DRAFT_PERFORMANCE_WORK_STATEMENT_-_FF_REPROCUREMENT_-_5-12-2017.docx

FIREFIGHTING PWS

DRAFT - 5/12/2017

PERFORMANCE WORK STATEMENT

1. The Contractor shall provide ALL personnel, material, and equipment to accomplish the work specified herein. All work shall be performed on site, in one service call, and by a team of qualified technicians.

2. The Contractor shall be a facility possessing the professional knowledge of fire theory, firefighting and fire extinguishing appliances sufficient to accomplish annual surveys, inspections, overhauls, certification and re-certification of the vessel's shipboard/ maritime firefighting systems and equipment.

3. All items will be serviced and maintained in accordance with the original equipment manufacturer (OEM) specifications and certification requirements as set forth by the United States Coast Guard (USCG), American Bureau of Shipping (ABS), Code of Federal Regulations (CFR), Department of Transportation (DOT), Occupational Safety and Health Administration (OSHA), National Institute for Occupational Safety and Health (NIOSH), Mine Safety and Health Administration (MSHA), National Fire Protection Association (NFPA), Underwriters Laboratories (UL), and Factory Mutual Research Corp (FM).

3.1. The Contractor shall be an ABS recognized Service Provider. The Contractor shall be in possession of a valid ABS approval letter certifying they have been audited by ABS to demonstrate the capabilities to perform the services applicable to this solicitation, and approved by ABS to provide the services for which ABS surveyors may rely on to make decisions affecting classification or statutory surveys. The Contractor must submit, as part of the technical proposal, copies of the ABS approval letters.

3.2. The Contractor’s technicians must be certified in the testing, training, and repair by an industry recognized organization through a formal certification program. The technicians shall be also be authorized by the OEMs for the systems and equipment they are inspecting, repairing, rebuilding and certifying. The Contractor must submit, as a part of the technical proposal, copies of OEMs current certification as an approved repair facility.

NOTE: The Government reserves the right to reject proposals submitted, in response to this RFP, that do not provide copies of original OEM certifications and ABS approval certificates.

4. The Contractor shall ensure that certifications and approvals are maintained current throughout the period of performance.

5. The Contractor’s technicians must have a minimum of one-year experience in performing the requested work.

6. The Contractor is responsible for technicians meeting security requirements for shipboard and base access. The Contractor will also be required to submit DD FORM 254 DEPARTMENT OF DEFENSE CONTRACT SECURITY CLASSIFICATION SPECIFICATION.

7. The Contractor’s pricing shall be based on the Contract Line Item numbers (CLINs) specified in this Performance Work Statement (PWS).

8. DRAWINGS: The contractor shall submit updates via electronic means or through legible pen and ink submittals to the Port Engineer (MSCREP) and Chief Engineer as part of the Final Report. The individual ship’s firefighting configurations are represented by each ship’s representative Fire Control Plan (FCP) which will be provided as Government Furnished Information (GFI).

9. This PWS may require that work be performed on vessels berthed at Government owned or Government furnished piers or while the vessel is underway. Due to worldwide ship locations and rapid changes in ship deployment and operating schedules, Contractor personnel must be able to respond to schedule changes within forty-eight (48) hours for Continental United States (CONUS) locations and seventy-two (72) hours for outside Continental United States (OCONUS) locations.

10. Tentative dates and location for each service call, under normal operational conditions, will be provided 30 days prior to the commencement date. The confirmed date and ship location will be provided one week prior to the commencement date of the service call. Firm performance dates and location will be specified in each Delivery Order. The dates and location shall be verified and confirmed by the Contractor prior to the Contractor’s departure to the respective ship and job site. The Contractor can receive confirmation by contacting the responsible MSCREP or Contracting Officer whose name, phone number, and email address will be provided on each Delivery Order.

11. The Contractor shall have the capabilities to simultaneously respond to service calls in multiple locations CONUS or OCONUS. Contractor need not be capable of performing every Delivery Order in accordance with Federal Acquisition Regulation (FAR) 16.504(c)(ii) and may choose to quote, at the Delivery Order level, for only those regional requirements in the contractor's area of operations. The Contractor shall make every effort to utilize qualified local and regional support for the vessel scope and location at the Delivery Order level. Quoted travel expenses will be included in the total evaluated price and used in the best value consideration when issuing the Delivery Orders.

12. The Contractor is responsible for arranging and coordinating attendance of USCG, or other required certifying or regulatory agencies as needed in performance of this work statement. The contractor shall make contact with the local ABS surveyor for notification of the survey. If ABS decides to be present during portions of the survey, the Port Engineer shall have an ABS Delivery Order generated.

13. The Contractor is responsible for ensuring compliance with industrial safety and environmental regulations, State and Federal, as well as any Shipboard Safety Policies. The Contractor shall ensure that all personnel are in the possession of, and are properly trained in the use of Personal Protective Equipment (PPE) and it will be utilized during the performance of this contract.

14. The Contractor shall conduct briefings, obtain authorized signatures for witness certification of testing, and prepare a Preliminary and Final Report for each service call.

14.1. The Contractor shall conduct an opening brief for key shipboard personnel prior to the start of the service call. The MSCREP and the Contractor’s representative will mutually agree to the time and location of the briefing and the MSCREP will assemble key shipboard personnel for attendance.

14.1.1. The Contractor’s opening brief shall address, at minimum, the following:

a) Equipment to be inspected, repaired, tested, recharged, and certified

b) Affected areas involved in the inspection, testing, and repairs

c) Affected systems or boundaries that will be impacted

d) Planned schedule to accomplish requirements of the Delivery Order

e) Shipboard support responsibilities (e.g., lock out/tag out)

14.2. The Contractor shall provide the MSCREP and Chief Engineer a DAILY report and briefing of current inspection status, ANY degraded system integrity, and a plan of action for the following day. NOTE: Any systems integrity that cannot be restored to operational condition will be immediately identified to the Chief Engineer and MSCREP verbally and followed up in the written daily report with a signed acknowledgement by the authorized MSCREP. The report shall include recommended corrective action submitted no later than the following business day.to the Contracting Officer and MSCREP.

14.3. The Contractor shall conduct a closing brief for key shipboard personnel upon completion of the service call. The MSCREP and the Contractor’s representative will mutually agree to the time and location of the closing brief, and the MSCREP will assemble key shipboard personnel for attendance.

14.3.1. The Contractor’s closing brief shall include a typewritten Preliminary Report addressing, at minimum, the following:

a) Status of surveyed and inspected systems equipment

b) List of affected areas and equipment requiring repair, recharge and testing

c) List of found problems and corrective actions taken

d) Weighing list of bottles, to include bottle ID’s/DOT Serial numbers, location, tare weights (net and gross), last hydro date, type of examination (Visual or Pressure), next hydro date, and type of agent. This shall include all Nitrogen Test Cylinders

e) Signed & Dated Certificates of Inspection stating that all annual inspections and testing as required have been accomplished in accordance with Para. 3 for all equipment and systems certified during the service call, and that all systems and equipment are in good order and ready for use

NOTE: ALL Certificates shall denote serial numbers, weight, date and location of last hydrostatic test for each piece of equipment inspected and tested, to include the standards and criteria to which they were inspected and tested, and the name of the person and company conducting the test and inspection.

f) Identification of any disparities between GFI provided (i.e., Fire Control Plans) and actual findings, shall be noted and included in the written final report. If none, then it shall be noted as NONE.

g) Any recommendations for future repairs or modifications

14.4. A PRELIMINARY SERVICE CALL REPORT shall be submitted prior to the Contractor representative’s departure from the ship. Contractor must provide copies of all preliminary data/documentation/certificates required by the attending ABS Surveyor so that the Surveyor can sign off on the ship’s certificates/requirements and allow the ship to depart. Prior to leaving the ship, the Contractor shall verify with the MSCREP if the Port Engineer and ABS Surveyor have all the information they need to allow the ship to depart.

14.5. The FINAL SERVICE CALL REPORT providing detailed information for above areas, copies of all certificates, and other information required in this PWS or Delivery Order shall be submitted within 7 calendar days of completion of the service call. The Contractor shall submit three copies of a final service call report to the Port Engineer. This will consist of 1 Hard Copy and 3 Electronic Copies in PDF format.

15. The contractor is to include in the CLIN pricing all labor and material expenses that are to be expected for normal preparation and delivery of Contract Data Requirements.

16. All work products that result from the Contractor’s performance under this work statement shall become the exclusive property of MSC to which the Government shall have unlimited rights. There shall be no restrictions as to the use, modification, reproduction, or transfer of deliverables under the contract to include, but not limited to, technical data, computer software, codes, or documentation. Upon request, the Contractor agrees to promptly provide to the Government at no additional cost all materials and information that result from the performance under this work statement.

17. CLINs 0001 through (TBD): ANNUAL FIREFIGHTING CERTIFICATION (every twelve months or less). The Contractor shall provide pricing for this CLIN based on the ship’s firefighting and fire detection configuration as approximately documented by each ship class’ FCP. A spreadsheet listing the ships to be addressed by this CLIN along with a copy of the available Fire Control Plans will be provided as GFI.

17.1. The annual Firefighting Survey shall include the following: Fixed CO2 systems and cylinders; Semi-Fixed CO2 systems and cylinders; Hose reel systems and equipment; Halon systems and equipment; Fire and Smoke Detection systems and associated sensors; Dry Chemical Extinguishing systems and equipment; Chemetron Brand, or equivalent, systems and equipment; Galley Fire Suppression systems; Portable Extinguishers; AFFF Firefighting and Transfer systems and equipment; FM-200 system and equipment, High Expansion Foam system and equipment, Master and Individual Alarm Units and Control Panels, and System Spare Bottles.

17.1.1. All Fire Detection and Fire Extinguishing systems and equipment shall be surveyed and tested for operational capability. During annual surveys, inspections and tests, the following shall be completed:

a) All fixed, semi-portable/semi-fixed (hose reel), and portable CO2, Halon, and dry chemical bottles shall be disconnected, weighed, tagged, resealed, and reconnected. If bottles are found to be beyond the due dates for hydrostatic testing, the Contractor, under negotiated contract modification at the Delivery Order level, will convey to the contractor's facility. At the time of servicing or in the event of decommissioning, all attempts will be made to recover the bottles agent for recycling, reprocessing, or disposal in accordance with approved methods. The bottles will be recovered where applicable, hydrostatically tested, date stamped, recharged, and with the exception of decommissioning, returned to the ship and reinstalled back in their respective locations. All bottles/cylinders that are hydrostatically tested shall be marked in accordance with DOT requirements, to include a raised metal stamp.

b) All hoses, nozzles, valves, piping, and fittings shall be examined and tested, and piping condition checked on fire detection and extinguishing systems.

i. If stated in Delivery Order, contractor shall perform annual hydrostatic examination and stenciling of fire hoses in the quantity requested.

c) Inspect, test, and service all Fire Detection Equipment to include all control panels and sensor detection devices. Sensor devices include, but are not limited to, smoke, heat, flame, and ultraviolet (UV) detectors, as applicable.

d) Firefighting foam laboratory analysis: MSC’s Worldwide Chemical Contract covers foam testing. Contractor is responsible for coordinating and having foam samples tested through the MSC Worldwide Chemical Contract. Contractor shall ensure the Port Engineer has ordered the foam test kit through the MSC Chemical Contract. The Contractor shall draw a sample of foam liquid from each foam tank and send to the laboratory for analysis to determine specific gravity, pH, percentage of water dilution, and solids content. The Contractor shall obtain a copy of the Chemical Contractor’s written report from the lab and provide it to the Port Engineer.

e) Demonstrate proper operation of all remote releases, ventilation shutdowns and louvers, fire tight door closures, time delays, and alarms as required for certification.

f) Conduct operational simulation test of ship’s fire detection and firefighting systems.

g) Recharge all Nitrogen test cylinders utilized in testing the FM200 system.

17.1.2. Upon completion of the inspections and/or tests required in accordance with standards per Para. 4, the Contractor, or Contractor’s designated representative, shall certify that the inspection or test has been made and the date on which it was made. These certifications shall include a copy of the test procedure and results, and shall be provided with a signed acceptance copy as part of the Preliminary and Final Service Call Report.

17.1.3. Certifications of hydrostatic testing shall be provided as part of the Preliminary and Final Service Call Report. This shall be retained by the Contractor until the fire extinguisher is retested or permanently removed from service or the termination of this contract at which time these records will be turned over to the Military Sealift Fleet Command or its successor.

17.1.4. The Final Service Call Report, and any enclosures or exhibits, shall be provided as three (3) legible typewritten hard copies and a copy in electronic PDF Format to include required Certificates of Inspection to the MSCREP stating that all annual inspections and testing as required have been accomplished, all systems and equipment are in good order and ready for use, and system integrity has been restored.

17.2. The equipment addressed in this PWS is categorized as critical equipment in accordance with MSC policy on the classification of critical shipboard systems and equipment. All vendors must be ABS recognized specialists to perform services for Shipboard Fixed Firefighting Systems Inspection, Certification, and Repair. Only OEM authorized technical field service representatives and OEM parts shall be used to accomplish the requirements of this PWS for this critical equipment including oversight and guidance on all aspects of equipment as-found condition inspection, removal, disassembly, reassembly, repairs, modifications, reinstallation and testing as applicable.

17.2.1. An OEM authorized technical field service representative is defined as either a direct employee of the OEM, or an employee of a company which has a current written agreement with the OEM to provide service and repair for that equipment. The OEM authorized technical field service representative shall have full access to the OEM drawings, technical service bulletins, special tools and OEM replacement parts. The OEM authorized technical field service representative shall provide documentation from the OEM authorizing the company to perform maintenance and repair on their behalf.

17.3. Terms of Warranty: The contractor shall guaranty that all items will be serviced and maintained in accordance with the specifications of the manufacturer and certification requirements as set forth by the USCG, ABS, DOT, OSHA, NIOSH, MSHA, and NFPA, UL and FM.

18. CLIN (TBD): Labor-Straight Time (S/T): The contractor shall provide a unit price for straight time labor expenses that are required but not included in pricing for CLINs 001 through 0051 Straight time (S/T) includes normal work of eight (8) hours per day, five (5) days per week, Monday through Friday. Travel time, including Saturdays, Sundays and Holidays, shall be billed at Straight time rates.

19. CLIN (TBD): Labor-Overtime (O/T): The contractor shall provide a unit price for overtime labor expenses that are required but not included in pricing for CLINs 001 through 0051. Overtime (O/T) includes any work in excess of eight (8) hours per day or in excess of forty (40) hours per week, or work performed on Saturdays.

20. CLIN (TBD): Labor-Premium Time (P/T): The contractor shall provide a unit price for premium time labor expenses that are required but not included in pricing for CLINs 001 through 0051. Premium time includes any work performed on Sundays or holidays.

21. CLIN (TBD): Labor-Travel Time (T/T): The contractor shall provide a unit price for travel time including Saturdays, Sundays, and Holidays at straight time (S/T) rates.

22. CLIN (TBD): FIREFIGHTING Material: The contractor shall make an effort to utilize parts currently in the Government’s inventory. The contractor will be reimbursed for material that is required but not included in pricing for CLINs 001 through 0051. Material orders not connected to services may be required.

23. CLIN (TBD): Travel Expenses: Travel, Per Diem, Air Fare, and Ground Transportation: The contractor will be reimbursed for all travel and mobilization expenses including air fare, excess baggage charges, car rental, transfers, visas, local transportation and mobilization charges as well as per diem charges as set by JTR.