Offerors are responsible for the accuracy of all data provided. Past performance information regarding predecessor companies, key personnel who have relevant experience, and subcontractors that will perform major or critical aspects of the requirement may be provided as past performance submissions.

For each of the contracts the offeror describes in a Past Performance Data Sheet (Attachment J-12), the offeror is requested to provide a Past Performance Questionnaire (Attachment J-13) to a reference at the organization that awarded the contract. The reference, not the offeror, shall email the completed Past Performance Questionnaire, BEFORE THE DUE DATE FOR PROPOSALS, directly to James Parker at james.l.parker2.civ@us.navy.mil. Hard copy and fax submittals will not be considered. If the contracts listed in Attachment J-12 are available in a Government past performance system (i.e. CPARS, FAPIIS, ESRS) for Government review, Attachment J-13 is not required. The offeror, NOT THE GOVERNMENT, is responsible for ensuring the Government receives completed Past Performance Questionnaires.

2) Volume II – Technical Proposal.

a) The technical proposal will be the basis for assessing the offeror’s ability to understand and perform the tasks in the solicitation. Section M of the solicitation outlines the evaluation factors and defines the source selection evaluation criteria for evaluating the technical proposal. A legible, neat, orderly, and comprehensive proposal is required. Data should be presented in Evaluation Factor sequence (1.0-3.0) and paragraph numbering in the proposal submitted should coincide with the numbering system set forth in Section M. Failure to respond to any one of the evaluation factors may result in disqualification of the proposal.

b) The technical proposal must demonstrate an understanding of and an ability to meet all of the requirements covered in the specification. The proposal should be sufficiently complete to demonstrate how the offeror will comply with Government directions and requirements throughout the performance period. Data previously submitted, or presumed to be known, i.e., descriptions of previous projects performed for the Government, cannot be considered as a part of the proposal unless physically incorporated into the proposal.

c) All information must be presented in sufficient depth for the Government to make a comprehensive evaluation of the offeror’s understanding of the work package and of the offeror’s capability to successfully perform the work package.

d) The proposal should demonstrate this understanding and capability in a concise, logical manner and should not contain superfluous material not directly related to the solicitation.

3. SPECIFICATION CLARIFICATION. Offerors may use the RFC, provided in attachment J-8, to request clarification of any WI specification or contract term. No verbal requests for information will be accepted. Offerors’ questions must be submitted via email to james.l.parker2.civ@us.navy.mil. All requests for specification clarification must be received by MSC Norfolk no later than 11:00 AM EST/EDT on 10 June 2023.

4. NOTICE TO OFFERORS.

a. Proposals will be received by the KO at the hour and date specified in the solicitation for the performance of the work specified in the solicitation and IAW the terms of the Master Agreement for Repair and Alteration of Vessels, as amended through the date of this solicitation.

b. Any drawings and specifications referenced in this solicitation are an integral part of the solicitation.

c. The work shall be completed on or before close of business on the completion date of the period indicated in Sections C.

d. Liquidated damages as specified in Section I shall be payable by the contractor to the Government IAW FAR 52.211-11.

e. In submitting a solicitation response for Ship Repair, a vendor must cite the above solicitation number and each amendment thereto, if any, and must respond to each certification in this solicitation.

f. The Government cannot guarantee that an application for a security clearance (if required) can be processed in the time between the solicitation closing and the time of award.

5. INSPECTION OF VESSEL / PRE-PROPOSAL CONFERENCE

a. Inspection for the USNS WASHINGTON CHAMBERS will take place on board ship, while located in Guam, GU, on or about 29 May 2023 at 2:00 PM local time. Inspection is not mandatory and shall be at the offeror’s expense.

b. Offerors who plan to inspect the vessel must complete the registration process IAW paragraph 6, “Ship & Base Access,” below. Personnel who fail to pre-register will, at best, experience protracted delays in accessing the vessel. A second inspection will NOT be scheduled.

c. Contractor’s failure to investigate, pursuant to the site inspection instructions in the solicitation, general and local conditions potentially affecting the work or its cost, will not relieve Contractor’s responsibility for properly estimating the cost of successful performance of the work, or for proceeding to successfully perform the work, without additional expense to the Government.

6. SHIP & BASE ACCESS

Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using the “Request a Read Receipt” function and to confirm receipt of facsimile transmissions.

Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g., ship-check) and contract performance. Specifically, the following permissions are required:

1. Navy Installation Access

2. Ship Access List (vendor-provided)

Navy Installation Access: Offerors must complete a Department of the Navy Local Population ID Card/Base Access Pass Registration form (SECNAV 5512/1). This form is required to conduct the background vetting and complete the access credentialing process. Contact Erik Harwood at erik.j.harwood.civ@us.navy.mil for a DoD SAFE link and upload instructions to submit the form encrypted. It is incumbent on the submitter to confirm timely receipt of documents by the Government.

Ship Access List (Vendor-Provided): On company letterhead, the vendor is required to provide an accurate, current list of visiting personnel prior to being admitted aboard the vessel. This list shall include name, title, and company name. No PII shall be submitted. A hand-delivered list will not be accepted. E-mail the letter at least four (4) days prior to the scheduled site visit to master@ake11.navy.mil chmate@ake11.navy.mil cheng@ake11.navy.mil erik.j.harwood.civ@us.navy.mil

SECTION M - EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

1. Award will be made to the responsible, technically acceptable offeror, with acceptable past performance, whose proposal, conforming to the solicitation, offers the lowest evaluated price. The Government reserves the right to make an award based upon initial offers. The Government intends to award one (1) contract as a result of this solicitation.

2. BASIS FOR AWARD

a. The Government will evaluate offers on an LPTA basis IAW FAR 15.101-2. The technical factor and past performance factor will be evaluated on an acceptable/unacceptable basis. Technical tradeoffs will not be made and no additional credit will be given for exceeding the minimum requirements of the solicitation. Award will be made to the lowest evaluated price proposal whose offer conforms fully to the solicitation requirements and meets the acceptability standards for all non-price factors and subfactors. In order to be eligible for award, an offer must receive an acceptable rating in every non-price factor and subfactor. An unacceptable rating in any non-price factor or subfactor will render the entire offer unacceptable. For other than small business concerns, the Government will evaluate the Small Business Subcontracting Plan IAW FAR 52.219-9 with its Alternate II. Failure by an other than small business concern to submit and negotiate a subcontracting plan acceptable to the KO will render its offer ineligible for award of a contract.

1) The Government intends to award without discussions. However, pursuant to FAR 52.215-1(f)(4), the Government reserves the right to conduct discussions if the KO later determines them to be necessary. In the event that discussions are held, a competitive range determination will be made.

2) In selecting the lowest-priced offeror with an acceptable rating for all non-price factors, the following factors and subfactors will be considered:

Technical Factors Factor 1 – Understanding the WI Package

Factor 2 – Ability To Perform the WI Package

Factor 3 – Management Control and Quality Assurance

Past Performance Factor Past Performance Factor Element 1 – Quality of product or service Element 2 – Timeliness or scheduling of service/deliveries Element 3 – Business relations/customer satisfaction Element 4 – Key personnel and staffing (including subcontractors) Price Factor

d. Offerors are cautioned that any offer receiving a rating of unacceptable for any technical subfactor may be rated unacceptable overall for the technical factor. Any offer rated unacceptable for the technical factor or past performance factor will be ineligible for award.

3. ADJECTIVAL RATINGS/DEFINITIONS

Technical Acceptable/Unacceptable Ratings

Past Performance Evaluation Ratings

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. EVALUATION FACTORS FOR AWARD

a. Evaluation criteria consist of factors and subfactors. The proposals will be evaluated under the following factors: technical, past performance, and price. The technical factors and subfactors and past performance factors will each receive one of the adjectival ratings defined in paragraph 3. Ratings of subfactors are used to derive an overall rating for the related factor.

b. Technical factors include:

Technical Factor 1 – Understanding the WI Package

Subfactor 1.1 TPSN

Demonstrate in detail, an understanding of the overall scope of work and the plan to accomplish that work by providing a TPSN, including milestones for each WI including Category “B” items. In addition, develop a Critical Path Analysis by WI. The analysis shall clearly identify the primary Critical Path at each point of the availability. In addition, a secondary Critical Path may be presented.

Milestones shall include:

a. MSC Onsite Management Team office start and end dates.

b. Start of contract/ship arrival date.

c. Crew move-off date (if applicable).

d. Dry-dock date (if applicable)

e. Completion of tanks gas-freeing date.

f. Machinery Space Turnover date.

g. Undock date from Dry-dock (if applicable)

h. Habitability and Galley and Mess Turnover date.

i. Crew move aboard date (if applicable).

j. Pre start-up meeting.

k. Bridge turn-over.

l. Dock trial date.

m. Sea trial date.

n. Ship redelivery date.

Subfactor 1.2 Problem Areas

Identify any foreseen potential problem areas in accomplishing the work requirements (e.g., LLTM, open and inspect items, potential labor disputes) within the allotted contract period and propose solutions to those problems. If no problems are foreseen, state, “No problems are foreseen.”

Subfactor 1.3 Engineering

The Offeror shall demonstrate his understanding of the engineering support requirements (e.g., working drawings, tech/system manuals, selected record plans, inclining requirements, Trim and Stability booklet, and docking and undocking calculation, if required) of the work package.

Identify completely the extent of engineering services that you plan to provide for this work package.

Describe the methodology to be used for resolving technical engineering problems, including engineering/production interfaces.

Describe the liaison between production and any engineering or design subcontractors (e.g., whether or not specifically dedicated in-house individuals will be assigned liaison).

Describe how regulatory approvals will be obtained for applicable engineering drawings (i.e. use of Professional Engineer review, use of ABS review for ABS approval).

Submit brief but concise resumes of engineering personnel (in-house and subcontractor) assigned to this project.

Subfactor 1.4 Material Availability

Identify materials/sources of materials for any item whose material cost exceeds 25% of the total estimated work item cost.

Identify materials and sources for material costs that exceed $10,000.00 for any single item. Do not list normal stock materials (e.g., fasteners, gaskets, weld rod).

Provide a separate listing of all brand name or equal items pursuant to the Brand Name or Equal provision of this solicitation (FAR 52.211-6). List should identify the product or material by work item number.

Subfactor 1.5 Material Control and Storage

Provide information on the location and size of all storage areas including those available for the receipt and inspection of material. Provide supporting data to demonstrate capability for compliance with the storage requirements identified in the statement of work.

Describe the system to be used for Material Control, providing data for the following areas:

1. Advanced CFM material ordering.

2. Receipt, inspection, and identification of GFM and CFM, including rotatable pool items.

3. Control of pilferable and sensitive material.

4. Control of damage and reporting system.

5. Turn-in material, including equipment shipped to subcontractors for work.

6. Scrap material and relative accounting system.

7. Ripout material which is to be reinstalled

8. Procedure for critical material decisions such as substitutions.

9. Temporary issue of storeroom repair parts to support overhaul/availability.

Show how the proposed system satisfies Production and QA Material Control requirements. Describe how material is distributed to the crafts.

Subfactor 1.6 Heavy Weather Plans

A Heavy Weather Plan shall be submitted IAW the specification item on heavy weather. The heavy weather plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from potential heavy weather conditions.

Subfactor 1.7 Cold Weather Plan

A Cold Weather Plan shall be submitted IAW the specification item on Cold Weather. The Cold Weather Plan shall include a description of the protection arrangements available and the preventive measures that will be taken to ensure the safety of the ship from potential cold weather conditions.

Subfactor 1.8 Fire and Flooding Protection Plans

A Fire and Flooding Protection Plan shall be submitted IAW the specification item on fire protection and ships safety program. The plan shall include a description of the ship repair facility fire protection and flooding protection measures/procedures, agreements with local fire and rescue organizations, firefighting response plan, flooding response plan, rescue response plan, medical emergency response plan, dewatering equipment available, alternative firefighting provisions in the case of disabled fixed firefighting systems and preventive measures that will be taken to ensure ship's safety during fire or flooding emergencies.

Technical Factor 2 - Ability To Perform the WI Package

Subfactor 2.1 Man-hour Chart

Provide the supervisor/worker ratio for each specification item. Submit man-hour estimates by Hull, Machinery, and Electrical departments, with totals for each specification item and grand totals for all specification items in the format outlined below. The man-hour estimates provided shall reflect the actual man-hours planned to accomplish the work in the specification items.

MAN-HOUR ESTIMATES

STRUCTURAL

PRIME/SUB

MACHINERY

PRIME/SUB

ELECTRICAL

PRIME/SUB

ELECTRONIC

PRIME/SUB

OTHER

PRIME/SUB

TOTAL

PRIME/SUB

GRAND TOTAL

Provide one graphic presentation indicating each of the following items (only one graph to be provided) Note: Left side of graph to indicate “man-days”; bottom of graph to indicate time from award date to redelivery of vessel in daily intervals.

currently scheduled, and all other work projected during the period of performance required by this solicitation.

For all other work projected to be performed during this availability, list the name of the ship/barge/vessel, the period of performance. Explain if it will impact this availability and, if so, how.

Subfactor 2.2 Growth Absorption

Provide an estimate of the amount of additional work that can be absorbed without impact on the availability completion. Assume that most of the additional work is identified during the first 50% of the availability, that the work per trade (Hull, Machinery, and Electrical) is proportional to the work in the basic specifications, and that all material for such additional work is available within a reasonable time.

Justify the estimate of the amount of additional work that can be absorbed beyond AGR and Category “B” items.

Subfactor 2.3 Facilities

Complete the enclosed MSC Ship Repair Facility Survey Form (MSC Form 4330/26). Forms must be signed and dated. (See section J for the form). Note the following special instructions when completing the form.

a. On sheet 2 of 5, the “Services Available” block should include only those services which are permanently installed. Temporary service capability should be listed on sheet 5 of 5.

b. Photocopies of crane certification data shall be supplied.

c. The following instructions apply to the required submittals list located on sheet 5 of 5.

1) Submittal number 1: submit as instructed.

2) Submittal number 2: submit as instructed.

3) Submittal number 3: submit as instructed; list only capital equipment. Do not list portable hand-held tools.

4) Submittal number 4: do not submit, covered elsewhere in RFP.

5) Submittal number 5: do not submit, covered elsewhere in RFP.

6) Submittal number 6: submit as instructed, do not list subcontractor locations.

7) Submittal number 7: do not submit.

Use additional sheets as necessary to give a complete description of your facilities.

Submit the following:

A Berth Chart that complies with the requirements set forth…