N3220519Q10040003_final.docx

N3220519Q1004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Aug-2019 02:30 PM to 01-Oct-2019 02:30 PM.

The following have been added by full text:

MINIMUM GUARANTEE

The minimum guarantee for this contract is $10,000.00.

The following have been modified:

STATEMENT OF WORK

Electronic Navigational Chart (ENC) Requirement

1.0 GENERAL:

Military Sealift Command (MSC) requires a worldwide portfolio of official Electronic Navigation Charts (ENC's) to be used on all MSC Government Owned Government Operated (GOGO) and Government Owned Contractor Operated (GOCO), and Long Term Charter Vessels.

2.0 REQUIREMENTS:

2.1 Provided Charts shall be International Hydrographic Office (IHO) official charts in the chart data transfer standard known as S-57s and IHO Data Protection Scheme S-63. System Electronic Navigational Charts (SENC) do not meet the technical specification required by the government.

2.1.1 Vendor shall provide official charts as defined by IHO in the standard IHO data transfer standard and IHO Data Protection Scheme. In the event the approved IHO chart data transfer standard and/or IHO Data Protection Scheme are changed, vendor shall provide ENCs meeting the new standard.

2.2 The charts provided must meet the Safety of Life at Sea (SOLAS) Chapter V, Chart Carriage Requirements. The vendor shall provide an official certificate certifying the charts meet SOLAS Chapter V Chart Carriage Requirements to each vessel at the task order level for the vessel’s records.

2.3 The vendor shall provide licenses for all requested ENCs. The requested ENCs must remain in an unlocked status, available for planning and navigation, for the period specified in the task order. The contractor shall transmit licenses for products available for periods shorter than the requested periodicity, to the vessel in such a fashion as to ensure the charts are always available. Given any changes in existing ENC cells including cancellations, issuance of new cells, and changes in cell number, the vendor shall provide new or replacement ENC cell data as applicable for the life of the task order.

2.4 The vendor shall provide requested ENCs for a periodicity of no less than 12 months.

2.5 The vendor shall provide FTP or secure website address and a vessel account to enable downloads of ENC, ENC update data, and Notice to Mariners (NtM).

2.6 The vendor shall provide weekly ENC update/Notice to Mariners (NtM) via email directly to ship account. Emails shall be no more than 2MB in size.

2.7 The vendor shall send ENC base DVDs upon receipt of award directly to vessels by registered mail. The Government may direct these base DVDs be sent by registered mail to another location in order to expedite delivery to the ship.

2.7.1 The vendor shall on a quarterly basis supply new base CD/DVD and ship them directly to the vessel via registered mail. The Government may direct these base DVDs sent by registered mail to another location in order to expedite delivery to the ship.

3.0 SALIENT CHARACTERISTICS:

The vendor shall provide ENCs with the following salient characteristics:

1. ENCs shall be in the IHO data transfer scheme known as S-57

2. ENCs shall be in the IHO Data Protection Scheme S-63

3. ENCs shall be official charts as defined by the IHO.

4. ENCs shall be able to be utilized on all Type Approved ECDIS.

52.212-1 INSTRUCTIONS TO VENDORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the vendor;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the vendor shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The vendor agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Vendors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Vendors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for quotes, it was the only quote received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an vendor or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with vendors. Therefore, the vendor's initial offer should contain the vendor's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the vendor qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the vendor specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Vendor shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Vendor's name and address. The Vendor also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Vendor to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Vendor does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Vendor should indicate that it is an vendor for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting vendors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed vendor's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed vendor and past performance information on the debriefed vendor.

(3) The overall ranking of all vendors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful vendor.

(6) Reasonable responses to relevant questions posed by the debriefed vendor as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO VENDORS--COMMERCIAL ITEMS

SUBMISSION PACKAGE

Quotes may be sent via email to manuel.e.miranda@navy.mil, hand delivered or mailed. Hand delivered and mailed quotes shall be sent to the following location and must be received there prior to the due date and time for quote submission:

Military Sealift Command Attn: Manuel Miranda 471 C Street Naval Station Norfolk, VA 23511-2419

Access to the Naval Station Norfolk is restricted. Vendors, couriers, and other delivery services may encounter unpredictable and lengthy delays or denied access when attempting to enter that facility. Similarly, mailed quotes may encounter unpredictable and lengthy routing delays. In all cases, Vendors are responsible for the risks associated with the chosen delivery method and for ensuring that the Government receives the complete quote at the appropriate designated location prior to the due date and time for quote submission.

The quote must demonstrate an understanding of and ability to meet all of the requirements set forth in the specifications referenced herein. The vendor shall demonstrate that the quote is in compliance with the requirements, terms, and conditions of the solicitation.

Quotes shall be presented in three (3) separate volumes:

· Volume I (Technical)

· Volume II (Pricing)

· Volume III (Past Performance)

If method of delivery chosen is via email, the electronic copies shall be in either Microsoft Word or Portable Document Format (PDF). (Please note that other forms of electronic media, such as USB flash drives, will not be accepted.) If delivery by hand, please include an electronic copy of all documents on a CD/DVD.

Page size shall be 8.5 by 11 inches with 1 inch margins and paragraphs single spaced. Resumes and past performance data may be single-spaced. Minimum font size/style 12 point Times New Roman font.

Volume I shall not contain any pricing data. All vendor documentation, such as foldouts, charts, figures, tables, is included in the page limits. Table of contents, title/introductory page, section tabs, and acronym lists, are not included in the page limit. All material in excess of the page limits will neither be read nor evaluated. Quotes shall not exceed the page limits listed in the table below:

Any portion of a quote which the Vendor considers business sensitive should be clearly marked as such in accordance with FAR 52.212-1.

VOLUME 1: TECHNICAL

Volume I shall consist of quote information for evaluation of the Technical Factor.

To facilitate the evaluation of an Vendor’s compliance with the specification requirements vendors shall submit a technical quote that provides the following information:

1. Secure Website or FTP site: Vendor shall provide an explanation of what are the exact procedures to arrive at that site and download updates. This should include website authentication type. (Per Section 2.5 of the SOW)

1. Email service and registered mail service: vendor will provide and explanation of how the service will be setup. (Per Section 2.6 and 2.7 of the SOW)

1. Vendor shall provide a self certification that all ENC’s and updates provided meet SOLAS Chapter V carriage requirements. (Per Section 2.2 of the SOW)

1. Vendor shall provide specific ENC name (i.e. Admiralty ENC Service, Admiralty Vector Chart Service, PRIMAR, IC-ENC, and others), ENC type (S-57 etc...), and data protection scheme used (S-63 etc...) for use (Per Section 2.1 of the SOW).

VOLUME II: PRICE AND SOLICITATION DOCUMENTS

1. PRICE

Vendors shall provide a firm fixed price quote on the using the provided Price Table (Attachment 1).

ALL information relating to price data shall be included in Volume II. Vendors shall fill in the cells highlighted in yellow. No other section of the spreadsheet should be edited by the vendor

Vendors shall complete the Microsoft Excel spreadsheet (Price Table). Vendors shall fill in the price for each corresponding contract year.

2. SOLICITATION DOCUMENTS

Section A – Quote Cover Letter

In accordance with FAR Part FAR 52.215-1(c) (2), the following information shall be provided on the quote cover letter:

Authorized Vendor Personnel: Provide the name, title, telephone number, facsimile number, and e-mail address of the individual who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government and who can answer questions regarding your quote.

Company/Division Street Address: Provide company/division’s street address and size of business (large or small).

DUNS Number/CAGE Code: Provide Company/Division’s Data Universal Numbering System (DUNS) number and Commercial and Government Entity (CAGE) Code.

The company’s business size standard under the applicable NAICS code

A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Section B – Signed SF 1449, Acknowledge Amendments (if applicable), and Other Documents

Include in this section a signed SF 1449, and completed Representations and Certifications in FAR 52.212-3 and DFAR 252.212-7000. Vendors must also acknowledge receipt of all RFQ amendments.

For Representations and Certifications, the vendor must maintain a complete Online Representations and Certifications through the System for Award Management (SAM) at www.acquisition.gov. All other provisions required by the solicitation, but not included in SAM, are to be completed and submitted with the quote. Items which are not applicable should be marked “N/A.”

Section C – Exceptions to the RFQ (if applicable)

Vendors are to clearly detail any exceptions taken and the rationale for the exceptions taken to the RFQ in this section. Please note that exceptions taken to the RFQ may render the vendor’s quote unacceptable to the Government.

VOLUME III: PAST PERFORMANCE

A. Past performance is a measure of the degree to which an vendor has satisfied customers in the past, and complied with Federal, state, and local laws and regulations. The past performance evaluation considers each vendor's demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements.

B. Vendors shall submit no more than three (3) Reference Information Sheets, Attachment 2 in their proposals for past performance evaluation. The vendor may submit Past Performance Questionnaires, Attachment 3, for each of the Reference Information Sheets submitted.

QUESTIONS

Questions regarding this solicitation shall be submitted by e-mail prior to 15 business days before solicitation closing date to manuel.e.miranda@navy.mil.

NOTICE OF AWARD

A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after.

(End of provision)

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation is the lowest price technically acceptable. The following factors will be used to evaluate quotes:

I. Technical

i. ENCs - The Government will review Volume I to determine whether the ENCs meet the requirements of the SOW and FAR 52.212-1 ADDENDUM.

ii. Delivery / Logistical Framework - The Government will review the Delivery/Logistical Approach to determine whether the proposed approach meets the requirements of the SOW.

II. Price

The Government will review Attachment 1 - Price Table of vendors determined to be technically acceptable. Vendors are to provide pricing for one (1) vessel per AOR. The quotes will be evaluated by comparing per vessel, per AOR price of each vendor for each 12-month period and adding all the prices to obtain the cost of one vessel to obtain worldwide coverage for a total of four (4) years.

Each vendor’s price proposal will be evaluated for reasonableness, and to determine whether pricing is materially unbalanced. Materially unbalanced pricing may cause a quote to be unacceptable if the Contracting Officer determines that the lack of balance poses an unacceptable risk to the Government.

III. Past Performance

The Government will review the Reference Information Sheet provided by the vendor, Past Performance Questionnaires from previous customers, PPIRS, and any other information available to evaluate the vendor’s Past Performance. The Past Performance factor will be rated on an acceptable/unacceptable basis.

In the case of an vendor without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the vendor may not be evaluated favorably or unfavorably on past performance. Therefore, the vendor shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Step 1. The first is to evaluate the vendor’s past performance to determine how relevant and recent the effort. An vendor’s experience is relevant when it is similar to the kinds of challenges that may occur under the contract contemplated by this RFQ. Relevance may include, but is not limited to, similarity to work contemplated under the RFQ with respect to complexity, length of performance, number of tasks, scope, type of work, and value. To be deemed recent the work must have been performed after 1 July 2014. There are two levels of relevancy: “Relevant” and “Not Relevant” past performance ratings

Step 2. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. Only recent past performance deemed relevant will be evaluated in this second step. The Government will review this past performance information (to include CPARS and/or questionnaires) and determine the quality and usefulness as it applies to a performance confidence assessment. The Government’s performance confidence assessment will consider the Reference Information Sheets submitted by vendors, Past Performance Questionnaires submitted by vendor references, their own experience with vendors, and information from third-party references relating to the following areas:

(a) Quality of Product or Service - Conformance to contract requirements, specifications and standards of good workmanship, accuracy of reports, appropriateness of personnel, and technical excellence.

(b) Schedule - Timeliness of performance, met interim milestones, reliable, responsive to technical and contractual direction, completed on time, including wrap-up and contract administration, no liquidated damages assessed.

(c) Business Relationships - Effective management, business-like correspondence, responsive to contract requirements, prompt notification of problems, reasonable/cooperative behavior, flexible, proactive, effective Contractor recommended solutions, customer satisfaction.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

252.216-7006 ORDERING (MAY 2011)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract schedule. Such orders may be issued from 1 Dec 2019 through 30 Nov 2023.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c)(1) If issued electronically, the order is considered “issued” when a copy has been posted to the Electronic Document Access system, and notice has been sent to the Contractor.

(2) If mailed or transmitted by facsimile, a delivery order or task order is considered “issued” when the Government deposits the order in the mail or transmits by facsimile. Mailing includes transmittal by U.S. mail or private delivery services.

(3) Orders may be issued orally only if authorized in the schedule.

(End of Clause)

(End of Summary of Changes) image1.wmf