BURLINGTON_JA_PS_08-2019_9.19-2_Redacted.pdf

J&A No. N32205-19-R-6712

JUSTIFICATION AND APPROVAL FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity: Department of the Navy, Military Sealift Command (MSC) - Norfolk.

2. Description of the Action Being Approved: This is a justification for work to be provided under Work Items listed below of the Statement of Work (SOW) for the REPAIR OVERHAUL (ROH) and Dry Docking (DD) of the USNS BURLINGTON (EPF-10) under RFP N32205-19-R-6712. This justification is covering only the portion of the acquisition, which an OEM Authorized Facility/Manufacturer/Representative is required and the approval level requirements will then only apply to that portion.

Work items:

- Work Item 202 Heat Exchanger Cleaning

- Work Item 203 Reduction Gears Overhaul

- Work Item 207 Main Propulsion High Speed Shafts Align

- Work Item 208 Line Shaft Bearings Install and Replace

- Work Item 311 Fire Pump VSD Maintenance

- Work Item 401 Renew NAVIBS Radio Safety Survey

- Work Item 501 Perform Annual Stern Ramp Maintenance

- Work Item 503 HVAC Annual Maintenance

- Work Item 504 MSD Annual Maintenance

- Work Item 505 Sewage System Annual Maintenance

- Work Item 514 Stern Ramp Upgrades ( TALT-107 )

- Work Item 601 MES Annual Maintenance

- Work Item 602 SCBA Annual Servicing

- Work Item 603 HEF System Annual Certification

- Work Item 604 Fast Rescue Boat and Davit Maintenance

- Work Item 605 Fire fighting system annual inspection

3. Description of Supplies/Services: MSC Norfolk requires Original Equipment Manufacturer (OEM) authorized technical field service representatives to accomplish the requirements of Work Items (WIs) 202, 203, 207, 208, 311, 401, 501, 503, 504, 505, 514, 601, 602, 603, 604, and 605, . For this 75 day ROH/DD availability, the estimated dollar value of the 17 WIs is USD which will be funded utilizing FY 20 Operations & Maintenance funds.

4. Statutory Authority Permitting Other Than Full and Open Competition: 10 U.S.C 2304 (c)(1), Only

One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, as implemented by FAR 6.302-1(a).

5. Rationale Justifying Use of Cited Authority:

- Work Item 202 Heat Exchanger Cleaning:

- Work Item 203 Reduction Gears Overhaul:

- Work Item 207 Main Propulsion High Speed Shafts Align:

- Work Item 208 Line Shaft Bearings Install and Replace:

- Work Item 311 Fire Pump VSD Maintenance:

- Work Item 401 Renew NAVIBS Radio Safety Survey

- Work Item 501 Perform Annual Stern Ramp Maintenance

- Work Item 503 HVAC Annual Maintenance

- Work Item 504 MSD Annual Maintenance

- Work Item 505 Sewage System Annual Maintenance

- Work Item 514 Stern Ramp Upgrades ( TALT-107 )

- Work Item 601 MES Annual Maintenance

- Work Item 602 SCBA Annual Servicing

- Work Item 603 HEF System Annual Certification

- Work Item 604 Fast Rescue Boat and Davit Maintenance

- Work Item 605 Fire Fighting Annual Inspections

a. WI 202, Heat Exchanger Cleaning This item describes cleaning of the Main Propulsion Diesel, Reduction Gear and Hydraulic Power Unit coolers.

Per the specifications, Section 7.4, an OEM of plate coolers is to be hired to oversee the cleaning in place of the plate coolers. An authorized Kelvion representative will be required to perform the cleaning, inspection and maintenance on the main propulsion plate coolers. Factory authorized service representatives provide proprietary technical data, drawings and knowledge of the equipment that is only available from the original equipment manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

b. WI 203, Reduction Gears Overhaul This item describes maintenance and inspection of the Reduction Gears. OEM is required to conduct this Work Item. This item requires the reduction gears, units 1, 2 and 3 to be overhauled during the maintenance availability.

The OEM for the Reduction Gears is ZF Marine. Per the work item specification, section 7.0, an Authorized ZF Marine Representative will be required to perform reduction gear inspections and maintenance. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

c. WI 207, Main Propulsion High Speed Shafts Align This item describes the work required to align the high speed main propulsion shafts onboard. This involves disassembling the carbon fiber composite shafts, with the OEM present to insure that the shafting is not damaged. Per the specification, section 7.1a, Vulkan USA technical representative is to be in attendance in order for the proper disassembly and reassembly of the shafting to take place. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

Per the specification, section 7.1b, Cooper Bearing Representative is to be in attendance in order for the proper disassembly and reassembly of the shaft line bearings to take place. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

d. WI 208, Line Shaft Bearings Install and Replace

This item describes the work required to replace the damaged line shaft bearings onboard the USNS Burlington. Per the specification, Section 1.0, Authorized Cooper Bearing Representative is required to install the new bearings. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

e. WI 311, Fire Pump VSD Maintenance

This item describes the requirement to provide a Siemens OEM Representative to inspect, clean, install Variable Frequency Drive (VFD) heaters via thermostats and commission the VSDs on all 4 fire pumps. This requirement is found in section 1.0. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

f. WI 401, Renew NAVIBS Radio Safety Survey This item describes the requirement to provide the services of an authorized/qualified Sperry Marine (OEM) service technician intimately familiar with the EPF bridge/navigation suite to perform all required Sperry Integrated Bridge System (IBS), ABS Annual Certification, equipment grooms, and maintenance as required. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

g. WI 501, Perform Annual Stern Ramp Maintenance

This item describes annual maintenance of the Lakeshore Stern Ramp. Section 7.0 calls for the usage of OEM representative. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another

h. WI 503, HVAC Annual Maintenance This item describes maintenance of the ship’s chill water system and the cleaning of the two (2) ship’s A/C condensers. Section 7.1 calls for the usage of an authorized Carrier representative.

Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

i. WI 504, MSD Vacuum System The OEM for the MSD Vacuum System is EVAC. Per the work item specification 7.1, an Authorized EVAC Service Representative will be required to perform system inspections and maintenance. Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another by another

j. WI 505, Sewage Treatment Plant Maintenance

The OEM for the Sewage Treatment Plant is Headhunter. Per the work item specification 7.1, an Authorized Head Hunter Service Representative will be required to perform system inspections and maintenance. Factory authorized service representative provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another by another company.

l. WI 514, Stern Ramp Upgrades This item describes upgrades to the Lakeshore Stern Ramp. Section 7.0 calls for the usage of OEM representative. Factory authorized service representatives provide proprietary technical data/drawings and knowledge of the control system software only available from the original manufacturer. This maintains all OEM warranties, ensures equipment reliability, crew safety and certification therefore precluding consideration of a service offered by another company.

m. WI 601, MES Annual Maintenance The OEM for the Marine Evacuation System is Liferaft Systems Australia. Per the work item specification 7.4, an Authorized LSA Service Representative will be required to perform annual inspection, disassembly and reassembly and certification of the life raft system. Factory authorized service representative provide proprietary technical data/drawings, knowledge of life rafts and trained personnel only available from the Factory authorized service rep. This maintains all OEM warranties, ensures equipment reliability and certification of this life saving appliance therefore precluding consideration of a service offered by another by another company.

n. WI 602, SCBA Annual Certification

The OEM for the SCBAs is Scott and the OEM for the SCBA compressor is Bauer. Per the work item specification 7.1 and 7.3, Authorized Scott and Bauer Service Representatives will be required to perform annual inspection, servicing, testing and certification of the SCBAs and SCBA compressor. OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep.

This maintains all OEM warranties, ensures equipment reliability and certification of theses lifesaving appliances therefore precluding consideration of a service offered by another by another

o. WI 603, HEF system certification

The OEM for the HEF system is Hiller Systems. This item describes inspection and maintenance services of the shipboard High Expansion Foam Fire Fighting and detection equipment to accomplish the Annual ABS Safety Equipment Survey. Per the work specification, Section 7.1.1 requires Hiller Systems to perform the inspection, maintenance and certification of the HEF System. OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep. This maintains all OEM warranties, ensures equipment reliability and certification of theses lifesaving appliances therefore precluding consideration of a service offered by another by another company.

p. WI 604, Rescue Boat and Davit Annual Inspection The OEM for the Rescue Boat is Fast RSQ. The OEM for the boat davit is Ned Deck Marine. Per the work item specification 7.1, an Authorized Service Representative will be required to perform annual inspection, maintenance and certification of the rescue boat and davit. OEM authorized service representative provide proprietary technical data/drawings, knowledge of boat and davit, trained personnel only available from the OEM authorized service rep. This maintains all OEM warranties, ensures equipment reliability and certification of these life saving appliances therefore precluding consideration of a service offered by another by another company.

q. WI 605, Fire Fighting Annual Inspections

The OEM for the firefighting system is Hiller Systems Inc. and the fire detection system is Honeywell. Per the work item specification 7.8. Authorized Hiller and Honeywell Service Representatives will be required to perform annual inspection, servicing, testing and certification of the firefighting and detection system. OEM authorized service representative provide proprietary technical data/drawings, knowledge of equipment and trained personnel only available from the OEM authorized service rep. This maintains all OEM warranties, ensures equipment reliability and certification of theses lifesaving appliances therefore precluding consideration of a service offered by another by another company.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable: The Government has posted a synopsis and a Request for Proposal (RFP) for the Post Shakedown Availability (PSA) at the Government Point of Entry, FedBizOpps website, with the intent of awarding a firm-fixed-price contract to the lowest price offeror. Any prospective contractor will be required to use the OEM or OEM authorized vendor(s) as a subcontractor to perform the work in the related WIs.

7. Determination of Fair and Reasonable Cost: The Contracting Officer will determine the anticipated cost to the Government of the supplies/services covered by this J&A will be fair and reasonable in accordance with FAR Part 15.

8. Actions to Removed Barriers to Future Competition. For reasons set forth in Paragraph 5, MSC has no plans at this time to allow prime contractors to solicit these requirements competitively, other than synopsizing the requirements. If another potential source emerges, MSC Norfolk will assess whether competition for future requirements is feasible.