SOW REV A 4.23.21.docx

STATEMENT OF WORK (SOW)

Project Title: Document Scanning Services

Introduction/Background/Scope PMA209 Fleet Support Team (FST) has a requirement to digitize avionics Technical Data (Tech Data) allowing availability of the tech data for fleet use.

The FST requires the digitization of various media formats such as Aperture Card, Microfiche, and paper to include sheet and roll size engineering media.

Quantity of media requiring digitization

· Aperture Cards – 159,142 ea

· Microfiche – 16mm Format – 9,600 fiche, 40 images per fiche, totaling 384,000 images

· Large Format Drawings – 1060 ea

Technical Requirements The contractor shall deliver the digitized media in both the Native TIFF and PDF file formats. The file name for both formats shall be the same. The contractor shall populate an IMAGE row for both the Native TIFF file format and the derived PDF file format.

Optical Character Recognition (OCR) shall be performed on all PDF object files. The image shall have no less than 300 DPI resolution.

The contractor shall document the digitization of the scanned object files by utilization of the PMA-209 provided RST import template. The RST file format is excel and contains conditional formatting facilitating error free documentation.

Once the RST import file is fully populated the resultant outcome will allow timely ingestion of all the object files and its associated metadata into the NAVAIR data repository.

Quality PMA-209 reserves the right to request a rescan if the image quality is collaboratively deemed poor or unacceptable. PMA-209 will communicate with the contractor regarding suspect images and determine if rescanning is required.

RST Sample The contractor shall provide a sample of five multi-sheet output files utilizing the RST template. The sample will be provided to the PMA-209 Tech Data Lifecycle manager for review to ensure the metadata is documented correctly within the RST and allow the contractor confidence that the work being performed meets the intent of the scanning effort. Once the sample is reviewed for compliance the contractor will receive direction for the remaining object scans. The Sample does not need to provide the Object file but shall contain all the IMAGE row metadata information for the TIFF and the derived PDF.

Media Transfer PMA-209 will/has provided the contractor an approved storage device for the transfer of the digitized media. NAVAIR policy restricts the use of flash technology as an approved media storage device The drive shall be encrypted and the contractor shall coordinate the transfer of the drive back to PMA-209 and the decryption of the hard drive.

Multiple sheets on one Aperture Card or Microfiche (Multi-up) The contractor shall crop out each sheet if the media contains multi-up data. Each sheet will then be indexed in the RST import file.

Destruction Once the delivered technical data has been successfully loaded into the government’s repository PMA-209 will formally request the destruction of the source data in accordance with DOD policy Object file Naming Convention The naming convention for the object files shall be as follows:

Note: If the Hollerith contains the Document Type it shall be included in the naming convention subsequent to the sheet revision

RST Table Definitions RST Table Definitions

Mandatory

Mandatory

Mandatory if populated in the Hollerith

Mandatory

Mandatory

Mandatory

Mandatory

Mandatory

Mandatory

Mandatory

Mandatory

Mandatory if multi-frame

(No file extension)

Mandatory

(Do not include period)

Mandatory

RST Example (Yellow highlighted fields shall be prepopulated values on each image row) Notes:

1. The below index numbers shall be populated… All other RST index number fields shall NOT be populates

2. An IMAGE row shall be indexed for the TIFF and the derived PDF object file (see below example)

Hollerith and/or output text file information The contractor shall provide all output log files for all aperture or other media conversion methods image1.emf image2.emf