HUBTEX_URGENT_REDACTED.pdf

1 Ver 2.0 (01 July 2018)

Date: _28 Mar 2019____

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) PR Number(s): _N3220590814002____________

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Remold/Retread HUBTEX Missile Side Loader Tires.

a) the name of the required source or brand name

___CAMSO / HUBTEX____________________________

b) the required delivery date/period of performance and

___PoP 22 Mar 2019 (Contract Award) - 1 Aug 2019_________________________________

c) its intended use.

___Remold/Retread HUBTEX Missile Side Loader Tires fleet-wide_____________________

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

CAMSO USA, INC. (CAGE: 0YGF3)

CAMSO-SOLIDEAL On-Site Service 1360 Ingleside Rd.

Norfolk, VA 23502-1916

POC: Mr. Richard Gehl, CAMSO-SOLIDEAL Sales Representative Office: (757) 858-0670 Cell: (757) 435-5046 Email: Richard.gehl@solideal.com

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. __X__ Only one responsible source (select all that apply):

2 Ver 2.0 (01 July 2018)

1. _____ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

b. If drawings are included, who is identified as “owning” the drawings.

2. _____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B – Brand Name.)

3. __X__ OTHER REASON:

a. __X__ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: __10.6-002- All._____________________

b. __X__ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, only the specified make/model of the equipment/parts will satisfy the Government’s needs for additional units or replacement items.

i. Identify Make / Model Number(s): _ HUBTEX Model VQ45/4.

ii. Identify other vessels with this Make / Model:

__ All MSC T-AKE Class Vessels._______________________

c. _____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for

3 Ver 2.0 (01 July 2018) existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

d. _____ OTHER:

4. __X__ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: __8 March 2019.

b. Required delivery date / Period of Performance: __22 Mar 2019 – 1 Aug 2019.

c. If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

One vessel had near catastrophic failure. Additional data research and time required in determination of total T-AKE/fleet-wide material quantities in support of forthcoming contractual service procurement order to determine the depth and breadth of the deterioration of the HUBTEX tires.

d. Estimated production lead time: 2-3 Weeks after contract award. The vendor can turn around blocks of four to eight tires in this time frame as they are delivered from the fleet.

e. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

CAMSO/Solideal has performed the specifications required to immediately begin to turn around the remolded tires. Given the deteriorated state of the equipment fleet-wide, immediate procurement of this service is imperative to prevent a dropping of ordnance and subsequent cascading casualties that could and would arise there from. Not having the required missile side loaders with the functional HUBTEX tires would require the ordnance handlers to attempt to use unapproved material handling equipment which would violate prescribed SMS procedures and could result in equipment damage, personnel injury, or death.

f. CASREP Number: ___N/A_________________________________

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: ____