AEGIS_RCS_-_PWS_SOW.pdf

Performance Work Statement (PWS) and Statement of Work (SOW) for

AEGIS Radio Communication System

(RCS)

1.0 SCOPE

The Ship & Air Integrated Warfare (SAIW) Division, Naval Air Warfare Center Aircraft Division (NAWCAD) 4.11.3, located in St. Inigoes, Maryland, is an organic Lead Systems Integrator (oLSI) providing design, procurement, integration, testing, and training of Command, Control, Communications, Computers, and Intelligence (C4I) electronic systems that meet the requirements of the United States Navy operating forces are the responsibility of the Program Executive Office for C4I (PEO C4I). In support of the Program Executive Office for Ships (PEO Ships), Naval Sea Systems Command (NAVSEA), and PEO C4I, the SAIW Division is tasked to design, procure, integrate, test, train, deliver and support C4I electronic Radio Communication Systems (RCSs) for ships of the United States Navy including AEGIS destroyers and cruisers, amphibious assault ships, aircraft carriers, sea-lift ships, and other surface combatant and comparable ships. The SAIW Division is tasked to perform research and development, engineering, technical, and logistics support services to deliver fully integrated and tested C4I electronic radio communication systems for shipboard installation.

This PWS/SOW supports the SAIW Division in the research, development, design, integration, testing, installation, training, and certification of shipboard C4I electronic communication systems; the research, development, design, integration, testing, installation, training, and certification of like systems at shore sites associated with the deployment of fleet support to surface ships; and the research, development, design, integration, testing, installation, training, and certification of mobile and airborne C4I electronic communication systems designed to interface with the C4I electronic architecture of surface ships.

2.0 APPLICABLE DOCUMENTS

2.1 Department of Defense (DoD) Specifications

2.1.1 DoDD 5230.24 Distribution Statements on Technical Documents, 28 Apr 2016

2.1.2 DoD 5220.22-M, National Industrial Security Program Operating Manual, 17 Apr 2014

2.1.3 SECNAVINST M-5510.36A Information Security Program, 6 Oct 2006

2.1.4 SECNAVINST M-5510.30B Personnel Security Program, 6 Oct 2006

2.1.5 2.1.7 OPNAVINST 3440.17A Navy Installation Emergency Management Program, 1 Aug

2.2 DoD Standards

2.2.1 MIL-STD-31000A, Technical Data Packages, 26 Feb 2013

2.2.2 MIL-STD-100G, Engineering Drawing Packages, 14 Dec 2001

2.2.3 Navy Installation and Maintenance Book (NIMB) Installation Standards

2.3 Other Government Documents

2.3.1 SECNAVINST 5216.5D, Department of the Navy (DoN) Correspondence Manual, June

2.3.2 DoD Directive 5000.3-M-1, Test and Evaluation Master Plan, October 1986

2.3.3 OPNAVINST 3432.1A, Operations Security (OPSEC), 4 Aug 2011

2.3.4 NAWCADINST 5510.1B, NAVAIRWARCENACDIV Personnel, Information, and Industrial

Security Program, 5 Jun 2014

2.3.5 NAVAIRINST 4355.19D, Systems Engineering Technical Review Process, 6 Feb 2015

2.3.6 NAWCADINST 7320.1B, NAVAIRWARCENACDIV Property Management Process for Minor

Property and Class III Plant Property, 1 May 2012

2.3.7 DoD Integrated Master Plan and Integrated Master Schedule (IMS) Preparation and User

Guide, Version 0.9, October 21, 2005

2.3.8 SAIW Product Realization Standard Operating Procedure (SOP), Rev. 9, 22 Jul 2016

2.3.9 DoD-D-1000 NAVAIRINST 3960.4C, Project Test Plan Policy for Testing Air Vehicles, Air

Vehicle Weapons, and Air Vehicle Installed Systems, 9 Apr 2013

2.3.10 NAWCADINST 2400.1B, Radio Frequency (RF) Management, 20 May 2009

2.3.11 SECNAVINST 5239.3B, Department of the Navy Information Assurance Policy, General

Arrangements, Top Side Configuration, 17 Jun 2009

2.3.12 Guided Missile Destroyer, DDG 51 Class, Radio Communications Inter-Space Block

Diagram

2.3.13 Guided Missile Destroyer, DDG 51 Class, Communication Center and Transmitter Room

Space Arrangement of Equipment Envelopes

2.3.14 Guided Missile Destroyer, Radio Communications Intra-Space Cable Block Diagram

2.3.15 Guided Missile Destroyer, Communications Center and Transmitter Room Arrangement of

Equipment

2.4 Industry Documents

2.4.1 ANSI/ASQ ISO 9001:2008 American National Standards Institute/American Society for

Quality

2.4.2 ANSI/TIA-568 Structured Cabling Standards and Practices

2.4.3 Electronic Industries Alliance (EIA) 632 Standard- Processes for Engineering a System

3.0 REQUIREMENTS

3.1 General Requirements

3.1.1 Compatibility

The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government Information Technology (IT) environment. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access Automated Computer Aided Design (AutoCAD) Computer Aided Three-Dimensional Interactive Application (CATIA)

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of-the-art virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and Local Area Network (LAN) communications with the SAIW Division. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the SAIW Division during working hours whether at Contractor work site or on travel.

3.1.2 Work Location and Facilities

3.1.2.1 Work Location: Approximately 43 percent of work will be performed at Government sites and 57 percent of work to be performed at Contractor sites. The Government site for this effort will require performance at the Naval Air Station (NAS) Patuxent River, Webster Field Annex. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, and network access including web servers and applicable databases or other applications necessary to carry out assigned tasks. The geographic location of the Contractor’s primary facility with respect to NAS Webster Field must be within a fifty-mile driving distance of the Government Program Office at Webster Field.

3.1.2.2 Government Provided Integration Facilities: The Government will provide integration facilities at the System’s Integration Lab (SIL). The SIL is a group of Government owned integration and test facilities located on the NAWCAD Webster Field Annex. The facility is jointly occupied by Government and Contractor personnel currently performing RCS integration production services. The facility contains offices, shop area, Communications Security Material System (CMS) vault, loading docks, receiving/staging area, and test beds.

The Contractor shall share the shop and receiving/staging areas with other Contractors, as well with the incumbent Contractor during any required transition period. The Contractor shall provide on-site staff with the necessary management, administrative support, and office supplies/equipment for its use at the SIL.

3.1.2.2.1 Test Beds: Test beds are equipped and furnished for RCS integration and for Stages 3, 4, 6, and 7 testing. A Government supplied test bed will be assigned to the successful offeror for integration and testing of each RCS.

3.1.2.2.2 Classroom: The Government will provide an on base classroom for On the Job Training

(OJT). If OJT is required to be off base, the conference room referenced in paragraph

3.1.2.3.1 below will be made available.

3.1.2.2.3 Physical Security Checks: Contractors assigned to work in Government facilities may be required to assist with end-of-day physical security checks, but will not be delegated the primary responsibility for such checks.

3.1.2.3 Contractor Provided Support Facilities: The Contractor shall provide off-base support facilities for the performance of this contract. Cost of all facilities as outlined in section 3.1.2 and its subparts shall not be a direct cost to the Government. The Government will not take possession of the facility at contract termination.

3.1.2.3.1 Office Space: The Contractor shall provide sufficient office space to execute the work called for in this contract work scope. A conference room should be a component of the office space proposed. As part of this requirement, the Contractor shall also provide office space at the shipbuilder(s) facilities. Based on current shipbuilding initiatives, these offices will be at Bath, Maine and Pascagoula, Mississippi. The minimum net square footage required at each of these sites shall be 400.

3.1.2.3.2 Industrial Space: The Contractor shall provide sufficient industrial space for the storage and testing of electronic equipment and materiel. The minimum net square footage required is 30,000 not necessarily in one building. This includes space to provide distinct and securable areas for receiving, receipt inspection, testing and storage of parts and equipment. Additionally, the space shall be equipped with Heating, Ventilation, and Air Conditioning (HVAC) systems capable of sustaining a controlled environment consistent with the storage of electronic equipment. The facility shall be equipped with fire detection, alarm and fire suppression systems and be protected against unlawful entry. The Contractor shall furnish and equip the facility to occupancy status and shall provide all equipment and materiel required for use in the facility.

3.1.2.3.3 Transportation: The Contractor shall provide and maintain the capability to transport RCS related equipment and incidental materiel between the Contractor’s local facilities, such as their receiving facility, and Webster Field, St. Inigoes, MD on a routine basis. The transport must be capable of hauling items requiring an access of 8 ¼ feet high and 7 ½ feet wide with a length of up to 24 feet. In order to prevent damage, the transport must be covered.

3.1.3 Contract Status Reporting

3.1.3.1 Financial Progress Reports: Financial progress reports shall be prepared monthly. In order to reduce the administrative burden presented by creating a unique reporting requirement and to allow these reports to be entered on the Contractor’s timesheet/payroll system, the actual periodicity of these reports will be determined by the Contractor’s existing accounting system. Under either circumstance, the purpose of this report is to provide SAIW with the current financial status of the contract at the Contract Line Item Number (CLIN) / Sub-Line Item Numbers (SLIN), Accounting Classification Reference Number (ACRN), and Technical Direction Letter (TDL) level. When applicable, this report shall include prior year(s) expenditures. (CDRL A020)

3.1.3.2 Reporting of Costs: Contractor shall report costs to support invoice reviews, which are conducted as part of quality surveillance practices. (CDRL A021)

3.1.3.3 Monthly Status Report: The Contractor shall provide a monthly status report identifying all work performed during the reporting period. (CDRL A012)

3.1.3.4 Trip Reports: The Contractor shall report all travel costs in the monthly status report, and shall monitor all travel costs to ensure each CLIN/SLIN and ACRN is not exceeded. (CDRL A004)

3.1.3.5 Project Report: The Contractor shall provide a report after completing the requirements of each CLIN. (CDRL A019)

3.1.4 Work Schedule (Compressed Work Schedule (CWS), Overtime, Holidays and

Installation Closures)

3.1.4.1 Work Schedule: The Contractor shall provide the required services and staffing coverage during normal working hours (NWHs). NWHs are usually 8 ½ hours (including a 30-minute lunch break), from 0730-1600 each Monday through Friday (except on the legal holidays specified elsewhere). Some supported Government offices have the flexibility to start as early as 0630 and end as late as 1800, Monday through Friday. Services and staffing shall be provided for each office at least 8 hours per day.

3.1.4.1.1 Compressed Work Schedule (CWS): The Contractor, with notification by the COR, may allow its employees to work a Compressed Work Schedule (CWS) schedule. Any contractor that chooses to allow its employees to work a CWS schedule in support of the contract agrees that any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs when performed on cost reimbursable type task orders under the contract and will not be reimbursed by the Government. Furthermore, all contractors shall comply with the requirements of the Fair Labor Standards Act and particularly with Section 7 regarding compensatory overtime.

Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office (CCO). Additionally, the CWS schedule shall not prevent contractor employees from providing necessary staffing and services coverage when required by the Government facility.

3.1.4.1.2 Holidays: The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25

With the exception of the events in section 3.1.4.1.3 below, the Contractor is permitted to observe the above Holidays in accordance with (IAW) its corporate policy. In the event any of the above holidays occur on a Saturday or Sunday, or CWS alternate Friday, then such holiday shall be observed as directed by the COR.

3.1.4.1.3 Installation Closure: When Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, Contractor personnel assigned to work at that facility performing non-mission essential work in support of such Federal employees shall follow their parent company’s policies.

While generally, Contractor personnel may not perform work on-site at a Government facility without supervision from Federal personnel, in very limited circumstances, work being performed by Contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by Contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by Contractor personnel is mission essential.

3.1.4.1.4 Overtime: Overtime cannot be charged directly to the contract unless first approved in writing by the CCO.

3.1.4.1.5 Telework: The Contractor, with COR concurrence, may allow its employees to telework on a case by case basis depending on the nature of support provided by the Contractor's employee. For regular reoccurring telecommuting to be authorized by the COR and the Contracting Officer, a written company policy for telecommuting must be in place with the Contractor covering all terms and conditions to include, but not limited to:

(1) A written agreement between the company and employee;

a) Work site of telecommute;

b) Time and Attendance; Work Performance; Overtime;

c) Security and Equipment;

d) Liability and Injury Compensation; Standards of Conduct; Mileage Savings;

e) Length of Agreement;

f) Specifics of the employer's telework and emergency planning policies.

(2) Proposed definitive amount of work or level of effort to be accomplished.

(3) Expected savings to the Government if authorized to Telecommute.

(4) Measures in place to ensure project will be on schedule and auditable for reimbursement.

(5) Access to NMCI, if access is required for performance.

Items (3.1.4.1.5)(1) through (3.1.4.1.5)(5) must be addressed in the Contractor's request for telecommuting. DoD Instruction 1035.01 of April 4, 2012 will be used as a guide for determining situations where teleworking is feasible. The Government reserves the right to prohibit telework where the Government determines it to not be in the Government's best interest.

3.1.5 Other Direct Costs (ODCs): The COR/ACOR and Contracting Officer approval shall be obtained prior to the purchase of any materiel in accordance with NAVAIR Clause 5252.242- 9515 Restrictions on the Direct Charging of Material (Variation)(XXX 2017) or travel expenses in accordance with NAVAIR Clause 5252.232-9509 Travel Approval and Reimbursement Procedures.

3.1.5.1 Travel: Travel will be allowable only when it is essential to the performance of the tasks detailed in Section 3.3. Reimbursement for travel performed shall be IAW the DoD Federal Travel Regulation (http://www.defensetravel.dod.mil/site/travelreg.cfm). The COR shall approve all travel performed in support of this contract prior to the commencement of the travel. COR approval for local travel expenses is required. Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is required. If required, temporary travel locations include Continental United States locations; no Outside Continental United States travel is anticipated at this time.

3.1.5.1.1 Continental United States: Continental United States locations may include, but are not limited to, St. Inigoes, MD, Bath, ME, Pascagoula, MS, San Diego, CA, Mayport, FL, and Norfolk, VA. This list is not all-inclusive, as locations may change over the life of the contract.

3.1.5.1.2 Reserved

3.1.5.1.3 Reserved

3.1.5.1.4 Reserved

3.1.5.1.5 Local Travel Reimbursement: Reimbursement of personal travel to-and-from NAWCAD 4.11.3, NAS Patuxent River, Webster Field Annex and the Contractor’s facility and the surrounding area, by the Contractor or subcontractor located within 50 driving miles of the base, shall not be authorized.

3.1.5.1.6 Travel with Government Personnel: The Contractor may, on occasion, be required to provide transportation to Government members of the travel team when it is deemed most economical to the Government and is otherwise in the Government’s best interest, and the cost for such transportation will be reimbursed in accordance with the ODC CLINs included in this contract. The Contractor will only be required to provide transportation to locations where limited parking is available and carpooling is encouraged by the facility managers.

The locations are Bath, Me, Pascagoula, MS, San Diego, CA, Mayport, FL, and Norfolk, VA.

3.1.5.2 Materiel: All incidental materiel purchases will be approved per the solicitation clause

"Restriction on the Direct Charging of Material (NAVAIR 5252.242-9515 Variation) " and 5252.232-9509 "Travel Approval and Reimbursement Procedures (NAVAIR) (OCT 2013).”

Any materiel provided by the Contractor is subject to the requirements of the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and applicable DoN regulations and instructions. All materiel not depleted during the performance of this contract shall become Government property upon completion of this contract. The Contractor shall transfer all materiel not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Other Direct Charges shall not include profit.

The costs of general-purpose business expenses required for the conduct of the Contractor’s normal business operations are not an allowable direct cost in the performance of this contract. General-purpose business expenses include, but are not limited to, the cost for items such as telephones and telephone charges, reproduction machines, word processing equipment, personal computers and other office equipment and office supplies.

3.1.6 Subcontractors: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks.

Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services

3.1.8 Transition Strategy: The overall strategy shall be built around maintaining the mission of the SAIW Division with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. During the transition period, the Contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. (CDRL A027)

3.1.8.1 Work Turnover: The Contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming Contractor or Government personnel for the period of transition via weekly status meetings.

3.1.8.2 Quality Assurance: The Contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

3.1.8.3 Risk Mitigation Strategies: The Contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

(CDRL A024)

3.1.8.4 Data/Information Transfer: The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.9 Quality Management: The Contractor shall develop, implement, document, and maintain a quality management system to ensure conformance with contractual requirements and the specific quality and performance requirements under this contract. The quality management system shall be certified (prior to award) to the ANSI/ASQ ISO 9001:2008 (or later versions), from the ISO governing body. The Contractor’s quality approach should be clearly defined and recognize the need to focus on customer satisfaction, defect prevention over inspection, management responsibility and continuous improvement. (CDRL A017)

3.1.9.1 Inspection System Plan: All performance under this contract shall be subject to the approval of the Government. The Contractor shall submit an Inspection Test Plan. (CDRL A018)

3.1.9.2 Procedures and Work Instructions: All processes used to fabricate, assemble, modify, install, and test products shall be documented and updated. These written procedures and work instructions shall be made available to the employees required to perform the specific task.

All procedures and work instructions shall be consistent with the Contractor’s quality management system. (CDRL A009)

3.1.9.3 Product Quality: A thorough review of quality requirements shall be conducted to identify the controls, processes, skills, fixtures, tools, and test equipment needed to ensure product quality. The planning review shall also update inspection and testing techniques, instrumentation, and manufacturing methods and processes. Standard program data (test results, defects/failures identified, calibration results, etc.) that may be required by the Government to compile trend evaluation shall be available upon request. (CDRL A017)

3.1.10 Technical Direction Letters (TDLs): When necessary, technical direction or clarification concerning the details of specific tasks set forth in the contract shall be given through issuance of TDLs. TDLs will not, in any manner, alter the scope of the contract. For further direction see Clause 5252.242-9502 TECHNICAL DIRECTION in Section H.

3.1.11 Quality Surveillance and Performance Standards: The Government will conduct quality surveillance via various methods including formal and informal meetings, review of technical reports, review of monthly progress reports, and review of deliverables as provided in the Quality Assurance Surveillance Plan and Contract Surveillance Plan (QASP/CSP).

The Government will evaluate Contractor performance in the areas of Quality, Schedule, Cost Control, Business Relations, Management, Utilization of Small Business, and Other areas IAW the procedures and criteria established in the QASP/CSP.

3.1.12 Government Furnished Property (GFP)/Government Furnished Information (GFI): Any GFI listed in this contract will be provided to the Contractor within 5 days of award.

Additional GFI such as training, and documentation requiring Contractor review, analysis, and updating will be provided throughout the contract period of performance. Disposition of GFI will be made at contract completion.

3.2 Security

3.2.1 Citizenship Requirements: Only United States citizens may perform under this contract. If the Contractor cannot find qualified United States citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

(1) The individual's name, date, and place of birth, position title, and current citizenship.

(2) A statement that a qualified United States citizen cannot be hired in sufficient time to meet the contractual requirements.

(3) A statement of the unusual expertise possessed by the applicant.

(4) A statement that access will be limited to a specific Government contract (specify contract number).

(5) A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract’s DD-254, Contract Security Specification. The Contractor is responsible for ensuring all personnel receive the requisite investigation and are favorably adjudicated IAW DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract. Personnel must be able to obtain DoD clearances as detailed by the table below.

3.2.3 Security Clearance Information:

Labor Category

DoD Security

Clearance Level or Interim

Clearance

Required Days After

Award

Computer Hardware Engineer, Journeyman Secret (1) 30

Drafter/CAD Operator V Secret (1) 30

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance I)

Secret (1) 30

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance II)

Secret (1) 30

Electrical and Electronic Engineering Technician (Electronics Technician Maintenance III)

Secret (All)

Electrical Engineer, Journeyman Secret (1) 30

Electrical Engineer, Journeyman (Antenna Engineer) Secret (1) 30

Electrical Engineer, Senior* Secret (All) 30

Engineer (Systems), Senior* Secret (1) 30

Engineering Technician II Secret (1) 30

Engineering Technician III Secret (1) 30

Engineering Technician IV Secret (All) 30

Engineering Technician V Secret (All) 30

Engineering Technician VI* Secret (All) 30

Financial Analyst, Senior Secret (1) 30

Logistician, Journeyman Secret (1) 30

Logistician, Senior Secret (All) 30

Management Analyst, Journeyman (Configuration Manager), Secret (1)

Management Analyst, Journeyman (Project Analyst) Secret (1) 30

Mechanical Engineer, Journeyman Secret (2) 30

Mechanical Engineer, Senior* Secret (All) 30

Operations Manager, Senior (Program Manager)* Secret (1) 30

Operations Manager, Senior (Project Manager)* Secret (1) 30

Operations Manager, Journeyman (Project Manager) Secret (1) 30

Quality Control Inspector* Secret (1) 30

*Indicates key personnel are a part of this labor category. Number of key personnel for each category are listed in table under 3.4.3.

3.2.4 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization

Access Request (SAAR-N).

3.2.4.1 SAAR-N: All Contractor personnel requiring access to Government Information Technology

(IT) systems shall have an approved SAAR-N Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR-N forms within thirty days of their first day of work. Instructions for processing the SAAR-N forms are available at:

http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf. SAAR-N forms shall be submitted to the COR, Government Technical Point of Contact (TPOC), or to the assigned Government Trusted Associate Sponsorship System (TASS) Trusted Associate. (CDRL A022)

3.2.4.2 Common Access Card (CAC)/Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site Contractor personnel and shall be visible at all times while personnel are at the Government site. The Contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to all applicable regulations concerning their use and possession. ID media is United States Government property and shall be surrendered to the Pass and ID Office upon expiration or termination of employment. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site IAW Naval Air Station, Patuxent River (NASPAXRIV) Instruction 5510.15, Regulations Governing Admission to, NASPAXRIV Webster Field, and Navy Recreation Center Solomons following completion of the contract, relocation or termination of an employee, or upon request from the COR. The Government will provide the Contractor access to Government facilities, as required, for performance of tasks under this contract.

3.2.4.3 DD-254: The Contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the Contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s (RO’s) Organization and supported activity only. Other requests for deliverables under this contract shall be referred to the COR of this contract for approval.

3.2.5 Information Security: If the work is performed at the Contractor’s facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf disclosure of classified information and Controlled Unclassified Information (CUI) and to control distribution of CUI IAW DoD 5220.22-M and SECNAV M-5510.36.

3.2.5.1 Marking: All information generated by the Contractor shall be properly marked. For Official

Use Only information generated and/or provided under this contract shall be marked IAW DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings IAW DoDD 5230.24 and program Security Classification Guidance.

3.2.5.2 Public Release: No information pertaining to this contract shall be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by the appropriate Government authority.

Proposed public releases shall be submitted for approval prior to release through the COR and Contracting Officer.

3.2.5.3 Loss, Compromise and/or Electronic Spillage of Classified or CUI: All instances of loss, compromise and electronic spillage of classified or CUI shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

3.2.6 Operations Security (OPSEC): The Contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The Contractor will include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. The Contractor will protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the Requiring Office (RO) and Contractor in support of the mission.

While performing onboard NAVAIR or NAVAIR sites, the Contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis.

Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and Contractor in support of the mission.

The Contractor shall prepare and deliver an OPSEC Plan. (CDRL A023)

3.2.7 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential IAW OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a Government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.3 Detailed Support

The following subparagraphs describe the engineering services, production support, and training support to be accomplished under the contract. The Contractor shall not perform any inherently governmental functions as defined in FAR 2.101.

3.3.1 Engineering Services (CLINs 0001, 0011, 0021, 0031, 0041, 0051, 0055, 0059, 0063)

The Contractor shall provide support services to the Government in the following:

engineering analysis, technical documentation review and production, system assessment, and technical services to analyze, evaluate, and produce design change documentation and proposals for system upgrades to the ship class RCS. All drawings and technical documentation from the previous RCS will be provided by the SAIW Division as GFI.

3.3.1.1 Systems Engineering: The Contractor shall provide engineering and technical support services to produce and upgrade the ship class RCS design.

3.3.1.1.1 The Contractor shall review the analysis documentation for the previous RCS. This documentation contains all of the technical documentation to fully define the RCS, including;

Cable Block Diagrams, Cable Running and Routing Sheets, Space Arrangement Drawings, Equipment Technical Manuals, Equipment Outline and Installation Drawings.

3.3.1.1.2 Within the Turnkey Process, the Navy has reserved Not-to-Exceed (NTE) Equipment

Envelopes on the ship (ref. the Turnkey Management Plan). Equipment Envelopes are the physical and functional specifications of equipment which cannot be exceeded. These include:

Size of equipment (height, width, and depth)

Weight

Amount of power consumed and heat produced

Maintenance and operation access

Equipment Envelopes details will be provided by the SAIW Division to the Contractor.

3.3.1.1.2.1 The Contractor shall review individual system and equipment changes from the previous

RCS.

3.3.1.1.2.2 The Contractor shall research and evaluate equipment parametric data and compare to the established NTE envelopes. (CDRL A003)

3.3.1.1.2.3 The Contractor shall determine if new sub-systems or equipment will remain within the NTE envelopes parameters. (CDRL A003)

3.3.1.1.2.3.1 The Contractor shall assist in developing impact assessments for sub-systems or equipment that do not remain within the NTE envelopes. (CDRL A003)

3.3.1.1.3 The Contractor shall review and provide comments on the phased GFI delivery schedule.

(CDRL A001)

3.3.1.1.3.1 The Contractor shall determine the impact of new equipment and systems on the phased GFI and submit review comments. (CDRL A001)

3.3.1.1.4 The Contractor shall analyze and assess an Automated Test Equipment (ATE) Stage 2 test capability for RCS equipment and implement new technology to improve testing of the RCS and associated equipment. Assist in producing ATE Stage 2 test procedures. Stage 2 testing defined in NAVSEA T9050-AA-DIR-010/AEGIS, Rev. G. or current version, as Installation and Inspection Tests. (CDRLs A002, A008)

3.3.1.1.5 The Contractor shall review the feasibility of proposed design changes to the RCS and determine the extent of impacts of proposed changes, including impacts to NTE design parameters.

3.3.1.1.6 The Contractor shall conduct operational impact analyses of proposed design changes.

Analysis should include radio circuit quantities, types and setups, operator positioning, and equipment ergonomics. (CDRL A003)

3.3.1.1.7 The Contractor shall conduct research on ship specifications to validate proposed changes will meet specification and produce reports documenting this research, to include impact assessments and recommendations. (CDRL A003)

3.3.1.1.8 The Contractor shall perform the systems engineering necessary to implement directed changes to the RCS.

3.3.1.1.8.1 The Contractor shall research the requirement; evaluate the availability of sufficient data to complete design; participate in Government led technical reviews; conduct NTE budget study to ensure parametric values are not exceeded; produce system design packages, reports, and recommendations as a result of these analyses. (CDRL A003)

3.3.1.1.9 The Contractor shall analyze and assess potential applications of emerging technologies to the RCS and identify the suitability of Commercial-Off-the-Shelf (COTS)/Non- Developmental-Item (NDI) equipment to satisfy RCS functional requirements. (CDRL A003)

3.3.1.1.10 The Contractor shall evaluate deficiencies, including environmental considerations of COTS/NDI equipment candidates and propose resolutions. (CDRL A003)

3.3.1.1.11 The Contractor shall conduct performance testing of COTS/NDI equipment to evaluate its compliance with performance specifications and to assess its interoperability within the

RCS. (CDRL A003)

3.3.1.1.12 The Contractor shall attend conferences and meetings to exchange programmatic information related to the RCS and provide meeting/conference minutes and respond to action items. (CDRL A004)

3.3.1.1.13 The Contractor shall produce a Quarterly Consolidated Engineering Services Report detailing engineering tasking accomplishments during the period. (CDRL A005)

3.3.1.1.14 The Contractor shall assist in producing baseline equipment documents of RCS configurations. Typical data included in documents would be equipment nomenclatures and variants, software and firmware versions, and physical layouts. (CDRL A001)

3.3.1.1.15 The Contractor shall assist in producing technical data inputs defining RCS changes that will be utilized for the submission of RCS design changes to PEO Ships or, as appropriate, other PEOs. (CDRL A001)

3.3.1.1.16 The Contractor shall analyze and assess available software used for automated testing (i.e., Automated Cable Tester, Computer Controlled Equipment Testing (CCET), Stage 2 ATE, etc.). (CDRL A003)

3.3.1.1.17 The Contractor shall assist in delivering new, or revising available, software used for automated testing (i.e. Automated Cable Tester, CCET, Stage 2 ATE, etc.). (CDRL A015)

3.3.1.1.18 The Contractor shall conduct 2-dimensional and 3-dimensional software modeling of the RCS. Modeling will include the RCS compartment as well as individual equipment located within the RCS. (CDRL A006)

3.3.1.1.19 The Contractor shall utilize the models generated in paragraph 3.3.1.1.18 to analyze the RCS for space optimization and ergonomics.

3.3.1.1.20 The Contractor shall assess existing and new software applications to automate system design (e.g. cable routing optimization, antenna coupling, and antenna range prediction).

Produce reports documenting this assessment and recommendations. (CDRL A003)

3.3.1.1.21 The Contractor shall utilize software applications identified in paragraph 3.3.1.1.20 to optimize utilization in system design.

3.3.1.1.22 The Contractor shall prepare technical briefs and presentations to support program reviews conducted by the Government. These reviews typically occur every 2 months and cover the current status of all aspects of the Engineering effort. (CDRL A016)

3.3.1.2 RCS Technical Data and Documentation: The Contractor shall provide technical and support services for the review and production of technical data and documentation required to define the RCS. This data and documentation will be utilized by the shipbuilders to prepare the ship for installation of the RCS.

3.3.1.2.1 The Contractor shall prepare 3-D room arrangement drawings depicting the RCS equipment and equipment cabinets, and annotate to reflect parametric values such as size, weight, center-of-gravity, and cooling requirements. (CDRL A006)

3.3.1.2.2 The Contractor shall research detailed electrical/mechanical Installation Requirement Drawings (IRDs) defining equipment and equipment cabinets within the RCS, and assist in production of the IRDs. (CDRL A006)

3.3.1.2.3 The Contractor shall review IRDs for Program of Record (PoR) systems within the RCS to determine impacts to overall RCS design. (CDRL A001)

3.3.1.2.4 The Contractor shall assist in developing Outline and Installation Drawings for freestanding equipment or cabinets for which no IRDs are available. (CDRL A006)

3.3.1.2.5 The Contractor shall assist in producing and reviewing the drawings to be delivered to the shipbuilder to prepare the ship and install the system on the ship. These drawings shall be provided to the shipbuilders based on the Phased GFI delivery schedule. This delivery schedule shall be provided when approved. A Preliminary and Final version of each drawing shall be produced and delivered. A list of deltas between the Preliminary and Final version of each drawing shall be produced. A typical list of drawings required to define the RCS includes:

Preliminary/Final Outline and Mounting of Method Mounted Equipment Drawings

Preliminary/Final Cabinet Foundation Outline and Mounting Drawings

Preliminary/Final 60/400 Hz One-Line Power Diagrams

Preliminary/Final System Main Cable Routing Sheets

Preliminary/Final Installation Aid Fixtures (IAFs) Backplane Drawings

Preliminary/Final Intra-Compartment/Inter-Cabinet Cable Running Sheets

Preliminary/Final Intra-Compartment/Intra-Cabinet Cable Block Diagrams

Preliminary/Final Space Arrangement Drawings

(CDRL A006)

3.3.1.2.6 The Contractor shall assist in producing and reviewing the RCS contractual drawings to depict the design of the RCS that reaches outside the Radio compartment on the ship.

3.3.1.2.6.1 The Contractor shall assess and produce new versions of these drawings by incorporating approved design changes directed via the Configuration Control Baseline Implementation Letter (CCBL). The CCBL implementation will occur twice a year. A typical list of these drawings includes:

Inter-Compartment Cable Block Diagram

Topside Antenna and Equipment Arrangements Drawings

(CDRL A006)

3.3.1.2.7 The Contractor shall assist in producing a Government accessible database of all RCS technical data and GFI, including drawings, technical manuals, test procedures and other technical documentation for use by program participants. Data and documentation will be stored in electronic format.

3.3.1.2.8 The Contractor shall assist in developing a list of all RCS equipment that does not have a standard Navy technical manual. (CDRL A001)

3.3.1.2.9 The Contractor shall use the list developed in 3.3.1.2.8 to research, develop, and/or revise technical manuals for all equipment used in the RCS that have not been documented as a Navy standard. Manuals shall be prepared IAW current applicable Government specifications. (CDRL A007)

3.3.1.2.10 The Contractor shall research and respond to RCS related GFI deficiencies and inquiries from the shipbuilders. (CDRL A001)

3.3.1.2.11 The Contractor shall review and provide comments on ship class Schedules A through E:

Schedule A - Government Furnished Equipment (GFE) Schedule B - Government Furnished Technical Services Schedule C - GFI Schedule D - Government Furnished Support (GFS) Materiel Schedule E - Government Furnished Installation and Checkout (INCO) Spares

(CDRL A001)

3.3.1.2.12 The Contractor shall provide programming, software, and hardware maintenance and updates services for the RCS engineering databases. A typical list of databases includes:

GFI Delivery Databases

As-built Cable Running Sheet Database

Equipment Identification Number (EIN) Database

AEGIS Equipment Configuration List (AECL) Database

Invoice and Inventory Receipt Form Database

Discrepancy Report Database

Engineering Change Proposal (ECP) Database

Drawing (e.g., design, fabrication, layout, method mounting, installation, etc.)

Database

Engineering Change Order (ECO) Database

Inventory database

3.3.1.2.13 The Contractor shall assist in producing a Government accessible electronic based document control system for the controlled issue, routing, approval, recall, and change of program documentation. (CDRL A001)

3.3.1.3 Ships Signal Exploitation System (SSES) Technical Data and Documentation: As part of the RCS resides in the SSES compartment, the Contractor shall provide technical and support services to review and produce technical data and documentation required to define the SSES compartment. This data and documentation will be utilized by the shipbuilder to prepare the SSES compartment.

3.3.1.3.1 The Contractor shall prepare 3-D room arrangement drawings depicting the SSES equipment and equipment cabinets, and annotate to reflect parametric values such as size, weight, center-of-gravity, and cooling requirements. (CDRL A006)

3.3.1.3.2 The Contractor shall research detailed electrical/mechanical IRDs defining equipment and equipment cabinets within the SSES. (CDRL A006)

3.3.1.3.2.1 The Contractor shall assist in developing detailed electrical/mechanical IRDs defining equipment and equipment cabinets within the SSES. (CDRL A006)

3.3.1.3.3 The Contractor shall review IRDs for PoR systems within the SSES to determine impacts to overall RCS design. (CDRL A001)

3.3.1.3.4 The Contractor shall assist in developing Outline and Installation Drawings for freestanding equipment or cabinets in the SSES for which no IRDs are available. (CDRL A006)

3.3.1.3.5 The Contractor shall assist in developing and maintaining the drawings to be delivered to the shipbuilder to prepare the ship and install the system within the SSES. These drawings shall be provided to the shipbuilders based on the Phased GFI delivery schedule. This delivery schedule shall be provided when approved. A Preliminary and Final version of each drawing shall be developed and delivered. A list of deltas between the Preliminary and Final version of each drawing shall be produced. A typical list of drawings required to define the RCS includes:

Preliminary/Final Outline and Mounting of Method Mounted Equipment Drawings

Preliminary/Final Cabinet Foundation Outline and Mounting Drawings

Preliminary/Final 60/400 Hz One-Line Power Diagrams

Preliminary/Final System Main Cable Routing Sheets

Preliminary/Final IAF Backplane Drawings

Preliminary/Final Intra-Compartment/Inter-Cabinet Cable Block Diagrams

Preliminary/Final Intra-Compartment/Inter-Cabinet Cable Running Sheets

Preliminary/Final Space Arrangement Drawings

(CDRL A001, A006)

3.3.1.3.6 The Contractor shall assist in developing and maintaining the SSES contractual drawings to depict the design of the system that reaches outside the SSES compartment on the ship.

(CDRL A006)

3.3.1.3.6.1 The Contractor shall assess and produce new versions of these drawings by incorporating approved design changes directed via the CCBL. The CCBL implementation will occur twice a year. These drawings include:

Inter-Compartment Cable Block Diagram

Antenna and Equipment Arrangements Drawings

(CDRL A006)

3.3.1.3.7 The Contractor shall produce a Government accessible database of all SSES technical data and GFI, including drawings, technical manuals, test procedures and other technical documentation for use by program participants. Data and documentation will be stored in electronic format. (CDRL A006)

3.3.1.3.8 The Contractor shall research and respond to SSES related GFI deficiencies and inquiries from the shipbuilders. (CDRL A001)

3.3.1.3.9 The Contractor shall review and provide comments on ship class Schedules A through E:

Schedule A - GFE Schedule B - Government Furnished Technical Services Schedule C - GFI Schedule D - GFS Materiel Schedule E - Government Furnished INCO Spares

3.3.1.3.10 The Contractor shall assist in producing a Government accessible electronic based document control system for the controlled issue, routing, approval, recall, and change of program documentation. (CDRL A015)

3.3.1.4 Integration Engineering: The Contractor shall provide the following integration engineering support services for the Government.

3.3.1.4.1 The Contractor shall assist in producing and reviewing Stage 2, 3, 4, and 7 test procedures to reflect the applicable ship’s RCS. Stage testing is defined in NAVSEA T9050-AA-DIR- 010/AEGIS, Rev. G. or current version, as:

Stage 1 - Materiel Receipt Inspection

Stage 2 - Installation and Inspection Tests

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