COMBINED_SYNOPSIS_SOLICITATION_N32205-14-T-3278.docx

MILITARY SEALIFT COMMAND

N10 - CONTRACTS AND BUSINESS MANAGEMENT DIRECTORATE

COMBINED SYNOPSIS/SOLICITATION TEMPLATE

Military Sealift Command Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. Solicitation number is N32205-14-T-3278 and is being issued as a Request for Quotes (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-70, effective 30 September 2103.

4. The associated NAICS code is 334511 and this procurement:

|X| is not being set-aside for small businesses.

|_| is being set-aside for small businesses. The small business size standard is_______

5. The table below lists the Contract Line Item Number(s) (CLIN(s)) and items, quantities and units of measure, inclusive of any applicable options:

6. Military Sealift Command (MSC), Norfolk, VA intends to award a firm fixed price purchase order for the following services on the USNS CESAR CHAVEZ. The services provided shall be completed by an authorized Northrop Grumman System Corp (Sperry Marine) Technical Representative.

1.0 ABSTRACT:

1.1 Provide the services of a qualified manufacturer’s technician familiar with the T-AKE ships to perform all required ABS Annual Certification, Annual Equipment Grooms and maintenance on Navigation and Bridge equipment as required.

2.0 REFERENCES/ENCLOSURES:

2.1 References:

2.1.1 GMDSS Technical Manuals (Contained onboard ship)

2.1.2 VDR Technical Manual MS0113-ET5-1441D (Contained onboard ship)

2.1.3 Technical Manual VisionMaster FT (Contained onboard ship)

2.2 Enclosures: None

3.0 ITEM LOCATION/QUANTITY/DESCRIPTION:

3.1 Location: 07 Level Bridge and 08 Level Topside antennas Deck.

3.2 Approximate Description:

3.2.1 Furuno MF/HF DSC FS-5000 Terminal; (2) each

3.2.2 Furuno FELCOM 15 SAT-C Terminal; (1) each

3.2.3 Furuno DSC-60 Watch Receiver/Controller; (1) each

3.2.4 Furuno Alden Navtex Receiver; (1) each

3.2.5 Saab R4 AIS-GPS; (1) each

3.2.6 MX 420-Marine GPS; (2) each

3.2.7 Transas SASS; (1) each

3.2.8 Jotron 30S MK2; (1) each

3.2.9 Sailor TT-6130 mini-C LRIT; (1) each

3.2.10 Sperry Voyage Data Recorder (VDR); (1) each

3.2.11 Jotron SARTS; (3) each

3.2.12 Emergency Lifeboat VHF Radios; (4) each

3.2.13 Sperry VisionMaster FT X Band RADAR; (2) each

3.2.14 Antennas (3) 1 S-Band, 2 X-Band,

3.2.15 Displays (4) 2 VisionMaster FT, 2 remote displays.

4.0 GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None.

5.0 NOTES:

5.1 Performance Period:

5.1.1 24 November 2013 – 6 December 2013

5.1.1.1 OEM Representatives will be required aboard the ship for inspection and testing 24 November 2013 – 06 December 2013, or as scheduled by the PPE/Chief Enginer.

5.1.1.2 Final Condition Report due NLT 06 December 2013.

5.2 Performance Location (Tentative):

USNS CESAR CHAVEZ (T-AKE 14)

Port Khalifah Manama, Bahrain

5.3 Provide an access list of all personnel boarding the ship.

5.3.1 The following information is required:

5.3.1.1 U. S. Citizen Contractors: Full Name; Full SSN; Ship Attending; Reason For Visit; Dates Requiring Access.

5.3.1.2 Non-U.S. Citizen Contractors: Full Name; Date of Birth; Nationality; SSN, Passport No. or ARC No.; Ship Attending; Reason For Visit; Dates Requiring Access.

5.3.2 Access requirements shall be processed through SSU Bahrain.

5.3.3 This is in addition to the requirement for the Contractor to submit the MSC EPIC form which will be described in the Contract.

5.4 Principal Port Engineer contact information:

Stephen Hahn, Principal Port Engineer

USNS CESAR CHAVEZ (T-AKE 14)

MSC, Code N43C, Building SP-48 471 East C Street Norfolk, VA 23511 office: 757.443.0982 mobile: 757.434.1353 email: stephen.d.hahn@navy.mil

5.5 This ship contains High Voltage (HV) electrical systems. The contractor and subcontractors shall obey all posted and verbal instructions regarding safety and exclusion from High Voltage areas. At no time shall a contractor or subcontractor approach, work on, or enter a High Voltage area without proper authorization.

6.0 QUALITY ASSURANCE REQUIREMENTS: All work and inspections shall be completed upon the satisfaction of the Master, Chief Engineer, and Port Engineer.

7.0 STATEMENT OF WORK REQUIRED:

7.1 Arrangements/Outfitting: None.

7.2 Structural: None.

7.3 Mechanical/Fluids: None.

7.4 Electrical: None.

7.5 Electronics:

7.5.1 GMDSS AND VDR ANNUALS

7.5.1.1 The contractor shall clean, inspect, and test all equipment listed under section 3 above along with it’s associated peripheral equipment, i.e. antennas, couplers, connection boxes printers, etc. All cleaning, inspections and test shall be in accordance with references 2.1.1 and 2.1.2 above and the UGCG/ ABS requirements.

7.5.1.2 The contractor shall remove the old and install new weatherproofing on the antenna RF feed connections on topside applicable antenna and coupler equipment. This is applicable to all permanently ship mounted antennas associated with the GMDSS suite.

7.5.1.3 The contractor shall provide and replace defective bond straps and ferrous hardware (Nuts, bolts, washers, etc.).

7.5.1.4 The contractor shall inspect and test the emergency back up batteries, charger, and regulator circuit. Test the emergency powered radio station lamp. Replace the lamp as needed.

7.5.1.5 The contractor shall verify ship has a current copy of all GMDSS required pubs.

7.5.1.6 The contractor shall provide an electronic (E-copy) of all GMDSS and VDR ABS/USCG inspection and test reports to the MSFSC Electronics REP, a copy to the ships Master and a copy to the Port Engineer for the ABS inspector.

7.5.1.7 The contractor shall provide a copy of the GMDSS Shore Based Maintenance agreement to the ship and Port Engineer.

7.5.2 RADAR GROOM AND INSPECTIONS

7.5.2.1 The contractor shall perform an operational test of the S-Band and two X-Band radars prior to performing any maintenance. Preliminary written reports shall be submitted to the MSFSC Electronics Representative for each system delineating the complete status of the respective system and highlighting any deficiencies in accordance with tech manual. The written report shall include system make, model, version/part number, and serial number.

7.5.2.2 The contractor shall ensure all radars, S and X band, are receiving the proper course information.

7.5.2.3 The contractor shall perform a clean and inspect on all three ships radars replacing magnetrons, belts and gaskets IAW references listed in 2.1.

7.5.2.4 The contractor shall remove and replace all weatherproofing on all radar exterior cable connectors.

7.5.2.5 The contractor shall provide daily briefings to the MSFSC ELEX REP and upon completion of work, submit a detailed written report of all work performed, work outstanding, and recommendations for follow up to ensure a fully functional communication system.

7.5.3 Gyro Compass #1 and #2 Annual Checks

7.5.3.1 For each Gyro, the contractor shall verify the following:

a. Check Initial Gyro Heading

b. Check for any variable error

c. Verify Speed and Latitude automatic correction inputs are valid

d. Perform 18month cyclical maintenance as per manual

e. Verify illumination functions properly

f. Select “Gyro 1” and verify all repeaters follow.

g. Select “Gyro 2” and verify all repeaters follow.

h. Check gyrocompass system repeater outputs for correct output.

i. Check all cables for breaks and/or abrasion. Check all connections for corrosion, continuity, tight connection etc. Check all equipment for damage such as dents cracks corrosion etc. Make sure Binnacle is free in shock mounts. Check for dirt and obstructions; be sure cable from Binnacle is free and flexible

j. Verify synchro outputs from Synchro Distribution Panel

k. Clean any dust and oil deposits off the Master Compasses and the Electronics Control Unit.

7.5.4 Additionally, the contractor shall:

7.5.4.1 The contractor shall verify proper operation of all GPS/DGPS onboard to include all related equipment, cables and connections.

7.5.4.2 Verify proper operation of all Weather Fax equipment onboard to include all related equipment, cables and connections.

7.5.4.3 Verify proper operation of all Doppler Speed Log and Echo Sounder equipment onboard to include all related equipment, cables and connections.

7.5.4.4 Verify proper operation of all AIS and SSAS equipment onboard to include all related equipment, cables and connections.

7.5.4.5 Verify proper operation of all Steering Stand and Rudder Angle Indicator equipment onboard to include all related equipment, cables and connections.

a. Perform steering system groom; including inspection and alignment of all equipment such as helm, feedback units, indicators, etc.

7.5.4.6 Verify proper operation of all ECDIS equipment onboard to include confirmation of required sensor inputs and outputs to/from the ECDIS equipment.

7.5.4.7 Inspect and test the EPIRB. Replace battery if required.

7.6 Preparation of Drawings: None

7.7 Inspection/Test:

7.7.1 GMDSS AND VDR

7.7.1.1 Provide a call out for final inspection and test of the GMDSS and VDR in the presence of the MSC REP and Ship’s Force. At a minimum tests shall include both TELEX/NBDP and voice calls with each of the GMDSS MF/HF Radios, a PVT of the INMARSAT C, Navtex Receiver reception and print out, EPIRB transmission, SART reception on RADARS, Emergency lifeboat VHF Radio Transmission/Reception, and comprehensive Test and print out of the VDR operation and verify all I/O equipment data.

7.7.1.2 Provide copies of the final GMDSS Survey and VDR Annual Performance Test reports to the MSC Electronics Representative, Principal Port Engineer, the ships Master, and ABS.

7.7.2 RADAR GROOM AND MAINTENANCE

7.7.2.1 The contractor shall complete a performance test on each radar system installed upon completion IAW tech manual.

7.7.2.2 The contractor shall demonstrate proper operation of the entire system to the MSC ELEX REP, Ships Chief Engineer, Ships Navigator and PPE upon completion of this work item.

7.7.2.3 Copies of all final reports shall be submitted to the MSC Port Engineer Rep. Any reports requiring a contract modification or for additional funds should also be submitted to the MSC contracting officer

7.7.3 Other Bridge Equipment

7.7.3.1 The contractor shall demonstrate proper operation of all equipment as required.

7.8 Manufacturer’s Representative:

7.8.1 Provide the services of an qualified manufacturer’s technician familiar with the T-AKE ships Contractor to perform all tasks outlined in this work item.

7.9 Emergent Work:

7.9.1 Anything deemed to be a contract modification or cost increase shall be submitted to the MSC Contracting Officer and the Principal Port Engineer prior to any procurement or completion of additional work outside of the original scope.

8.0 GENERAL REQUIREMENTS: None additional.

8. The provision at FAR 52.212-1, Instructions to Offerors – Commercial applies to this acquisition and is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

a. After receipt of quotes the Government may, with or without notice, negotiate with and, if desired, seek quote revisions from as many or as few quoters as it, in its discretion, deems appropriate.

b. The term “offeror” or “offer” as used in FAR 52.212-1 shall be understood to mean “quoter” and “quote,” respectively. Further, the term “award” shall be understood to describe the Government’s issuance of an order.

c. The following paragraphs in FAR 52.212-1 shall not apply to this RFQ: b, c, f (except f(4)), and l.

d. The Government will consider all quotes that are timely received and may consider late quotes. Failure of a quote to address any items required in the submission package may make a quote unacceptable.

e. SUBMISSION PACKAGE

1. The quote shall contain the following:

a. Price quote which identifies the requested item(s), unit price, and extended price.

b. All elements priced (labor, travel, per diem etc.) will be priced separately.

c. Total price.

d. Remittance address, Tax Identification Number, DUNS number and Cage Code.

e. FAR 52.212-3 ALT I- Offeror Representations and Certifications-Commerical Items. Offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov/, if the offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete paragraphs (c) through (o) of this provision.

f. Offers/quotes submitted in response to this solicitation shall not contain nor be subject to the offeror's/vendor's standard commercial terms and conditions. Any offer/quote submitted in response to this solicitation which includes the offeror's/vendor's standard commercial terms and conditions may be considered a material defect and may be rejected as being non-responsive to the solicitation.

9. All quoters must include a completed copy of FAR 52.212-3ALT I, Offeror Representations and Certifications – Commercial Items with its offer.

10. The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items applies to this acquisition.

11. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders – Commercial Items applies to this acquisition. The following additional FAR clauses contained within FAR 52.212-5 are applicable to this acquisition:

12. This solicitation does not have a Defense Priorities and Allocation System (DPAS) rating.

13. Responses to this solicitation are due 20 November 2013 at 1000 local time, Norfolk, VA.

Quotes may be only e-mailed directly to Donnie.leger@navy.mil, the sole designated E-mail address and inbox for receipt of E-mail submissions. No other electronic means of submission, used in whole or in combination with E-mail, is permitted. No other method of submission is acceptable.

E-mail quotes shall be in either Adobe or Microsoft Office format. Quoters are advised that the Government may be unable to receive other types of electronic files (e.g., .zip files) or files in excess of 20 megabytes. To be timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission.

14. For additional information regarding this solicitation contact Donnie Leger at Donnie.leger@navy.mil or call (757) 443-5900.

15. The following additional FAR and DFARS clauses are applicable to this acquisition:

252.209-7999 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law (DEVIATION 2012-O0004 Jan 2012)

(a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability,

(2) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

52.252-1 Solicitation Provisions Incorporated by Reference

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses:

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm

52.252-2 Clauses Incorporated by Reference

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vfdfara.htm

52.252-5 Authorized Deviations in Provisions

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

52.204-13 System for Award Management Maintenance (Jul 2013)

(a) Definition. As used in this clause—

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities, which is used as the identification number for Federal Contractors.

“Data Universal Numbering System+4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see the FAR at subpart 32.11) for the same concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, the Contractor and government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record “Active”.

“System for Award Management (SAM)” means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes—

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

(b) The Contractor is responsible for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(c) (1)

(i) If a Contractor has legally changed its business name, doing business as name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to—

(A) Change the name in the SAM database;

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support he legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (c)(1)(i) of this clause, or fails to perform the agreement at paragraph (c)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM. Information provided to the Contractor’s SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the DUNS number is maintained with Dun & Bradstreet throughout the life of the contract. The Contractor shall communicate any change to the DUNS number to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the DUNS number does not necessarily require a novation be accomplished. Dun & Bradstreet may be contacted—

(i) Via the internet at http://fedgov.dnb.com/webform or if the Contractor does not have internet access, it may call Dun and Bradstreet at 1-866-705-5711 if located within the United States; or

(ii) If located outside the United States, by contacting the local Dun and Bradstreet office.

(d) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.acquisition.gov.

252.204-7004 Alternate A, System for Award Management (May 2013)

As prescribed in 204.1105, substitute the following paragraph (a) for paragraph (a) of the provision at FAR 52.204-7:

(a) Definitions. As used in this clause—

“System for Award Management (SAM) database” means the primary Government repository for contractor information required for the conduct of business with the Government.

“Commercial and Government Entity (CAGE) code” means—

(1) A code assigned by the Defense Logistics Information Service (DLIS) to identify a commercial or Government entity; or

(2) A code assigned by a member of the North Atlantic Treaty Organization that DLIS records and maintains in the CAGE master file. This type of code is known as an “NCAGE code.”

“Data Universal Numbering System (DUNS) number” means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities.

“Data Universal Numbering System +4 (DUNS+4) number” means the DUNS number assigned by D&B plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR 32.11) for the same parent concern.

“Registered in the System for Award Management (SAM) database” means that—

(1) The contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, and Contractor and Government Entity (CAGE) code into the SAM database; and

(2) The contractor has completed the Core Data, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active.”

252.232-2010 Levies on Contract Payments (Dec 2006)

(a) 26 U.S.C. 6331(h) authorizes the Internal Revenue Service (IRS) to continuously levy up to 100 percent of contract payments, up to the amount of tax debt.

(b) When a levy is imposed on a payment under this contract and the Contractor believes that the levy may result in an inability to perform the contract, the Contractor shall promptly notify the Procuring Contracting Officer in writing, with a copy to the Administrative Contracting Officer, and shall provide—

(1) The total dollar amount of the levy;

(2) A statement that the Contractor believes that the levy may result in an inability to perform the contract, including rationale and adequate supporting documentation; and

(3) Advice as to whether the inability to perform may adversely affect national security, including rationale and adequate supporting documentation.

(c) DoD shall promptly review the Contractor’s assessment, and the Procuring Contracting Officer shall provide a written notification to the Contractor including–

(1) A statement as to whether DoD agrees that the levy may result in an inability to perform the contract; and

(2)(i) If the levy may result in an inability to perform the contract and the lack of performance will adversely affect national security, the total amount of the monies collected that should be returned to the Contractor; or

(ii) If the levy may result in an inability to perform the contract but will not impact national security, a recommendation that the Contractor promptly notify the IRS to attempt to resolve the tax situation.

(d) Any DoD determination under this clause is not subject to appeal under the Contract Disputes Act.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JUN 2012)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the Central Contractor Registration at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the ``Web Based Training'' link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

INVOICE

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

GOVERNMENT

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official N32205 Issue By Admin Inspect By Ship To Code N62387 Ship From Code Mark For Code Service Approver Service Acceptor Accept at Other

LPO

DCAA Auditor Other

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the ``Send Additional Email Notifications'' field of WAWF once a document is submitted in the system.

NOT APPLICABLE

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

MSCHQ_WAWF@navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

MSC SPECIFIC WIDE AREA WORKFLOW (WAWF) INSTRUCTIONS (AUG 2012)

The information contained in this instruction is supplemental to DFARS 252.232-7006.

The information contained in the table in DFARS 252.232-7006 is for WAWF purposes only. Information included in DFARS 252.232-7006 and this WAWF instruction apply only to WAWF Invoicing and WAWF Receiving Reports. Contradictory information elsewhere in this contract, e.g. Ship to DoDAAC, shall be followed per the terms and conditions of the contract.

When entering the invoice into WAWF, the Contractor shall fill in the DoDAAC fields or DoDAAC extensions exactly as shown in the table in DFARS 252.232-7006. Fields that should not be filled in when entering the invoice into WAWF will be indicated with the direction, "Leave Blank."

In some situations the WAWF system will pre-populate the "Pay DoDAAC," "Admin By DoDAAC" and "Issue By DoDAAC." The Contractor shall verify that those DoDAACs automatically entered by the WAWF system match the information in the table in DFARS 252.232-7006. If these DoDAACs do not match, then the Contractor shall correct the field(s).

If Receiving Reports are required, ensure that the "Inspection" and "Acceptance" defaults of "destination" for both fields are not changed in the WAWF online interface.

The CLINs on the WAWF invoice shall be entered exactly as set forth in the contract document including CLIN number (e.g. 0001), Quantity (may be adjusted for actual quantity or dollar value delivered and invoiced), and Unit Price (e.g. $1.00). The dollar amounts on each CLIN or SubCLIN on the WAWF invoice shall reflect final performance values, but in no instance can the dollar amount for each CLIN or SubCLIN exceed what is specified in the contract document. The Contractor shall bill to the lowest level, e.g., the SubCLIN level. The Quantity and Unit of Measure fields must be filled out exactly as indicated in the CLINs and SubCLINs to reduce the possibility of the invoice being delayed or rejected during processing.

Before closing out of an invoice session in WAWF, but after submitting the document or documents, the Contractor will be given the option to send additional email notifications by clicking on the "Send More Email Notifications" link that appears on the page. The Contractor shall click on this link and add the Technical Point of Contact's (TPOC) or Contracting Officer's Representative's (COR) email address in the first email address block and add any other additional email addresses desired in the following blocks. This additional notification to the Government is important to ensure the acceptor/receiver is aware that the invoice documents have been submitted into the WAWF system.

BASIS FOR AWARD:

Award will be made to the responsible, technically acceptable quoter, whose quote, conforming to the Request for Quotation, offers the lowest evaluated price.

SHIP & BASE ACCESS

Vendors are responsible for correctly submitting forms/applications. Vendors are encouraged to monitor email using “Request a Read Receipt” function and to confirm receipt of facsimile transmissions.

Due to enhanced security measures, ship and base access is required for pre-award ship visits (e.g. ship-check) and for contract performance. Specifically the following permissions are required:

1. El Paso Intelligence Center (EPIC) personnel screening requirement

2. Base/Repair Facility Access Request

3. Vehicle Access Request

4. Ship Access List (vendor-provided)

All forms are available for download on the MSC contracts webpage at http://www.msc.navy.mil. Click on “Contracts” in the upper right corner. “EPIC template” is under “Reference” subheading. Click on “Online Library of Common Documents” for all other forms.

EPIC: Required for access to MSC vessels. Complete EPIC form strictly adhering to format requirements and forward to (CONUS East Coast repairs) msc.norfolk.epic@navy.mil and (CONUS West Coast and HI repairs) MSC.SSUSD.EPIC@NAVY.MIL. EPIC personnel screening requests are desired seven calendar days prior to performance start date. Requests will be managed as expeditiously as circumstances permit. Vendor will be notified by MSC of personnel who are denied access to the vessel.

Base/Repair Facility Access: Permit is required to access Navy facilities. Base/Repair Facility Access Request is desired seven days prior to ship check or performance start date. Submit forms per the document instruction and to the Port Engineer. A courtesy copy (CONUS West Coast performance locations only) to Ermanno Magliulo, Engineering Director, at ermanno.magliulo@navy.mil will be appreciated.

RAPIDGate® is being implemented for access to DoD facilities in CONUS, HI, Guam and Puerto Rico. Vendor is responsible to acquire RAPIDGate® status and destination base individual access badge(s) activation prior to performance start date. Delays that may result from inadequate planning are contractor responsibility. Vendor instructions and program information is available at http://www.RAPIDGate.com or tel. 877.727.4342. RAPIDGate® access requires (in succession) (1) Individual Base Commander approval for vendor to access base, (2) Successful vendor RAPIDGate® company annual enrollment, (3) Company employee individual enrollment and possession of RAPIDGate® identification badge for single base or multiple base (enterprise) access. Vendor is responsible to confirm that each employee held annual RAPIDGate® badge is active for the specific facility and performance period in accordance with RAPIDGate® User Agreement (http://www.RAPIDGate.com).

Additional access permissions may be required such as Navy Base Point Loma “Enclave Access request form”.

Vehicle Access: Required for vehicle access to Navy facilities. Follow supplemental instructions on Base Access forms or base-specific vehicle access forms.

Ship Access List* (Vendor-Provided): On company letterhead attachment via email, the vendor is required to provide the ship master (courtesy copy the Port Engineer) with an accurate, current list of performing personnel prior to being admitted aboard the vessel. Under no circumstances will a hand-delivered list be accepted.

Enterprise-Wide Contractor Manpower Reporting Application (ECMRA)

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Military Sealift Command via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY; and

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.