Attachment_1_Draft_SOW_IMM.docx

INTEGRATED MATERIAL MANAGEMENT

STATEMENT OF WORK (SOW)

“DRAFT” – 12 January 2016

1.0 INTRODUCTION. The Naval Air Warfare Center Aircraft Division (NAWCAD) Patuxent River, St. Inigoes, Special Communications Mission Solutions (SCMS) Division is engaged in the design, development, integration, test and evaluation, installation, fielding, certification, maintenance, life-cycle and logistics support of communications and electronic (C-E) systems/subsystems. These systems are provided to users within the Navy, Army, Air Force, Joint Special Operations Forces (SOF), and other DoD or Government agencies in order to fulfill urgent or emerging mission requirements. Most of SCMS Division efforts are in support of multiple quick-reaction projects in response to sponsor requirements which are usually of short duration. SCMS Division utilizes approximately 10 prepositioned Field Technical Units (FTU) located both within the Continental United States (CONUS) and Outside the Continental United States (OCONUS) positioned for rapid response support to various warfighting components around the globe. These locations are used to receive, manage, inspect, control and issue preposition stock to reduce downtimes and improve Turn-Around-Time (TAT) for repairs/replacement of failed items. SCMS Division has a requirement to procure centralized supply support services including the augmentation of all existing logistics, storage and asset management practices. Due to SCMS Division’s operational tempo and expanding responsibilities, centralization of material management is key to eliminate inefficiencies and redundancies. SCMS Division provides procurement, storage, delivery, asset-management, life-cycle sustainment and a full range of other logistics services for supporting approximately 75 SCMS Division projects. These projects are developmental, production and operational in nature and are funded with Research, Development, Test and Evaluation, Procurement (RDT&E), Operations and Maintenance (O&M), Non-DOD and Working Capital Fund (WCF) type funds.

1.1 Scope. The contractor shall provide expert support management services to perform and apply a supply chain management approach to all centralized SCMS Division supply support and material handling functions. The contractor shall provide centralized management and physical warehouse space and related services for complete asset management, storage, as-needed acquisition support, receipt, issuance and delivery, and final disposal services, to include database management of all material and equipment in custody. A project manager shall be assigned to employ supply chain management methods, practices and procedures to provide oversight, analysis and coordination of the efforts and coordinate directly with SCMS Division Government POCs, as well as other contractors supporting SCMS Division activities when requested. The contractor organization shall include personnel with firsthand experience and knowledge in warehouse processes and operations, inventory management and material handling, training and procurement support.

2.0 APPLICABLE DOCUMENTS.

3.0 TECHNICAL REQUIREMENTS. The contractor shall accomplish work as specified in the scope and paragraphs 3.1.1 through 3.1.6. Performance of this work shall be measured in accordance with the Contractor’s Quality Control Self-Evaluation (CQCSE) and the Contract Surveillance Plan (CSP). Services require performance at the contractor’s Government-approved facilities, in Government facilities, and at other locations as designated by the Government.

Funding Appropriations (RDT&E, PROC, O&M, WCF, Non-DOD)

CLINS (0010, 0110, 0210, 0310, 0410)

3.1 Integrated Material Management. The contractor shall employ supply chain management methods, practices and procedures to assist the Government in determining requirements of goods and services, assist in their procurement, and provide support services for material and equipment receipt, storage, issuance, and final disposal.

3.1.1 Receiving/Warehouse/Shipping. The contractor shall maintain and manage all material receiving, warehousing and shipping responsibilities for the SCMS Division communication equipment. The following table provides an estimate of where Full Time Equivalents (FTEs) will be located in support of this requirement. Staffing is needed at a minimum of 6 facilities aboard the St. Inigoes installation (indicated by Building number in the table) and one facility on Willows Road, Lexington Park. Estimated total footprint at these facilities is 50,000 square feet. Additionally, the contractor will be required to interface with the St. Inigoes’ central processing facility (Bldg 8115), managed by 4.11.5. Responsibilities include sorting received material and identifying final disposition location for 4.11.5 to deliver. The contractor will additionally be required to provide, maintain and manage a warehouse space (minimum 50,000 square feet) in the Fayetteville, NC area for centralized storage functions, demilitarizing Defense Logistics Agency Disposition Services (DLADS) with Fort Bragg, and interfacing with the SCMS Fayetteville FTU for testing of equipment for reutilization purposes.

Lexington Park, MD Willows Road

Bldg 8185

Bldg 8300

Fayetteville

TBD

TBD

TBD

The contractor shall:

Receiving

a. Manage all receiving efforts, ensuring proper preservation and integration support for SCMS materials and equipment per the government provided SOP (Reference 16, Attachment I);

b. Open packages and inspect all material for defects and damage;

c. Match material received to material ordered with receipt documentation and government provided databases;

d. Provide material receipt forecasting for all procurement activities and update estimated ship dates in Government material tracking databases;

e. Provide material receipt notification to an appropriate government point of contact (POC) within 24 hours of all initial material receipt transactions and notify the government of any defects, damage, and/or receipt discrepancies (CDRL A001);

f. Update government provided databases with receipt information and maintain all receipt files for a minimum of five (5) years after material receipt in a government provided space;

g. Forward material to final destination or store until material is required for integration; and

h. Provide centralization of all warranty data and reporting support to SCMS Division FTUs, contractors and government support personnel.

Warehouse

a. Configure warehouse layouts to preserve storage capacities and maintain efficient functionality associated with a secure, safe ingress and regress of materials;

b. Maintain accurate inventory records using government provided databases;

c. Pull material, when requested, for stock issues or shipment for integration and track movement of materials using government provided databases;

d. Store material until requested by government personnel for integration;

e. Maintain material issue documents from the time of receipt, and for a minimum of five (5) years after date of receipt of material in government provided spaces;

f. Perform semi-annual wall to wall inventories for all warehoused items, report results to the government POC and resolve discrepancies found (CDRL A002);

g. Conduct quarterly sample inventories and prepare reports for delivery to the NAWCAD Audit Readiness Team in support of asset visibility initiatives (CDRL A003);

h. Assist the government with inventorying and reporting requirements for the mandated Operating and Materials Supplies Audit Readiness effort;

i. Generate report of excess inventory for Government POC upon completion of a project (CDRL A004); and

j. Ensure all warehouse personnel who operate fork lifts are properly trained and certified for operation of such equipment.

Shipping

a. Manage all shipping efforts, ensuring proper preservation and integration support for SCMS Division materials and equipment per the government provided SOP;

b. Prepare shipping documents and prepare material for shipment within industry standards;

c. Evaluate shipping options and follow best commercial practices while obtaining best value in shipping for the government. When making shipping recommendations to the government, the use of innovative packaging solutions is encouraged to provide opportunities for reduction in acquisition and life-cycle support costs. Government rates shall be negotiated whenever possible. Contractor shall coordinate with third-party shipping or military supply centers when such use results in best value to the Government;

d. Manage government requests and ship materials to locations, as directed;

e. Update government provided databases with shipment information and new locations of the equipment;

f. Maintain material government shipment documentation from the time of receipt, and for a minimum of five (5) years after date of receipt of material in government provided spaces; and

g. Comply with government regulations for shipments within the United States and abroad in a timely manner. The contractor shall have a documented process for exporting communication security equipment in accordance with International Traffic in Arms Regulations (ITAR). Contractor shall be registered with AESDirect (automated registry system for international shipping), the U.S. Census Bureau’s internet-based system for filing Shipper’s Export Declaration (SED) information.

3.1.2 Procurement Support. The contractor shall conduct market research to identify procurement sources for equipment and hardware requirements that could be for systems of a developmental, production, or operational purpose. Contractor personnel must be able to gain access to and successfully complete formal training in Navy Enterprise Resource Planning (N-ERP) to perform the functions of Military Purchasing and Requisitioning. The contractor shall:

1. Develop strategies to support customer requirements, identify technical requirements and solutions, determine critical success factors, and recommend policy and strategy related to the roles associated with the National Stock Number (NSN) procurement program;

1. Oversee the execution and performance of all NSN procurement support for the SCMS Division;

1. Research asset availability, cost, lead-time and identify acquisition strategies for Military Standard Requisitioning and Issue Procedures (MILSTRIP) orders and Government Purchase Card (PCard) procurements;

1. Enter and track status of MILSTRIP Supply Discrepancy Reports using the Product Data Reporting and Evaluation Program (PDREP);

1. Perform MILSTRIP status checks using Web Visual Logistics Information Processing System (WEBVLIPS) and Naval Supply Systems Command (NAVSUP) One Touch Support;

1. Enter retrograde items into Electronic Retrograde Management System (e-RMS) for credit towards procuring replacement equipment;

1. Initiate and update PCard procurements in Standardized Material Equipment List (MEL), and Material Tracking System (MTS);

1. Enter NSN buys in MEL, MTS, and N-ERP which includes processing goods and receipts and tracking the shipping status until material reaches the final destination;

1. Maintain an NSN Document Log Database for all NSN purchases;

1. Generate and maintain copies of all documentation that initiated PCard and NSN procurements;

1. Provide expertise and knowledge in the development and implementation for audit readiness material transition program; and

1. Assist the Senior Onsite Logistics Leads in the analysis of project reviews, determine impacts on timelines, and make recommendations to reduce risk affecting cost, price, and schedule.

3.1.3 Data Asset Management. The contractor shall maintain Government material inventory and tracking databases. Using these databases, the contractor shall track item name, nomenclature, warranty data, item location, item value, item sponsor and any information (data) deemed necessary by SCMS Division. The contractor shall:

a. Maintain the accuracy of the data and the database. Responsibilities will include controlling user access, roles and storage sites, oversee all data corrections/deletions and provide ideas on enhancing database capabilities;

b. Create and maintain government material, inventory, tracking and maintenance database training manuals and provide training and technical support for all FTUs and users. The contractor shall train personnel in proper data entry to reduce supply chain errors resulting from erroneous data;

c. Conduct monthly data analyses on transactions per SCMS Division warehouse locations; and

d. Establish metrics for successful and efficient completion of assignments through identification of performance standards and acceptable quality levels in order to improve processes and save costs. Quantifiable cost savings may include a reduction in manpower or reduction in errors. Metrics shall include, at a minimum:

i. Material Receipt Transactions

ii. Material Delivery Transactions

iii. Shipping request processing time

iv. IUID Request/Processing Totals

v. Total Value of Inventory

e. The contractor shall prepare a quarterly report using the established metrics (CDRL A005).

3.1.4 Item Unique Identification (IUID) Management. The contractor shall provide IUID management and support for all SCMS Division projects. The purpose of the SCMS Division IUID process is to establish and maintain an approach to facilitate IUID implementation, management, and compliance that will be compatible with parallel activities and higher command policies, regulations and supporting processes. The contractor shall:

a. Provide support to manage requests, enter, update and complete the creation and certification of all IUID data using the Government’s automated IUID tracking system, business rules and policies and create IUID marking labels with a government provided tool;

b. Verify that IUID marking labels meet industry standards;

c. Maintain a government provided database of registered items;

d. Ensure markings are removed in IUID registry for all marked items that are demilitarized during the disposition process; and

e. Ensure labels are verified after registration of an IUID component and prior to tagging.

3.1.5 Hazardous and Controlled Material Management. The contractor shall be responsible for issuing, accounting for, handling, safeguarding and transportation of Dangerous Good and Controlled Material. The contractor may be required to purchase Hazardous Material (HAZMAT) and Communications Security (COMSEC) material for the Government. The contractor shall:

a. Maintain all current certifications for Dangerous Goods in Transportation that meet the requirements of 49 Code of Federal Regulations (CFR) 172.704, International Air Transport Association (IATA) Subsection 1.5, Recurrent and Air Force Manual 24-204 (IP), Initial Military AirLift Processes and Requirements (and all updated revisions);

b. Maintain all current certifications for Hazardous Waste Operations and Emergency Response (HAZWOPER) when requested by Occupational Safety and Health Administration (OSHA) 29 CFR 1910.120(q) (8), OSHA 29 CFR 1910.1200, and National Environmental Policy Act (and all updated revisions);

c. Certify HAZMAT shipments for SCMS Division;

d. Post current Material Safety Data Sheets at appropriate locations in the facilities;

e. Provide recommendations to Government on HAZMAT procedures and policies and ensure policies are adhered to;

f. Provide recommendations to Government on crypto procedures and policies and ensure policies are adhered to; and

g. Ensure training is provided to appropriate personnel.

3.1.6 Defense Logistics Agency Disposition Services (DLADS) Support. The contractor shall be responsible for serving as the primary SCMS Division disposition support from all SCMS warehouse locations. Elements of this effort shall include:

4.0 PROGRESS REPORTS

4.1 Technical Report. The contractor shall submit a monthly technical progress report and deliver to NAWCAD Patuxent River, St. Inigoes by the 10th of the month following the first full month of the Task Order (CDRL A006). The Task Order Manager may request submittal of the monthly progress reports via electronic storage medium, such as CDs. The report shall include the following items and data:

4.2 Quarterly Contractor’s Quality Control Self Evaluation Plan. The contractor shall submit quarterly evaluations using the provided Contractor’s Quality Control Self Evaluation (CQCSE) (Appendix 1) for all active task orders. At a minimum, evaluations shall include scoring ratings for each criterion rating against technical performance in accordance with SOW paragraphs 3.1.1 – 3.1.6. When applicable, scoring ratings shall be provided for all technical documentation, technical progress reporting, security, administrative and financial reporting requirements in accordance with CDRLs A001 – A01XX. Evaluation rating scores shall be consistent with the defined grade definitions outlined in Appendix 1.

4.3 Financial Progress Report. Financial progress reports shall be submitted per task order at a minimum of twice a month, within five (5) working days after the end of every reporting period in conjunction with the contractor’s time/fiscal accounting system (CDRL A007). If the required submittal date is a holiday, the reports shall be submitted by 1200, e.s.t. of the next working day. These financial status reports will be transmitted electronically to the COR, at an NMCI email account, via a contractor-furnished work station. Instructions for electronic submission will be provided after contract award. Before implementing a system or schedule for submission, the contractor shall check with the COR to ensure all Code 4.11.4 requirements are met.

4.3.1 The financial progress report shall include costs broken out to the contractor’s lowest work breakdown structure. All costs shall role up to a cumulative amount per CLIN, per task order. The contractor shall include the following items and data:

4.3.2 The contractor shall conduct quality reviews of all data before and after each electronic submission and is responsible for updating and correcting errors and omissions on current and cumulative expense data within 48 hours of submission. Adjustments to all current and previous task orders shall be submitted electronically, as the adjustments occur.

4.3.3 Additionally, a copy of the financial data transferred shall be submitted the Friday following the electronic transmission by 1600, e.s.t. If the required submittal date is a holiday, the copy shall be submitted by 1600 the next working day. Submission of the first report is required within 30 days after task order award. Prior year adjustments shall be made at the lowest level, and shall be available upon request.

4.4 Workforce Report. The contractor shall provide a workforce report utilizing the provided Workforce Reporting Template (CDRL A0XX). The contractor shall submit the first workforce report forty (40) days after contract award and subsequent reports shall be submitted 365 days after first report.

4.5 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA). The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract.

5.0 QUALITY ASSURANCE.

5.1 The contractor's quality management organization must be clearly defined, and employees providing quality functions must have adequate responsibility, authority, and freedom to identify and evaluate problems and to initiate, recommend, or provide corrective action.

5.2 A periodic review of quality requirements shall be conducted by the contractor to identify the controls, processes, skills, fixtures, tools, and equipment needed to ensure quality. Standard data may be required by the Government to compile trend studies shall be available as needed.

6.0 FACILITIES/PROPERTY

6.1 Contractor-Furnished Facilities/Property. The contractor shall provide its own support facilities and office support equipment needed to perform the tasking of this contract. The facility location shall satisfy the daily technical and management operation of the contract. The contractor shall provide, for both on-site and off-site requirements, all equipment and office/facility furnishings to support the SOW requirements. The contractor shall ensure that all on-site employees requiring connectivity with the Government Facility Network are either furnished or provided access to Intel based computers for development of documentation, databases, and spreadsheet data. These computers shall have sufficient memory, hard disk space, a network interface card, and be capable of running a full range of standard software including current and compatible versions of Microsoft Windows Operating System and Microsoft Office Professional. Desktop computer systems shall be set-up to allow access to required Government automated systems. In addition, the cost of general purpose business items/expenses for the contractor to conduct its normal business operations will not be considered an allowable direct cost in the performance of this contract. General purpose items include, but are not limited to, the cost for items such as telephones, telephone chargers, or other office equipment or supplies. Specifically, the contractor will be expected to supply, at a minimum, the following:

Desktop

PC based CPU (3.0GHz Single-Core) (2.0GHz Dual-Core)

1.0 GB RAM for Windows XP systems or 2.0 GB of RAM for Vista systems

80 GB SATA Hard Disk

DVD +/- RW CD +/- RW combo drive

1.44 MB 3.5" Floppy drive

10/100/1000 NIC

USB Keyboard

CAC reader

USB Optical mouse

17" Monitor

128 MB DVI-D Video card

Desktop Software

Windows XP Pro with Microsoft Office 2003 or Vista with MS Office 2007

Norton AV (Gov site license)

CITRIX (Government site license)

Any additional software required to complete the efforts

PC based CPU (2.8 GHz Single-Core) (1.8GHz Dual-Core)

1.0 GB RAM

80 GB Hard Disk

DVD +/- RW CD +/- RW combo drive

CAC reader

Portable Software

Windows XP Pro with MS Office 2003 or Vista with MS Office 2007

Norton AV (Government site license)

CITRIX (Government site license)

Any other software required to complete efforts

The contractor shall also provide laser printers, fax machines, and other office automation equipment for each building in such a manner that employees’ time can be utilized in the best fashion, without delays in waiting for data to be processed or be printed out. Portables are to be used for remote/web access only. No personally owned IT equipment is allowed to be attached to any Government network. The use of laptops and docking stations on the network is prohibited at this time. Contractors are mandated by DOD policies to use Government-approved client PKI's, Class 4 Certificates, for accessing various Government DOD resources, i.e. WEB Sites. The contractor shall provide approved client DOD client PKI Class 4 Certificates or CAC Badge/CAC Readers. The contractor shall provide all desks, chairs, and other office/facility furnishings. The cost shall not be a direct charge to the Government.

Contractor Networks and connections. Contractor-owned and operated networks are prohibited on any Naval Air Systems Command (NAWCAD) facility or site in support of this contract. The contractor may access non-government, external IP space via the NAWCAD-provided VPN Outreach service or NAVAIR CIO approved IP service.

Additionally, it is anticipated that the contractor shall provide a method of transportation to deliver material in between the Fayetteville, NC warehouse facility and SCMS Division and FTU facilities.

6.1.1 Contractor Provided Warehouse Requirements. The contractor shall provide a warehouse facility to perform a portion of the SCMS Division requirements of this contract. Facilities shall be pre-approved by SCMS Division as a government off-site logistics facility and must be located in Fayetteville NC. Facilities can be new or existing buildings but must meet current North Carolina state and federal commercial building codes. The facility location shall satisfy the daily technical and management operations of the contract. The contractor shall provide, for both on-site and off-site requirements, all equipment and office/facility furnishings to support Statement of Work requirements. The contractor shall ensure all on-site employees requiring connectivity with the SCMS Division LAN are either furnished or provided access to Intel based computers for development of documentation, databases, and spreadsheet data.

6.1.1.1 The Government requires the contractor to provide commercial facilities, under the contractor’s direct control, within 30 driving miles of Fort Bragg, NC, offering a combined minimum of 50,000 interior square feet of climate controlled office and storage/warehouse space. The Government, however, does not intend to retain the facility or take control of the title after the contract is completed.

6.1.1.2 Material Costs/Other Direct Costs (ODCs). The contractor shall provide material, equipment, services, and supplies for warehouse management. The contractor shall lease or purchase equipment, miscellaneous supplies, and services required in support of this effort. Examples would be monthly lease charges for Material Handling Equipment (MHE), dunnage, and commercial packing supplies. The COR will preauthorize all material procurements and only those material expenses having prior COR approval will be reimbursed to the contractor.

6.1.1.3 Because of the hands-on effort, the facility shall contain assembly, vehicular access, test and storage space, as well as attendant office space for the support staff. The facilities must be located within 30 driving miles of Fort Bragg, NC to facilitate movement of equipment and coordination with supported commands and Fayetteville, NC FTU. The contractor shall be responsible for coordinating delivery of Government provided equipment, i.e.; integration materials and special purpose equipment, from the Government location to the designated contractor site In addition to the interior square footage requirement, the facility must have the following features and capabilities:

6.1.1.3.1 Interior warehousing/material storage space must be compartmentalized to ensure proper segregation and protection of equipment and systems. Contractor must be prepared to reconfigure and construct additional fencing/barriers within the facility as operational/storage requirements dictate.

6.1.1.3.2 Shall have a minimum of 2 acres of exterior grounds, secured by perimeter fence, suitable for set-up, operation and testing of deployable C-E equipment, to include satellite dishes, towers, broadcast systems, and other motorized equipment and systems in a simulated field environment.

6.1.1.3.3 Shall be equipped with multiple oversized ramp doors measuring a minimum of 12’ x 12’ to accommodate self-propelled, trailer mounted or transported, towed or pushed entry of heavy/oversize vehicles, trailers, equipment and systems.

6.1.1.3.4 Shall be equipped with at least 1 on/off load ramp rated at 6 tons. Shall also have multiple loading docks to facilitate off-load and sorting of equipment and material prior to movement into the facility. At least 1 loading dock must have a minimum height of 4’, minimum width of 6’, and minimum weight capacity of 30,000 lbs. Remaining docks must have a minimum height of 3.5’, minimum width of 6’, and minimum weight capacity of 12,000 lbs.

6.1.1.3.5 Shall be equipped with a minimum of 2 contractor provided fork lifts rated at no less than 5 tons for offload, movement, lifting, positioning, and on-load of equipment and material.

6.1.1.3.6 Shall be protected by 24-hour monitored intrusion and fire/smoke detection systems.

6.1.1.3.7 Shall contain a sprinkler system with current annual inspection/certification.

6.1.1.3.8 Shall be fully climate controlled for protection of sophisticated electronics systems and to ensure safe performance of duties by employees and user organization personnel throughout the year.

6.1.1.3.9 Shall be located within five miles of responding fire and police department units.

6.1.1.3.10 Exterior fencing required to protect 100 percent of the perimeter grounds. Main and/or alternate fencing entrances must be either secured or manned to control access to grounds and facilities.

6.1.1.3.11 Shall have Secret security clearance and controlled access work areas as specified in the DD254 form attached hereto.

6.1.1.3.12 Facilities or portions thereof shall be cleared to house Crypto Controlled Cryptographic Items (CCI) products and unclassified Key Storage Devices (KSD-64A) at time of occupancy and use under the contract.

6.1.1.3.13 The facility must be able to obtain a Department of Defense Activity Address Code (DODAAC) in order to receive military shipments.

6.1.1.3.14 The facility will be required to meet all requirements to establish COMSEC and Selective Availability Anti-Spoofing Module (SAASM) custodian accounts on the premises.

6.1.1.3.15 The warehouse must be operational no later than thirty (30) days after contract award.

All property must be tagged as Contractor Furnished Equipment (CFE) assets. All CFE assets must have the COR’s approval prior to connecting to any Government network.

6.2 Government Furnished Property (GFP). The contractor shall have a Government-approved property accountability system and a person designated as the point of contact at the contractor’s facility. The Government will provide limited office space to the contractor at the Government provided facilities listed in SOW paragraph 3.1.1. These shared spaces shall be provided with, lights, power, and climate control when required. If the contractor chooses to alter the work area in any manner, they shall have prior approval from the Task Order Manager and shall be responsible for the cost of any modifications approved. The contractor shall provide all office/facility furnishings, and equipment. The Contractor shall ensure that all Government property assigned will be operated and maintained in accordance with all applicable regulations.

6.2.1 Government or Contractor Furnished Vehicles. Transportation vehicles shall be provided by the Government or Contractor to support and meet delivery and pick up of Government provided equipment and integration materials when scheduled. The Contractor shall request an authorization from the Contracting Officer prior to ordering a vehicle from the Interagency Fleet Management System (IFMS). The transportation vehicles shall not be used to transport Government personnel.

Forklift, 4000 lb capacity

Truck, utility HMMV

Truck, utility HMMV

Truck, utility HMMV

(b) Compliance with all state and federal laws pertaining to operating motor vehicles;

(c) Compliance with NAVAIR command policies when operating a vehicle (i.e., no cell phone use, stopping at runway crossing, etc.);

(d) Use the most cost-effective means to fuel vehicles (i.e., fuel farms);

(e) Operation of the vehicles in a safe manner and in accordance with the vehicle/equipment user/operator manual.

(f) Operators shall comply with licensing requirements of country, state, and local Non-Tactical Vehicle (NTV) laws.

(g) That the COR and Contracting Officer are provided evidence of NTV liability insurance covering bodily injury and property damage protecting the Contractor and DoD against third-party claims arising from the ownership, maintenance or use of a NTV IAW FAR 28.307-2(c).

6.2.3 The contractor shall report any known or realized accidents involving the Government owned or leased vehicles to the Government technical point of contact. If the contractor is involved in an accident while operating a Government owned or leased vehicle, they shall notify the Government TPOC, the Contracting Officer, and the COR within 24 hours and shall provide an accident report using Standard Form 91, Motor Vehicle Accident Report, and Form 94, Statement of Witness Report, within 48 hours.

6.2.4 When operating the vehicle, the contractor shall utilize the Government Smart Card for fueling, maintenance, and repair services. Contractor use of the Smart Card will be in accordance with the requirements and regulations contained in the GSA Fleet Services Card User Guide (www.gsa.gov/fleetcard). When operating the vehicle, the contractor shall be responsible for any costs associated with violations such as speeding tickets, parking tickets, reckless driving, and any damage caused to the vehicle as a result of vehicle code violations. The contractor shall be responsible for reimbursing the Government for any unauthorized charges made by the contractor, its employees, and subcontractors on the Smart Card.

6.2.5 When operating the vehicle/equipment, the contractor shall utilize the Government Fleet Card, the GSA Card, or the Smart Card, depending upon the particular vehicle/equipment and whether the use is on base or off base, for fueling and maintenance services. Contractor use of the Fleet Card will be in accordance with the requirements and regulations contained in the Fleet Card Program Internal Operating Procedure (IOP) for ATR and the NAVSUPINST 4200.98A. When operating the vehicle the contractor shall be responsible for any costs associated with violations such as speeding tickets, parking tickets, reckless driving, and any damage caused to the vehicle as a result of vehicle code violations. The contractor shall be responsible for reimbursing the government for any unauthorized charges made by the contractor, its employees, and subcontractors on the Fleet Card.

6.3 Navy and Marine Corps Internet (NMCI). The contractor shall operate in an NMCI environment and procure computer resources/seats for NMCI when required. The Contractor shall submit a monthly report of the inventory of all NMCI assets, in accordance with NAWCAD clause 5252.245-9500 (CDRL A0XX)

6.3.1 The Government will provide NMCI Common Access Cards (CAC’s) for the performance of this Task Order. The Contractor PM is responsible for notifying the COR when an employee who has been issued a CAC leaves the company or transfers to another project. In the case of an employee who no longer works for the company, the Contractor shall collect the CAC and turn it over to the COR or their specified recipient within two (2) working days of the employee’s departure.

7.0 DATA ITEMS FORMAT. The contractor shall provide a uniform order of the following information clearly placed on all required contract data item (deliverables): contract number, task order number, contractor's name, contractor work breakdown structure, CDRL number and title, period covered, and date of submission. Progress reports identified in SOW 4.0 shall include charts, curves, and other graphics needed to clearly define the status of the contract. All data items required by the CDRLs (DD Form 1423, Exhibit A) shall be distributed to the COR, at an NMCI email account, via a contractor-furnished work station.

7.1 The contractor shall provide deliverables in electronic format whenever possible. Deliverables shall be electronically mailed to the COR where feasible, or delivered by hand or postal service in electronic or hard copy format. Specific InterNet addresses for electronic submission of deliverables will be provided after contract award.

10.0 WORKPLACE AND SCHEDULE

10.1 Restricted Entry to the Workplace. In the event that the offeror/contractor is restricted from entry to the Government site due to non-controllable emergencies such as weather, power outages, etc., the offeror/contractor shall not charge the non-work time as direct labor to the contract.

10.2 Building Security. The contractor may be required to perform building security responsibilities when provided office or lab spaces in a Government building under this contract. These responsibilities may include such duties as ensuring that all windows are closed and locked, coffeepots are turned off, all external doors are locked, or other duties as deemed necessary by the Government. Each building will have written procedures for the responsibilities of securing that building. If the contractor's failure to use reasonable care causes damage to any property, the contractor shall replace or repair the damage at no expense to the Government. If the contractor fails to secure the external doors, he/she may be called back to lock the door after regular working hours. This time may not be a direct charge to the contract.

10.3 Work Schedule. The contractor shall provide the required services and staffing coverage during normal working hours (NWHs). NWHs are usually 8.5 hours (including a 30-minute lunch break), from 0730-1600 each Monday through Friday (except on the legal holidays specified elsewhere). Some supported Government offices have flexibility to start as early as 0600/0630 and end as late as 1800 Monday - Friday. Services and staffing shall be provided for each office at least 8 hours per day (during the 8.5 hour workday which includes the 30-minute lunch break).

Government Employees are allowed to voluntarily work a "Compressed Work Schedule" (CWS). CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The contractor awarded this contract, with agreement by COR, may allow its employees to work a CWS schedule. Any contractor that chooses to allow its employees to work a CWS schedule in support of this contract, agrees that any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the government. Furthermore, all contractors shall comply with the requirements of the Fair Labor Standards Act and particularly with Section 7 regarding compensatory overtime. Additionally, the CWS schedule shall not prevent contractor employees from providing necessary staffing and services coverage when required by the Government facility.

11.0 TRAVEL. CONUS travel may also be required to meet the requirements set forth in the task order. Additionally, the contractor may be required to provide support outside of the OCONUS in support of communication equipment/systems and subsystems when requested by the COR in accordance with DFAR clause 252.225-7040. OCONUS support shall include, but not limited to, providing complete asset management, storage, as-needed acquisition support, receipt, issuance and delivery, and final disposal services, to include database management of all material and equipment in custody in accordance with SOW paragraphs 3.1.1-3.1.6. When travel is required to OCONUS locations the contractor shall meet requirements set forth in the contract and submit a trip report as detailed in CDRL A011.

12.0 TRANSPORTATION. The contractor may, on occasion, be required to provide transportation to Government members of the integrated project team when traveling, and when it is deemed most economical to the Government and is otherwise in the Government's best interest, and the cost for such transportation will be reimbursed in accordance with the Travel CLINs included in this contract.

13.0 SEGREGATION OF COSTS AND INVOICE REQUIREMENTS (CDRL A012).

13.1 The contractor shall segregate costs incurred under this contract at the lowest level of performance, as identified in the incremental funding modification, rather than only on a Contract Line Item Number (CLIN) or total contract basis and shall submit invoices reflecting costs incurred at that level. In addition, the contractor shall submit invoices containing summaries of work charged during the period covered, as well as overall cumulative summaries for all work invoiced to date.

13.2 When there is more than one line of accounting, the Government will describe each ACRN preceding the accounting citation in the contract or a particular CLIN. The Government will pay contractor invoices by charging only an ACRN corresponding to the CLIN invoiced. Accordingly, when there are many lines of accounting, the Government will fund each CLIN separately and it will summarize the funding level for each CLIN.