N00421-17-R-0010_Amendment_6.docx

N00421-17-R-0010

Section A - Solicitation/Contract Form

EXECUTIVE SUMMARY

All RFP updates for Amendment 6 have been highlighted in green which includes answers to previously submitted questions and revisions to the SOW, as well as Sections L&M.

Questions/Answers

Question 1: Is there currently a plan to hold an industry day around this solicitation?

Answer 1: No

Question 2: Can I substitute Cisco VTC Endpoints and Infrastructure products that are compatible to existing equipment owned by NAVAIR/NAWCAD?

Revised Answer 2: Yes, if the products and equipment supplied complies with the Statement of Work (SOW) in the RFP (specifically sections 2.3 and 4.1). For all items marked “TBD” in the Attachment 1- Pricing Tables, the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted. Quantities shall not be adjusted.

Question 3: Our team is wondering if this opportunity is going to be released under Seaport-e?

Answer 3: No, this is not a Seaport-e requirement.

Question 4: Per Attachment 2 DOD Contract Security Classification of Solicitation #N00421-17-R-0010, will the Government consider sponsoring any bidders who do not currently possess the Secret Facility Clearance, but can readily obtain through such sponsorship by the Government?

Answer 4: Secret facility clearance is required at the beginning of the Period of Performance. The Government will sponsor the successful Offeror for the secret facility clearance.

Question 5: For the Technical Proposal Could we use a Sub contractor’s certification for any of the Subfactors listed below?

Subfactor 2- Polycom Certification Subfactor 3- Cisco Certification Subfactor 4- Crestron Certification

Answer 5: Yes, however the prime contractor is still ultimately responsible for overall successful performance of the contract.

Revised Answer 5: The prime contractor may use a subcontractor’s certification. However, the prime shall be responsible for performing at least 50% of the cost of the contract in accordance with FAR 52.219-14.

Question 6: Can you tell what who the incumbent contractor is on this effort (or who has historically provided these products/services)?

Answer 6: The incumbent information is contained in Section L of the RFP.

Question 7: Can you please tell me if the prime 8(a) contractor is not certified in one of the OEMs listed (Volume 2; Technical - Subfactor 2: Polycom; Subfactor 3: Cisco, or Subfactor 4: Crestron) can an OEM certification be used from its subcontract/teaming partner to fulfil this requirement?

Revised Answer 7:

Answer 7: The prime contractor may use a subcontractor’s certification. However, the prime shall be responsible for performing at least 50% of the cost of the contract in accordance with FAR 52.219-14.

Question 8: None of the materials listed on ATTACHMENT 1- MATERIALS (Pricing Table) list any Cisco items, so why is being a Cisco authorized re-seller a requirement? Subfactor 3: Cisco Certification. The Offeror must provide proof of being an authorized re-seller of Cisco brand name equipment and services.

Answer 8: Yes, the Offeror must be certified. CICSO is the NMCI/Navy standard and the Offeror will need to have expert level knowledge to ensure it is interoperable with whatever solution the Offeror provides regardless of brand name. Further CICSO certification supports the statement in the SOW section 1.1.2.2 related to the DoD/DoN Unified Capabilities plan.

Question 9: Can you please identify if AWDs are applicable and if so which SCA Wage Determinations apply? Current data available on Federal Procurement Data System indicates that none of the historic delivery orders were identified as SCA.

Answer 9: This procurement is not Service Contract Act (SCA) procurement; therefore SCA Wage Determinations are not applicable.

Question 10: In the “Pricing tables” excel sheet, we didn’t see any Cisco products requirement. Please advise –

1) Is customer looking to buy any Cisco products?

2) Will customer consider Cisco equal to Polycom products mentioned?

Revised Answer 10: CICSO is the NMCI/Navy standard and the Offeror will need to have expert level knowledge to ensure it is interoperable with whatever solution the Offeror provides regardless of brand name. All products and equipment supplied must comply with the Statement of Work (SOW) in the RFP (specifically sections 2.3 and 4.1). For all items marked “TBD” on the Attachment 1- Pricing Tables, the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted.

Question 11: Are there any block diagrams or high level drawings per room or per room type/install level (per section 3.8.1 of RFP)?

Answer 11: This varies by customer requirements; there is no standard configuration and/or block diagram available.

Question 12: How many of each level install (per section 3.8.1 of RFP) are required per base and options?

Answer 12: This varies by customer requirements and government funding levels which are not predictable in most cases.

Question 13: Will a list of GFE equipment and be provided per room or type?

Answer 13: Each location is unique based on customer requirements but all sites have, at a minimum, a VTC codec, camera, network module, and one display. No GFE will be issued for this requirement.

Question 14: In attachment 1- Pricing table, are the quantities correct?

Answer 14: The quantities are based off of trends from past work completed but will potentially vary in the future based on customer requirements and Government funding levels.

Question 15: Will a list of GFE codec serial numbers be provided to assure we can provide maintenance and determine end of life of each GFE equipment?

Answer 15: No, all models currently requiring coverage have at least 5 years left of eligible service according the manufacturer and should be priced accordingly in the Offeror’s response.

Question 16: Please confirm that the 428 hours per year are a baseline for cost realism and that actual hours expended per task during execution may total more than 428 annually.

Answer 16: The hours are based off of trends from past work completed but will potentially vary in the future based on customer requirements and Government funding levels.

Question 17: In our experience, the NAICS Code of 334210 has been typically utilized for acquisitions similar to Solicitation #N00421-17-R-0010 for Video Teleconferencing (VTC) Hardware and Ancillary Equipment. Therefore, in order to align with such similar acquisitions, would the Government consider revising the NAICS code to 334210 for this Opportunity?

Answer 17: The NAICS code will not be changed for this requirement.

Question 18: LEVEL 7 INSTALL: CUSTOMIZED RELOCATION (UNCLASSIFIED AND CLASSIFIED)1.1.1.1.1The contractor shall survey existing VTC systems that a task order has specified to be relocated and shall provide the government with a proposal that must be approved prior to starting relocation. This service shall only be utilized at the Patuxent River, MD location. This shall require a survey of the existing floor plan and submission by the contractor of a proposed floor plan as part of the proposal. SJ Technologies would like to know if there is an opportunity to come on site and perform this? Is the program office going to allow us to come on-site to perform this survey?

Answer 18: Not prior to contract award. This will be used on as “as-needed” basis.

Question 19: We would like to know if we can receive room information and equipment information for the VTC rooms that are expected to be supported. Also, information for software that requires support.

Answer 19: See sections 1.2-1.3 of the SOW.

Question 20: 4.8.1 – Place of Performance/Hours of operation, mentions onsite support during hours of operation. Does this indicate an FTE to be onsite at the prime location?

Answer 20: No, this is an “as required” service.

Question 21: We would like to know if the government would consider extending the POP for new installation/integration based on the following three points noted in the Solicitation documentation and Attachments?

- Contract Data Requirement CDRL: A007 under remarks highlights that the contract is to be completed within 15 business days from award.

- Under Section 2.6 Delivery, it states that contractor can only ship the equipment once all items are received and accounted for at a date to be determined by the Government POC.

- Additionally, the collection of the equipment is based on manufactures availability which varies.

Answer 21: The Government is NOT asking for the contract to be completed within 15 business days from award in CDRL A007. See Section 3.8.1 of the SOW where it states that “the Contractor shall provide a detailed project plan and quote for installation services in Section 3.8 within 15 business days of the request from the Government or its representative per CDRL A007”. This clarification makes the other questions irrelevant.

Question 22: Please confirm that if make is listed as TBD we can provide an “or equal” solution to what is quoted under requirements (e.g., Line 149).

Answer 22: All items listed as TBD in the pricing tables are not brand specific. The offeror may quote any product that meets the Government’s specification.

Revised Answer 22: Yes, if the product and equipment supplied complies with the Statement of Work (SOW) in the RFP (specifically sections 2.3 and 4.1). For all items marked “TBD” on the Attachment 1- Pricing Tables, the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted.

Question 23: Many of the items are not sufficiently defined to permit pricing (Line 69, Cable cubby, Line 134-139 projector screen, Line 186) Answer 23: See section 3.8.1.4-3.8.1.7 of the SOW.

Question 24: Some items are contradictory, please clarify (Line 191 describes an AMX transmitter under requirements but lists Crestron as the make and touchpanel as the hardware type).

Answer 24: This is part of Subfactor 1- Understanding of the Work.

Question 25: Do you have part numbers for the Polycom items so that we can ensure that we are quoting the same correct items?

Revised Answer 2: Part numbers are not included in the pricing tables. All items listed with specific brand names include Model descriptions, where applicable.

Question 26: Please confirm that we do not need to price items that have no quantity (e.g., Line 63, Line 173).

Answer 26: The pricing tables have been revised to include a quantity for each item.

Question 27: Please confirm that we can escalate proposed price for the option years. Can we modify the spreadsheet to accommodate escalated prices?

Answer 27: Do not modify the spreadsheet; only insert the escalated price into the price cell and state the escalation factor and reasoning into your narrative.

Question 28: Please clarify what we are to submit for “full retail”. There is a single column but our commercial list prices would escalate and we have no commercial offering that equals your Installation bundles.

Answer 28: Insert the price that will be charged for the listed item in the “price” cell and state the escalation factor and reasoning into your narrative.

Question 29: We understand these prices to be for units you already own. Please confirm that all existing equipment is under current maintenance and would not therefore need repair or re-certification before being accepted for maintenance (e.g. under Polycom Premier program).

Answer 29: Pricing is for a 12 month period of performance for items with no lapse in maintenance/service coverage.

Question 30: Please provide maintenance expiration dates and serial numbers for the Polycom items so that we can quote non-overlapping service.

Answer 30: Pricing is for a 12 month period of performance for items with no lapse in maintenance/service coverage.

Question 31: Many of the items are not sufficiently precise to ensure that we are quoting what you require (e.g., are the codecs 720P or 1080P, there are many different models of Atlas switching device).

Answer 31: Pricing is for a 12 month period of performance for items with no lapse in maintenance/service coverage. Assume the Polycom HDX series codecs are all 720p and the Atlas is 890.

Revised Answer 31: The equipment and products supplied must comply with the Statement of Work (SOW) in the RFP (specifically sections 2.3 and 4.1). For all items marked “TBD” the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted.

Question 32: Please confirm that the “multiple” line items are to cover all materials not otherwise covered by specific line items (i.e., line 33 covers $ 70,000 of initial install price equipment excluding codecs).

Answer 32: Assuming this question applies to excel lines 29-33 on tab “Attachment 3 Maintenance” then the answer is see section 4.5 of the SOW.

Question 33: Please confirm that the initial install price refers to the list price of the equipment excluding installation.

Answer 33: Initial Installation Price should not include the price of the equipment.

Question 34: The formulas for totals on the spreadsheet are wrong.

Answer 34: The summation error has been corrected in the revised Attachment 1-Pricing Tables.

Question 35: In 1.0 we are instructed to enter N/C in the pricing table if there is not charge for an item. That entry will cause the pricing table formulas to fail.

Revised Answer 35: Offerors shall fill out the pricing requested on the Attachment (1) Pricing Tables for use with the RFP for price competition and evaluation. Items listed as “TBD” include the minimum technically acceptable requirements. For all items marked “TBD” the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted. If an Offeror fails to submit unit prices for any of the items on the pricing tables, its proposal may be considered unacceptable and the Government may reject the proposal.

Question 36: Definitions 2.1 lists columns which are not on the associated tables. Please clarify.

Answer 36: Assuming this question is in reference to the Statement of Work (SOW) section 2.1 of the RFP and the APL. Please note that the APL is an all-encompassing list of technology used not just for VTC requirements but for a variety of other IT requirements and should be used as a reference as it relates to VTC requirements or other requirements listed specifically in this SOW.

Question 37: Polycom requires the first year of service be purchased with the item. Should that service be listed as an equipment cost? The description says “excluding maintenance” costs.

Answer 37: Since it is a manufacturer requirement, it would be an inaccurate representation to the Government if the Offeror separated the cost because it cannot be purchased separately for first year of service.

Question 38: Under CLIN number we are invited to add any additional item items. How are the costs of those added items to be compared with the prices from other vendors?

Answer 38: This has been removed. No additional items should be added.

Question 39: There is no place to enter normal business hours and after hours installs. Please clarify.

Answer 39: The pricing tables have been revised to enter “after hours” installation pricing.

Question 40: Under 3.1 sub-factor 2-5 we assume that the evaluation is pass/fail. Please confirm.

Answer 40: The evaluation will rate an Offeror as “acceptable” or “unacceptable”.

Question 41: Evaluation sub-factor 2. Please clarify which Polycom certifications are required. Based on the equipment list we assume voice, video, infrastructure and federal. Please confirm.

Answer 41: Offeror must be a certified re-seller and shall possess all certifications necessary to complete the requirements of the RFP.

Question 42: Evaluation sub-factor 3. Please clarify what Cisco certifications are required. There are no Cisco items on the materials list or on GFE.

Answer 42: Offeror must be a certified re-seller and shall possess all certifications necessary to complete the requirements of the RFP.Question 43: Evaluation sub-factor 4. Please clarify the Crestron certification required. You require programming of the Crestron items. We assume you require a certified master programmer at Gold level please confirm. You require Crestron digital media products. We assume you require Crestron DM Engineer certifications. Please confirm.

Answer 43: Offeror must be a certified re-seller and shall possess all certifications necessary to complete the requirements of the RFP.

Question 44: Evaluation sub-factor 5 is for IP/ISDN qualifications and refers to section 3.9. There is no requirement in 3.9 pertaining to ISDN. Please clarify.

Answer 44: On section 3.9 of the SOW, the Offeror must provide information proving the personnel are able to meet the requirements of the description, education, and experience columns in an ISDN and an IP environment.

Question 45: Evaluation sub-factor 1 required classified and unclassified communications and list ISDN and IP. Are both ISDN and IP both classified and unclassified?

Answer 45: They can be depending on the customer requirement.

Question 46: In what labor pricing category should a programmer be included?

Answer 46: That is up to the Offeror.

Question 47: 2.3.7.5 – You list ISDN as required for all systems but you elsewhere describe that you are moving from HDX to RP systems. RP systems do not support ISDN. Please clarify the requirement.

Answer 47: Real Presence (RP) systems will support ISDN communication with other systems depending on how the Offeror installs them.

Question 48: 2.3.7.8 – You require POTS connection for the codec. That capability can only be provided in the Real Presence line through an external device. Please clarify your requirement.

Answer 48: Real Presence (RP) systems will support ISDN communication/ POTS depending on how the Offeror installs them,.

Question 49: 4.1 requires that we provide Polycom Premier Service. Polycom recognizes and supports distributor provided service programs like TotalCoverage from ScanSource. Is this acceptable?

Answer 49: The Government requires the specific level of service provided by the Polycom Premier Service program; see Section 4.1 of the SOW.

Question 50: 4.1.1 requires that we be able be to provide support for Crestron and AMX equipment. Do you require that the vendor be AMX certified and have AMX certified staff on hand?

Answer 50: If the Offeror’s proposed solution includes AMX then the Offeror would have to be certified at the level the manufacturer requires to make that happen. The Government cannot control manufacturer requirements on purchases and/or installations Question 51: 4.1.1 – Please confirm that you have the current source code for the programs and touch panels that we are required to support.

Answer 51: The Government is moving towards a single unified look and feel for all supported touch panels/programming and we do have the current source code for that.

Question 52: 4.3.1 – We are required to provide vendor service equal to Polycom Premiere Service for all non-Polycom items. Polycom service includes 24-hour advance parts replacement with Polycom paying the cost to send the part and to return it. Are we required to offer this service for all non-Polycom items?

Answer 52: See Section 4.1 of the SOW.

Question 53: 4.5.2 requires that an annual preventative maintenance visit be included on all touch panel rooms under contract. Is the travel, onsite labor, and travel labor to be included in the Level 1-5 maintenance prices in Attachment 3 or the Labor categories in Attachment 2.

Answer 53: Should be included as part of the Level 1-5 maintenance prices in Attachment 3.

Question 54: The solicitation states that 508 requirements “are determined to be relevant for this solicitation”. Since the user interface items are Polycom and Crestron and they have already prepared VPATs is an additional submission required?

Answer 54: Additional submissions are not required.

Question 55: When is it expected that this amendment will be issued?

Answer 55: On or about 07 December 2016.

Question 56: Will the response date be extended to allow ample time to respond accordingly to this revision?

Answer 56: Yes please refer to the amended solicitation.

Question 57: When will the Government release the All Q&A to industry?

Answer 57: On or about 07 December 2016.

Question 58: Based on the number of questions and/or revisions received will the Government extend the due date?

Answer 58: Please refer to the amended solicitation.

Question 59: What kind of firewalls are in place?

Answer 59: See Section 1.3.1 of the SOW in the RFP.

Question 60: Does this solicitation replace all existing software and or hardware?

Answer 60: See Section 2.3 of the SOW in the RFP.

Question 61: Is there an existing network?

Answer 61: See Section 1.3.1 of the SOW in the RFP.

Question 62: What kind of bandwidth is in place?

Answer 62: See Section 1.3.1 of the SOW in the RFP.

Question 63: Are the requirements for HD or SD?

Answer 63: Section 2.3 of the SOW in the RFP.

Question 64: Will site surveys be allowed to allow for potential modifications of the RFQ?

Answer 64: No Question 65: Is the award of this contract based on funds subject to availability?

Answer 65: No Question 66: Are the projectors electric or manual?

Answer 66: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 67: Are the projectors ceiling recessed or wall mounted?

Answer 67: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 68: Is there a particular model and lumens for the projector Answer 68: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 69: What is the position of potential maintenance contracts that will not meet end of life VTC in the third and fourth year?

Answer 69: All units have at least 5 years left to be eligible for maintenance contract coverage according to manufacturer provided information.

Question 70: Are Polycom Codec's going to be (a) rack mounted (b) wall mounted ( c) in a floor console cabinet (d) do any locations need to be mobile?

Answer 70: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 71: With mobile cart solutions what will be the largest panel monitor and will single or dual be required?

Answer 71: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 72: Will the Navy acknowledge that any H.320 (quad BRI) existing VTC units will require a bridge to be part of a session and that the units can only do point to point with other H.320 units?

Answer 72: The Offeror must provide the answer to this as part of their proposal to demonstrate their ability to understand/perform the work.

Question 73: Will there be any KIV or KVG encryption requirements for VTC Answer 73: New rooms vary based on customer requirement. Some existing rooms have KIV.

Question 74: Do the existing Polycom RMX have capacity for additional capacity boards if required?

Answer 74: Each Polycom RMX has qty 2 ISDN boards.

Question 75: Does the Navy acknowledge that Mobil Cart solutions will not be availed the EagleEye camera system (this is for conference room only).

Answer 75: The Offeror must provide the answer to this as part of their proposal to demonstrate their ability to understand/perform the work.

Question 76: Will the rooms be single or dual flat panel monitors?

Answer 76: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 77: Will the Navy specify what rooms will have what configuration and size of the flat panel monitors Answer 77: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 78: Are there any obstructions in the ceiling, wall or floor to prevent cabling runs in any of the new rooms?

Answer 78: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 79: Will Navy monitor delivery of equipment for potential damage and if damage is found refuse delivery?

Answer 79: No, because the Government only accepts delivery of complete installation project materials (which typically include 5+ items). For this effort, we will not refuse the shipment, but will contact the Offeror the same day regarding the damage and the Offeror will be responsible for the return and replacement of damaged items to prevent scheduling delays with the Government Customers.

Question 80: Are there existing sound and lighting systems in place with an of the new VTC locations that will need to be integrated into the Crestron/Polycom Room Controllers?

Answer 80: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 81: Will the rooms be single or dual flat panel monitors?

Answer 81: New rooms vary based on customer requirement. Existing rooms have some of each type.

Question 82: Will the Navy supply the necessary device and services for the rooms that will be used for Deaf and Hard of Hearing (DHOH) since none are listed on the RFQ?

Answer 82: See Sections 1.1.2.4 and 3.3.3 of the SOW in the RFP.

Question 83: Since this is a single award IDIQ, is it replacing an existing or expiring contract? It there an incumbent currently providing VTC equipment to NAWCAD? How has VTC equipment being purchased currently?

Answer 83: See Section L paragraph 3.4.3 in the RFP.

Question 84: Are we required to have 8(a) certification prior to submitting a response. Would there be consideration given to concerns who are under review for 8(a) prior to submitting proposal?

Answer 84: Yes. Only SAM certified 8(a) vendors will be considered for this award.

Question 85: Can we team with other businesses who have “authorized reseller” agreements with the specified vendors to meet that requirement?

Revised Answer 85: The prime contractor may use a subcontractor’s certification. However, the prime shall be responsible for performing at least 50% of the cost of the contract in accordance with FAR 52.219-14.

Question 86: The HDX series has been discontinued. The new line is the Group Series, can we replace the HDX for Group models?

Revised Answer 86: The equipment supplied must comply with the Statement of Work (SOW) in the RFP (specifically sections 2.3 and 4.1). For all items marked “TBD” the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted.

Question 87: Is it allowable to have subcontractors that possess the Polycom, Cisco, and Crestron Certifications? Or Does the prime need to possess all three?

Revised Answer 87: The prime contractor may use a subcontractor’s certification. However, the prime shall be responsible for performing at least 50% of the cost of the contract in accordance with FAR 52.219-14.

Question 88: Does the Government want to see representative resumes for all the labor categories listed in Section 3.9 in the Technical submission? If so, are the resumes part of the page count?

Answer 88: See Section L paragraph 3.0 in the RFP.

Question 89: Based on the response to questions for Solicitation N00421-17-R-0010, for question #5. The question was asked, “For the Technical Proposal could we use a subcontractor’s certification for any of the sub factors. The answer stated “yes”, however only the certified company will be able to supply the equipment and perform the services related to that brand name.”

We assume that this means that a certified individual must perform the work, not necessarily the company with the vendor relationship. The certification on the specific brand of equipment appears to be the key requirement per the SOW. Is this a correct assumption?

Revised Answer 89: The prime contractor may use a subcontractor’s certification. However, the prime shall be responsible for performing at least 50% of the cost of the contract in accordance with FAR 52.219-14.

Question 90: Please clarify the conflicting information between sections L and M.

v. Subfactor 5: Personnel Qualifications (ISDN/IP)

(a) The Offeror shall provide a signed certification that personnel on this contract will meet minimum labor qualifications as stated in Section 3.9 of the Statement of Work (SOW).

x. Subfactor 5: Personnel Qualifications (ISDN/IP)

(b) The Offeror shall also provide staff resumes supporting their ability to fill the specified labor categories identified in the in Section 3.9 of the SOW.

Answer 90: Please see Amendment 02 that addresses your question concerning Section M.

EXECUTIVE SUMMARY

The U.S. Naval Air Warfare Center Aircraft Division (NAWCAD) proposes to award a Firm Fixed Priced Contract for Video Teleconference (VTC) supplies and services at various Naval Air Systems Command (NAVAIR) offices throughout the United States, with the core sites including: Patuxent River, MD; Lakehurst, NJ; China Lake, CA; Point Mugu, CA; Orlando, FL; Jacksonville, FL; Cherry Point, NC; and North Island, CA. The Statement of Work is included in Section C of this document. This solicitation is being issued as a competitive 8(a) Set-Aside for authorized re-sellers of Polycom, Cisco, and Creston brand name products and services.

1. The awarded contract will consist of a Firm Fixed Price, Single Award Indefinite Delivery/Indefinite Quantity Contract with one base year and four (4) option years. Only one contract will be awarded; multiple contracts will not be awarded. FAR Part 12, Acquisition of Commercial Items, and Part 15, Contracting by Negotiation, will apply.

2. Offerors are to submit a single proposal that includes all requirements set forth in this document. Evaluation of offerors’ proposals for award of contract will be Lowest Price Technically Acceptable (LPTA). Section L of the solicitation specifies what is required from offerors in their proposals. Section M specifies how the Government will evaluate offerors’ proposals.

3. All required security clearances must be obtained in accordance with the requirements of the DD FORM 254, Contract Security Classification Specification. Please see Department of Defense Forms Management Program at http://www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm for further information. If it is not possible to obtain the required security clearances prior to the beginning of the Base Contract Period, interim clearances may be issued. Final clearances are required within 60 days of award.

4. NOTICE: Section L of this document contains FAR Clause 52.212-1, INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS. Please pay particular attention to paragraph (k), which states that lack of registration in the SAM will render an offeror ineligible for award. If already registered, offerors are strongly encouraged to review and update their registry at the time of proposal submission.

5. Offerors are required to complete the Online Representations and Certification Application on the System for Award Management (SAM) website at the time of proposal submission. If already submitted, offerors are strongly encouraged to review and update their record at the time of proposal submission. Please see: https://www.sam.gov

6. Clauses and provisions in this document may not appear in consecutive order. Clauses and provisions from the Federal Acquisition Regulation (FAR) and supplements thereto are incorporated in this document by reference and in full text. Those incorporated by reference have the same force and effect as if given in full text.

7. FORMAL COMMUNICATION: Any formal communication, such as requests for clarifications, discussions, and information concerning this solicitation should be submitted in writing electronically to the address below:

Kristin Nelson: Kristin.nelson@navy.mil

NOTE: Oral explanations or instructions given before the award of a contract will not be binding.

8. AMENDMENTS PRIOR TO DATE SET FOR RECEIPT OF PROPOSALS: The Government may revise or amend any aspect of the Solicitation prior to the date set for receipt of proposals. If the revisions and amendments are of a nature which requires material changes in quantities, prices offered, or both, the date set for receipt of proposals may be postponed such number of days as in the opinion of the issuing officer will enable bidders to revise their proposals. In such cases, the amendment will include an announcement of the new date for receipt of proposals. Please acknowledge any amendments to this solicitation by an original signature on the amendment itself and submitting each with your proposal. Acknowledgement of all amendments received is important because failure to do so will render your offer nonresponsive.

9. INCONSISTENCIES: This Executive Summary has been prepared as an aid to you, the potential offeror. We have made every attempt to accurately reflect the requirements and information contained in this solicitation. However, if you find any inconsistency between this executive summary and the solicitation, the solicitation takes precedence.

PRICING INSTRUCTIONS

1.0 General Information

The contractor is required to complete Pricing Tables in accordance with the instructions. The tables will be used to determine the overall evaluated contract price. The pricing tables will also be used for administration after contract award. The Government will not pay prices other than those listed on the price tables.

All solicited items must be in the pricing table(s).

2.0 Instructions for Completing Unit Pricing Tables

The contractor is required to complete the pricing tables listed in Section J, Attachment 1 Pricing Tables 1-3. The tables will be used to determine the overall evaluated contract price.

NAWCAD is providing four (4) computer-generated tables, in Attachment 1-Pricing Tables 1-4 (Materials, Installation, Maintenance (Continued), and Maintenance (New)), that include general product and pricing, installation, and maintenance categories necessary to evaluate proposed unit prices. Items listed as “TBD” include the minimum technically acceptable requirements. For all items marked “TBD” the Offeror shall provide the manufacturer, model, and unit prices necessary to accomplish pricing of the NAWCAD requirements as described in Section C. All items listed with specific brand names may not be substituted. All quantities shall remain unchanged.

NOTE: There are multiple TABs located at the bottom of the spreadsheets. These tabs have been set up to automatically calculate the estimated total of each tab. There are 4 tabs for pricing associated with are Attachments 1, 2, 3, and 4 which includes base through option year 4 and a summary tab which calculates the total.

2.1 Definitions

These tables provide for the necessary information for each piece of equipment that NAWCAD intends to purchase. Below is an explanation of the categories:

CLIN Number – NAWCAD included a column for CLINs, but left it blank for contractors to number themselves. List any line items as necessary.

Product Description – NAWCAD entered the description of the specific equipment or service.

Original Equipment Manufacturer – The equipment listed in Attachment 1 shall include Polycom and Creston brand names as well as material brand names to be determined (TBD) by the contractor. For the materials TBD, NAWCAD has provided minimum technical requirements; contractors are to provide equipment which meets or exceeds these requirements.

OEM Model – Contractors are to insert the Manufacturer Model numbers.

Vendor OM Price – This is the contractor’s open market price per unit (QTY 1).

Price to NAVAIR – This will be the firm-fixed price being offered by the contractor on a per unit basis (QTY 1).

Estimated Equipment Total Excluding Maintenance & Installation – This automatically calculates the contractor’s price to NAVAIR. An embedded formula multiplies the contractor’s price to NAVAIR by the Estimated Quantity. No action required by the contractor.

Annual Maintenance Cost (Polycom and Creston brand name equipment only):

1) Equipment currently under maintenance is itemized on the Maintenance Spreadsheet, Attachment 4.

2) New equipment – The total cost to put the new equipment under maintenance for one year (after warranty expiration if applicable) on a per unit basis. (Example: it will cost $120 for one year of maintenance on one piece of equipment.)

Installed during normal business hours – Contractor to insert what the total cost would be to install during regular business hours per unit. Regular business hours are defined as 0700 EST – 2000 EST to accommodate East and West Coast Continental United States (CONUS) business interactions.

Installed after normal business hours – Contractor to insert what the total cost would be to install after regular business hours per unit. Regular business hours are defined as 0700 EST – 2000 EST to accommodate East and West Coast Continental United States (CONUS) business interactions.

Base Year – Contractors are to insert the cost for the base year.

Option Year 1, 2, 3, & 4 – Contractors are to input the costs of the option years, which will be used if NAWCAD exercises each option year.

3.0 GOVERNMENT-FURNISHED INFORMATION

The Government's Not-To-Exceed (NTE) values for travel are listed below:

Offerors shall utilize the NTE amounts provided above for Travel CLINs 0004, 1004, 2004, 3004, and 4004. Travel expenses will be negotiated on a firm fixed price basis at the task order level in accordance with Joint Travel Regulations (JTR) provisions and FAR 31.

Section B - Supplies or Services and Prices

Lot

Material for Base Year

FFP

Assorted VTC Equipment shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 1-Materials.

FOB: Destination

NET AMT

Lot

Installation for Base Year

VTC Installation Services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 2-Installation.

NET AMT

Lot

Maintenance for Base Year

Polycom Premier Maintenance services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 3-Maintenance.

NET AMT

Lot

Travel for Base Year

Travel costs associated with Installation Services shall be provided as identified on individual Task Orders.

NET AMT

Lot

Data for Base Year

Not Separately Priced.

NET AMT

Lot

FFP

Assorted VTC Equipment shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 1-Materials.

NET AMT

Lot

FFP

VTC Installation Services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 2-Installation.

NET AMT

Lot

FFP

Polycom Premier Maintenance services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 3-Maintenance.

NET AMT

Lot

FFP

Travel costs associated with Installation Services shall be provided as identified on individual Task Orders.

NET AMT

Lot

FFP

NET AMT

Lot

FFP

Assorted VTC Equipment shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 1-Materials.

NET AMT

Lot

FFP

VTC Installation Services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 2-Installation.

NET AMT

Lot

FFP

Polycom Premier Maintenance services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 3-Maintenance.

NET AMT

Lot

FFP

Travel costs associated with Installation Services shall be provided as identified on individual Task Orders.

NET AMT

Lot

FFP

NET AMT

Lot

FFP

Assorted VTC Equipment shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 1-Materials.

NET AMT

Lot

FFP

VTC Installation Services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 2-Installation.

NET AMT

Lot

FFP

Polycom Premier Maintenance services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 3-Maintenance.

NET AMT

Lot

FFP

Travel costs associated with Installation Services shall be provided as identified on individual Task Orders.

NET AMT

Lot

FFP

NET AMT

Lot

FFP

Assorted VTC Equipment shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 1-Materials.

NET AMT

Lot

FFP

VTC Installation Services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 2-Installation.

NET AMT

Lot

FFP

Polycom Premier Maintenance services shall be provided as identified on individual Task Orders, and in accordance with Attachment 1-Pricing Table 3-Maintenance.

NET AMT

Lot

FFP

Travel costs associated with Installation Services shall be provided as identified on individual Task Orders.

NET AMT

Lot

FFP

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Statement of Work Video Teleconferencing Hardware & Ancillary Equipment, Maintenance and Support Services

1. GENERAL INFORMATION

1.1. PURPOSE

1.1.1. The primary objective of this specification is for the purchase of Video Teleconferencing (VTC) hardware and ancillary equipment. Following that objective is optional installation/integration services, and required maintenance/support services to facilitate technology lifecycle management. Services will include support of previously purchased Government Furnished Equipment (GFE) VTC/ancillary equipment in use at the Naval Air Systems Command (NAVAIR) Patuxent River MD location and field offices throughout the United States and its territories as well as new materials purchased through this contract vehicle. This includes, but is not limited to, the following core sites: Patuxent River, MD, St. Inigoes, MD, Lakehurst, NJ; China Lake, CA; Point Mugu, CA; Orlando, FL; Jacksonville, FL; Cherry Point, NC; and North Island, CA.

1.1.2. The intent is to provide a contract vehicle which allows for the procurement of VTC-related hardware, software, installation/integration, and maintenance services, a la carte or as turn-key system installation/integrations in an ISDN and an IP environment. Additionally, the contract will support the procurement of applicable teleconferencing related mobile device Applications and the associated perpetual licensing.

1.1.2.1. These items shall be compatible with the existing Polycom HDX series VTC infrastructure and Polycom RMX and Real Presence Resource Manager (RPRM) series infrastructure.

1.1.2.2. Contract will support the procurement of VTC related items related to the Department of Defense Unified Capabilities (UC) Master Plan and the Department of the Navy (DON) Enterprise VTC capability indicatives. These initiatives will include but are not limited to CISCO/ACANO collaboration endpoints portfolio solution sets, CISCO Internet Protocol (IP) based component solution offerings, to include soft client solutions and wireless smart devices.

1.1.2.3. Contract will support the Patuxent River MD deployed smart board product (e.g. SMART) offering and the associated SMART software license offerings.

1.1.2.4. Contract will support the procurement of videophones directly related to supporting the commands Deaf and Hard of Hearing community base.

1.2. BACKGROUND

1.2.1. The VTC desktop and room “systems” as referred to in this Statement of Work (SOW) shall include fully integrated self-contained video unit hardware, software, roll-about cart, flat panel monitor, wall mounting hardware, network connection devices, and ancillary equipment components. Existing NAVAIR VTC desktops and systems are currently comprised of primarily Polycom manufactured codecs and interoperable equipment. Approximately 94% of the existing codecs are Polycom manufactured and within the Polycom service life, with the remainder considered “legacy” systems. Future purchases by the contractor shall be interoperable with these Polycom manufactured codecs as well as the current industry standard to ensure interoperability with the rest of the Navy counterparts since NAVAIR falls under Navy. NAVAIR’s VTC Centers have video and audio conferencing capability, which include VTC systems, video network management devices, and associated ancillary hardware/software components. Continuing maintenance coverage shall consist of over 600 existing VTC system configurations, four (4) Multipoint Control Unit (MCU) conferencing bridges, Zyross Data Collector server, and related equipment in addition to all new installations by the Contractor. The current NAVAIR conferencing infrastructure contains of 44 Crestron integrated touch panel systems requiring continued maintenance and support services.

1.3. TECHNICAL ENVIRONMENT

1.3.1. NAVAIR ENTERPRISE VIDEO/AUDIO CONFERENCING ARCHITECTURE: The following information is a high level snapshot of the current NAVAIR VTC architecture. All devices support International Telecommunications Union (ITU) Standard H.320 Dial Plans/ Integrated Services Digital Network (ISDN) and H.323 Dial Plan/ Internet Protocol (IP), only ISDN services are currently in use while the Navy Enterprise works on transition to IP:

1.3.1.1. VTC systems (qty 600+) with interoperable ancillary equipment utilizing Basic Rate Interface (BRI) or Primary Rate Interface (PRI) devices.

1.3.1.2. Adtran Atlas 890 ISDN (qty 2) routing/ switching devices managing communication from the Defense Information Systems Agency (DISA), Federal Telecommunications System (FTS)/Networx, and the Public Switch Telephone Network (PTSN) facilitated by a Lucent 5ESS Switch.

1.3.1.3. Conferencing Bridges/ MCU’s Polycom RMX4000 models, qty (4) for national audio and video conferencing.

1.3.1.4. Conference Management and Services Devices, Real Presence Resource Manager (RPRM) and Resource Server Streaming (RSS) device (1 each). Zyross Data Collector Server.

1.3.2. NAVAIR ENTERPRISE TOOLS AND STANDARDS: The following information is a high level snapshot of the current over-arching NAVAIR architecture in use as related to the NAVAIR VTC architecture:

SharePoint 2010

2. EQUIPMENT REQUIREMENTS

2.1. APPROVED PRODUCT LIST (APL)

2.1.1. The contractor shall only purchase VTC hardware/software for this contract action found on the APL. Reference: https://aplits.disa.mil/processAPList.doc

2.2. LABELING/ EQUIPMENT IDENTIFICATION (CDRL A001)

2.2.1. All labeling in equipment racks shall be labeled front and rear of each rack.

2.2.1.1. All items under the contracts maintenance contract shall be labeled by the contractor with the SiteID provided by the government to the contractor on the initial purchase order.

2.2.1.2. All labeling of wiring within equipment racks, consoles, or other areas obscured from direct view shall be by adhesive backed strips comprised of numbers and letters as required. Wire markers shall be near both ends of wire termination. Industry standard cable management standards will be used.

2.3.