ATT_1__SOW_ASTARS_Radar_III.docx

STATEMENT OF WORK

1. INTRODUCTION

1.1 USNTPS provides a source of qualified professionals to manage and perform aeronautical test and evaluation programs by training experienced pilots, Naval Flight Officers and engineers to become qualified Test Pilots, Test Flight Officers and Test Project Engineers. Graduates of the school meet the test and evaluation requirements of the U.S. Navy and various other research, development, test and evaluation (RDT&E) activities in all U.S. military services, other U.S. government agencies, civilian industry and many foreign nations. Since the mid-1990s, the ASTARS system (formerly hosted in P-3 and Saab 340 platforms) has been an integral part of the USNTPS Airborne Systems ground and flight training syllabus. The Leonardo Vixen 500 AESA radar is currently installed as the airborne radar component of the latest ASTARS system variant, version III, now hosted in a United States Navy (USN) C-26A.

1.2 Scope: This contract will provide material support, engineering support and troubleshooting support/maintenance of the Vixen 500 radar installed on the ASTARS III system used to train student test pilots, test flight officers and test flight engineers at USNTPS. The ASTARS III aircraft is utilized approximately 40 weeks per year and accumulates approximately 375 flight hours annually. The aircraft and radar is primarily utilized at Naval Air Station (NAS) Patuxent River, MD., but also operates annually at Edwards Air Force Base, CA, Naval Air Weapons Station China Lake, CA, and NAS Point Mugu, CA, as well as occasionally at Naval Air Weapons Center, Training Systems Division, and Orlando, FL.

1.3 Purpose: This SOW defines the Contractor’s responsibilities.

2.0 APPLICABLE DOCUMENTS

2.1

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3.0 REQUIREMENTS:

3.1 GENERAL REQUIREMENTS

3.1.1 COMPATABILITY: The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of Secret. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the Government. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the Government during working hours whether at Contractor work site or on travel.

3.1.2 WORK LOCATIONS AND FACILITIES: Geographic place of performance: 85 to 100 percent of this effort, not including temporary assigned duties or travel, is conducted at the contractor’s facilities.

3.1.3 CONTRACT STATUS REPORTING

3.1.3.1 MATERIALS STATUS REPORT: The contractor shall provide a Material Status report that shall include a listing of all current Subassembly Repair Units(SRU) being stored at the contractor’s facility including number of units available of each item. The report shall include all Line Replaceable Units currently at the contractor’s facility for repair, if any. The monthly report will track all of the governments SRU and LRU’s located at the contractors facility and will be utilized to determine when to order/re-stock SRU’s and LRU’s to ensure Radar mission capability. The monthly Material Status Report shall be submitted by the 15th of the month to the TPOC and the COR using a contractor provided, government approved format and shall be submitted electronically IAW CDRL A001.

3.1.3.2 FINANCIAL REPORTS: The contractor shall provide monthly Financial Reports to include copy of the contractors monthly Invoice and Funds Expenditure Report (Attachment 3). The Financial Reports shall be submitted by the 15th of the month to the COR using the government provided approved form for the Funds Expenditure Report and shall be submitted electronically IAW CDRL A002.

3.1.3.3 MATERIAL REPAIR REPORT: The Material Repair Report shall be provided monthly to ensure the tracking of all material repairs. The Material Repair Report shall include the Material Repair Tracking Number, day of material item receipt at the repair facility, date of repair estimate, description of repair and SRU’s utilized, day the repaired LRU was shipped back to USNTPS and the total cost for the repair. The monthly progress reports shall be submitted by the 15th of the month to the TPOC and the COR using a contractor provided, government approved format and shall be submitted electronically IAW CDRL A003.

3.1.4 APPROVAL OF OTHER DIRECT CHARGES (ODC) (TRAVEL AND MATERIAL)

3.1.4.1 The Contractor shall have an electronic document and process for submission of travel requests, material purchases or ODCs to submit to COR for approval. Other Direct Charges may include general and administrative expenses but shall not include profit or fee.

3.1.4.2 The Contractor shall prepare and submit travel requests to the COR electronically for approval via the requirement owner’s and squadron TPOC. All travel and Government billeting shall be in accordance with the All travel and Government billeting shall be in accordance with the Federal Travel Regulations and the Joint Travel Regulations (if applicable)( http://www.defensetravel.dod.mil/site/travelreg.cfm ). The Contractor shall be responsible for making all contractor personnel arrangements. All associated travel costs will be on a reimbursable basis and funded prior to execution. The contractor shall invoice for all incurred expenses to the Travel CLIN and be auditable to the DOD JTR and applicable FAR/DFAR requirements. Travel authorization request shall be prepared in accordance with the provided travel request and submitted no less than 5 business days prior to travel for COR approval. A travel request is provided as Attachment 4.

3.1.5 INFORMATION SECURITY: If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with 5200.01 Vol. 4. If the work is performed at the Government’s facility, the Contractor shall comply with the Facilities Instructions/Guidance, the latest applicable Program Protection Plan(s) and applicable Security Classification Guide(s).

3.1.5.1 All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program applicable Security Classification Guidance.

3.1.5.2 No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through NAS Patuxent River Public Affairs Office.

3.1.5.3 All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

3.2 RADAR SYSTEM REQUIREMENTS:

3.2.1 The Contractor shall receive, evaluate and repair or replace unserviceable Vixen 500 Line Replaceable Units (LRUs).

3.2.2 The contractor shall provide a U.S. shipping address to receive Line Replaceable Units (LRUs) that the government is sending for repair. The contractor will be responsible for expediting the item from the U.S. to their repair facility. The Contractor shall coordinate the transport of the material from the point of origin to the contractor's facility to include the facilitation of any customs clearance to the destination.

3.2.3 Received LRUs shall be evaluated for repair/replacement and a repair estimate submitted to USNTPS within 28 days of receipt.

3.2.4 Repair of LRUs utilizing Government owned spare components shall be accomplished within 48 days of receipt.

3.2.5 Repaired components shall be shipped to USNTPS at NAS Patuxent River. Turnaround time from receipt to return of repaired LRUs utilizing Government owned Subassembly Repair Unit (SRU) spares shall not exceed 60 days.

3.3 RADAR SYSTEM TROUBLESHOOTING REQUIREMENTS

3.3.1 The Contractor shall provide a phone contact number and e-mail to provide technical and troubleshooting support. Support shall be available during Contractor’s normal working hours. Contractor may be required to travel to provide advanced troubleshooting.

3.4 ENGINEERING SUPPORT

3.4.1 The Government may require engineering services in support of the Vixen 500 during contract period of performance. Requests for engineering support shall be handled using a detailed e-mail request.

3.5 RADAR SYSTEM REPAIR REQUIREMENTS

3.5.1The contractor shall provide material (parts, equipment and associated shipping) required to maintain and repair the Vixen 500 radar system. Any material required shall be provided using the Material Repair request.

3.5.2 Material Repair requests will be issued using either the Standard Method or Urgent Method described below. Regardless of the method utilized, the following procedures will be common to both:

a) Each material repair request will have a tracking number assigned to it using the following convention: MR-(2 digit fiscal Year)-(3 digit sequential number). For example, the first work request issued for FY07 would be MR-07-001; the second MR-07-002 and so forth. The tracking number should be indicated on all correspondence regarding the specific work request effort including the Government work request, the Contractor’s estimate, and the associated contract modification.

b) Payment for individual material repair requests efforts will be IAW FAR 52.232-7, Alternate II. The Contractor will notify the Contracting Officer if at any time the Contractor believes that the cost for each associated CLIN (Labor, Travel, Material, Repair or Engineering) will exceed 85% of the funds obligated for that CLIN for each material repair request. Under no circumstances will the Contractor exceed the total amount obligated for the specific material repair request unless and until the amount is expressly modified by the Contracting Officer.

c) The Contractor is NOT authorized to proceed with any material repair request without prior approval from the Contracting Officer or authorized delegate.

d) Standard Method – When a material repair request is required, the Contractor shall promptly notify the TPOC/COR via a Contractor material repair request. The Contractor request can be in contractor format but shall include at a minimum:

1. Date prepared

2. Work request number

3. Aircraft identification

4. Location of Aircraft

5. Detailed description of work to be performed including damage, problem or other maintenance issue, proposed corrective action, and reason it is required

6. Proposed repair schedule

7. CLINs that work is to be performed under (Labor, Travel, Material, Repair or Engineering etc.)

8. Cost breakout by CLIN, appropriate to described effort to be performed.

9. Proposed travel

**For each of the above items contained within its material repair request, the Contractor will provide a reasonable degree of detail to support the basis of its request. The Government will review the Contractor’s material repair request for reasonableness and completeness. If the material repair request is acceptable, the Government will authorize the material repair request and ensure funding is obligated to the contract on the appropriate CLINs to cover the costs.

e) Urgent Method – Certain situations may require expedited execution of material repair request labor effort and associated (Labor, Travel, Material, Repair or Engineering etc.) CLINs. Such situations may include, but are not limited to, precautionary landings, natural disaster or a national emergency. In such a scenario, the Contracting Officer or authorized delegate, after ensuring that sufficient funds are available to initiate the effort, may provide the Contractor with a verbal or e-mailed authorization to proceed along with instructions on a ceiling price. Depending on the nature of the urgency, this authorization may be issued either prior to or after receipt of the Contractor’s material repair request. In the case where the authorization is provided prior to receipt of the Contractor’s material repair request, the Contractor and the Contracting Officer will jointly agree to a schedule for submission of the Contractor’s material repair request, as described above in the standard method. Any verbal information provided by either the Contractor or the Contracting Officer or the Contracting Officer’s representative will be confirmed in writing within forty-eight (48) hours of transmission of the verbal information.

f) In the case of component replacement actions which the Contractor believes to be subject to the limitations, exclusions, or other exceptions to contractor responsibility for component replacement under full PBL coverage, the Contractor shall submit its estimate to the Procuring Contracting Officer or delegated representative in accordance with the notification method described in paragraph b. above. No liability against the Government for payment shall be presumed unless and until such estimate shall be presented and accepted by the Government and all matters regarding assertion of such rights that are not amicably resolved, if any, shall be a matter subject to the Disputes Clause.

3.6 OVER AND ABOVE CLIN

3.6.1 Contractual effort deemed in scope but not covered elsewhere within the SOW will be charged to the Over and Above CLIN by the Contractor. In accordance with DFARS 252.217-7028, “Over and Above work”, Section I herein establishes procedures for work requests. Examples of O&A effort include on-site troubleshooting, transformation of the Equipment into another version, modifications by Government or Government installed options.

3.7 ASTARS III RADAR COMPONENTS

3.7.1 The following is a list of Line Replaceable Units (LRUs) and Subassembly Repair Unit (SRU’s) encompassing the ASTARS III Vixen 500 Radar System. All Line Replaceable Units (LRUs) and Subassembly Repair Unit (SRU’s) are pivotal in maintaining mission readiness of the Vixen 500 Radar System.

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