Amendment_0003.docx

N00421-15-R-0014

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been added by full text:

AMENDMENT DESCRIPTIONS

The following revisions are hereby made and incorporated into the solicitation.

The purpose of Amendment 0003 is to provide further clarification including:

1. The Period of Performance dates in Section F have been updated as well as the Award Date in Clause 5252.215-9503 in Section L.

2. Section L, Volume 3.0 Table has been updated to reflect an updated exclusion to the page limit under Executive Summary; to add paragraphs 2.2.4 and 2.2.5 to the table to clarify page limitations; to update the title for 4.1; and to add paragraph 4.2 to the table including a page limitation.

3. Section L, Business Systems Status Table has been updated to include language that the Annex A should be included as an attachment to the Executive Summary.

4. The table under Section L, Part B, Paragraph 3.8.2 (b) has been updated to reflect the total proposed costs being allocated to small business in lieu of total proposed price.

5. Section L, Part B, Paragraph 3.9.4 has been updated to include information about which labor categories are to be proposed in Government spaces for evaluation purposes.

6. Section L, Part A, Paragraph 2.0 has been updated to provide further clarification about the submittal of CD-ROM’s.

7. The Exhibit A, CDRLs attachment has been revised. The Government has updated the CDRL for the OPSEC Plan to read A00N and has included CDRL A009 back into the CDRL list as it was left off the CDRL list in the attachment. The Government has also updated the information in CDRLs A00K and A00M.

8. Attachments P3, P6 and P7 have been revised.

9. Section L, Part B, Paragraph 4.0 has been updated to include language about providing written consent as an appendix to Volume 4.

10. Section L, Part B, Paragraph 2.2.1 has been updated to include language about the method the Offerors should use to notify the Government of personnel changes after submitting proposals.

All other terms and conditions of the RFP remain unchanged.

SECTION F - DELIVERIES OR PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

POP 19-DEC-2016 TO

18-DEC-2021

FOB: Destination

To:

POP 09-FEB-2017 TO

08-FEB-2022

The following Delivery Schedule item for CLIN 0002 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0003 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0004 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0005 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0006 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0007 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0008 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0009 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0010 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0011 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0012 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0013 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0014 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0015 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0016 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0017 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0018 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

The following Delivery Schedule item for CLIN 0019 has been changed from:

POP 19-DEC-2016 TO

POP 09-FEB-2017 TO

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

L-1 CONTENT OF PROPOSALS (SUPPLIES OR SERVICES)

PART A: GENERAL INSTRUCTIONS

1.0 GENERAL

This contract will be awarded based upon full and open competition.

The Offeror is required to submit sufficient information concerning the following areas to enable Government personnel to fully ascertain capabilities of the Offeror to perform the requirements. The proposal must be sufficient in detail and scope to permit evaluation and provide the evaluators a clear understanding of the Offeror’s capability to meet or exceed the defined elements as required by the solicitation. All proposals must clearly and convincingly demonstrate that the Offeror has a thorough understanding of the requirements, associated risks and is able, willing, and competent to devote the resources necessary to meet the requirements, and that the Offeror has valid and practical solutions for all requirements and potential risk areas. Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror has the burden of proof to demonstrate compliance with all the evaluation factors and or subfactors identified in this solicitation. The Offeror is advised that the Government may incorporate into the final contract enhancing features included in the Offeror’s proposal deemed beneficial to the Government. With the exception of the Price/Cost volume, no cost or pricing information should appear in any volume. Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization should be emphasized during proposal preparation. The Offeror is responsible to present enough information to allow the Government to evaluate the proposed work effort, support, and approach, as well as the price/cost proposal without opening discussions. Statements that the prospective Offeror understands, or can and/or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may render a rating of unacceptable. For the purpose of this solicitation, relevance is defined as something that has a logical connection with the matter under consideration. Such aspects of relevance include the type of effort (e.g., development, production, repair), the type of requirements (e.g., weapon systems, information systems, engineering services, scheduled depot maintenance), service similarity, service complexity, contract type, contract dollar value, the division of the company that will perform the work, and degree of participation by principal subcontractors, team members, and/or critical team members. Recency is defined as performance within three (3) years of the date of this proposal submission.

The Offeror shall include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. There is no need to repeat information in more than one volume if an overlap exists; the detailed information must be included in the most logical place and summarized and referenced in other areas. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Offeror is required to comply with all requirements of the Request for Proposal (RFP). The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may make an offer unacceptable, and the proposal unawardable.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 10% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract. “Team member” is defined as those entities that make up a joint venture or any other partnership or teaming arrangement formed for the purpose of responding to this solicitation. “Critical team member” is defined as those entities of the Offeror that perform a critical function in the performance of the resulting contract, whether it is technical or financial, and/or that have important roles in any high or medium risk areas identified in the Offeror’s proposal.

QUESTIONS: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at jennifer.lundburg@navy.mil. All questions shall be received within ten (10) calendar days of the date this solicitation was issued.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12-pt normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Tables and graphs shall be presented in no smaller than a 10-pt font and should contain a grid, which allows values to be read directly from the table or graph to the same accuracy that a 10 x 10 to the ½ inch grid provides. Graphic resolution should be consistent with the purpose of the data presented.

The Offeror shall provide one complete copy of the written proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft Office 2010 and for information not supported by MS Office products; with the latest Adobe Acrobat reader on a CD-ROM. The Offeror shall submit each volume (i.e. Executive Summary, Technical, etc.) on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

The Offeror shall present its proposal information in a manner that facilitates a one to one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its paragraph number/letter is identical to the Proposal Instructions paragraph number to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, book, section, and element, etc., in the Offeror’s proposal.

3.0 PROPOSAL CONTENT AND VOLUMES

Each proposal shall contain the following volumes and sections as specified in the table below.

In addition to the electronic version of the proposal required under “2.0 Proposal Format”, each volume of the proposal shall be submitted as one original hardcopy and additional hard copies as specified in the table below. All volumes of the original proposal shall be delivered to the address provided in Section 4.1 prior to the closing date/time stated in this solicitation. Page limits for each volume if any, are also specified in the table below; title and table of contents pages to not count towards page limit.

1 Original/3 Copies

1 Original/3 Copies

1 Original/3 Copies

1 Original/3 Copies

1 Original/1 Copy

1 Original/1 Copy

1 Original/2 Copies

Each volume must contain the following information:

- Cover and title page

- Title of proposal and proposal number as applicable

- Offeror’s name, address, and POC

- RFP number

- Proposal volume/book number

- Copy number

- Table of Contents (the table of contents must provide sufficient detail to enable easy location of important elements)

- Use tabs and dividers

4.0 PROPOSAL SUBMISSION

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of Standard Form 33 of the RFP. However it is requested that the Volume 4, Past Performance proposal information be submitted prior to the submission date/time specified on Standard Form 33 (Block 9). Please submit the Volume 4, Past Performance proposal by 03 May 2016. The length of proposal validity shall be at least 180 days after the proposal due date as specified in the solicitation.

Proposals shall be submitted via United States Postal Service, commercial carrier, or hand carried to the address provided below. Proposals are not to be submitted by facsimile or electronically via email.

All proposals shall be mailed/delivered to:

Patuxent River, MD 20670

The outside shipping packaging shall be marked with RFP# N00421-15-R-0014.

5.0 PROPOSAL PACKAGING

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 1 Executive Summary.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR-2.101 and 3.104”.

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For any changes and additional information for the solicitation please go to:

http://www.fbo.gov (www.FedBizOpps.gov)

PART B: SPECIFIC INSTRUCTIONS

1.0 VOLUME 1 – Executive Summary (1 original/3 copies) (8 page limit, does not include SF33 or any of the information required in paragraphs (iii), (iv), (v), or Annex A of the Business Systems Status Table below)

Note: This volume shall not contain any reference to proposed costs or prices proposed by the Offeror.

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. The Offeror shall include the following in this volume:

i. A concise abstract of the Offeror’s strategy for each of the evaluation criteria contained in the solicitation.

ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror should include all subcontractors and team members who will be involved with the performance or management of the program work and should list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member or Sub)

iii. Signed SF33 for basic solicitation and each amendment, as applicable.

iv. Signed Representations, Certifications and Acknowledgements from Section K and System for Award Management (SAM) ) reference. Offeror’s shall ensure that Representations and Certifications in SAM are current and up to date.

v. Offeror Representatives and Information: Provide Offeror’s authorized contact information as required by Section G NAVAIR Clause 5252.201-9502 CONTRACTOR’S AUTHORIZED CONTRACT COORDINATOR AND TECHNICAL LIAISON. In addition, provide the name, title, phone number and e-mail address of the Offeror’s principal point of contact for the solicitation. Also identify those individuals authorized to negotiate with the Government and contractually bind the Offeror. The Offeror shall provide their TIN and CAGE code.

vi. Government Agency Information: Provide the mailing address, telephone, fax numbers, and facility codes for the Offeror’s local Defense Contract Management Agency (DCMA), Defense Contract Audit Agency (DCAA), and Government Paying Office.

vii. System Compliances: The Offeror shall indicate the most recent date on which the Offeror’s cognizant Defense Contract Administration Agency has determined the adequacy of the Offeror’s accounting system and shall identify the verifying Government agency. The Offeror shall indicate the dates of the most recent approvals of the Offeror’s cost accounting disclosure statement and the Offeror’s purchasing, accounting, property and estimating systems.

Business Systems Status Table: The Offeror shall complete the following Table (Business Systems Status) showing the current status and or determinations regarding its business systems. If any item is not applicable to the Offeror or for contract performance, so state and justify. If any item has been determined to be unapproved/inadequate, outline the potential impact on contract execution, mitigation plan, and correction plan. Submit relevant DCAA/DCMA reports, audits, and determinations in Annex A (DCAA/DCMA Reports, Audits, and Determinations) as an Attachment to the Executive Summary.

Table CA-1 Business Systems Status

Business System (D)FAR Reference

Status If approved, date of approval

Comments

1. Because the awarded contract will contain cost reimbursement CLINS, in accordance with FAR 16.301-3 an adequate Accounting System is a condition for award regardless of any best value determination.

2. An adequate CAS Disclosure Statement is a condition for award for Offerors subject to full CAS requirements regardless of any best value determination.

viii. If any Terms and Conditions or H-clause includes costs/prices, just identify that they exist and where in the Cost/Price Volume 5 they exist as costs/prices should only be in these documents;

2.0 VOLUME 2 – TECHNICAL (1 original/3 copies)

Note: This volume shall not contain any reference to cost or price aspects of the offer.

2.1 Understanding of the Work

2.1.1 Performance Based Statement of Work Approach

(a) The Offeror shall provide a written narrative of the Offeror’s understanding and perform the requirements of the Performance-Based Statement of Work (PBSOW). The Offeror does not need to address each paragraph of the PBSOW specifically, but the proposal shall demonstrate a comprehensive understanding of the scope of work defined in the PBSOW. The narrative shall also include the elements set forth below:

(i) Identify reference documents that will be utilized to perform the PBSOW tasking.

(ii) Identify any areas that may impact successful performance

(b) The Offeror shall provide a written narrative that demonstrates the Offeror’s understanding of IT Service Management (ITSM), and shall address the following items:

· When hosting M&S applications via advanced-compute nodes, virtual machines, and/or zero-clients, what unique challenges may you encounter?

· How can recent technology enhance M&S applications hosting within an RDT&E environment?

· What are your suggested project management methods and transition approach? Include Information Technology Infrastructure Library (ITIL) integration, and Project Management Professional (PMP) processes as applicable.

Note: IT Service Management is directly related to Statement of Work paragraph 2.10 (Naval Aviation Enterprise (NAE) Warfare Analysis Division (WAD) Laboratory Requirements).

2.1.2 Sample Task Approach – The offeror shall provide a written response to each of the three (3) sample tasks provided below. The offeror’s responses shall clearly demonstrate the offeror’s understanding of the required work. Each response shall include the following information:

(1) Team - Identify the team members that need to participate in the effort; also describe the teaming arrangements, roles and responsibilities of any subcontractors, partners, joint ventures or other organizations required to perform the work.

(2) Assumptions - Detail all assumptions relative to any interpretations made of the sample task and your technical approach to ensure full understanding of your response by the Government.

(3) Technical Approach - Provide a detailed description of the technical approach including a step-by step procedure and methodology which would be used in accomplishing the task. Included in the technical approach should be areas that will need to be investigated and information identified in order to perform the work.

(4) Performance Risk Analysis - Identify contingent events inherent to the nature of the effort that could, if they were to occur, endanger satisfactory performance. Focus on critical events that are realistically likely to occur and that would pose serious problems (do not try to identify every event that could cause some minor difficulty).

(5) Schedule of Events - Provide a detailed schedule of events and briefly describe each activity with its inputs and outputs and the interrelationships and interdependencies among the activities.

(6) Models & Tools - Identify the models and / or other tools that would be utilized to perform the task.

(7) Metrics - Identify Measures of Performance and/or Measures of Effectiveness (MoPs / MoEs).

(8) Reports - Provide a list of recommended reports(s) to document the task.

(9) Staffing - Provide the number of proposed labor hours by labor category required to complete the task; Do not include cost.

2.1.2.1 Sample Tasks: The following sample tasks are completion based efforts.

(a) Sample Task #1: Mission Integration support In preparation of system support to POM issue sheets, enable the following for both Antisubmarine Warfare (ASW) and Offensive Anti-Surface Weapon (OASuW) mission areas: 1) baseline and capture warfighting gaps; 2) provide near, mid and long term solutions; 3) provide specificity that could support system specs. Note: For the purpose of projecting the labor categories and hours required for this task, the Offeror should assume that the government would issue this as a cost-plus-fixed-fee order and that the duration of this sample task is twelve (12) months.

(b) Sample Task #2: Next Generation Fighter AoA AIR-4.0M is conducting an analysis of alternatives (AoA) for the Next Generation Fighter to assess the cost, risk, schedule, suitability and warfighting effectiveness across multiple mission areas, including campaign warfare, for each alternative in the context of one or more defense planning scenarios in the 2028 timeframe. The Contractor shall conduct an assessment of how proposed candidate materiel solution approaches are technically feasible and have the potential to effectively address capability gaps, desired operational attributes, and associated external dependencies. The Contractor will provide decision support, trade space analysis, and required products, inclusive of 1) analysis of individual solutions with respect to DOTmLPF and enabling technologies; 2) develop and maintain required AoA products, communication strategies and plans, and decision event presentation; and 3) support data analytics and data visualization. Note: For the purpose of projecting the labor categories and hours required for this task, the Offeror should assume that the government would issue this as a cost-plus-fixed-fee order and that the duration of this sample task is twelve (12) months.

(c) Sample Task #3: ASW Effectiveness Study ASW Effectiveness Study AIR-4.0M is tasked with conducting a study for OPNAV N81 that evaluates the effectiveness of the addition of a new Anti-Submarine Warfare (ASW) localization sensor for potential use on both the P-8A and MH-60R. The sensor is intended to be evaluated within the context of current defense planning scenarios, in the 2028 timeframe. The Contractor shall execute the study by performing tasks that include: gathering sensor and platform performance data, developing study relevant TACSITS, creating scenarios within ASW models, performing sensitivity analysis on key parameters, analyzing data, and developing report/briefing materials. The study results are due nine months after kick-off. Note: For the purpose of projecting the labor categories and hours required for this task, the Offeror should assume that the Government would issue this as a cost-plus-fixed-fee task order.

2.2 Workforce

The following definitions apply to this section: A “contingent hire” is an individual who has committed, under a signed letter of intent, to being employed by the offeror if the offeror is awarded the contract.

The Offeror shall provide the following information:

2.2.1 Workforce Qualifications Spreadsheet

The offeror shall complete the attached Workforce Qualifications spreadsheet (Attachment P1) for each “key” employee proposed under this effort. Key personnel are those individuals who will be performing in Key Labor Categories, as designated by the Government in Section L, paragraph 3.9.2. The information provided in Attachment P1 must demonstrate that the proposed key personnel meet or exceed the labor category education and experience requirements outlined in Section C, Performance Based Statement of Work (PBSOW), paragraph 4.0 (Personnel Qualifications). If the “key” employee is a contingent hire, the offeror shall submit a corresponding Letter of Intent (LOI) in Volume 3 (Cost). The letter of intent is a separate written agreement signed by the potential employee(s) to work for the offeror effective at contract award. Key personnel employed by subcontractors and team members shall provide letters of intent either directly to the Government (as the LOI must include the direct labor rate or salary agreed to by the employee and future employing company) or included in the prime contractor’s submission of their proposal.

Offerors are obligated to advise the Government of changes in proposed key personnel staffing, even after submissions of proposals. Offerors shall provide this information through email to contract specialist, Jennifer Lundburg at jennifer.lundburg@navy.mil promtly upon discovery of change.

2.2.2 Staffing Plan

For purposes of the Staffing Plan, a “prospective hire” is an individual that the offeror has committed to hiring if the offeror is awarded the task order who identity may not be known until after contract award. The offeror shall submit a staffing plan which addresses the roles and responsibilities of personnel proposed for this effort, including any proposed subcontractor or teaming arrangements. The offeror shall also state the availability of personnel proposed for this effort, by labor category, specifically describing the number of personnel which are readily available (current employees), contingent hires, prospective hires and whether they will be provided by the prime offeror or a subcontractor. Specific names and a discussion of detailed personnel experience or associated qualifications are not required. For personnel who are not current or contingent hires, offerors shall describe their plan for hiring qualified personnel. The total estimated labor mix and level of effort per contract year is outlined in Section L, paragraph 3.9.2. For evaluation purposes, Offerors shall propose the labor hours for each labor category per year as shown in the tables in Section L, paragraph 3.9.2.

2.2.3 Key Personnel Resumes

(a) For all proposed Key Personnel, the offeror shall provide a resume of the work assignments, training, etc., that demonstrates that the person possesses the education and experience, and security qualifications required for the labor category for which the person is being proposed. Each resume shall contain, at a minimum, the following information:

(i) Employee name

(ii) Years of employment experience in chronological order including narrative description of duties and responsibilities

(iii) Current position, title, and employer

(iv) Educational history

(v) Institution name, degree or certification earned, and year for all degrees or certifications earned

(vi) Current level of security clearance and status (final, interim, or pending)

(b) The Government may check educational background to verify degrees or certifications received.

(c) Offerors shall ensure that the experience included in the key personnel resume clearly meets or exceeds the minimum qualifications contain for the respective labor category.

2.2.4 The Government Minimum Personnel Qualifications

(a) The Contractor shall propose personnel having the appropriate levels of education, professional, and technical experience as well as the appropriate level of security clearance as stated in the Section C-Performance-Based Statement of Work (PBSOW). These qualifications are only a baseline; contractors should strive for technical excellence in personnel by demonstrating experience and qualifications beyond these minimum qualifications.

(b) Personnel shall have (Key labor categories) or be able to obtain (approved security clearance eligibility determination) for non-Key labor categories, the appropriate security clearances for each labor category as required in Section C – paragraph 2.12.1. Proof of U.S. citizenship is required to be permitted access to Government installations, aircraft, and ships. See labor category descriptions defined in Section C.

(c) PBSOW paragraph 4.0 outlines the minimum Personnel Qualification requirements for all labor categories.

Note: All required experience for all labor categories may have been obtained cumulatively. All degrees shall have been obtained from an accredited college or university.

2.2.5 Facility Clearance

The Contractor shall provide evidence (e.g. written certification) of a Top Secret Facility Clearance.

2.3 Management Plan

The Offeror shall provide a management plan that addresses the following:

2.3.1 Overall Management Approach - Offerors shall address in sufficient detail the following:

(a) Adequacy of corporate management and resources to support the technical requirements of the solicitation and ability to function as a viable and productive partner with the Government;

(b) Proposed management roles of the Offeror’s proposed workforce for this requirement;

(c) Proposed lines of responsibility, authority, and communication through which the tasks will be managed;

(d) Procedures to be taken to ensure quality and cost control;

(e) Processes for managing the requirement from start to finish, including the role of program manager in product/process quality and how these functions are accommodated in the acquisition and overhead structures;

(f) Plan for early identification and resolution of problems; and

(g) Identification of potential performance risks and proposed risk mitigation strategies.

2.3.2 Usage of Teaming, Personnel, and Subcontractors - Offerors shall address in sufficient detail the following:

(a) Subcontract Management detailing how each subcontractor will be managed to ensure cohesive integration into the overall management approach;

(b) Description of the integration of the teaming partners into the overall management approach in the areas of technical leadership, quality assurance, and process improvement and how the Offeror will leverage their strengths to increase value to the customer;

(c) How and why selected subcontractor(s) were chosen, which knowledge and skills they will be acquiring through each subcontract, the level of subcontract effort expected; and

(d) How the Offeror will maintain control during the performance of work.

2.3.3 Qualification/Recruitment/Retention - Offerors shall address in sufficient detail the following:

(a) Description of their process for qualifying personnel to perform PBSOW tasks;

(b) Explanation of approaches for maintaining technical competence to perform the tasks in the PBSOW;

(c) Employee retention plan.

(d) Recruitment plan.

2.3.4 Transition Plan:

a) The services under this solicitation are vital to the Government and must be continued without interruption. The offeror shall submit a written narrative delineating a transition plan based on a 30 day transition period after award. This contract will have a 30 day transition period which ensures a smooth workplace transition from an incumbent with no loss of service and minimal loss of corporate knowledge. The transition plan shall address the following elements as well as any additional elements deemed necessary by the offeror:

1. Work Turnover. The offeror shall provide a plan of action to effectively transfer work, which may be in process when the current contract expires, from the incumbent to the successful offeror.

2. Training. The offeror shall provide a plan of action to implement personnel training needed during the transition period to ensure continuity between the services provided by the incumbent and the successful offeror.

3. Risk Mitigation Strategies. The offeror shall provide a plan of action to mitigate contract performance risks encountered during the transition period. As part of the transition risk mitigation strategy, identify and address all significant foreseeable risks.

4. Security Requirements to include OPSEC, facility clearances and base access. The offeror shall provide a plan to implement the required security clearances and physical access requirements of the contract during the transition period so that service is not interrupted.

5. Staffing. The offeror shall provide a staffing plan describing how they will provide the required workforce by the start of the period of performance of the contract.

b) The Transition Plan shall specify all transition activities to be carried out as well as the date to be completed. Dates for completion shall be identified as days from award. The date of award will be considered "Day 0". Subsequent days shall be identified as "Day 1, Day 2, Day 30," respectively. All transition activities shall be completed 30 days post award ("Day 30").

3.0 VOLUME 3 - PRICE PROPOSAL (1 original/1 copy)

As this is a competitive acquisition with adequate competition anticipated, the cost/price documentation requested is not considered cost or pricing data and shall not be certified in accordance with FAR 15.406-2. Should adequate competition not exist after receipt of proposals, the PCO reserves the right to obtain cost or pricing data from the potential Offeror and may conduct negotiations with the Offeror, pursuant to FAR 15.403-4, in order to ensure a fair and reasonable price. By submitting a proposal, the Offeror grants the PCO, or an authorized representative, the right to examine records that form the basis of the pricing proposal should adequate price competition not exist. This examination and review can take place at any time before the award.

The burden of proof for the proposed cost/price rests with the Offeror. The Offeror shall provide an explanation of all ground rules and assumptions that affect the proposed cost/price. Any apparent imbalances in the cost/price, high or low proposed cost/price as compared to historical data, or any other anomalies should be fully explained. Topics to be addressed include, but are not limited to, investments, programmatic variables (e.g., inflation/escalation, location, make/buy decisions, prime/subcontractor relationships, and business base concerns).

Numerical data presented in MS Office format must not be pictorial (i.e. pasted as a picture out of a MS Excel file) and must show formulas when presented in MS Excel as applicable. The proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations. All data entries in the spreadsheet shall reference information within the workbooks present in the spreadsheet; under no circumstances may any data presented in the spreadsheet be linked to other files. Offerors shall carefully follow the instructions provided within the Cost Summary Spreadsheet.

Cost/Price Proposal Instructions:

3.1 Offeror’s total proposed price will be determined by the rates/costs inserted in Attachment P6, CLIN Breakout Spreadsheet. Offerors shall not complete Section B of the solicitation as allocation of proposed costs (and fee if applicable) across funding-based CLINs (e.g. RDTE CPFF Labor, NWCF CPFF Labor, etc) will be determined at contract award by the Government. The Government will populate Section B of the awarded contract based on the proposed costs in Attachment P6 and on the projected funding profile at that time and the accumulated totals in Section B for all Labor, Travel and Material CLINs will be consistent with the overall proposed amounts in the Offeror’s Attachment P6, CLIN Breakout Spreadsheet. Likewise, the Government reserves the right to reallocate CLIN ceilings during execution based on actual funding received without impact to the total value of the contract. Should offerors populate Section B or have pricing information in their Volume 3 Price/Cost Proposal resulting in a discrepancy with Attachment P6, the Attachment P6 will prevail. Furthermore, such discrepancies may impact the realism and reasonableness assessment of the offeror or its eligibility for award.

3.2 All cost and/or pricing information shall be contained in Volume 3 only. Offerors shall submit their cost/price proposal utilizing the CLIN Breakout Spreadsheet (Attachment P6). The Offeror shall submit a fully completed CLIN Breakout Spreadsheet (Attachment P6). Offerors shall review the instructions tab with the P6 for detailed instructions for completing the P6.

3.3 Offerors shall fully disclose the buildup (e.g. direct and indirect rates, fee, etc.) of their proposed cost/price of Labor, Travel and Material.

3.4 When completing Attachment P6, the Offeror (e.g., prime vendor) shall not utilize any fully burdened hourly rates when pricing the labor of its employees.

3.5 If subcontractors are proposed, subcontractors shall provide all of the same information and spreadsheets required of the prime contractor. Subcontractors shall submit their cost breakdown data (e.g.direct and indirect rates, hours, fee, etc.) on Attachment P7 CLIN Breakout Spreadsheet (Subcontractors). Subcontractors may submit the P7 spreadsheet directly to the Government if data is determined to be proprietary to the company. Subcontractors shall indicate who their prime contractor is within the P7 or within the submittal of the P7.

3.6 Fully Burdened Labor Rates: for CPFF CLINs Only, complete the tab within the spreadsheet in Attachment P-6 (Fully Burdened Labor Rates), showing the proposed fully burdened labor rate for labor categories identified in Section M under NAVAIR tripwires. Fully burdened labor rates are defined as direct labor rates plus all applicable burdens, to include indirect rates, fee, and subcontractor pass through costs where applicable. Offerors are strongly encouraged not to exceed the labor rate tripwires, however if they do, the offeror shall identify the rate(s) in excess and provide rationale that justifies the higher rate(s) as reasonable.

3.7 Labor Hour Verification Matrix: Offerors shall complete the spreadsheet in Attachment P-8 showing the labor categories and number of hours per category being proposed by the prime offeror and all proposed subcontractors by year. Labor categories and hours being proposed for subcontractors should be broken out by subcontractor. The proposed categories and hours for each Offeror team in the required spreadsheet will be compared to the Government provided labor categories and associated labor hours in Section L of the solicitation to ensure that all categories and hours are included in the Offeror’s proposal.

3.8 In preparing the cost/price proposal, the Offeror shall ensure the submittal is easy to understand and includes the following:

3.8.1 Offerors shall provide a narrative that addresses any assumptions made during the preparation of the cost/price proposal and discuss the basis for the cost elements listed below:

(a) Labor hours per labor category

(b) Direct labor rates by category. The Offeror shall submit direct labor rates for proposed individuals. If composite or category averages are proposed, provide a breakdown of how rates are developed. The Offeror shall provide certified payroll verification for currently employed proposed personnel. Payroll verification shall consist of a form containing the title, direct labor rate and a signed certification by an authorized representative of the company that the information contained in the form is correct. If necessary, provide a narrative to describe derivation of labor rates from the employee’s current certified payroll rate. For contingent hires, the Offeror shall provide a signed contingent letter that contains a direct labor rate or salary mutually agreed to by the contingent employee and the company. For prospective hires, the Offeror shall provide a breakdown of how the rate was developed.

(c) Escalation on labor by year and how the escalation rate was derived (e.g. industry index).

(d) Indirect costs (i.e. Overhead, Fringe Benefits, General & Administrative (G&A), etc.). Prime contractors and all subcontractors shall provide the last three (3) years of actual indirect rate information for each of the proposed indirect rates.

(e) Information needed to explain the Offeror’s estimating practices

(f) Profit/Fee: Identify profit/fee rate and total amounts proposed and identify the various cost elements to which the profit/fee is being applied. Proposed Fee percentages must be clearly distinguishable. Profit/Fee shall not be applied to ODCs (Travel or Material).

(g) Other Direct Costs (ODCs) by specific cost element (i.e. Travel, Material). Reimbursement for Travel will be in accordance with NAVAIR clause 5252.232-9509 (Travel Approval and Reimbursement Procedures) which can be found in Section H of the solicitation. Offerors shall propose the Government provided ODC amounts shown in paragraph 3.9.1.1 below and follow the instructions under Section L paragraph 3.9.1.2 when proposing ODCs.

(h) When the Offeror elects to claim Cost of Money (COM) as an allowable cost, the Offeror must submit a COM form and show the calculations of the proposed amount.

(i) A Professional employee total compensation plan in accordance with FAR 22.1103, shall be submitted in the Cost Volume.

3.8.2 Small Business Subcontracting Plans (for large businesses)

(a) The Offeror shall provide its Small Business Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7. If the Offeror is a participant in the DoD Comprehensive Subcontracting Test Program specified in DFARS 219.7, the Offeror shall describe how Small Business participation on this contract will contribute to its overall Comprehensive Subcontracting goals. Offerors shall describe specific efforts to ensure the resulting contract meets or exceeds proposed goals. These efforts shall include, but are not limited to: sponsoring program specific outreach programs and industry conferences, establishing Mentor-Protégé relationships with SDBs and using the NAVAIR SUBNet website (http: //www.navair.navy.mil/osbp) to locate Small Business concerns and to post requirements. Small Business subcontracting plans which reflect a SDB goal of less than five (5) percent shall also provide, as a part of the subcontracting plan submission, those extenuating circumstances that do not allow the Offeror to propose this percentage goal.

Note:

(1) The subcontracting plan of the successful Offeror(s) will be reviewed and approved by the Procuring Contracting Officer (PCO) prior to contract award. See FAR 19.702 Statutory Requirements (a) (1) regarding failure of the apparent successful Offeror to negotiate and submit a Plan acceptable to the PCO. The successful Offeror’s subcontracting plan will be incorporated as an attachment into the resultant contract.

(2) Information regarding the Department of Defense’s Small Business Program Goals is located at http://www.acq.osd.mil/osbp/statistics/goals.htm.

(b) Proposals submitted in response to Solicitation No. N00421-15-R-0014 by Large Business Concerns shall demonstrate that at least 30% of the total proposed contract costs represents subcontract awards to Small Business Concerns. Offeror’s shall provide a summary table in the Cost Volume that clearly displays how the Offeror proposes to meet the 30% small business goals. The table shall break out costs being proposed/allocated to small business concerns (by small business company) and clearly show the actual percentage of the total proposed cost being allocated to small business.

3.8.3 The Offeror shall prepare and submit the cost/price proposal in or compatible to, Microsoft Office Excel. Cost/price proposals not in or compatible with Excel shall not be evaluated (e.g., PDF is not acceptable). The spreadsheet shall be formatted on letter size (8.5 X 11) paper. The proposal shall be unprotected and unlocked, with formulae intact to show mathematical operations.

3.8.4 If subcontractors are proposed, subcontractors shall provide all of the same information and spreadsheets required for the prime contractor. Subcontractors shall submit their cost breakdown data (e.g. rates, hours, fee, etc.) on the Attachment P-7, CLIN Breakout Spreadsheet (Subcontractors). The P-7 Attachment Cost/price Spreadsheet shall be unprotected and unlocked, with formulae intact to show mathematical operations. The prime contractor must justify the reasonableness of each subcontractor's cost. A discussion for the basis of this determination is required for each proposed subcontractor. The proposed subcontractors may submit required DCAA information, payroll verification or any indirect rate information determined to be proprietary directly to the Government by the submission dates required in the solicitation. Note: Any rate information the subcontractor provides directly to the Government must be consistent with proposed pricing provided to the subcontractor’s prime Offeror.

3.8.5 The Offeror and each of their subcontractors shall provide Defense Contract Audit Agency (DCAA) Information/Payroll Verification information as follows:

a) The company’s DCAA point of contact, with a current e-mail address and telephone number, shall be provided for the prime by each subcontractor.

b) The Offeror and proposed subcontractors shall provide the most recent DCAA Audit report, Provisional Billing Rate Approval Letter, DCAA Final Billing Rate Approval Letter, DCAA Forward Pricing Rate Agreement recommendation, or any other correspondence from DCAA that provides recommended or approved rates.

c) Provide certified payroll verification for currently employed proposed personnel.