Attachment_3_-_Lodging_and_Transportation_Requirement_Checklist_TC_EAST_HR_CIVMAR_LODGING.docx

Attachment 3: Lodging and Transportation Requirement Checklist Directions: Advise how the PWS requirement will be met in the column provided. If you are unable to meet a requirement in the solicitation, please provide reason in the bottom section. Failure to provide the information as to how the requirement will be met will result in the technical package being found unacceptable. Any requirement that cannot be met will find the technical package unacceptable.

GENERAL REQUIREMENTS OF PRIMARY AND OVERFLOW HOTELS

Provide a current copy of your AAA 3 Diamond hotel rating certification for the primary and overflow facilities.

Provide name and address of the primary facility and at least two overflow facilities. The hotels can be at different locations; however, each facility must be located within a twenty-five (25) mile driving radius of the main entrance to MSC Training Center East Hampton Roads (TC-E HR), located at Building 650, 667 Monroe Avenue, Fort Eustis, VA 23604

Provide twenty-five (25) mile driving radius justification of each hotel facility using www.mapquest.com website.

Provide commute time to and from each hotel facility not to exceed one hour each way during normal peak traffic hours.

Provide the distance in miles from each hotel facility to the nearest public transportation designated stop. If designated stop is not within 1/8 miles, advise how the facility will transport the CIVMARS to the nearest public transportation designated stop and provide schedule, or advise if lodging facility will provide round trip shuttle service within a five (5) mile driving radius and provide schedule.

Provide number of rooms at each facility, size of rooms, and how many rooms are designated smoking and non-smoking rooms.

Provide a statement that each CIVMARs guest room will be equipped with a microwave and refrigerator, at no additional charge.

Provide a statement that at least three (3) functional washers and at least three (3) functional dryers will be provided on-site at each facility.

Provide a statement that each facility will provide free local telephone calls.

Provide a statement that each facility will provide a free, functional internet connection in each room.

Provide a statement that each facility will not be under construction or major renovation during the base performance period and all option periods.

Provide a statement that each CIVMAR will remain in the same hotel facility from the day they check in until they check out, with the exception of those moves at the request of the MSC POC based on availability of contractor.

Provide statement that dining facilities are available on premises for breakfast, lunch, and dinner and the restaurant dining hours, or that dining facilities are within one half mile of each hotel facility, and the names, address, and distance from hotel and the dining hours of these eating establishments.

Provide a statement that if the onsite dining facilities should be closed, that the MSC POC will be notified.

Provide statement that parking will be provided at each facility at no charge to each mariner staying at the hotel.

Provide a statement that no hotel blackout dates will be used during the period OF performance.

Provide statement that each facility will provide an on-site Business center.

PRIMARY AND OVERFLOW HOTELS’ FIRE AND SAFETY POLICIES AND PROCEDURES

For Fire and Safety Issues, provide verification (Print Out) that establishments are listed on the current Hotel- Motel National Master List as required by PL101-391 http://www.usfa.dhs.gov/applications/hotel

Provide plan for each facility to ensure prevention of illegal acts within establishment.

Provide security plans, methods and equipment used at each facility. Address security of personal property, personal rooms, access to interior of building and grounds, and lighting of interior and exterior passageways and grounds.

Provide statement that safe deposit boxes will be in each hotel room occupied by a CIVMAR within two weeks of being awarded the contract.

Provide policies and procedures regarding overnight guests of MSC CIVMARS who could be staying in the room (including additional charges, if any).

Provide a copy of each hotel’s policy which addresses handling medical emergencies, defined as any situation which jeopardizes an individual’s well-being and/or threats to his/her life (Cardiac/Respiratory Arrest, Unconscious Individual or any Conscious Person in Acute Distress).

Provide statement that emergency telephone numbers shall be posted in each hotel room.

Provide statement that hotel will have a first aid kit available at the front desk.

Provide statement that contractor will notify MSC within 5 minutes if an authorized CIVMAR has been transported to a hospital. Provide statement that contractor will provide the TC-E Site Manager the CIVMARs name, room number, position, date, time, and the name of the emergency transport vehicle that transported the CIVMAR to the hospital.

Provide statement that security cameras will be positioned at entry/exit points and lobby area at the primary hotel and overflow hotels.

HEALTH AND SANITATION OF PRIMARY AND OVERFLOW FACILITIES

Provide each facility’s housekeeping practices and a statement that CIVMARS shall be entitled the same housekeeping standards as any other hotel guest. Provide list of the services provided in daily housekeeping cleaning.

Provide copy of Pest Control Service Inspection Report issued within the past 2 months for each facility.

Provide copy of most current Department of Health (DOH) Inspection/Evaluation Report for each hotel facility for –

a. Hotel - Transient Lodging Establishment Evaluation Report

b. Restaurant – Foodservice Establishment Evaluation Report

c. Swimming pool - Recreational Water Establishment Evaluation Report

Provide statement that primary and overflow hotels have emergency battery lighting on stairwells, lobby areas, common areas, and hallways, and how long the emergency battery lighting will be available during a power outage.

Exceptions - If you are unable to meet any requirement in the solicitation, please provide reason: