SOW.docx

REQUEST FOR QUOTE (RFQ)

Date: 26 DEC 2019 (REVISED)

To:

Subject: MATERIAL HANDLING EQUIPMENT (MHE) RECERTIFICATION SERVICE REQUEST IN SUPPORT OF USNS WASHINGTON CHAMBERS

Reference: (a). NAVSEA SW0-23-AH-WHM-10 Eight Revision, Handling Ammunition and Explosives with industrial Material Handling Equipment (MHE) (b). NAVSUP Publication 538 Sixth Revision, Management of Material Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE)

(4). Technical Exhibit - Maintenance Service Requirements; AWP (5). Aerial Work Platform (AWP) - Safety Certification Form

1. Purpose: In accordance with ref (a) and (b), a quote is requested to provide Materials Handling Equipment (MHE) service and support to include an open/inspection, repairs, services, and/or materials. The following information and requirements are hereby provided for planning and pricing purposes. Submission of “Price & Availability Feedback” does not constitute a guarantee of purchase, service contract, or delivery order.

2. Activity/Vessel: USNS WASHINGTON CHAMBERS

3. Location of Equipment/Services: CHINHAE, SK (C7F AOR)

4. Period of Performance (POP): 06 FEB 2020 to 06 MAR 2020

5. SOR: N2372693614001

6. Statement of Work (SOW): The following work items shall be accomplished by the selected service provider (contractor) in conjunction with this repair and maintenance requirement. The Government intends to award a Fixed Price Contract to the selected service provider:

a. Services to MHE identified in Tables 1 and 2, below, shall be performed onboard the customer activity vessel. The Contractor’s quote shall specify the proposed location of the service and provide a summary of the proposed process for maintenance, repairs, and safety recertification.

b. Contractor shall perform all related inspections (incl. fork/tines), maintenance, repair, testing and certification of MHE identified in Tables 1 and 2 in accordance with the requirements set forth in references (a) and (b), attachments 1 through 5 (technical exhibits), and appropriate vehicle technical manuals.

c. Contractor shall conduct training and instruction for up to three (3) crewmembers in the procedures associated with the successful completion of periodic maintenance and repair of all equipment listed in Tables 1 and 2, below.

d. Contractor shall conduct training and instruction for up to three (3) crewmembers in the procedures required to test and certify all onboard Material Handling Equipment (MHE) – and associated equipment – in accordance with the procedures and requirements set forth in references (a) and (b).

e. Contractor shall perform an operational check on all forklift batteries installed in MHE identified in Table 1. Contractor shall provide a condition report on batteries including all recommended repair/replacement actions.

f. Contractor shall conduct training for up to three (3) crewmembers in the appropriate use and maintenance of installed electric forklift battery chargers. Contractor shall perform or oversee an operational check on all battery chargers listed in Table 3 to ensure proper operation, voltage, and amperage settings. Contractor shall reset battery chargers in accordance with the specifications provided in the affiliated battery charger technical manuals and per direction from the ship’s Chief Engineer, as required.

g. Contractor shall train ship’s crew in the performance of basic/general corrosion control, spot painting techniques and proper marking/stenciling on all MHE identified in Tables 1 and 2 utilizing appropriate wire brush and approved application processes. Contractor shall perform these service requirements (as required) if beyond the capability and/or availability of ship’s personnel. Approved spot paint includes brand types: Enamel Gray Primer (V2182838), Black Rust Reformer (215634), Equipment Yellow Paint (V2148838), and Gloss Black paint (V2179838), or equivalent.

h. Scope of repair work includes, but is not limited to: repair/replacement of brakes (including parking brakes, master cylinders, wheel cylinders, brake shoes, and brake lines); lights and light wiring; vehicle electronics and computers; encoder bearings; bushings; mechanical and hydraulic systems; hydraulic hoses; lifting components; repack lift and tilt cylinders as necessary; verification of error codes and completion of repairs required to clear the codes; re-stenciling; tire replacement utilizing vessel tire stock and onboard tire press. Items outside the scope of work include: transmission repairs, major engine repairs, differential repairs, and repairs requiring the removal of any major component (e.g. engine, mast, counterweight, axle).

i. Contractor shall perform a test of all rear brake systems on standard HYSTER forklifts listed in Table 1 by lifting the rear axle off the ground, applying the brakes and testing the brake operation. Proper operation of the rear master cylinder and wheel cylinders will be verified. Master cylinder and brake drums shall be adjusted to ensure appropriate rotational resistance of the rear wheel with brake pressure applied.

j. Contractor shall perform a periodic maintenance service on the aerial work platform (AWP) identified in Table 2 in accordance with manufacturer recommendations.

k. Contractor shall complete a safety certification and weight test on the aerial work platform (AWP) listed in Table 2 in accordance with the requirements set forth in reference (b). Refer to NAVSUP P-538, 6th edition, para 8-7.6 and figure 8-16.

l. Contractor shall perform an operational inspection and a periodic maintenance service on the 10K ordnance handling trailers identified in Table 2 in accordance with manufacturer recommendations. Contractor shall inspect 10K trailer non-skid surfaces for durability and wear, and provide condition (satisfactory/unsatisfactory) status report, as required.

m. Contractor shall remove, and inspect the counterweight, mounting bolt, and the base plate threads for wear on all shipboard diesel forklifts to include removing the bolt, and counter weights for inspection of rust, corrosion, and worn threads on the bolts, and threaded base plate surface. Contractor shall re-install the counterweight, and mounting bolts that are within SAE standards, and re-torque the counterweight bolts to 410 foot pounds, or replace the bolts, and re-thread the base plates that fail the visual inspection, as required.

n. In preparation for the onboard service, the contractor shall coordinate with the vessel’s Chief Engineer to prepare an estimate of required parts needed to complete the service. Based on this evaluation, the Contractor shall provide a quote to MSC for repair parts. Upon approval and authorization from an official DOD contracting officer, the Contractor shall procure all required parts and liaise with the MHE Program Support Office (MSC N44) for prepositioning materials onboard the ship expeditiously and prior to start of the MHE recertification project. All supporting parts must be staged aboard the vessel prior to commencement of the service.

7. Equipment to be serviced:

USNS WASHINGTON CHAMBERS - TABLE 1

USNS WASHINGTON CHAMBERS - TABLE 2

USNS WASHINGTON CHAMBERS - TABLE 3

8. Deliverables:

The Contractor shall provide:

(1). A condition report for all units listed in Tables 1 and 2 to the MHE Program Support Office at MSC Norfolk (N44) within 10 days of receipt/review and assessment of MHE. A copy of the condition reports will be provided to the ship’s Master or his designated representative upon request.

(2). A quote (if applicable) for any additional repairs and services identified beyond the scope of the initial contract award. The quote will be provided to the Norfolk points of contact (listed below) within 10 days of receipt/review and assessment of MHE.

(3). Final condition reports (if applicable) containing any and all remaining additional work requirements to the MHE Program Support Office no later than 15 days prior to the end of the scheduled Period of Performance (POP) listed in paragraph 4, above.

(4). A complete and signed MHE Safety Certification form for each unit listed in Table 1. The crew member performing/assisting in the certification shall also sign each document. The original signed forms shall be provided to the ship's Master or his designated representative.

(5). A complete and signed Fork Inspection form for each unit listed in Table 1. The original signed forms shall be provided to the ship's Master or his designated representative.

(6). Contractor shall complete and sign a Safety Certification form relative to all Aerial Work Platform (AWP) asset(s), ordnance pallet mules (Trucks/Jacks) and 10K ordnance handling trailers listed in Table 2 in accordance with references (a) and (b), associated equipment technical manuals and attached technical exhibits.

(7). Safety Certification markings/labeling stenciled or affixed to each unit listed in equipment Tables 1 and 2.

(8). A condition report on all batteries installed in electric and diesel forklifts, and, in addition, a condition report for all shipboard MHE battery chargers (as required).

(9). Contractor shall out-brief the ship’s Master and Chief Engineer on the completed service project prior to departing the vessel. A written report shall accompany this out-brief.

(10). A copy of all condition reports, inspection forms and certification paperwork furnished to the ship’s Master, Chief Engineer or designated representative. Additionally, a copy of these documents shall be provided to the MHE Program Support Office at MSC Norfolk (N44).

9. Qualifications: The selected service provider/contractor must meet the following qualifications.

a. All management and technical personnel performing above listed services must be able to demonstrate, in the form of written documentation, the following experience and skills:

- Three years’ experience performing safety certifications on shipboard-approved electric forklifts, diesel forklifts, and aerial work platforms (AWP) in accordance with the requirements set forth in the NAVSEA SW023-AH-WHM-010, NAVSUP PUB 538, and equipment technical manuals.

- Experience performing independent services to shipboard MHE while the equipment is located onboard a vessel. This shall include the maintenance, repair, and safety certification of all MHE onboard multiple vessels configured with electric forklifts, diesel forklifts, manual pallet jacks, ordnance handling trailers, aerial work platforms (AWP) and 36V-72V battery chargers.

- Independent services shall be defined as performing the service without direct supervision from shipboard personnel. Services performed with the "assistance" of junior personnel, or personnel in training, qualify as independent.

- Three years’ experience interpreting, trouble-shooting, and resetting HYSTER MHE on-board dash displays.

b. Contractor shall staff and equip the service with the capability to perform all actions without assistance from ship’s personnel.

c. Contractor must have access to technical manuals and diagnostic manuals applicable to the equipment being serviced.

d. Contractor shall have the ability to change/press tires using existing onboard tire press (if available) and/or obtain alternate services relative to satisfying the MHE asset requirement.

e. Contractor must be able to perform the required services within the period of performance identified in the Statement of Work. If additional work is identified, and approved by the Government, the Contractor must have the ability to ride the vessel underway (if necessary) to complete the additional service work.

f. Contractor shall complete a security form for each employee that will be servicing MHE onboard government installations and submit the information (including, but not limited to name, social security number, and birth date) to Military Sealift Command (MSC)/MSC Security Officer, as requested. The Government will provide approval for personnel to access installations for a pre-determined timeframe (up to one year), as appropriate.

g. Contractor personnel performing repairs and maintenance onboard MSC vessels or activities shall abide by all DOD, Navy, MSC security requirements and clearance procedures required to access U.S. Government facilities and/or MSC vessels.

h. Proof of U.S. citizenship shall be provided in order to enter a U.S. military facility, if requested by the Government. When accessing a U.S. Government installation, proposed contractor personnel shall be vetted by the Government through the Government's El Paso Intelligence Center (EPIC) before accessing the Government installation.

10. MSC NORFOLK / Technical Points of Contact (POCs):

11. Shipboard / Technical Points of Contact (POCs):

USNS WASHINGTON CHAMBERS - Chief Engineer (CHENG):

USNS WASHINGTON CHAMBERS - Principal Port Engineer (PPE):

12. Travel:

a. Access paperwork: Will be provided by the regional Ship Support Unit (SSU), the ship’s Principal Port Engineer (PPE) or vessel’s designated representative, as appropriate.

b. Travel expenses: Will be in accordance with Department of Defense JOINT TRAVEL REGULATIONS, (JTR) VOL. 2 Change 561 dated 1 JULY 2012.

13. RFQ Submittal: In response to the above information and statement of work or work item, the contractor is afforded the opportunity to submit a quote (consistent with applicable contract rates) and total pricing to provide the aforementioned service(s) or materials.

a. Contractor shall ensure their designated representative(s) can access the specified Government activity, shipyard, and/or vessel prior to submitting a quotation.

b. Quotes shall be provided on company letterhead and reference the applicable RFQ number (provided above).

c. Quotes shall be provided to the following MSC Contracting Officer (KO), via email:

Contract Specialist, N104 471 "C" Street, Bldg. SP-64 Norfolk, VA 23511 Phone: 757-416-2453 E-mail: jason.mclaughlin2@navy.mil