N3220522Q2107 Fuel Oil Testing Bridge - Combined Synopsis Solicitation.pdf

MILITARY SEALIFT COMMAND

N10 - CONTRACTS AND BUSINESS MANAGEMENT DIRECTORATE

COMBINED SYNOPSIS/SOLICITATION TEMPLATE

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220522Q2107 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC) 2022-06, effective 05/01/2022 located on https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice 20220428, effective 04/28/2022 located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 541380 and the associated PSC code is H291 for this procurement:

is not being set-aside for small businesses.

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options:

CLIN DESCRIPTION QTY Unit of Issue Price

Base Period. Distillate Fuel Oil Testing in accordance with the attached Performance Work Statement.

Approximately 226 Tests.

1 Activity Unit

Base Period. Residual Fuel Oil Testing in accordance with the attached Performance Work Statement.

Approximately 4 Tests.

1 Activity Unit

Base Period. Long Term Storage Stability in accordance with the attached Performance Work Statement.

Approximately 2 Tests.

1 Activity Unit

Base Period. Investigative Testing in accordance with the attached Performance Work Statement, paragraph 6.2.2.4.

1 Activity Unit

Option Period One. Distillate Fuel Oil Testing in accordance with the attached Performance Work Statement. Approximately 903 Tests.

1 Activity Unit

Option Period One. Residual Fuel Oil Testing in accordance with the attached Performance Work Statement. Approximately 16 Tests.

1 Activity Unit

Option Period One. Long Term Storage Stability in accordance with the attached Performance Work Statement. Approximately 8 Tests.

1 Activity Unit

Option Period One. Investigative Testing in accordance with the attached Performance Work Statement, paragraph 6.2.2.4.

1 Activity Unit https://www.acquisition.gov/browse/index/far https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

FAR 52.217-8 Six (6)-month extension option. Distillate Fuel Oil Testing in accordance with the attached Performance Work Statement. Approximately 452 Tests.

1 Activity Unit

FAR 52.217-8 Six (6)-month extension option. Residual Fuel Oil Testing in accordance with the attached Performance Work Statement. Approximately 8 Tests.

1 Activity Unit

FAR 52.217-8 Six (6)-month extension option. Long Term Storage Stability in accordance with the attached Performance Work Statement. Approximately 4 Tests.

1 Activity Unit

FAR 52.217-8 Six (6)-month extension option.

Investigative Testing in accordance with the attached Performance Work Statement, paragraph 6.2.2.4.

1 Activity Unit

3001 Phase in Services to include all labor, travel, material 1 Activity Unit 3002 Phase out Services to include all labor, travel, material 1 Activity Unit

PERFORMANCE WORK STATEMENT

1.0 GENERAL

The Military Sealift Command (MSC) requires testing and analysis of distillate and residual fuel oil samples, short term retention of samples, and quality assurance of test results, and related data management and transfer. The Contractor shall provide fuel oil testing for MSC ships and any other Government ship specifically identified by MSC during the term of this Contract.

1.1 GLOSSARY OF TERMS USED IN THE STATEMENT OF WORK:

The following definitions apply to the terms used in this statement of work:

ASTM: American Society of Testing and Materials CONUS: Continental United States COR: Contracting Officer’s Representative DMA: A grade of marine distillate fuel that meets the ISO 8217 specification DO: Delivery Order DFM/F-76: A grade of marine distillate fuel that meets the MIL-DTL-16884 ISO: International Standards Organization MSC: Military Sealift Command OSHA: Department of Labor, Occupational Safety and Health Administration XML: Extensive Markup Language

1.2 STANDARDS USED IN THE STATEMENT OF WORK:

The following standards apply to this statement of work:

ASTM: American Society of Testing and Materials

ISO: International Standards Organization

MIL-STD: U.S Defense Standard/military standard

2.0 CONTRACTOR FACILITY

The Contractor shall have a facility capable of storing a minimum of 100 one liter fuel oil samples for a period of thirty (30) days. The Contractor’s facility shall be located within the Continental United States (CONUS).

2.1 FUEL OIL SAMPLE ADDRESS:

The Contractor shall provide a single mailing address where all samples shall be mailed if different than the following:

Name: Seahawk Services Address: 1501 Grandview Ave. West Deptford, NJ 08066 Telephone Number: 1-856-845-4142

2.2 EQUIPMENT:

The Contractor shall have the appropriate equipment to run ASTM/ISO tests as specified by the three (3) different test slates in the contractually required period of time.

3.0 PHASE-IN/PHASE-OUT SERVICES

The Contractor shall provide Phase-In Services commencing upon contract award. The purpose of the Phase-In Period is to ensure a smooth transition of services from the predecessor contract to the current contract. During the Phase-in Period, the Contractor shall perform fuel oil testing, as specified herein.

The cost for Phase-In Services shall include all labor, travel, and per diem expenses, along with the Post Award Conference/Additional Meetings and Data Validation. The costs not included in the cost of Phase-In Services are any fuel tests performed during the Phase-In Period. Those tests will be reimbursed at the contract quoted rate for the specific test.

3.0.1 Post Award Conference/Additional Meetings:

Within ten (10) business days after contract award, the Contractor’s Program Manager shall attend the Post Award Conference at MSC Headquarters to discuss the contract and plan for full operation. The Contractor shall attend up to two (2) additional one-day meetings at MSC Headquarters to develop and implement a plan of action to ensure smooth transition of data tests. Meetings will be documented by the Contractor per CDRL-A0001. At the Post Award Conference, the Government will discuss fuel testing to be accomplished during the Phase-In Period.

3.0.2 Data Transmission Validation:

Within thirty (30) days of contract award, the Contractor shall post data for transfer to MSC’s Fuel Oil Analysis System database through the File Transfer Protocol Site, which will be designated at contract award. MSC will review test data to ensure it was properly transmitted and received. This includes proper data format (Attachment B), completeness and timeliness of data, and data transfer integrity to MSC's Fuel Oil Analysis System. The Government will communicate any errors or problems to the Contractor. The Contractor will take corrective action and demonstrate capability to transfer data.

3.0.3 Nomenclature List

At the Post Award Conference, MSC will provide a port and ship nomenclature list that supports the Extensible Mark-up Language (XML) data transmission.

3.1 PHASE-IN TESTING:

The Contractor shall perform tests in accordance with the test slate information provided in Attachment (A) and transmit test results to MSC in accordance with XML format prescribed in Attachment (B). Per Paragraph 3.0.2, MSC will identify samples and approximate dates when samples will arrive. Quantity of samples will vary, with the total estimated number during the Phase-In Period not to exceed 15 samples. MSC ships will begin submitting samples thirty (30) days after contract award. The cost of testing will be covered under Paragraph 6.2.

3.2 PHASE-OUT SERVICES:

Before performance on this Contract ends completely, the Contractor shall use reasonable efforts to facilitate a successful transition of services from it to the awardee under a subsequent Contract for the same or similar requirement. The Contractor shall develop, with Government input, a plan of action to ensure the smooth transition of services to the incoming Contractor with no degradation of services in accordance with CDRL-A0002.

3.2.1 Phase-out Reports:

The Contractor shall provide the following reports during Phase-out Services:

a. A report compiling all the yearly analysis by Test Slate in accordance with CDRL-A0003.

b. A DO Status Report identifying all expenses recorded against each DO. The report should indicate whether all invoicing has been completed for a specific DO in accordance with CDRL-A0004.

4.0 PERSONNEL

The Contractor shall provide a Program Manager as key personnel who upon commencement of performance and throughout the contract period shall meet the minimum qualifications set forth below. A resume for Program Manager shall be delivered in accordance with CDRL-A0005.

4.1 KEY PERSONNEL MINIMUM QUALIFICATIONS:

4.1.1 Program Manager:

The Program Manager shall have a minimum of a Bachelor of Science degree and four (4) years experience in managing a laboratory testing facility. The Program Manager must have experience with laboratory testing of marine grade fuels.

4.2 SUBSTITUTION OF KEY PERSONNEL:

4.2.1 General Provision - The Contractor agrees to assign to this Contract the persons whose resumes are submitted with its proposal and who have been identified in the Contractor's proposal as key personnel. No substitutions shall be made except in accordance with this clause. The following positions/individuals are considered as Key Personnel:

Position Employee Program Manager Wajdi Abdmessih

4.2.2 Request for Substitution - All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information as requested by the Contracting Officer. All proposed substitutes must have qualifications equal to or higher than the qualifications of the person being replaced. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

5.0 PROGRAM MANAGEMENT

All items of Paragraph 5.0 are not separately priced. They shall be included in the cost of the other products and services of this contract.

5.1 PROGRAM MANAGER:

5.1.1 Program Manager:

The Program Manager is responsible for overall management of the contract. The Program Manager shall be the single point of contact for all matters pertaining to the performance of the contract. The Program Manager is expected to be available during working hours.

5.2 WORKING HOURS/BUSINESS DAY:

Working hours and business day where referred to in this contract, unless specifically defined otherwise, are defined as 0900-1700 local time on weekdays in the location serviced any day the United States (US) Federal Government is open for business excluding US Federal holidays.

5.3 CONTACT INFORMATION:

The Contractor shall submit points of contact for this contract in accordance with CDRL-A0006. The listing shall include phone numbers, fax numbers, email addresses, and mailing addresses. If changes in personnel or offices are made, an updated list shall be submitted.

6.0 PERFORMANCE REQUIREMENTS

6.1 GENERAL:

The Contractor shall perform testing, analysis, and data review of fuel oil samples provided by the Government.

The Contractor shall provide complete, accurate, and timely results. The Contractor shall ensure that test result data is verified to be accurate using analytical techniques or current industry methods.

6.1.1 Capacity:

The Contractor shall have the capacity to process a minimum of 10 samples per day under this Contract. The normal volume of samples is estimated to be 3 samples per day.

6.1.2 Facility:

The Contractor shall provide a laboratory capable of performing analyses specified in 6.2.

6.1.3 ISO Certification:

The Contractor shall provide a fuel oil testing laboratory that is ISO/IEC 17025:2005 certified. In the event the Contractor is certified to a higher standard, such certification shall become the Contract minimum.

6.1.4 Quality Control Plan:

The Contractor shall have a Quality Control Plan to maintain the quality standards for all services. The Quality Control Plan shall be submitted per CDRL-A0007 and implemented upon contract award. The Contractor is responsible for conforming to its Quality Control Plan and processes to ensure proper performance and correct any deficiencies that may occur.

6.1.5 Laboratory Fuel Proficiency Testing Program:

The Contractor shall participate in an industry standard fuel proficiency testing program for distillate and residual fuel samples. The program shall provide statistical quality assurance which enables the laboratory to compare, improve, and maintain a high level of performance with other laboratories worldwide.

6.2 RECEIPT, TESTING, DATA TRANSFER, AND RETENTION:

6.2.1 Receipt:

The Government will send fuel oil samples via express mail service to the Contractor’s facility at the address provided in Paragraph 2.1. The Contractor shall maintain a log documenting date and time of receipt of samples and assign a unique number to each sample received. Additionally, the Contractor shall take a photograph(s) of each sample bottle ensuring to capture any noticeable flaws (color, particulates, etc) as well as the bottle’s label and the sample number. These photographs are to be maintained by the Contractor and provided to the Government upon request.

Samples other than fuel oil or non-MSC samples shall be forwarded to the proper lab via an authorized postal service account number provided by the Contracting Officer’s Representative (COR). The Contractor shall document these erroneous shipments and add them to the monthly report IAW section 6.4.

6.2.2 Testing:

The Contractor shall test each sample, which will contain a minimum 750 ml of fuel oil, in accordance with the specific test slates and directions provided below. The maximum amount of oil in a sample shall be 1000 ml. All tests must be accomplished with 750 ml. The contractor will be given a list of authorized ships. These ships are provided with sampling materials including bottle labels and they are the only MSC ships authorized to send samples to the fuel lab. The Contractor shall not process unregistered samples (e.g. unlabeled or unidentified samples). The Contractor shall contact the MSC COR for disposition instructions for the unregistered samples. The

Contractor shall complete processing of all samples received at the Contractor’s facility each day within two (2) business days of receipt (excluding weekend and federal holidays). Samples received after 2:00 PM on a weekday, or on a weekend or on a holiday, shall be considered to have been received on the next normal business day.

Completion of processing of samples is defined as to occur when the Government has received the test results electronically. The Contractor will not be paid for sample processing not completed within the two (2) business days.

6.2.2.1 Test Slates:

Each test slate consists of a set of test parameters. Attachment (A) specifies the specific test parameters required for each Test Slate. The sample bottle label will indicate the type or grade of fuel oil which dictates the Test Slate.

6.2.2.1.1 Distillate Fuel Oil Testing (Test Slate 1):

Distillate fuel oil samples will be tested to IAW the ISO8217:2012 DMA standard and the MIL-DTL- 16884N standard.

6.2.2.1.2 Residual Fuel Oil Testing (Test Slate 2):

Residual fuel oil samples will be tested to the ISO 8217: 2012 RME180 or RMG380 standard.

6.2.2.1.3 Long Term Storage Stability (Test Slate 3):

The Contractor shall perform a long term storage stability test when the sample bottle label specifies the test requirement or when specifically requested by the COR or Ordering Officer. Additional long term storage stability tests may be requested based upon review of Test Slate 1 results.

6.2.2.2 Sample Retention:

The Contractor shall retain samples thirty (30) days after test date for potential retesting requirements.

After thirty (30) days, the Contractor shall dispose of samples in accordance with all applicable Federal and Local laws and regulations.

6.2.2.3 Retest:

The Government may order retesting of specific samples. Government requested rechecks shall be conducted within two (2) business days of request. The Contractor shall be entitled to payment for the tests performed in the event original tests are confirmed to be correct. The Contractor shall not be entitled to payment for retests in the event original test results are found to be incorrect.

All fuel samples shall be automatically retested if the flash point is less than 60 degrees Celsius per ISO 2719, Procedure A in accordance with ISO 8217: 2010 DMA standard.

6.2.2.4 Investigative Testing:

The Government may require investigative testing on a given fuel sample and/or set of samples. The purpose of this investigative testing will be to explain anomalies present in a given fuel. The exact tests to be performed will depend on the observed anomalies and consequently are not delineated herein. Rather, the Contracting Officer’s Representative will discuss the anomalies with the Program Manager and develop a suitable test plan. The Contractor, at a minimum, shall have the capacity to conduct X-Ray diffraction, FTIR and GC-MS testing. The Government estimates the cost for investigative testing to not exceed $5,000.00 per year. Invoicing for investigative testing will be handled on a case-by-case basis and will be handled as follows:

6.2.2.4.1 The Government will reimburse the Contractor only for the actual price paid or incurred for Investigative Testing. "Actual price" paid by the Contractor for investigative testing includes tax paid, if any, and reduced by any and all credits and rebates, whether accrued or realized, associated with the supplies and services provided. "Actual price" does not include material handling charges, overhead, general and administrative costs, profit, or any other indirect cost that is in any way associated with the Contractor's purchase or provision of such supplies and services. The parties expressly agree that the offered and accepted daily rate includes all costs incurred or paid by the Contractor, including but not limited to material handling charges, overhead, general and administrative costs, or profit, that are in any way associated with the Contractor's purchase or provision of such supplies and service

6.2.3 Daily Electronic Data Transfer and Analysis:

Electronic data shall be transferred in XML. The Contractor shall electronically submit once daily the fuel oil test results to an MSC website or email address using the XML Data File Description and file naming convention specified in Attachment (B), which provides the Required Data Fields for all of the fuel oil analysis test results.

Electronic files shall be identified in sequential order by a number assigned by the Contractor. A Laboratory Data Analyst shall review all fuel oil test data for completeness and accuracy prior to transmission to MSC. The Laboratory Data Analyst shall provide remarks and recommended actions regarding the test results for each test performed. The data analyst shall be familiar with the most current revisions of the ISO8217:2012 and MIL-PRF- 16884 specifications. The analyst shall produce an assessment as to whether or not the fuel sample meets the specification.

6.2.4 Shore Side Database:

The Contractor shall maintain all fuel oil sample test results in a Contractor-furnished and maintained software system. The system shall maintain the data as received from the Contractor’s laboratory for the life of the contract.

6.3 QUARTERLY/SEMI-ANNUAL BUSINESS MEETINGS:

The Contractor and Government shall have quarterly meetings during the base period of the contract and semi-annual meetings during option periods at a location and time agreed to by MSC and the Contractor. The meetings allow time to review contract performance and to discuss Contractor findings and recommendations regarding the testing program. Meetings will be documented by the Contractor per CDRL-001.

6.4 MONTHLY REPORTS:

Reports are not separately priced and the data and format for reports are defined below.

6.4.1 Fuel Oil Sample Monthly Report:

The Contractor shall submit a Fuel Oil Sample Monthly report per CDRL-008 with details of all sample analysis activity for the previous month. The report will include a summary sheet indicating the total number of samples by ship and the number of alerted and non-alerted samples per ship during the monthly reporting period. The report will also include the following information:

a. Total number of samples in the month

b. Number of samples by test slate per month

c. Total number of unregistered (e.g., unidentified, unlabeled samples) samples received from MSC vessels, by vessel, if known.

d. Total number of rechecks, by test method, requested by MSC, broken out by Rechecks-Correct and

Rechecks-Error.

e. Total number of samples that are not processed within the two (2) business day requirement.

7.0 PERFORMANCE STANDARDS

The Contractor's performance will be continually assessed to ensure that the performance objectives are being met during the life of the contract. The Government reserves the right to conduct a periodic inspection of the Contractor's facilities. Such inspections shall be conducted by the COR or his designated representative.

7.1 PERFORMANCE OBJECTIVES AND STANDARDS:

The performance objectives to be assessed under this contract are quality and timeliness of test results. The COR shall be responsible for surveillance.

7.1.1 Quality of Test Results:

The Contractor shall provide complete and accurate test results. The performance standards for quality of test results are specified below:

Performance Standard Method of Assessment Performance 100% of tests per month complete and free of errors

Fuel Oil Sample Monthly Report Samples with errors redone at no cost to the Government

7.1.2 Timeliness of Test Results:

The Contractor shall provide timely results. The performance standard for timeliness of test results are specified below:

Performance Standard Method of Assessment Performance 100% of tests (normal and retest) are completed within two (2) business days

Fuel Oil Sample Monthly Report Late tests are not payable under the contract

8.0 LICENSES, PERMITS, AND PRECAUTIONS

The Contractor shall, at Contractor expense, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of work. The Contractor shall comply with all federal, state and local regulations for the proper handling and disposal of fuel oil samples and other testing materials. Further, the Contractor is responsible to ensure that proper safety and health precautions as per applicable OSHA requirements are taken to protect the work, workers, public, and property of others.

9.0 CONTRACT ADMINISTRATION

9.1 CONTRACTING OFFICER’S REPRESENTATIVE (COR) – FUNCTIONS AND LIMITATIONS:

The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract and will manage inspection of products and services. The COR is not otherwise to make any representations or commitments of any kind on behalf of the Contracting Officer or the Government. The COR does not have the authority to alter the Contractor's obligations or change the specifications in the contract. If, as a result of technical discussions, it is desirable to alter contract obligations or statements of work, a modification must be issued in writing and signed by the Contracting Officer. The CORs official delegation letter will be provided to the contractor upon delegation by the Contracting Officer.

9.2 TECHNOLOGY IMPROVEMENTS:

After contract award, the Government may solicit, and the Contractor is encouraged to propose independently, technology improvements to the equipment, products, software specifications or other items required for the performance under this contract. These improvements may be proposed to save money, to improve performance, to save energy or for any other purpose which presents a technological advantage to the Government. The Government is under no obligation to accept technology improvements. Pending approval of such improvements, the Contractor remains obligated to provide the services required under this contract.

9.2.1 Submittal of Technology Improvement Proposals:

The Contractor will submit a proposal that includes pricing to the Contracting Officer for evaluation. The price proposal shall reflect the same pricing strategy for the new item as was implemented under this contract for the item being replaced.

The proposals will at a minimum contain the following information:

1. A description of the difference between the existing contract requirement and the proposed change with the comparative advantages and disadvantages of each.

2. Itemized requirements of the contract which must be changed if the proposal is adopted with the proposed revisions to the contract language.

3. An estimate of the changes in performance or cost, if any, that will result from the change.

4. An evaluation of the effects the proposed change would have on collateral costs to the Government, such as Government furnished property costs, costs of ship equipment maintenance, operation, and conversion costs.

5. A statement of the time by which a contract modification must be issued so as to obtain the maximum benefits of the changes for the remainder of this contract including supporting rationale.

6. Any effect on contract time and delivery schedules shall be identified.

9.2.2 Implementation of Technology Improvement Proposals:

Those proposed technology improvements that are acceptable to the Government will be processed as contract modifications.

9.3 INVOICING AND PAYMENTS:

The Contractor shall submit one monthly invoice for the actual number of tests completed based on the unit price for each test. If the contractor believes they will exceed the annual quantity listed in the CLIN schedule (i.e. 903 for Distillate Fuel Oil Testing) they must notify the Government immediately. The contractor will not be paid for any tests that exceed the annual amount unless the contract is modified in advance.

NOTE: The Government does not anticipate exceeding the annual amounts listed in the CLIN schedule; however, additional amounts not to exceed a 15% increase per year are considered within scope of this contract.

ATTACHMENTS AND EXHIBITS

ATTACHMENT (A): TEST SLATES AND SPECIFICATIONS

I. Test Slates by Fuel Oil Type: The routine test slates for each type of fuel oil is defined below. The Contractor shall perform these tests by using the test methods outlined below.

Test Slate 1: Distillate Fuels (DMA, F-76, MGO)

TEST PARAMETER ISO 8217:2010

TEST METHOD

ASTM EQUIVALENT

TEST METHOD

Viscosity at 40°C ISO 3104 D445 Density at 15°C ISO 12185 D4052 Cetane Index ISO 4264 D4737 Sulfur ISO 8754 D4294 Flash point1 ISO 2719 D93 Hydrogen Sulfide IP 570 D7621 Acid Number ASTM D664 Oxidation Stability ISO 12205 D2274 Carbon residue: micro method on the 10% volume distillation residue

ISO 10370 D4530

Cloud point1 ISO 3015 D2500 Pour point 1 ISO 3016 D97 Appearance2 ASTM D4176 Procedure 1 Water and Sediment2 ASTM D2709 Particulate Contamination2 ASTM D6217 Ash3 ISO 6245 D482

Trace Metals3 ASTM D7111 Lubricity, corrected wear scar diameter (wsd 1.4 at 60ºC)

ISO 12156-1 D6079

FAME BS EN 14078

Test Slate 1 Notes:

1. All temperatures shall be reported in degrees Celsius

2. If the sample is clear and bright as determined by ASTM D4176 procedure 1 then neither ASTM D2709 or

ASTM D6217 are required. If the sample is not clear (i.e. it contains visible particulates/sediment) then ASTM 6217 is required. If the same is not bright (i.e. it is hazy or cloudy) then ASTM 2709 is required.

3. If the sample has a mass % greater than 0.05 as determined by ISO6245 or ASTM D482, ASTM D7111 is required.

Test Slate 2: Residual Fuels (IFO180 or IFO380)

TEST PARAMETER

ISO 8217:2010

TEST METHOD

ASTM EQUIVALENT

TEST METHOD

Viscosity at 50°C ISO 3104 D445 Density at 15°C ISO 3675/ISO 12185 D287, D4052, D1298 1 CCAI Calculated Calculated Sulfur ISO 8754/14596 D4294, D129 1, 3 Flash point ISO 2719 D93 2 Hydrogen Sulfide IP 570 D7621 Acid Number ASTM METHOD D664 Total Sediment, aged ISO 10307-2 D4870 Micro Carbon Residue ISO 10370 D4530, D524 1 Pour point (Summer, Winter) ISO 3016 D97 2 Water ISO 3733 D95 Ash ISO 6245 D482 Vanadium IP 501 D5708 Sodium IP 501 D5863 Aluminum + Silicon IP 501 D5184 Used lubricating oils (ULO): Zinc, Phosphorus Calcium IP 501 D5185

FAME BS EN 14078

NOTES

1: When multiple test methods are allowed, the results shall identify the specific test method used.

2: All temperatures shall be reported in degrees Celsius.

3: ASTM Sulfur Test Methods

Test Method Range (mass %) D129 >0.1 D1266 0.0005 to 0.4 D1552 >0.06 D2622 0.0003 to 1.0 D3120 0.0003 to 0.010 D4294 0.0150 to 1.0 D5453 0.0001 to 0.8 D6920 0.0001 to 0.0040

Test Slate 3: Long term storage stability of distillate fuels Long Term Storage Stability test ASTM D5304

ATTACHMENT (B): XML Data File Description

(Note Line Numbers link to the next page)

Line 1 Standard XML file header with version number. Use at least xml version="1.0". All fields are text fields and there is no DTD file requirement.

Line 2 SAMPLES Groups all fuel sample data reported in this file.

Line 3 SAMPLE Groups information, test results and comments for a single sample.

ID attribute is lab assigned ID number with any one alpha character at the beginning and up to 9 numeric digits.

Line 4 INFO Groups information for a single sample.

Line 5 LID Fuel oil laboratory identification number for lab testing this sample.

1 = XYZ Oil Lab 2 = etc.

Line 6 LNAME Fuel oil laboratory name for lab testing this sample.

Line 7 VNAME Official MSC name of the vessel submitting this fuel sample.

Official list supplied by government.

Line 8 PNAME Official MSC name of port where this sample was collected.

Official list supplied by government.

Line 9 BUNKTANKER Official MSC name of vessel when fuel was supplied while underway.

CARGO if delivered to self from cargo holds. Can be a sub port name if the Port has several bunkering facilities.

Line 10 LOC Location in supply line from where sample was drawn.

For example: Bunker Line

Line 11 SUP Official MSC name of the fuel supplier.

Official list supplied by government.

Line 12 GRADE Official MSC name for fuel grade/type.

Official list supplied by government.

Line 13 SLATE Official MSC name for slate of test variables required for this fuel oil grade/type.

Official list supplied by government.

Line 14 BUNK Bunker date. Format: MM/DD/YYYY.

Line 15 RCVD Date sample was received by laboratory. Format: MM/DD/YYYY

Line 16 LOAD Date sample data were loaded into SAMM DB. Format: MM/DD/YYYY

Line 17 SEAL Number of seal on the sample bottle. Up to 9 numeric digits.

Line 18 DENS The density of this fuel grade/type reported by the supplier.(kg/m3)

Line 19 VISC The viscosity of this fuel grade/type reported by the supplier.(mm2/s) Line 20 SULF The sulfur content of this fuel grade/type reported by the supplier. (PPM)

Line 21 ASSESS The laboratory assessment of whether or not this fuel is USABLE.

1 = USABLE 0 = UNUSABLE

Line 22 /INFO End of information group.

Line 23 RSLTS Groups all test results for a single sample.

Line 24 RES Groups test result data fro a single test result.

Line 25 TEST Official name for test performed by laboratory.

Official list supplied by government.

Line 26 VAL Value measured for the test by the laboratory.

Note: All values are numeric except for APPEARANCE which can be reported as PASS or FAIL.

Line 27 ASS Assessment by laboratory on whether the test is in or out of specifications.

Specifications provided by the government.

Line 28 /RES End of first result group.

Lines 29-44 … Remaining test results for this sample follow.

Line 45 /RSLTS End of test results for this sample.

Line 46-47 COM Laboratory analyst comments on this sample. Should explain any failed tests and explain why samples are unusable if that is the case.

Line 48 /COM End of laboratory analyst comments.

Line 49 /SAMPLES End of this sample group.

Line 50 … Remaining samples in this data file follow.

Line 51 /SAMPLES End of XML data file.

Example XML Data File

File naming convention: FO-I-YYYMMDDHH.xml (i.e. FO-1-2010010106.xml) Where:

I = Laboratory IDO entry found in Line 5 YYYY = Year MM = Month DD = Day HH = Hour

(Note: Line numbers are not part of the file. They are links to the previous page of data descriptions.)

1 <?xml version="1.0"?>

2 <SAMPLES>

3 <SAMPLE ID="T10089020">

4 <INFO>

5 <LID>1</LID>

6 <LNAME>XYZ Oil Lab</LNAME>

7 <VNAME>USNS WATSON</VNAME>

8 <PNAME>CHARLESTON</PNAME>

9 <BUNKTANKER></BUNKTANKER>

10 <LOC>Bunker Line</LOC>

11 <SUP>HUGUENOT ENERGY</SUP>

12 <GRADE>MSC DMA (MOD)</GRADE>

13 <SLATE>DO</SLATE>

14 <BUNK>3/27/2010 12:00:00 AM</BUNK>

15 <RCVD>3/30/2010 10:56:00 AM</RCVD>

16 <LOAD>3/29/2010 12:00:00 AM</LOAD>

17 <SEAL>377496</SEAL>

18 <DENS>0</DENS>

19 <VISC>0</VISC>

20 <SULF></SULF>

21 <ASSESS>0</ASSESS>

22 </INFO>

23 <RSLTS>

24 <RES>

25 <TEST>DENSITY15C</TEST>

26 <VAL>826.4</VAL>

27 <ASS>0</ASS>

28 </RES>

29 <RES>

30 <TEST>VISCOSITY40C</TEST>

31 <VAL>2.4</VAL>

32 <ASS>0</ASS>

33 </RES>

34 <RES>

35 <TEST>VISCOSITY50C</TEST>

36 <VAL></VAL>

37 <ASS>0</ASS>

38 </RES>

39 <RES>

40 <TEST>POUR POINT</TEST>

41 <VAL>-24</VAL>

42 <ASS>0</ASS>

43 </RES>

44 ...

45 </RSLTS>

46 <COM> This sample analysis has met and is within all of the Marine 47 Fuel specifications for the grade as stated.

48 </COM>

49 </SAMPLE>

50 ...

51 </SAMPLES>

ATTACHMENT (C): DATA REQUIREMENTS LIST

The Data Requirements List identifies Contractor Data Item requirements in support of the Fuel Oil Testing Contract. This foreword provides general guidance to Contractor personnel and is intended to clarify issues of an administrative and procedural nature that are not otherwise addressed. Emergent issues that are not addressed herein or otherwise provided for in source documents shall be referred to COR.

Detailed information concerning the content of the data item requirement is provided in the glossary. A complete listing of addressees for this contract is provided.

I. CONTENT AND FORMAT OF SUBMITTALS

Submittals shall be in the Contractor’s format and shall be clear, legible, and typed, where appropriate. Legibility is defined as clear, crisp text with illustrations that can be read or discerned without uncertainty that can be reproduced without degradation of clarity. All submittals shall be prepared in the English language.

All submittals, including drawings, reports, and machine-produced listings shall be provided with a cover sheet.

The cover sheet shall provide the following information:

Contractor’s serial number and date.

The contract number, data item number, and data item title. When multiple submissions are made under the same data item (such as drawings, index of purchase orders, or trial agendas/reports) a subtitle shall be included to further identify the content.

A list of all enclosures being submitted in the data package.

A revision letter and date shall be included to reflect the revision of any previously submitted document.

The cover sheet shall provide a brief explanation of the reason for the change or a more detailed discussion shall be included in the content of the submittal.

Submittals requiring approval shall state: “This document requires Government approval.” If approval has been granted, the approved version shall state: “This document has been reviewed and approved by the Government.” Also identify the Government approval date.

Final submittals shall state: “This is the final submission for and satisfies the requirements of the contract.”

Incremental submittals and documents regarding recurring meetings or events shall identify the specific increment/event date (if not otherwise identified in the subtitle).

Distribution and quantity of copies being sent.

The Contractor shall distribute submittals to all addressees listed for the data item. The Contractor shall use properly sized envelopes or boxes in accordance with good commercial practice to prevent damage during mailing.

Reproducible submittals shall use electronic formats and media.

II. SUBMISSION SCHEDULE

The Contractor shall maintain scheduling data relating to the submission requirements of all individual data items and, to the maximum extent possible, shall ensure that actual deliveries are made on or before specified due dates.

Submission criteria are usually based on key events that are known to both the Contractor and to Government personnel, such as, Contract Award, Contract Phase-In, or Quarterly Business Meetings.

III. QUALITY CONTROL

The Contractor shall maintain internal quality control to ensure submittals are complete and adequate and shall not rely on Government review comments to ensure the technical accuracy of data.

The approval time period for Government review, identified in the data requirements list, commences at receipt of the data by the Government agency responsible for providing approval.

In most cases, approval will be granted subject to resolution of issues raised by review comments. If all issues can be successfully resolved, the Contractor shall correct and resubmit the data. In the event the Contractor disagrees with the intent of the review comments, is unable to comply with or resolve issues raised, the Contractor shall submit correspondence explaining the disagreement and propose suitable alternatives with supporting rationale.

It is anticipated that any changes to the data requirements which take place after contract award will be implemented as Contract Modifications.

IV. ACRONYMS

An alphabetical list of acronyms follows. The list includes those acronyms used most frequently in the data requirements list.

ASREQ As Required CAGE Commercial and Government Entity Code

CFR Code of Federal Regulations COTS Commercial Off-The-Shelf

DAC Days After Contract Award DARP Days After Reporting Period

DPT Days Prior To AW In Accordance With ISO International Standards Organization

LT Letter of Transmittal NLT Not Later Than

N7 MSC Engineering Directorate N102 Contracting Officer R/ASR Revise as Required

252.237-7023 Continuation of Essential Contractor Services.

As prescribed in 237.7603(a), use the following clause:

CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions. As used in this clause–

(1) “Essential contractor service” means a service provided by a firm or individual under contract to DoD to support mission-essential functions, such as support of vital systems, including ships owned, leased, or operated in support of military missions or roles at sea; associated support activities, including installation, garrison, and base support services; and similar services provided to foreign military sales customers under the Security Assistance Program.

Services are essential if the effectiveness of defense systems or operations has the potential to be seriously impaired by the interruption of these services, as determined by the appropriate functional commander or civilian equivalent.

(2) “Mission-essential functions” means those organizational activities that must be performed under all circumstances to achieve DoD component missions or responsibilities, as determined by the appropriate functional commander or civilian equivalent. Failure to perform or sustain these functions would significantly affect DoD’s ability to provide vital services or exercise authority, direction, and control.

(b) The Government has identified all or a portion of the contractor services performed under this contract as essential contractor services in support of mission essential functions. All aspects of the Performance Work Statement attached to this requirement are deemed to be mission essential.

(c)(1) The Mission-Essential Contractor Services Plan submitted by the Contractor, is incorporated in this contract.

(2) The Contractor shall maintain and update its plan as necessary. The Contractor shall provide all plan updates to the Contracting Officer for approval.

(3) As directed by the Contracting Officer, the Contractor shall participate in training events, exercises, and drills associated with Government efforts to test the effectiveness of continuity of operations procedures and practices.

(d)(1) Notwithstanding any other clause of this contract, the contractor shall be responsible to perform those services identified as essential contractor services during crisis situations (as directed by the Contracting Officer), in accordance with its Mission-Essential Contractor Services Plan.

(2) In the event the Contractor anticipates not being able to perform any of the essential contractor services identified in accordance with paragraph (b) of this section during a crisis situation, the Contractor shall notify the Contracting Officer or other designated representative as expeditiously as possible and use its best efforts to cooperate with the Government in the Government’s efforts to maintain the continuity of operations.

(e) The Government reserves the right in such crisis situations to use Federal employees, military personnel or contract support from other contractors, or to enter into new contracts for essential contractor services.

(f) Changes. The Contractor shall segregate and separately identify all costs incurred in continuing performance of essential services in a crisis situation. The Contractor shall notify the Contracting Officer of an increase or decrease in costs within ninety days after continued performance has been directed by the Contracting Officer, or within any additional period that the Contracting Officer approves in writing, but not later than the date of final payment under the contract. The Contractor’s notice shall include the Contractor’s proposal for an equitable adjustment and any data supporting the increase or decrease in the form prescribed by the Contracting Officer. The parties shall negotiate an equitable price adjustment to the contract price, delivery schedule, or both as soon as is practicable after receipt of the Contractor’s proposal.

(g) The Contractor shall include the substance of this clause, including this paragraph (g), in subcontracts for the essential services.

(End of Clause)

252.237-7024 Notice of Continuation of Essential Contractor Services.

As prescribed in 237.7603(b), use the following provision:

NOTICE OF CONTINUATION OF ESSENTIAL CONTRACTOR SERVICES (OCT 2010)

(a) Definitions.“Essential contractor service” and “mission-essential functions” have the meanings given in the clause at 252.237-7023 , Continuation of Essential Contractor Services, in this solicitation.

(b) The offeror shall provide with its offer a written plan describing how it will continue to perform the essential contractor services listed in the Performance Work Statement attached, during periods of crisis. The offeror shall–

(1) Identify provisions made for the acquisition of essential personnel and resources, if necessary, for continuity of operations for up to 30 days or until normal operations can be resumed;

(2) Address in the plan, at a minimum—

(i) Challenges associated with maintaining essential contractor services during an extended event, such as a pandemic that occurs in repeated waves;

(ii) The time lapse associated with the initiation of the acquisition of essential personnel and resources and their actual availability on site;

(iii) The components, processes, and requirements for the identification, training, and preparedness of personnel who are capable of relocating to alternate facilities or performing work from home;

(iv) Any established alert and notification procedures for mobilizing identified “essential contractor service” personnel; and

(v) The approach for communicating expectations to contractor employees regarding their roles and responsibilities during a crisis.

(End of provision)

9. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (Deviation 2018-O0018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

f

a. Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving precedence to the Addendum to FAR 52.212-1.

b. After receipt of quotes, the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few Offerors as it, in its discretion, deems appropriate.

c. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “Offeror” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

d. The Government will consider all quotes that are timely received and may consider late quotes in accordance with 52.212-1. Failure of a quote to address any items listed in the attached submission package may make a quote unacceptable.

e. Paragraph (b) of FAR Provision 52.212-1, Submission of Offers, is amended as follows:

In addition to the quote submission requirements stated in FAR provision 52.212-1, Offerors shall provide the following, as part of the quote submission package, no later than the required time and date for quote submission:

Responsible sources shall provide the following:

1. Price quote which identifies the requested item(s), unit price inclusive of shipping (if any), and extended price

2. Total Firm Fixed price

3. Any Discount Terms

4. Estimated time of delivery

5. Technical Submission Requirements

The Offeror shall describe their approach for providing accurate, timely and complete test results. The Offeror shall describe in the proposal their understanding of and approach to managing and accomplishing the requirements of this Combined Synopsis/Solicitation. The Offeror shall address the following areas:

a) The Offeror shall provide all required documentation necessary to confirm the requirements of the PWS are met.

b) The Offeror shall describe in detail how they will test, analyze and report results in accordance with solicitation requirement. The Offeror shall identify which test method(s) from Attachment (A) will be used to test each parameter listed in the solicitation. The Offeror shall specify the equipment it will use to perform the tests outlined in Attachment (A).

c) The Offeror shall provide evidence that the laboratory participates in an industry standard fuel proficiency testing program for distillate and residual fuel samples.

d) The Offeror shall demonstrate their capacity to deliver data to the Government in Extensive

Mark-up Language (XML). The Offeror will be required to submit a sample of data transmission in XML format to the Government. The sample data file may be sent electronically via email or included on a CD.

e) The Offeror shall provide evidence that the laboratory has the capability to maintain all fuel oil sample test results in a Contractor-furnished and maintained software system for the life of the Contract.

f) The Offeror shall provide a copy of the firm’s ISO 9001:2008 and / or IEC 17025:2005 certifications.

g) The Offeror shall demonstrate their capability to process up to ten (10) samples per day and store used fuel oil samples for a period of thirty (30) days.

h) The Offeror shall provide a statement certifying that all samples received at the

Contractor’s facility will be processed within two (2) business days. If samples will be processed within fewer than three (3) business days, the Offeror shall provide a statement certifying the sample processing timeframe.

i) The Offeror shall demonstrate the processes used to minimize sample processing time.

6. The Offeror shall indicate principal place of performance and country of product origin.

7. Responses to the solicitation are due 10 June 2022, at 1200 EST, Norfolk, VA., local. Quotes may be e-mailed to shannon.m.rolince.civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Quotes received after that time will be considered at the Government’s sole discretion. Please reference the solicitation number on your quote.

Primary Point of Contact: Shannon Rolince, (757) 443-0952 Secondary Point of Contact: James Van Natta, (757)443-5949

52.212-3 Alt I Offeror Representations and Certifications -- Commercial Items (Jan 2017) An offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an Offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision-- “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

http://www.acquisition.gov/

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Inverted domestic corporation,” as used in this section, means a foreign incorporated entity which…