SBIR_CSS_SOW.docx

Statement of Work (SOW) for Science and Technology Program Support Services

1.0 Background:

The Naval Science and Technology (S&T) community conducts research across a broad spectrum of maritime and aviation technologies necessary to develop and provide the optimal solutions to meet current, emerging, and future warfighter needs at the right time and lowest cost. It is essential that Naval S&T community align their research, development, and acquisition to shared priorities, allocate resources to speed priority-aligned results to the warfighter, and accelerate capability delivery by streamlining business execution.

Naval S&T is funded through a variety of Research, Development, Test, and Evaluation (RDT&E) program funds. These programs fund activities that range from research in the basic sciences to the design, development, prototyping, maturation, and transfer of that technology. Included in these programs are the Small Business Innovative Research (SBIR) and Small Business Technology Transfer (STTR) programs that encourage the participation of small businesses in federally funded research and development. Together they form the S&T base upon which tomorrow’s high performance Navy will be built.

Naval S&T program management offices identify and prioritize research needs; focus investment and improve the alignment of resources in support of S&T objectives, and work closely with the fleet, acquisition offices, resource sponsors, and technology developers to ensure a balanced S&T portfolio that provides solutions to critical operational needs.

1.1 Scope:

The primary scope of this contract is to provide engineering and program management support services to Navy S&T management organizations and SBIR/STTR programs offices. This includes: aligning S&T investments to strategic Naval S&T needs; identifying and pairing innovative technologies and research to warfighter needs; advising and allocating appropriate S&T program funding to Naval capability gaps; monitoring and managing the health of the S&T portfolio; accelerating technology transitions and increasing their success; support SBIR/STTR Phase I, II, and II; and to support outreach, communications, training, administration, and management activities of Naval S&T and SBIR/STTR organizations to improve effectiveness of business processes and accelerate technology transition to the warfighter.

2.0 Applicable documents:

2.1 Department of Defense specifications

2.1.1 DoD 5220.22-M, National Industrial Security Program Operating Manual, (NISPOM) 28 Feb 2006

2.1.2 SECNAV M-5510.36 Information Security Program, 30 Jun 2006

2.1.3 DoDM 5200.01 (DoD Information Security Program: Controlled Unclassified Information (CUI)) Vol. 4 (enclosure 3 pages 11-18) 24 Feb 2012

2.1.4 DoD 5400.7-R, Freedom of Information Program Chapter 3 (pages 31-42) Sep 1998

2.1.5 DoDD 5230.24 Distribution Statements on Technical Documents, Change 1, Effective 28 Apr 2016

2.1.6 SECNAV M-5510.30 Personnel Security Program Jun 2006

2.1.7 OPNAVINST 3440.17A Navy Installation Emergency Management Program, 1 Aug 2014

2.1.8 Information Assurance in the Defense Acquisition System, DODI 8580.1, dated 9 Jul 2004.

2.1.9 DoD Architecture Framework 2.02, August 2010

2.2 Other Government Documents

2.2.1 Small Business Innovation Development Act of 1982 Public Law (PL) 97-219 as reauthorized by PL 99-443, 102-545, and 106-544. In 1982, Congress enacted the Small Business Innovation Development Act of 1982, codified at 15 U.S.C. 638 which established the SBIR Program. On 31 December 2011 the President signed into law the National Defense Authorization Act for Fiscal Year 2012 (Defense Reauthorization Act) PL 112-81 Section 5001, Division E which extended the SBIR program through 2017.2.2.2 Small Business Research and Development Enhancement Act of 1992 (PL 102-564) for establishing the STTR Program.

2.2.2 Small Business Research and Development Enhancement Act of 1992 (PL 102-564) for establishing the STTR Program.

2.2.3 Small Business Administration Policy Directive, Section 9(j), SBIR Program, 24 February 2014.

2.2.4 Commercialization Readiness Program accelerates the transition of technologies, products, and services developed under the SBIR/STTR, including the acquisition process enhances the insertion or transition of SBIR or STTR technologies, including any such program in effect on 6 January 2006, 15 USC § 638.

2.2.5 International Traffic in Arms Regulations, 22 C.F.R Chapter I, Subchapter M Parts 120-130 (2006) Section 38 of the Arms Export Control Act (22 U.S.C. 2778), as amended, authorizes the President to control the export and import of defense articles and defense services. The statutory authority of the President to promulgate regulations with respect to exports of defense articles and defense services was delegated to the Secretary of State by Executive Order 11958 dated 18 January 1977.

2.2.6 Clinger Cohen Act of August 1996, Title 40 USC, PL 104-106.

2.2.7 Information and Communication Technology (ICT) Standards and Guidelines, 18 Jan 2017.

2.2.7 Naval Aviation Enterprise, Science and Technology Objectives, 2014.

2.2.8 Surface Warfare Enterprise Science and Technology Strategic Plan, May 2012.

2.2.9 US Navy Information Dominance Science and Technology Objectives, 2014.

2.2.10 Naval Research and Development, A Framework for Accelerating to the Navy & Marine Corp After Next, 2017.

2.2.8 Justification and Approvals Determination and Findings for other than full and open competition, NAVAIR Instruction 4200.31E CH-1 dated 7 Nov 2007.

3. Requirements

3.1 General Requirements

3.1.1 Compatibility - The Contractor shall maintain the capability to prepare documents in software packages compatible with the Government Information Technology (IT) environment through the security classification, as specified in the Department of Defense Contract Security Classification Specification (DD-254). All contractor personnel performing under this contract must be able to operate office equipment such as facsimile machines, copiers, personal computers with peripheral equipment, programmable telephones, scanners, and shredders. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Adobe Acrobat XI Professional Internet access Share Point

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the Department of Navy as applicable to the task order. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the Department of Navy during working hours whether at Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work location: Approximately 85 percent of work will be performed at Government site and 15 percent of work to be performed at Contractor site. Government site(s) include Naval Air Systems Command (Patuxent River, MD), Naval Sea Systems Command (Washington, DC), Space and Naval Warfare Systems Command (San Diego, CA), Naval Supply Systems Command (Mechanicsburg, PA), and the Office of Naval Research (Arlington, VA). Contractors performing on-site support will be provided various items and information necessary to carry out assigned tasks. Examples include but are not limited to: access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications.

3.1.2.2 Off-site meeting facilities: The contractor shall have a facility capable of hosting meetings of up to 20 people including both government and contractor staff within 10 miles of Patuxent River, MD. Meetings held at the contractor site will be unclassified.

3.1.3 Contract Status reporting. The contractor shall provide the following documentation.

3.1.3.1 Monthly Progress and Financial Status Report: The contractor shall provide a progress and financial status report in accordance with the Contract Data Requirement List (CDRL) A001. The report shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs, and existing or potential problem areas. The report shall also include a roster of all personnel under the contract, the contract labor category for each, the contract labor rate, start and end dates of employment, and any other applicable personnel comments/notations deemed necessary.

3.1.3.2 Technical Reports: The contractor shall deliver technical reports with companion executive summary report and briefing as needed in accordance with CDRL A002. These reports may apply to any section of the SOW requirements in section 3.3, and the specific content and format will be specified in each Task Order.

3.1.3.3 Trip Reports: The contractor shall deliver after-action trip reports within five (5) days of government-funded travel in accordance with the CDRL A003. Trip reports will include at a minimum the name of the employee, travel destination, leave and return dates, purpose of travel, a summary of all official activities performed during the trip, and relevant observations, conclusions, or recommendations based on the trip.

3.1.3.4 Multimedia Communication Product: The contractor shall provide multimedia communications products in accordance with CDRL A004 and SOW paragraphs 3.3.1.6, 3.3.4.2, 3.3.4.3, 3.3.4.4, and 3.3.4.6. Media shall consist of videos, text, images, photographs, slideshows, written, or any combination that best conveys information in a visually intensive and structured manner. Products must be compatible with Navy IT multimedia players and document viewing software including, but not limited to: Microsoft Media Player 12, Microsoft Office Professional Plus 2010, and Adobe Acrobat Reader XI. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.5 Training courses and briefings: The contractor shall deliver training products including, but not limited to: presentations, briefings, manuals, “train the trainer”, and other guidance documents in accordance with CDRL A005 and SOW paragraphs 3.3.4.5 and 3.3.4.6. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.6 Computer-Based Training (CBT): The contractor shall deliver interactive courseware (ICW) modules in accordance with CDRL A006 and SOW paragraph 3.3.4.5. ICW shall be compatible with Navy IT training systems that include, but are not limited to: NAVAIR University (NAVAIR U), Total Workforce Management Services (TWMS), My Navy Portal (MNP), and Microsoft SharePoint. The courseware shall adhere to Section 508 accessibility features marked applicable in the ICT Final Standards and Guidelines. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.7 Video products: The contractor shall deliver video-based communications products in accordance with CDRL A007 and SOW paragraphs 3.3.4.1, 3.3.4.2, and 3.3.4.5. These products may be used for training, outreach events, communicating strategic S&T messages, and success stories. Video products will be compatible with Navy IT multimedia players including, but not limited to: Microsoft Windows Media Player 12 and Microsoft PowerPoint. Specific content, format, and frequency of updates will be specified in each Task Order.

3.1.3.8 Phase-Out Transition Plan: The contractor shall provide a Phase-Out Transition Plan in accordance with the CDRL A008 and SOW paragraph 3.1.8.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), overtime, holidays, installation closure, and telework.

3.1.4.1 Work schedule: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 0730-1600 each Monday through Friday (except on the legal holidays specified in paragraph 3.1.4.1.2). Some supported Government offices have flexibility to start as early as 0630 and end as late as 1800, Monday –Friday.

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor may allow its employees to work a CWS schedule provided the requirements of this SOW are met. If the contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the Government to the COR. The COR shall determine if the labor category and associated duties is eligible to utilize the CWS schedule.

3.1.4.1.2 Holidays: The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

With the exception of the events in section 3.1.4.1.3 below, the contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3.1.4.1.3 Installation closure: When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies

While generally contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.4.1.5 The Contractor shall notify the TPOC/COR for any position for which the Contractor proposes a teleworking situation. The Contractor notification shall identify the individual’s name, labor category, principal location where telework will occur, communication methods available to reach the Contractor during telework hours (email, cell phone, house phone, etc.), and the working hours the person shall be in a telework status and available for correspondence. The COR shall determine if the labor category and associated duties can be completed via telework.

3.1.4.1.5 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office.

3.1.5 Other Direct Costs:

3.1.5.1 Travel: Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. Temporary travel locations will be within the continental United States.

3.1.5.2 Material: All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Material costs may include general and administrative expenses but shall not include profit/fee.

3.1.6 Subcontractors: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services

3.1.8 Phase-Out Transition Strategy

The Contractor’s overall transition out strategy shall be built around maintaining the mission of the requiring organization with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The contractor shall submit a Transition Out Plan, to include the minimum elements listed below in accordance with CDRL A008.

- Work Turnover. The contractor shall provide a comprehensive plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

-Removal of Items. The contractor shall provide a plan for the removal of all contractor-owned items from Government facilities associated with this contract.

3.2 Security

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements:

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor’s Electronic Questionnaire for Investigations Processing (eQIP)), shall do a preliminary screening of the Contractor’s eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor’s eQIP. In such cases, the Contractor employee may not perform on the Contract.

OR

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Specification. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

3.2.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

3.2.3.1 SAAR-N: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: https://www.public.navy.mil/airfor/hm15/Documents/NMCI%20SAAR%20form%20HM-15%20OPNAV_5239_14.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.3.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to local installation badge policy and guidance. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract. Contractor personnel shall comply with all applicable Government facility instruction and guidance.

3.2.2.3 DD-254: The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.2.4 Information Security. If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36. If the work is performed at the Government’s facility, the Contractor shall comply with DODI 8580.1.

3.2.4.1 Marking: All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program Security Classification Guidance

3.2.4.2 Public Release: No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through the NAWCAD Public Affairs Office.

3.2.4.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR and Government Security Office within 24 hours of the incident occurring.

3.2.5 Operations Security (OPSEC): The contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The contractor will include OPSEC as part of its ongoing security awareness program and take all Department of Navy OPSEC training. The contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

While performing aboard Department of Navy sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.2.6 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.3 Detailed Support:

3.3.1 ALIGN: Strategic S&T Needs and Investment. Appropriation; (Working Capital Fund (WCF), Research, Development, Test & Evaluation (RDT&E), Operations & Maintenance (O&M).

3.3.1.1 Road Mapping

The contractor shall develop and maintain organization road mapping goals to determine where new investments are required to meet the Navy mission. The contractor shall review relevant documentation to facilitate development engagement scenarios that highlight projected capability gaps, and consult with subject matter experts to document the current body of future technology advancement. The contractor shall perform analysis and assessment activities to develop and maintain the organization Science and Technology road maps.

3.3.1.2 Technology Idea Exploration

The contractor shall assist in activities related to the solicitation and vetting of science and technology ideas and the dissemination of these ideas to the appropriate Navy System Commands (SYSCOMs), Program Management Offices (PMO), and/or S&T Portfolio Managers.

3.3.1.3 Engineering SME Support

The contractor shall provide engineering and scientific subject matter expertise to better inform S&T investment decisions, technology maturation, and transition readiness. These areas of expertise include, but are not limited to: artificial intelligence and autonomy; quantum technologies; kinetic and non-kinetic weapons; electronic warfare spectrum dominance; cyber; and hypersonics.

3.3.1.4 Technology Scouting

The contractor shall perform cross-discipline technology scouting activities to identify existing and emerging technologies that correspond to Navy needs and/or provide a technological advantage to the warfighter. The contractor shall leverage government, industry, academia, Federally Funded Research and Development Centers, and University Affiliated Research Center networks to identify these technologies.

3.3.1.5 Portfolio Management

The contractor shall regularly interface with Program Management Office (PMO) and S&T representatives for the purposes of technology portfolio analysis, assessment, and management. Portfolio information shall be reconciled with various S&T information systems. The contractor shall perform data and quality assurance activities to ensure the accuracy of data contained in these systems.

3.3.1.6 Metrics and Reporting

The contractor shall support the compilation of data metrics and management reports supporting both recurring reporting requirements and ad-hoc data calls and provide insight into the general health of the current program investment portfolio. The contractor shall also provide data analytics support to draw insight from available data and provide recommendations for business process optimization and investment strategy.

3.3.2 ALLOCATE: S&T Programming. Appropriation; (Working Capital Fund (WCF), Research, Development, Test & Evaluation (RDT&E), Operations & Maintenance (O&M).

3.3.2.1 Advisory and Consulting Services

The contractor shall track legislative policies, procedures, and developments at the National level. The contractor shall perform internal and external analysis to facilitate the development of strategies necessary for the successful and efficient management and operation of Navy programs including: identification and tracking of external statutes, regulations, and policies that impact the program. Advisory and consulting services may require extensive research into legislative or policy requirements and the contacting of senior government and industry representatives.

The contractor shall have a working knowledge of data rights and intellectual properties assertions; when a firm may be granted them, understand the basis of the assertion, and the impact to the government’s rights. The contactor shall also have knowledge of technical data rights; what the government gets and does not get, when the government will have rights, and what type (e.g., limited rights, restricted rights, government purpose rights, or government purpose license rights from a prior contract, data rights under another contract, or specifically negotiated licenses).

The contractor shall have knowledge of International Traffic in Arms Regulations (ITAR) and export regulations with regard to technology and how to apply them.

The contractor shall develop and implement methods and procedures for capturing guidance provided informally (e.g. via e-mail) in response to questions so that consistent approaches and responses may be maintained throughout the Navy and across solicitations.

3.3.2.2 Proposal Development and Vetting

The contractor shall provide full lifecycle support for topic generation and a review process to ensure research and development topics meet Navy and DoD quality requirements to be accepted for Broad Agency Announcements (BAA) or other types of solicitations. This will often include working directly with the various stakeholders during the processes of authoring, reviewing, refining, and submitting the topics to the Department of Navy (DoN).

3.3.2.3 SBIR Phase I and II Support

The contractor shall review and critique draft statements of work, contract documents, and technical evaluations. The contractor shall support in coordinated effort the access and usage of government provided information technology tools. The contractor shall act as a primary interface between technical competencies, stakeholders, contracting personnel and others through means of navigating program requirements, processes and IT tools. The contractor shall facilitate that the technology has a reasonable transition pathway into Navy platforms, systems, or laboratories.

3.3.2.4 Data Management

The contractor shall be responsible for the entry and updates of S&T data on federal government information systems. The contractor shall perform data validation and quality assurance activities to ensure the accuracy of data contained in these systems. The contractor shall provide content management support of the organization documentation on networks and information systems. The contractor shall maintain the accuracy and configuration control of this content and ensure it is easily available to organization personnel.

3.3.3 ACCELERATE: Transition Support. Appropriation; (Working Capital Fund (WCF), Research, Development, Test & Evaluation (RDT&E), Operations & Maintenance (O&M).

3.3.3.1 Risk Assessment and Mitigation

The Contractor shall perform Risk Mitigation Assessments (RMAs) and Transition Risk Assessments (TRAs). The contractor shall possess expert knowledge of the technical communities, commercial industry base, logistical operations, business health, business planning/development, manufacturing plans, configuration management, Defense Contract Audit Agency audit / review and operational security reviews. The contractor shall be able to develop and communicate sound risk mitigation strategy based on RMA findings.

3.3.3.2 SBIR/STTR Sequential Phase II Support

The contractor shall support Sequential Phase II activities by reviewing, analyzing, collecting, validating, and tracking all technology maturing activities. The contractor shall provide transition investment strategies to mature the technologies, and to accelerate SBIR/STTR technology incorporation and transition into Naval Weapons System and/or Program of Record (PoR) through a shared SBIR/STTR and PMO or department investment.

The contractor shall provide the necessary transition assistance and guidance to the sponsoring Program Management Office, competency, or division and SBIR/STTR firms to allow developed technologies to be integrated into PoR, sustainment organizations, and Navy labs to meet high priority Department of Navy needs. The contractor shall have thorough knowledge of the DoD Acquisition Process, logistics management, program management, working knowledge of sustainment management, SBIR/STTR process, and contracting.

3.3.3.2 SBIR/STTR Phase III Support

The contractor shall have the expertise and knowledge to support Navy SBIR/STTR technology transitions via Phase III efforts and into acquisition programs for Navy use. The contractor shall provide assistance and guidance to Program Management Offices, Science and Technology Leads, Competency or Department Leads, and all other Transition Agents requesting a Phase III contract. The contractor shall facilitate SBIR/STTR Phase III development by supporting preliminary procurement packages; Statement of Work (SOW), Contract Data Requirement List (CDRL), Justification and Approval (J&A), Contract Funding and Management and Oversight Process for the Acquisition of Services - Streamlined (MOPAS-S), Quality Assurance Surveillance Plan (QASP) and Individual Contract Streamlined Acquisition Plans (ISTRAP).

The contractor shall support the collection, validation, and tracking of SBIR/STTR Phase III metrics and success stories. The contractor shall provide process guidance to Program Management Offices, Science and Technology Leads, Competency or Department Leads, and all other Transition Agents seeking to facilitate and increase Phase III transitions. The contractor shall review and analyze Phase III cases to identify issues and prepare guidance on Phase III decisions and impacts.

3.3.4 Outreach, Communications, and Training. Appropriation; (Working Capital Fund (WCF), Research, Development, Test & Evaluation (RDT&E), Operations & Maintenance (O&M).

3.3.4.1 Strategic Communication

The contractor shall provide strategic communication support of the full S&T lifecycle and Navy S&T objectives for the various stakeholders, taking complex concepts and translating them to easy to understand, relatable and compelling communication products. Communications support should include innovative methods of communications, innovative communication products, and multimedia products with compelling designs and graphics.

3.3.4.2 Outreach Event Support

The contractor shall provide support in planning, managing, and coordinating the successful execution of outreach events. The contractor shall staff exhibits at designated S&T conferences and participate in panel discussions and presentations. The contractors shall also organize and facilitate workshops and conference sessions internal and external to the Navy on specific S&T topics.

3.3.4.3 Graphic Design

The contractor shall develop graphics for the purposes of communicating significance of information and data. These graphics are used in presentation materials, reports, and status dashboard for both internal and external stakeholders.

3.3.4.4 Data Visualization and Analysis

The contractor shall provide data analytics support to assist in drawing insights or identifying patterns using available data sources. The contractor shall apply critical thinking to use this data to provide recommendations for business process optimization and S&T investment strategy. The contractor shall produce graphical or pictorial representations of this data to facilitate effective communication of patterns, trends, and complex concepts.

3.3.4.5 Training Development and Management

The contractor shall design, develop, and maintain training courses to support program activities. These training courses will be delivered via both on-site and web-based methods. The contractor shall work with key personnel to manage and develop curriculum for the supported program.

The contractor shall work with the organization and external stakeholders to develop documentation and content for training materials to facilitate effective and efficient business processes. The contractor shall also be responsible for the management, administration, and facilitation of this training.

3.3.4.6 Content Creation and Document Production

The contractor shall provide document production and strategic communications support in drafting and editing documents for limited and for public release. The contractor shall effectively communicate scientific and complex technical ideas in simple language. These may include public relations, outreach material, technical publications, and journal articles. For documents requiring public release, the contractor shall facilitate the review process through the Public Affairs Office (PAO).

3.3.4.7 Technical Editing

The contractor shall provide technical editing support on a variety of content generated by the organization. The contractor shall provide grammar and spelling proofreading services on these documents and verify that they are free of typos, errors, omissions, and other issues that could degrade the high quality of the product.

3.3.5 Program Management. Appropriation; (Working Capital Fund (WCF), Research, Development, Test & Evaluation (RDT&E), Operations & Maintenance (O&M).

The contractor shall provide expertise and knowledge to assist the organization in program planning, program reporting, developing program strategies, and developing, reviewing, and implementing policies, processes, and procedures to meet Small Business Administration (SBA), DoD, and Navy policies and requirements, and ensure compliance with applicable policy directives.

The contractor shall provide program management for the technical projects and program plans. The management will include managing cost, schedule, and performance ensuring the timely delivery of quality products to the customer.

3.3.6 Administrative Services Appropriation; (Working Capital Fund (WCF), Research, Development, Test & Evaluation (RDT&E), Operations & Maintenance (O&M).

The contractor shall perform administrative and analytical tasks required for the operation of the organization. Activities may include, but are not limited to, development of administrative procedures, calendar coordination, preparation and review of correspondence, and maintaining office records. The contractor shall also respond to queries from external sources.

The contractor shall initiate and process security visitor requests via local security protocols. The contractor shall administer information and accounts as required.

3.4 Labor Category Definition. The following provides a description of the labor categories to support this effort.

3.4.1 The contractor shall be responsible for employing personnel having at least the minimum level of education and training, experience, and security clearance as stated for each labor category specified herein.

3.4.2 Key Personnel are those who will be performing in Key Labor Categories as specified for applicable labor categories below.

3.4.3 College Degree: All degrees shall be obtained from an “accredited college or university” as recognized by the U.S. Department of Education. This includes Associates, Bachelor’s, Master’s, or Doctorate degrees.

3.4.4 Degree Majors: Not Applicable

3.4.5 Technical Certification Training: Not Applicable

3.4.6 Experience and Education Level Definitions:

JUNIOR: A Junior level person within a labor category that has less than three (3) years’ experience performing work related to the labor category functional description and a BA/BS degree. A Junior level person is responsible for assisting more senior positions and/or performing functional duties under the oversight of more senior positions.

JOURNEYMAN: A Journeyman level person within a labor category that has three (3) to ten (10) years of experience performing work related to the labor category functional description and a BA/BS degree. A Journeyman level person typically performs all functional duties independently.

SENIOR: A Senior level person within a labor category that has over ten (10) years of experience performing work related to the labor category functional description and a MA/MS degree. A Senior level person typically works on high-visibility or mission critical aspects of a given program and performs all functional duties independently. A Senior level person may oversee the efforts of less senior staff and/or be responsible for the efforts of all staff assigned to a specific job.

Additionally, the following qualification substitution chart provides standard experience/education substitutions:

*Note – Labor categories noted in sections 3.4.7.1, 3.4.7.6.1, 3.4.7.7.1, 3.4.7.9.1, and 3.4.7.10.1 REQUIRE a degree and years of experience cannot be substituted for a Bachelor’s degree.

“Years of experience” shall mean full, productive years of participation. “Productive years” shall mean 52 weeks of work reduced by reasonable amounts of time for holidays, annual and sick leave.

If participation was part-time, or if less than one-half of the standard work week was spent performing qualifying functions, the actual time spent performing qualifying functions may be accumulated to arrive at full years of experience.

Key Personnel: Certain skilled, experienced and/or technical personnel are Key Personnel for successful contractor accomplishment of the work to be performed under this contract. These are defined as “KEY PERSONNEL” and are identified as “KEY” by the title of each labor category.

Note: The positions in Para 3.3.3.1, Risk Assessment and Mitigation, Para 3.3.1.1, Road Mapping and Para 3.3.1.3, Advisory and Consultation Services require a Key Labor Category.

Note: The positions in Para 3.3.3.1, Risk Assessment and Mitigation, Para 3.3.1.1, Road Mapping and Para 3.3.1.3, Engineering SME require the ability to obtain and maintain SECRET clearance.

On a case by case basis, the Government may waive certain labor category requirements if experience is significantly above the minimum required or a highly unique skill set, specialized training, and/or professional certification is determined to qualify the individual to meet the need.

3.4.7 Labor Qualifications: The following lists the minimum labor category education and experience requirements and the function descriptions for each labor category:

3.4.7.1 Acquisition Specialist, (Senior – KEY PERSONNEL, Journeyman, Junior), BLS Code: 13-1111 Must have science and technology process experience, preferably Navy.

Conduct organizational studies and evaluations, design systems and procedures, conduct work simplification and measurement studies, and prepare operations and procedures manuals to assist management in operating more efficiently and effectively.

Supports and drafts program milestone related documentation to ensure compliance with all aspects of the DoD and SECNAV 5000 series directives. Supports the development of program acquisition documentation such as Acquisition Plans (APs), Acquisition Strategy Reports (ASR), Procurement Initiation Document (PID), Statement of Work (SOW), funding documents, contract awards, agreements, and Acquisition Program Baseline Agreements (APBA). Assess program procedures, practices, philosophies, and documentation for compliance with specifications, contracts, and mission requirements. Attends, participates, supports analyzes, provides input, develops, prepares and reports on briefs, point papers, reports, correspondence, meetings, conferences, and review boards. Utilizes business and technical methodologies to provide support of hardware, software and service acquisition and life cycle management. Participates in meetings and supports specified Program Integrated Product Teams (IPTs).

3.4.7.1.1 Senior Level KEY PERSONNEL

See SOW para 3.3.3.1 - Person requires at least 6 years of experience to be related to Navy acquisition, including logistics, research and development, configuration management or systems analysis/design. Demonstrated knowledge in one or more of the following areas: program management, systems engineering, system acquisition, financial management, test and evaluation or integrated logistics support. Demonstrated knowledge, and/or familiarity with the DoD and SECNAV 5000 acquisition series, Federal and DoD acquisition regulations and PPBE process. Has demonstrated knowledge in one of more of the following areas: system acquisition, acquisition documentation, configuration management, risk analysis and Government furnished equipment (GFE) or Government furnished information (GFI). At least 6 years of experience related to manufacturing plans, configuration management, commercialization/transition, and audit preparations. Demonstrated knowledge in one or more of the following areas: business planning, business development, or operational security review. At least six (6) years’ experience in specialized and focused company management assessment recommendations. For specific Small Business Innovation Research (SBIR) Small Business Concerns (SBC) provide specialized technical, manufacturing and management risk analysis leading to risk assessments/recommendations to inform government officials of business and technology transition risks and mitigations.

See SOW para 3.3.2.1 – Demonstrated knowledge and relevant current experience (three (3) years within the last six (6) years) in the following areas: Assertions (when a firm may be granted them, understand the basis of the assertion and the impact), Intellectual Property, Small Business Innovation Research (SBIR) technical data rights, SBIR/STTR law/policy, Federal contract law/policy, International Traffic in Arms Regulations (ITAR), and export regulations with regard to technology and how they apply to SBIR.

3.4.7.2 Administrative Assistant, (Senior, Journeyman, Junior), BLS Code: 43-6011 At least one (1) year of experience should be in a customer and business oriented position. Provide administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging…