Draft_PBSOW_Support_19_24_Jan18.docx

PERFORMANCE BASED STATEMENT OF WORK

Presidential Helicopter RDT&E, Logistics, and Maintenance Support dtd: Jan 2018

PERFORMANCE BASED STATEMENT OF WORK (PBSOW)

Presidential Helicopter RDT&E, Logistics, Aircrew and Maintenance Support

Dated: Jan 2018

Disclaimer: This SOW is formatted using the NAVAIR Contract Support Services Performance Work Statement/Statement of Work SWP-BPTL-001

1.0 Scope

1.1 This Performance Based Statement of Work (PBSOW) establishes the Government’s requirement for the awarded Contractor to provide Contractor Logistics Support, (CLS), Research, Development, Test and Evaluation (RDT&E) support, limited Engineering support and Aircraft Maintenance support and services on designated aircraft in direct support of The Presidential Helicopters Program Office, PMA-274, Helicopter Marine Squadron One (HMX-1) and Air Test and Evaluation Squadron Twenty one (HX-21). The program office has responsibility for supporting HMX-1 and ensuring the squadron is capable of providing current and future safe and timely helicopter transportation for the President and Vice President of the United States, heads of state and other official parties. The global nature of these commitments requires aircraft to deploy worldwide and operate in varying environmental and climatic conditions without mission degradation.

1.1.1 A portion of the Program Manager’s tasking is to continually evaluate both legacy system sustainment and supportability requirements as emergent technologies, capabilities and modified mission needs are identified. In support of this the Program Office maintains representative air vehicles utilized as Research, Development, Test and Evaluation assets under the HX-21 charter but that are maintained and operated at the Presidential Helicopter Support Facility (PHSF). The scope and complexity of these test articles are not limited to full scale air vehicle systems. HX-21 supports full system spectrum test capability from complete aircraft to sub-system components, as well as expendable weapon, sensor, and deception articles and flight worthy software designed to operate and configure the system and its components. Research Development Test and Evaluation (RDT&E) operations bear risk in every aspect when considering the objectives of a development program where cost and schedule demands may supersede those of performance; however, safe and efficient flight operation is the highest priority at this command.

1.2 There are five primary outcomes to be achieved under this contract: Contractor Logistic Support (CLS), Research, Development, Test and Evaluation (RDT&E) support, Engineering Technical support, Aircrew and Aircraft Maintenance support. This PBSOW establishes the requirements for technical services to support, Air Vehicle Test and Evaluation, Test Team (TT), Integrated Product Teams (IPT), and Modification and Instrumentation and Aircraft Maintenance. Support will be provided primarily at the PHSF, 48202 Bronson Road, Building 2805, Patuxent River, Maryland, with the possibility of supporting operations at the HMX-1 Executive Flight Detachment, 2134 Rowell Road, MCAF Quantico, Virginia.

1.3 The requirement of this contract delineates between maintenance functions as In-Direct Maintenance Services and Direct Maintenance Services.

1.3.1 In-Direct Maintenance Services are support functions not specific to one T/M/S aircraft. These are services such as Tool Room support, Technical Library support, Corrosion Control, etc. Personnel assigned to Shared Maintenance functions may also participate in Maintenance Support Services as required.

1.3.1.1 In-Direct Maintenance includes, but is not limited to, maintenance control, material control, warehouse operations, upkeep of central technical publications library, aircraft logs and records, corrosion control, tool room, Individual Material Readiness List (IMRL) program, hazardous materials management, and upkeep (scheduled and unscheduled) of aircraft maintenance facilities, Government furnished property (GFP) and support equipment as approved by the MO/COR.

1.3.2 Direct Maintenance Services are maintenance services in direct support of specified T/M/S aircraft. This includes Scheduled Maintenance and Unscheduled Maintenance. This support includes scheduled maintenance and all inspections that are performed at a set interval which can be flight hours, days, weeks etc. Unscheduled maintenance includes all unplanned maintenance.

1.3.2.1 The Direct Maintenance support personnel perform organizational, limited intermediate, and limited depot level aircraft maintenance support and services on the Presidential fleet. Currently these personnel support two Test and Evaluation (T&E) aircraft, an NVH-3A and a NSH-60F, both heavily modified and unique. This support will transition to support for two T&E VH-92A assets. The support provided will include maintaining “Pipeline” National Asset inventory as well as performing Periodic Maintenance Inspections (PMI) under the Intermediate Maintenance Concept (IMC) for VH-92A aircraft. The support provided will extend to transient and oversight of any of the primary aircraft assigned to HMX-1; i.e. VH-3D, VH-60N, MV-22, UH-60N, UH-3D, VH-92A and any aircraft periodically hosted by PMA-274, as well as supporting the PMA-274 Program Manager. Aircraft maintenance support includes but is not limited to: avionics, airframes (including hydraulic, pneumatic and utility), electrical, environmental/egress, flight equipment, interior, power plant, dynamic drive and aircraft stripping and painting.

1.4 All aircraft maintenance and administrative tasks are to be performed per applicable Navy technical manuals, directives, Federal Aviation Administrative and commercial manuals. Flight Operating Procedures and Ground Operating Procedures (GOPs) shall be written to cover the requirements listed in DCMAINST 8210.1 series. Contractor shall submit Flight Operating Procedures and GOPs to the Government Flight Representative (GFR) for review and approval prior to the first maintenance evolution (CDRL A001). Once signed, the procedures will be re-submitted annually as per DCMAINST 8210.1 series requirements.

1.5 The aircraft support primarily consists of maintenance at the Organizational (O) level; however Limited Intermediate (I), and Limited Depot (D) level maintenance may be performed, provided skilled artisans and required tools are available and authorization is received from the cognizant authority. The Contractor shall be responsible for providing total maintenance, logistic, and technical support, for squadron/activity aircraft, and associated equipment, in order to meet the Daily Flight Schedule (DFS).

1.6 RDT&E includes but is not limited to support of the Test Team (TT) project maintenance for both legacy aircraft and future replacement aircraft, as well as any additional tasking by PMA- 274.

1.7 When required support for off-site maintenance will be provided as necessary for aircraft/component/support equipment maintenance support or in the event of a routine aircraft detachment, an unscheduled aircraft divert, or hurricane or hurricane related evacuation in areas that may be geographically remote from the primary aircraft location aboard NAS Patuxent River.

1.8 NALCOMIS OOMA provides real time on-line computer based maintenance information and will be used by maintenance personnel to record all flight information, maintenance actions, and aircraft status.

1.11 ABBREVIATIONS, ACRONYMS AND DEFINITIONS

1.13 Definitions

AIRCRAFT PROCUREMENT (APN) A common appropriation at NAWCTSD is Aircraft Procurement, Navy (APN). As the name indicates, these funds are appropriated for the procurement and modification of Naval aircraft and support equipment, including training devices/systems. This investment appropriation is divided into seven Budget Activities and is available for obligation for three years plus five more years for adjustments and expenditure.

BENCH CHECK. A workshop inspection to determine the condition, completeness, or working order of an end item or component.

CALIBRATION. A comparison between two instruments, one of which is a standard of known accuracy, to detect, correlate or adjust any variation in the accuracy of the instrument being compared.

CADS/PADS. Explosive Cartridge Actuated Devices/Propulsion Actuated Devices. Contractor must comply with the applicable requirements of DOD Manual 4146.26M, CNAFINST 8023.3 series, and NAVSEA OP6.

COLLATERAL DUTY INSPECTOR (CDI). CDIs are Contractor personnel, assigned from within the Aircraft Maintenance Department, who have been given a secondary or collateral duty assignment to inspect the work accomplishments of other personnel within the Contractor assigned production sections.

COLLATERAL DUTY QUALITY ASSURANCE REPRESENTATIVE (CDQAR). CDQARs function in the same capacity as QARs and must meet the same minimum qualification requirements as their QA division counterparts. CDQARs are assigned to work centers or production divisions because of temporary shortages of skills.

CMS ACCOUNT. A CMS account is an administrative entity, identified by a six-digit account number, in which custody and control of COMSEC material are maintained.

CMS CUSTODIAN. An individual designated in writing by the CO to manage COMSEC material issued to a CMS account. The CMS Custodian is the CO's primary advisor on matters concerning the security and handling of COMSEC material and the associated records and reports.

ALTERNATE CUSTODIAN(S). The individual(s) designated in writing by the CO responsible for assisting the CMS Custodian in the performance of his/her duties and assuming the duties of the CMS Custodian in his/her absence. Alternate Custodian(s) share equally with the CMS Custodian the responsibility for the proper management and administration of a CMS account.

CONTRACTING OFFICER REPRESENTATIVE (COR). An individual who is designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions on contracts or orders.

CONTRACTOR ACQUIRED PROPERTY (CAP). Property procured or otherwise provided by the Contractor in the performance of a contract, title to which is vested in the Government. The CAP must be incident to support of a Contract Line Item Number (CLIN) subject to the approval of the COR. Office equipment and supplies are not authorized unless they are specifically stated as CAP requirements in individual line items.

CONTRACTOR ACQUIRED SERVICES (CAS). Non-tangibles, or in some cases subcontracts, constitute CAS and include such things as truck rental charges or leases, repairs, overhauls, telephone services, small service contracts for office equipment, overnight delivery service charges, training or physicals. The CAS must be incident to support of a Contract Line Item Number (CLIN) subject to the approval of the COR.

CONTRACTOR FURNISHED PROPERTY (CFP). All property authorized to be used by the Contractor in the performance of a contract other than Government Furnished Property (GFP) and CAP.

DEPOT LEVEL MAINTENANCE (DLM). Maintenance which is performed by designated maintenance activities on material requiring major rework or a complete rebuild of parts, assemblies, subassemblies, and end items, including the manufacture, modification, testing and reclamation of parts as required. D-Level maintenance is authorized provided skilled artisans and required tools are available and permission received from the cognizant authority.

DIRECT MAINTENANCE. Maintenance man-hours directly related to aircraft inspection, troubleshooting and repairing aircraft discrepancies i.e., on-equipment repairs less ALSS items of aviator equipment.

DIVERT. A flight which is operated from the scheduled origin point to a point other than the scheduled destination point in the published flight schedule.

END ITEM. The specific aircraft or item of equipment for which this work specification is written.

EXAMINATION. Determines the conformance of an end item or component to specified requirements by simple physical (i.e., visual, auditory, tactile, or other means) manipulation, gauging, or measurement without the use of special laboratory appliances or procedures.

GOVERNMENT PROPERTY (GP). All property owned by the Government, or acquired by the Government, under the terms of a contract. GP includes both GFP and CAP.

GOVERNMENT FURNISHED PROPERTY (GFP). Property in the possession of or acquired directly by the Government and subsequently delivered or otherwise made available to the Contractor. Included is Government furnished material (GFM), equipment, and other special support items.

GOVERNMENT FURNISHED MATERIAL (GFM). Material which may be incorporated into or attached to an end item to be delivered under a contract or which may be consumed or expended in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies, and supplies.

GOVERNMENT FLIGHT REPRESENTATIVE (GFR). That military officer or Government civilian in aviation service to whom an approving authority has delegated responsibility for approval of Contractor's Aircraft Ground and Flight Operations Procedures, flight crewmembers and or flights.

GOVERNMENT FURNISHED EQUIPMENT (GFE). Production tooling, shop, and test equipment identified to be furnished by the Government for the performance of this contract.

GOVERNMENT INSPECTION OFFICE (GIO). An active duty military person/Government service person who has completed all normal Naval Aviation Maintenance Program (NAMP) Quality Assurance Representative (QAR) requirements and has been designated in writing as GQAR by NTWL Commander or Squadron Commander. This individual exercises surveillance on the work accomplishments of Contractor QARs to ensure all tasks are completed in accordance with applicable directives.

INDIRECT MAINTENANCE. Maintenance man-hours expended in support of direct maintenance, e.g.; material/supply support, maintenance control, Quality Assurance, IMRL management aircraft washing, corrosion control, and maintenance administration.

INSPECTION. The examination and testing of an end item or component to determine whether it conforms to specified requirements.

INTERMEDIATE LEVEL MAINTENANCE. That maintenance which is the responsibility of and is performed by designated maintenance activities for direct support of the using organization. Its phases normally consist of calibration, repair, or replacement of damaged or unserviceable parts, components, or assemblies; the emergency manufacture of non-available parts; and provision of technical assistance to using activities. Intermediate maintenance is authorized provided the skilled artisans and required tools are available and permission received from the cognizant authority.

INVESTMENT ITEMS. These are non-consumable items with an Expendability, Recovery, Repair-ability Category. The Contractor shall notify the Contracting Officer via the COR upon loss or destruction of, or damage to Government property provided under this contract, with the exception of low value property.

MODIFICATION. The physical alteration of an end item or component to change its designed capability or characteristics.

OPERATIONAL CHECK. A functional test of an end item or component in its installed environment to assure installation and operation in accordance with specified requirements.

OPERATIONS AND MAINTENANCE, NAVY (OM&N) There are separate O&M appropriations for each of the military departments (Army, Navy, Air Force, and Marines) as well as their reserve components. O&M funds are for expense items and, as the name implies, are for the operation and maintenance support of the service. The O&M appropriations are further sub-divided into Budget Activities corresponding to the DoD list of Major Force Programs. O&M appropriations are available for obligation for one year and available for obligation adjustments and expenditure for an additional five years.

ORGANIZATIONAL LEVEL MAINTENANCE. The type of work performed by the operating unit on a day-to-day basis in support of its own operations. Maintenance performed at this level includes minor adjustments in preparation for flight, scheduled and conditional inspections of aircraft and equipment, and associated tests, repairs, and adjustments, which do not require intermediate or depot level shop facilities.

OVERHAUL. Clean, inspect, test, and repair to the extent necessary to restore an end item to a "like new" or "zero time" condition.

RESEARCH, DEVELOPMENT< TEST and EVALUATION (RDT&E) Common to all services and defense agencies, RDT&E funds are available for both investment and expense items that are procured as part of an RDT&E project. The RDT&E appropriation is divided into seven Budget Activities corresponding to the various phases or categories of research. A key feature of the RDT&E Appropriation is that it can be used to incrementally fund project effort. The funds are appropriated for two years with a goal of 100% obligation in the first year of availability. After the two years of availability for obligation, the funds are available for an additional five years for adjustments and expenditure.

REPAIR. Clean, inspect, test, and accomplish only those operations necessary to restore the end item or component to a serviceable condition.

SEATS/ICAPS. Survival Equipment Asset Tracking System and Increased Capabilities Program is a database management system that stores, processes, and retrieves survival equipment data. The Contractor shall manage the program by adding, modifying, deleting, etc., data via computer. The Government will provide the software necessary to track this information, instruction manuals for the software, and any additional hands on training in the use of the software.

SERVICEABLE. The condition of an end item or component, new or used, suitable for issue, and use as originally intended.

TESTING. Determining the performance or conformance of an end item or component to specified requirements by use of complex technical equipment applying scientific principles and procedures.

UNSERVICEABLE. (Repairable) The condition of an end item or component unfit for use, but which can be restored to a serviceable condition after repair, modification, or overhaul.

2.0 Applicable Documents/Directives

2.1 All work performed by the Contractor shall be accomplished in accordance with aircraft maintenance publications, technical directives, instructions, standards, procedures contained in pertinent manuals, blueprints and drawings or schematics as provided by the Naval Air Systems Command (NAVAIR) via the COR. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and field procedure guides shall be utilized, and will be provided. When a publication provided by the Government is subsequently revised, supplemented, replaced or rescinded, the Contractor shall comply. Additionally, the Contractor shall be required to correct any noted discrepancies as may be directed by the COR.

2.2 In the event of conflict with instructions between this and any technical manual/directive/ regulation or specification incorporated by reference herein, the Contractor shall notify the PCO/COR/GIO for guidance.

Materiel Disposition Manual

2.4 Due to frequent changes to Documents and Directives, it is expected that the most current version will be used. Links to frequently used directives are:

· http://doni.daps.dla.mil/OPNAV.aspx (OPNAV and SECNAV Instructions)

· http://directives.navair.navy.mil/index.cfm (NAVAIR, NAVTESTWINGLANT, NAS PATUXENT RIVER Instructions; also contains links to other command Instructions)

· https://www.natec.navy.mil/ (Aircraft Publications; Users must register to access)

· http://logistics.navair.navy.mil/4790/index.cfm (CNAF 4790.2 series)

· http://farsite.hill.af.mil/ (FARS/DFARs)

· https://www.portal.navy.mil/comnavairfor/CNAF%20Instructions/Forms/5000.aspx (CNAF Instructions)

3.0 Requirements

3.1 General Requirements

3.1.1 Compatibility

3.1.1.1 The Contractor shall ensure compliance with the PMA-274 Program Protection Plan (PPP) and maintain a facility level OPSEC Program to prevent unauthorized disclosure of For Official Use Only (FOUO) and Personally Identifiable Information (PII). OPSEC training shall be provided annually (at a minimum) to all employees having access to sensitive or critical information in support of the contract. If applicable, classified information and FOUO technical information will be protected in accordance with Executive Order 13526, Classified National Security Information; DoD 5200.1-R, Information Security Program; SECNAV M-5510.36, DoN Information Security Program and DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM). The DoD Contract Security Classification Specification, DD Form 254 (Attachment 3), defines additional program specific security requirements.

3.1.1.2 The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification requirements as set forth in section 3.2 of this PBSOW. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the PMA-274. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with PMA-274 during working hours whether at Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work location. Approximately 90% of the services rendered will be supported at the Presidential Helicopter Support Facility (PHSF), 48202 Bronson Road, Hangar 2805, Patuxent River, Maryland. Approximately 10% of the services will be required, but not limited to, at off-site locations such as the HMX-1 Executive Flight Detachment (EFD), 2134 Rowell Road, Quantico, Virginia. The HX-21 Contracting Officer’s Representative (COR) and Government Inspection Office (GIO) assigned to support PMA-274 will directly monitor the Contractor performance in accordance with the Quality Assurance Surveillance Plan (QASP) developed for this contract for operations conducted at the PHSF. The HMX-1 Commanding Officer shall supply a Technical Point of Contact (TPOC) to monitor the Contractors performance in accordance with the QASP and they shall report to the Contracting Officer Representative (COR) for operations conducted at the HMX-1 EFD, Quantico, Virginia.

3.1.2.1.1 The Contractor shall be capable of simultaneously manning and supporting one detachment while maintaining operations at the PHSF.

3.1.2.1.2 Off-Site/Detachment Maintenance - The Contractor shall provide maintenance/support for recovery of aircraft "downed" for maintenance when command-directed detachments are required, and when aircraft pick up is required. When notified by the MO that off-site maintenance or aircraft recovery is required the Contractor shall arrange for recovery of the aircraft.

3.1.2.1.3 The Contractor shall respond to notification by MO of off-site Aircraft maintenance requirements. Contractor shall assemble the required test equipment, parts, and personnel to perform the required maintenance or affect the necessary repairs for off-site/Detachment aircraft. At its discretion, Tthe Government may provide transportation in lieu of commercial transportation. This is a Government option. All discrepancies affecting the airworthiness of the aircraft and corrective action taken will be documented. Upon return documentation will be forwarded to Quality and Maintenance Control and filed as appropriate; i.e. within the Aircraft Discrepancy Book (ADB) or the Aircraft Logs and Records.

3.1.2.1.4 The Contractor will be required to travel. Temporary duty will be performed as required by the tasking, only after approval and authorization by the MO/COR. All travel will be performed on a reimbursable basis. When available, the Contractor will be authorized to utilize Government transportation. The Contractor shall be responsible for making arrangements for all airfare, car rental, lodging, and subsistence required IAW NAVAIR clause 5252.232-9509 shall be used for guidance.

3.1.2.2 Meeting and Conference Room Support

3.1.2.2.1 Contractor representatives shall attend periodic briefings and meetings with PMA-274, HX-21, HMX-1, NAVAIR, and other entities/personnel as required by the MO/COR/GIO. The Group Manager or an appointed representative shall represent the Contractor regarding all matters dealing with aircraft maintenance, logistics and personnel support as applicable to the Contractor.

3.1.3 Contract Status Reporting

3.1.3.1 The Contractor shall notify the MO/COR of any condition that may delay Contractor performance.

3.1.3.2 The Contractor shall provide Monthly Maintenance Plans (MMPs) detailing scheduled maintenance on aircraft and support equipment to be supported by the Contractor. MMPs are the authorized means to assign the Contractor’s collateral duties, program managers and assistant program managers. The MMP shall be distributed by the 25th of the month prior to the month to which it applies, for example, the MMP for April shall be published by the 25th of March. The supporting I-level organization shall be in the distribution. The Contractor shall update the MMPs as needed to meet changing workload requirements as determined by the maintenance officer.

3.1.3.3 When the following conditions occur, the Contractor shall advise the MO of conditions/ deficiencies:

3.1.3.3.1 A suspected or confirmed material failure which could lead to loss of an aircraft or an in-flight emergency.

3.1.3.3.2 A condition or material fault that poses a potential hazard to personnel, equipment and/or missions.

3.1.3.3.3 When a prescribed installation or maintenance action cannot be accomplished, or when operational characteristics or durability cannot be determined, or obtained due to faulty design or materials.

3.1.3.3.4 Inadequate, insufficient or otherwise deficient Technical Publications which prevent or hinder accomplishment of the contracted maintenance which if not corrected, may cause a hazard or present a Safety of Flight condition.

3.1.3.4 The Contractor shall utilize and complete the data requirements of the Enterprise-Wide Contractor Manpower Reporting Application (ECMRA) annually.

3.1.3.5 The Contractor shall report ALL Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to fill in all required data fields using the web address https://ecmra.mil.

3.1.3.5.1 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://ecmra.mil.

3.1.3.6 Work may require frequent bending, reaching, and climbing. Work may be performed on top of or under equipment, and in cramped or awkward positions. Employees may frequently lift and carry items in excess of fifty (50) pounds.

3.1.4 Work Schedule

3.1.4.1 Regular schedule: The Contractor response to all work requests shall be continual during normal duty hours, excluding lunch. Normal duty hours and lunch periods will be directed by the Group Manager and approved by the MO/COR, and are subject to rotating shifts. The normal duty hours are noted below. Working hours may be modified in certain circumstances to ensure adequate support of emerging customer/project requirements.

· Flight Operations: Mon-Fri: 0500-1330 1230-2100 Sun-Thu: 1230-2100

· IMC/P PMI: Mon-Fri: 0500-1330 1230-2100

3.1.4.2 Installation closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company’s policies. While generally Contractor personnel may not perform work on-site at a Government facility without supervision from Federal personnel, in very limited circumstances, work being performed by Contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by Contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by Contractor personnel is mission essential.

3.1.4.3 Surge/Emergency Operations: Management Response expectation. The Contractor shall, as necessary, provide response within three (3) hours for weekends, holidays, and after normal duty hours for emergency repair. Work shall be continuous twenty-four (24) hours a day, seven (7) days a week until completed, as directed by the Group Manager and approved by MO/COR. All surge/emergency work performed outside the regularly scheduled forty (40) hour work week will be considered overtime and will be paid at the overtime rates established in the contract.

3.1.4.4 Weekends/Holidays: The Government reserves the right to adjust day/hours of operation to meet the needs of operational commitments. All changes will be provided by the Group Manager and approved by the MO/COR. When the need for Weekend or Holiday flight and maintenance operations are identified notice will be given by the MO/COR, or his designated representative, to the Contractor. Work will not be performed on holidays except in emergency situations as determined by the MO/COR.

3.1.4.4.1 The Government observes the following holidays listed below. The Contractor is permitted to observe these Holidays in accordance with its corporate policy. In the event any of the above holidays occur on a Saturday or Sunday the holiday shall be observed in accordance with MO/COR direction.

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

3.1.4.4.2 Day/Night Operations: The Contractor shall be able to support operations twenty-four (24) hours a day as required by the MO/COR. The regular work shift hours will be set by the MO/COR and Group Manager and will be published in the Monthly Maintenance Plan (MMP).

3.1.4.4.3 Overtime: Overtime is anticipated. If required, overtime must be authorized by the MO/COR. The Contractor shall not work any overtime without approval by the MO/COR. The Contractor shall provide an estimate for approval to the MO/COR of OT hours required for any projected overtime effort. Contractor use of overtime and payment for overtime must be handled in accordance with FAR 52.222-2 and 52.222-4.

3.1.5 Other Direct Costs (ODC’s): ODCs are based on a per annum amount. The MO/COR approval shall be obtained prior to the purchase of any material or travel expenses.

3.1.5.1 Travel: Travel will be allowable only when it is authorized. Reimbursement for travel performed shall be in accordance with the Department of Defense Joint Travel Regulation (http://www.defensetravel.dod.mil/site/travelreg.cfm). The MO/COR shall approve all travel performed in support of this contract prior to the commencement of the travel. MO/COR approval for local travel expenses is required. Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include 3.1.2.1. This list is not all inclusive as locations may change over the life of the contract. Travel authorization request shall be prepared in 10 business days prior to travel for MO/COR approval.

3.1.5.2 Material: Prior written approval of the MO/COR shall be required for all purchases of materials over $2,500. If the Contractor’s proposal includes a list of materials with associated prices, then the (MO/COR/ACO/PCO as applicable) acceptance of the Contractor’s proposal shall constitute written approval of those purchases. Any material provided by the Contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable Department of the Navy regulations and instructions. All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The Contractor shall transfer all materials not depleted to the MO/COR by way of Material Inspection and Receiving Report (DD Form 250). Other Direct Charges may include general and administrative expenses but shall not include profit.

3.1.5.3 The costs of general purpose business expenses required for the conduct of the Contractor’s normal business operations are not an allowable direct cost in the performance of this contract. General purpose business expenses include, but are not limited to, the cost for items such as telephones and telephone charges, reproduction machines, word processing equipment, personal computers and other office equipment and office supplies.

3.1.6 Subcontractors: Provisions stated herein shall be clearly and effectively communicated to all Subcontractors providing support under this contract. All provisions of this PBSOW shall flow down to Subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.1.8 Transition Strategy: The overall strategy shall be built around developing a transparent transition that maintains the support being provided to PMA-274 as outlined in the PBSOW while ensuring minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the Contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The Contractor shall submit a Transition Out Plan, to include the minimum elements listed below. (CDRL A008)

3.1.8.1 Work Turnover. The Contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming Contractor or Government personnel for the period of transition via weekly status meetings.

3.1.8.2 Quality Assurance. The Contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

3.1.8.3 Risk Mitigation Strategies. The Contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

3.1.8.4 Data/Information Transfer. The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.8.5 Transition period is the Contractor’s time for continued hiring, relocating, and training of personnel (including site surveys and familiarization); SAAR-N, Information Assurance training and any TASS access requirements, inventorying equipment; and the coordination of all matters associated with the Contractor’s ability to assume the flight operations, maintenance, and logistic functions as specified in the PBSOW.

3.1.8.6 The Contractor shall provide a timeline showing sequence of events for the transition of personnel and training.

3.1.8.7 The Contractor, during the transition period, shall participate in a weekly conference call and provide a written status to the MO/COR and squadron MOs of personnel hired and training status. Contractor shall include any condition which will preclude compliance with the contract and planned action to remediate such condition.

3.1.8.8 Within thirty (30) days of termination or completion of the contract, the Contractor shall ensure cooperation with the Government in conducting joint wall-to-wall inventories, ensuring continuity of ongoing flight operations and a written transition inventory plan shall be coordinated with the MO/COR.

3.1.8.9 The Contractor shall provide to the Government a list of workforce member names 60 days prior to transition out.

3.1.9 The Contractor employees will be attired in neat, clean working uniforms (shirt and trousers with matching belts) displaying the name of the company and the name of the employee. Professional/administrative personnel shall be attired in business casual.

3.1.10 Contractor shall clean/housekeep assigned spaces daily at the end of each scheduled shift. Trash will be emptied from each work center/assigned space at the end of each shift. The Contractor shall ensure aircraft ramp and aircraft parking areas adjacent to hangars, and hangar decks are kept clean and FOD free. Compressed air can be used to clean difficult to reach areas only when protective equipment is worn and the air pressure is less than 30 PSI. Ref: General Industry Standard 29 CFR 1910. Ref: National Safety Council Aviation Ground Operations Safety Handbook.

3.1.11 The Contractor is authorized the use of Government vehicles provided by the PMA in the completion of daily contractual support requirements. The Contractor shall ensure, at a minimum, the following is completed when operating Government vehicles: