N19-042-M Fetal Pig RFP and Exhibit A.doc

N18-042-M

State of Wisconsin

UWM/DOA-3261 (R08/2003)

s.16.75, Wis. Statutes

REQUEST FOR PROPOSAL:

N19-042-M Fetal Pigs for Dissection

UNIVERSITY OF WISCONSIN-MILWAUKEE

RFP Manager: Natalie Benavides Email: uwmbids@uwm.edu

This is a rebid of N18-042-M. The changes made emphasize the importance of the box in which the specimens are shipped (dimensions and flaps).

Release date: December 18, 2018

Deadline for Questions: December 28, 2019

Due Date: January 7, 2019, 8 a.m.

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Public opening

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No public opening

THIS IS NOT AN ORDER

Available submission methods:

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Physical Receipt by Purchasing Office (See Section 3.4.1 for instructions)

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Email (See Section 3.4.2 for instructions) See section 3.3 for rules regarding communications during an RFP.

Each piece of information requested below must be submitted and received before the due date and time.

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Mandatory: Bid Response Exhibit A

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Mandatory: Bidder Required Form, DOA Form 3832 (begins on page 10 of this document)

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Mandatory: Bid Response Exhibit B Pricing (separate attachment)

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Mandatory: Exhibit C: Sample pig supplied in box which meets specifications. Information including

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Optional Any exceptions to Bid terms and Conditions. See section 4.1.

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

1. GENERAL INFORMATION

1.1 Issuing Agent

University of Wisconsin-Milwaukee issues this RFP on behalf of the Board of Regents of the University of Wisconsin System as an agency of the State of Wisconsin. The University of Wisconsin--Milwaukee is hereafter referred to as “UWM”. UWM shall not be liable for any cost incurred by a Proposer in the process of responding to this RFP. News releases pertaining to the RFP or to the acceptance, rejection, or evaluation of proposals shall not be made without the prior written approval of UWM.

UWM will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities, upon request.

UW-Waukesha and UW-Washington County are branch campuses of UWM. The resulting contract awarded from this RFP is not mandatory for those campuses.

1.2 Contract Term

The contract will begin on the date of the final contract signature and be valid for one year, with three available one-year renewals.

1.3 Definitions

The following definitions are used through the RFP:

UWM – means the University of Wisconsin – Milwaukee on behalf of the Board of Regents for the State of Wisconsin.

Proposer – means firm(s) submitting a Proposal in response to this RFP.

Proposal – means the response to this RFP submitted by Proposer.

Contractor – means the Proposer awarded the contract subject of this RFP.

State – means the State of Wisconsin.

RFP – means Request for Proposal.

Committee – means the Evaluation Committee which evaluates the Proposals.

MBE – means Minority Business Enterprises.

BAFO – means Best and Final Offer.

Pig/Fetal Pig-means double-injected pig meeting specifications in section 2.

1.4 General Description/Purpose of the Request for Proposal

UWM wishes to set up a contract with a vendor that can provide fetal pigs for dissection. The pigs must meet all mandatory requirements and all RFP mandatory materials must be received in the purchasing office by the due dates (including submission of a sample specimen). This is a rebid of N18-042-M. The changes made emphasize the importance of the box in which the specimens are shipped (dimensions and flaps).

2. MINIMUM MANDATORY REQUIREMENTS

2.1 Proposer must submit a sample fetal pig which meets the minimum requirements outlined in this section 2. The sample must include the packaging and/or any materials which would normally be provided with the proposal (example: if the proposal does not include a vacuum sealed bag, the sample should not be sent in a vacuum sealed bag).

Sample pig and packaging will be scored separately.

2.2 Fetal Pig length: fetal pig must be packaged and sealed in a fashion which allows the sample to arrive at UWM intact and without any leaking. Size must be between 13-15”.

2.3 Individually packaged: Pigs must be packaged individually. The pigs will be for use by students taking biology courses. When the department places orders from the awarded vendor in the future, the pigs in their individual boxes may be placed in larger cartons and palletized, but each pig must be boxed in its own individual box (i.e., no pails or buckets containing multiple pigs).

2.4 Packaging: The boxes must be able to securely close. The flaps of the box must be able to tuck into the box (flaps which must be folded into each other are not acceptable), so that students may store their specimens for a semester. See Diagram 1 and Diagram 2 for examples. The boxes should have a maximum size of 16”(L) x 8”(W) x 5”(H).

Diagram 1: flap closure

Diagram 2: folding flaps

2.5 Ordering: Fetal Pigs must be able to be ordered and received within thirty days.

2.6 Delivery: Delivery of fetal pigs must be FOB Destination, Freight Prepaid and Add: UWM will pay shipping charges. Seller bears risk of loss and owns title until merchandise arrives at UWM.

2.7 Proposer requirements: Proposer must currently be and have been in this line of business for the past two (2) years.

2.8 Payment Terms: UWM Purchasing will submit a blanket order(s) to the awarded Proposer. The UWM department ordering the fetal pigs will use this purchase order to place the order verbally and provide a purchase order number. Payment terms will be Net 30.

3. RFP PROCEDURES/INSTRUCTIONS/CRITERIA

3.1 Preliminary Evaluation: Proposer must:

3.1.1 submit Exhibit A (begins page 8 of this document).

3.1.2 submit Exhibit B Cost Sheet: the proposal prices on the products must be all inclusive for all applicable costs, fees, and expenses. No additional costs, fees or expenses will be allowed that are not stated in Exhibit B.

3.1.3 submit Form DOA-3832 (see page 10).

3.1.4 submit Exhibit C, sample pig. Sample must be sent separately from Exhibit A, B & form 3832. Include with the sample any materials (brochures, documents) which describe the chemical makeup of the preservation solution and information regarding the safe-handling of the samples.

3.2 Scoring the Fetal Pig Sample: RFP Committee members will be rating the fetal pig based on the following criteria:

3.2.1 Tissue quality (firmness)

3.2.2 Appearance (lifelike, natural appearance in color and texture)

3.2.3 Odor

3.2.4 Visibility/clarity of double-injection colors

3.2.5 Preservation (what condition is the sample in? what is the chemical makeup of the preservation solution? Safe-handling requirements?)

3.2.6 Packaging: well-packaged (neat, able to withstand shipping without damage or leaking) and easy for students to open.

3.2.7 Packaging: is the packaging favorable for student use? Box will be open and closed over the course of a semester; must be able to withstand multiple reopenings. Size of the box must meet specified dimensions in order to fit space limitations.

3.3 Communication/Questions: From the date of release of this RFP until RFP award, the only permissible communication regarding this RFP is in writing to uwmbids@uwm.edu. Violation of this condition may be considered sufficient cause for RFP rejection. The subject line of the email must be labeled N19-042-M - Question”

It is incumbent upon proposers to point out any possible discrepancies, omissions or ambiguities using the process outlined above to submit questions. By failing to do so, proposers waive the right to claim any provision of this RFP is ambiguous. Any clarifying addendum will be posted as set forth herein.

The deadline for any questions concerning this RFP is as set forth on the cover sheet of this RFP. Any questions received after that time may not result in an addendum answering the question.

3.4 RFP Submission: The method of submission shall be as set forth on the RFP Cover Sheet, by email or by physical delivery. Details with respect to each method of submission are provided below. All RFPs must be signed on the Bidder Signature block or they may be deemed non-responsive and be rejected.

Records will be available for public inspection after award of the contract.

3.4.1 Delivered via Email:

If Proposer is submitting a RFP via email to Purchasing Office, Proposer shall submit to uwmbids@uwm.edu. Such email (and all RFP documents) must be received prior to the RFP due date set forth on the cover sheet of this RFP.

The subject line of bidder’s submission must contain the following: “N19-042-M Response”. Any attachments to electronic submissions must be in Microsoft Word, Microsoft Excel, Microsoft Power point, Adobe PDF, or ZIP file formats and under 10MB in size. UWM will not accept responsibility for any network or power outages that may occur during the transmission of RFPs. Electronic or digital signatures are acceptable, but subject to verification.

Submitting an RFP to an e-mail address other than uwmbids@uwm.edu will not constitute receipt of a valid RFP by the Purchasing Office.

Fetal Pig samples must be sent via physical delivery.

3.4.2 Physical Delivery:

If Proposer wants to submit a physical copy, proposer must submit one (1) original (marked “original”) and three (3) copies of all materials required for acceptance of their Proposal as stated on the front cover sheet.

Natalie Benavides

Purchasing Department

University of Wisconsin – Milwaukee

Engelmann Hall, Room 220 P.O. Box 777

Milwaukee, WI 53201-0777 Natalie Benavides

Purchasing Department

University of Wisconsin – Milwaukee

Engelmann Hall, Room 220 2033 E. Hartford Ave

Milwaukee, WI 53211

Proposals must be received in the above office by the specified time stated above. All Proposals must be time-stamped as accepted by the Purchasing Office by the stated time. Proposals not so stamped will not be accepted. Receipt of a Proposal by the mail system does not constitute receipt of a Proposal by the Purchasing Office, for purposes of this RFP.

Samples must be received in the above office by the specified time and date stated above. Only 1 sample is required.

To ensure confidentiality of the document, all Proposals and samples must be packaged, sealed and show the following information on the outside of the package: Proposer's name and address; N19-042-M.

3.5 RFP Responsiveness: Proposals may be evaluated by the Purchasing Agent and program manager to verify that they meet all specified requirements in this RFP and that they comply with all instructions of this RFP. The verification process may include requesting reports on the Bidder’s financial stability, vendor demonstrations, and/or reviewing results of past awards to the vendor by the State of Wisconsin or any of its agencies. Failure of a Proposer to comply with verification requests may result in rejection of the proposal. UWM shall be the sole judge of the results of the verification process.

UWM reserves the right to (1) reject all RFP responses and make no award; (2) waive irregularities or technicalities in RFP responses; (3) request clarifying information from Proposers; (4) make a partial award; and (5) accept or reject all or part of any RFP response submitted.

3.6 Evaluation Criteria: The proposal will be judged on the following criteria:

3.7 Method of Award: The Award will be granted to the highest scoring responsive and responsible Proposer(s) by lot, by subtotal or total within each lot, or by any grouping of lots UWM deems to be in their best interest (all lots will not be awarded). The lowest cost Proposer will receive full points (300). All other Proposals will receive points based on a calculation that compares the relative difference of each proposal against the lowest cost. Total points of Proposers will be weighted to allow for a 5% preference to a certified minority business enterprise under s. 16.75 (3m), Wis. Stats.

3.8 BAFO: UWM reserves the right to request one or more respondents to a Best and Final Offer (“BAFO”) process. More information in regard to this process may be found at http://vendornet.state.wi.us/vendornet/procman/proc39.pdf.

3.9 Reference Checks: UWM reserves the right to contact or visit any party not listed as a reference that has previously used or is presently using similar products or services. UWM also reserves the right to use other sources to obtain or verify information about the proposed products and services.

3.10 Right to Reject Proposals and Negotiate Contract Terms: UWM reserves the right, in its sole discretion, to reject any and all Proposals for any reason or no reason. UWM may negotiate the terms of the Contract, including the award amount, with the selected Proposer prior to entering into a Contract. If Contract negotiations cannot be concluded successfully with the highest scoring Proposer, the agency may negotiate a Contract with the next highest scoring Proposer.

3.11 Proprietary Information: Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA-3027 and submitted as set forth on the RFP Cover Sheet. Marking of the entire response as proprietary will neither be accepted nor honored. UWM cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law. A copy of the form needed to designate portions of your submission as proprietary can be found at: http://vendornet.state.wi.us/vendornet/doaforms/doa-3027.doc

4. TERMS AND CONDITIONS

4.1 Entire Contract: A contract will be awarded to the successful Bidder based on the criteria established in this Request for Proposal, including attachments and any amendments issued. The RFP, the Bidder’s response, and any written communications incorporated into the contract constitute the entire contract between the parties. The order of priority in interpreting the contract shall be as follows: (1) The Contract (2) The Purchase Order (3) This RFP document, including any amendments/attachments; and (4) the Successful Proposer’s response to RFP.

Any exceptions to the Contract Terms and Conditions must be listed in Exhibit A of Bidder’s response. Specific objections or additions must be listed. It is insufficient for the Bidder to submit a standard Bidder contract as a complete substitute or alternative for the language in this RFP. Likewise, it is insufficient for the Bidder to simply cite to Bidder’s document or incorporate a document by reference. Any contract term or condition not set forth in Bidder’s response will not later be negotiated or considered. UWM reserves the right to negotiate contractual terms and conditions or reject the Bidder’s response and proceed to the next qualified bidder. Acceptance of any contract terms or conditions proposed is at the sole discretion of UWM.

4.2 Vendor Agreements/Contracts: UWM will not sign vendor-supplied agreements/contracts.

4.3 Firm Pricing: Prices must remain firm for the first year of contract. If purchases are to be made after the first year, UWM will request quotes from awarded Proposer. UWM reserves the right to reject quotes and rebid if costs have increased substantially or deemed unreasonable.

4.4 Additional Products: UWM reserves the right to purchase all similar or like items, including accessories (dissection kits, etc.). In the event additional items are requested, UWM will request a quote from awarded Proposer. UWM reserves the right to purchase additional items in the future that are related to this solicitation with the same terms and conditions applied.

4.5 Other Eligible Purchasers: UW-System campuses, state of Wisconsin Agencies and Wisconsin municipalities.

A Wisconsin municipality is defined by Wisconsin Statute 16.70(8) to include counties, cities, villages, towns, school boards, sewage, drainage, vocational, technical and adult education districts, and other bodies with the power to award public contracts.

4.6 State of Wisconsin Terms and Conditions: By submitting this form you expressly agree to be bound by DOA-3054, Standard Terms and Conditions (RFB/RFP). They can be found online at http://vendornet.state.wi.us/vendornet/doaforms/doafrmn.asp. Submission of this form does NOT represent a purchase commitment from UWM. An Order is only effective if confirmed by an Official UWM purchase order.

EXHIBIT A: PROPOSAL RESPONSE

The proposer must complete the following. Scoring will be based upon the written answers to the questions below and any required attachments. You may expand the space in the document if more space is needed. Any attachments that are not required or any promotional materials will not be scored.

Mandatory requirements: Please note if you answer “No” to any of the below questions your proposal may not be considered for award. This section is not scored: it is used to determine whether the proposal is eligible to move on in the scoring process.

11. Pigs must be double-injected

If you responded “no” to any of the above questions, please list the section number below and provide a full explanation of what you cannot meet or agree to. Please note, answering “no” may deem your proposal non-responsive and your proposal may not be considered for award.

General/Value: (Please feel free to explain any of your answers). Worth 100 points total

Do you offer a discount for earlier payment? Example net 20 or net 10? If yes, please describe the discount (30 points for discount over 2%)

Yes No

State of Wisconsin

Department of Administration

DOA-3832 (c01/2018)

S. 16.72 Wis. Stats

State Bureau of Procurement

101 East Wilson Street, 6th Floor

P. O. Box 7867

Madison, WI 53707-7867

Bidder Required Form

Instructions: Bidder is required to complete all sections of this form. (Note: If the agency checks the box preceding Section 5 indicating that section is not applicable to the bid/proposal, Bidder may skip Section 5. Bidder may not skip any other sections of this form).

Section 1: Bidder Information

Phone Number:

Toll Free Phone:

Fax:

Address:

Mailing Address for Purchase Orders (if different than above)

Address:

City:

Section 2: Bidder Contacts

List the name and title of the person to contact for questions related to each of the topics below:

Topic

Bid/Proposal

Affirmative Action Plan

Orders and billing

Section 3: Bidder Reference Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement.

Company Name:

Address (including City, State, Zip):

Contact Person:

E-Mail Address:

Phone:

List Product(s) and/or Service(s) Used:

Company Name:

Address (including City, State, Zip):

Contact Person:

E-Mail Address:

Phone:

List Product(s) and/or Service(s) Used:

Company Name:

Address (including City, State, Zip):

Contact Person:

E-Mail Address:

Phone:

List Product(s) and/or Service(s) Used:

Company Name:

Address (including City, State, Zip):

Contact Person:

E-Mail Address:

Phone:

List Product(s) and/or Service(s) Used:

Section 4: Designation of Confidential and Proprietary Information The attached material submitted in response to this bid/proposal includes proprietary and confidential information which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or is otherwise material that can be kept confidential under the Wisconsin Open Records Law. As such, we ask that certain pages, as indicated below, of this bid/proposal response be treated as confidential material and not be released without our written approval.

Prices always become public information when bids/proposals are opened, and therefore cannot be kept confidential.

Other information cannot be kept confidential unless it is a trade secret. Trade secret is defined in s. 134.90(1)(c), Wis. Stats., as follows: “Trade Secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

We request that the following pages not be released:

Using the boxes below, indicate your agreement with the following statements:

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In the event the designation of confidentiality of this information is challenged, the bidder/proposer hereby agrees to provide legal counsel or other necessary assistance to defend the designation of confidentiality and agrees to hold the state harmless for any costs or damages arising out of the state’s agreeing to withhold the materials.

The state considers other markings of confidential in the bid/proposal document to be insufficient. The bidder/proposer agrees to hold the state harmless for any damages arising out of the release of any materials unless they are specifically identified above.

Agency Only:

Section 5 is not applicable to this bid/proposal. If this box is checked, Bidder may skip to Section 6.

Section 5: Bidder Agreement: Wisconsin’s Cooperative Purchasing Service

Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts. Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A “municipality” is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis. Stats.

Interested municipalities:

· Will contact the contractor directly to place orders referencing the state agency contract number; and

· Are responsible for receipt, acceptance, and inspection of commodities directly from the contractor, and making payment directly to the contractor.

The State of Wisconsin is not party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases.

Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. A vendor’s decision on participating in these services has no effect on awarding this contract.

Bidder: Please indicate your willingness to furnish the commodities or services to Wisconsin municipalities by checking the appropriate box below.

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I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special conditions noted below.

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I Do Not Agree to furnish the commodities or services to Wisconsin municipalities.

A vendor in the service may specify a minimum order sizes by volume or dollar amount, additional charges beyond normal delivery areas, or other minimal charges for municipalities.

Special Conditions (if applicable):

Section 6: Bidder Identification (Check all that apply)

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We claim minority bidder preference [Wis. Stats.16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be grated to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, WI 53703, (608) 267-9550. Does Not Apply to Printing Bids.

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We claim disabled veteran owned business bidder preference [Wis. Stats.16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be grated to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, WI 53703, (608) 267-9550. Does Not Apply to Printing Bids.

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We are a work center certified under Wis. Stats. S. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, WI 53703, (608) 266-5462.

Section 7: Bidder Certifications

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extend in the United States when all other factors are equal. Materials covered in our bid were manufactured in whole or in substantial part in the United States. FORMCHECKBOX Yes FORMCHECKBOX No FORMCHECKBOX Unknown

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We certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition, that no attempt has been made to induce any other person or firm to submit or not to submit a bid, that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

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We certify that we are not currently engaged in a boycott of the State of Israel. Should we be awarded a contract, we understand that future engagement in a boycott of the State of Israel may result in contract termination.

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We will comply with all terms, conditions and specifications required by the state in this Request for Bid/Proposal and all terms of our bid.

Section 8: Bidder Signature

Name of Authorized Company Representative:

Title:

Phone:

Fax:

Signature of Above

Date:

Email:

This document can be made available in alternate formats to individuals with disabilities upon request.