PBSOW_111312.pdf

DRAFT Dtd 11/13/12

PERFORMANCE BASED STATEMENT OF WORK

Presidential Helicopter RDT&E, Logistics, and Maintenance Support

Period of Performance: March 2014 – February 2018

DISTRIBUTION STATEMENT F. Further dissemination only as directed by the Presidential

Helicopters Program Office (NAVAIR PMA-274), Patuxent River, MD, 20670, (March 2012), or higher

Department of Defense (DoD) authority, representative Point of Contact Acquisition Program Manager, Logistics (APML).

DESTRUCTION NOTICE: Destroy by any method that will prevent disclosure of contents or reconstruction of document. Local reproduction authorized.

WARNING: This document contains technical data whose export is restricted by the Arms Export

Control Act (Title 22, U.S.C., Sec 2751, et seq) or the Export Administration Act of 1979, as amended, Title 50, U.S.C., App. 2401 et seq. Violations of these export laws are subject to severe criminal penalties. Disseminate in accordance with provisions of DoD Directive 5230.25.

DRAFT DtD 11/13/12 i

Table of Contents

1.0 INTRODUCTION

1.1. ABBREVIATIONS, ACRONYMS AND DEFINITIONS

2.0 SCOPE

3.0 OVERTIME PROCEDURES (CLIN X002)

4.0 APPLICABLE DOCUMENTS/DIRECTIVES

5.0 TECHNICAL/PERFORMANCE REQUIREMENTS

5.1. RDT&E

5.2. CONTRACTOR LOGISTICS SUPPORT (CLS)

5.3. AIRCRAFT MAINTENANCE

5.4. DETACHMENTS

5.5. BRIEFINGS AND MEETINGS

5.6. TIMELINE/WORK SCHEDULES

6.0 REPORTING REQUIREMENTS

7.0 SPECIAL REQUIREMENTS/INSTRUCTIONS

7.1. SAFETY

7.2. SECURITY

7.2.1. Program Security

7.2.2. Personnel Security Clearances

7.2.3. Physical Security

7.2.4. Information Assurance

7.3. QUALITY

7.4. PROPERTY MANAGEMENT, EQUIPMENT AND FACILITIES

7.5. CONTRACTOR FURNISHED PROPERTY (CFP)

7.6. INITIAL AND FOLLOW-ON MATERIAL SUPPORT

7.7. STOCK LEVELS OF GOVERNMENT PROPERTY

7.8. PROPERTY CONTROL

7.9. DISPOSITION OF EXCESS GOVERNMENT PROPERTY

7.10. SUPPLEMENTAL PROVISIONS

7.11. DATA RIGHTS

7.12. CERTIFICATION AND TRAINING OF CONTRACTOR PERSONNEL

7.13. MANAGEMENT REQUIREMENTS

7.14. CORPORATE APPLICATIONS AND INFORMATION ASSURANCE

8.0 RECORDS, FORMS, REPORTS, CDRLs

ii

8.2.1. Navy Aircraft Records

8.2.2. Navy Engine and Propeller Logbooks/Records

8.2.3. Table A: Log Reports

8.2.4. Table B: CDRLs

9.0 MINIMUM QUALIFICATIONS FOR KEY PERSONNEL AND SUPPORT POSITIONS 32

9.5.1. Program Manager (KEY)

9.5.2. Group Manager

9.5.3. Senior Maintenance Manager

9.5.4. Material Control Manager

9.5.5. Senior Quality Manager

9.5.6. Aircraft Mechanic III (General/Structural/Avionic/Electrical)

9.5.7. Maintenance/Material Support

9.5.8. Logs and Records

9.5.9. Aircraft Quality Control Inspector

9.5.10. Painter

9.5.11. Office Manager/Maintenance Administration

9.5.12. Hazardous Materials Manager

9.5.13. IMRL/Tools Room Manager

9.5.14. Support Equipment Mechanic

9.5.15. Machine-Tool Operator

9.5.16. Warehouse Specialist

9.5.17. Test Cell Operator/Maintainer

9.5.18. Upholsterer

9.5.19. Aviation Life Support Systems Specialists

9.5.20. Aircraft Painter

9.5.21. Tools/Parts Attendant

9.5.22. Library Technician

9.5.23. Stock Clerk

9.5.24. Instrumentation Technician

9.5.25. Reliability and Maintainability (R&M) Analyst

9.5.26. Turboshaft Engine Mechanic

Presidential RDT&E, Logistics, Maintenance PBSOW Page 1

1.0 INTRODUCTION

This Performance Based Statement of Work (PBSOW) establishes the Government’s requirement for the awarded Contractor to provide Contractor Logistics Support, (CLS), Research, Development, Test and

Evaluation (RDT&E) support and aircraft maintenance support and services on designated aircraft in direct support of The Presidential Helicopters Program Office, PMA-274. The program office has responsibility for providing current and future safe and timely helicopter transportation for the President and Vice President of the United States, heads of state and other official parties. The global nature of these commitments requires aircraft to deploy worldwide and operate in varying environmental and climatic conditions without mission degradation. A portion of the Program Manager’s tasking is to continually evaluate both legacy system sustainment and supportability requirements as emergent technologies, capabilities and modified mission needs are identified. The program office is required to support representative air vehicles utilized as Test and Evaluation assets.

The Direct/Indirect support are to perform organizational, intermediate, and depot level maintenance support and services. Currently these aircraft include heavily modified and unique NVH-3A and NSH-

60F which will transition to support for the replacement helicopter system (VXX). The Contractor will also provide transient support and oversight for any of the primary aircraft assigned to HMX-1; i.e. VH-

3D, VH-60N, MV-22, UH-60N and UH-3D, aircraft periodically hosted by PMA-274, as well as supporting the PMA-274 Program Manager. Services and support include, but are not limited to:

Project maintenance and support in the form of fit checks, Engineering Investigations (EI), Trial Kit

Installations (TKI), verification/installation of Technical Directives (TD) and Engineering Change

Proposals (ECP).

Flight Equipment and Upholstery Restoration support (Option CLIN X001).

Powerplants and Test Cell operations support (Option CLIN X002).

Aircraft Refurbishment (Stripping and Paint application) (Option CLIN X003).

VXX aircraft maintenance and quality assurance direct support (Option CLIN X004).

VXX aircraft back-shop indirect support (Option CLIN X005).

VXX transition support (Option CLIN X006).

VXX Reliability and Maintainability Analysis (Option CLIN X007).

VXX Aircraft Test and Evaluation Instrumentation Support (Option CLIN X008).

Attending Integrated Product Team (IPT) and Integrated Test Team (ITT) meetings on the design and installation of proposed systems and aircraft schedules.

Providing aircraft and project supply support, Government furnished property oversight, equipment storage and inventory control of equipment.

Responding to PMA-274 emergent requirements to support In-Service/HMX-1 aircraft.

Modification of Support Equipment and scheduled and unscheduled Support Equipment maintenance.

The services rendered in this agreement will be primarily supported at the Presidential Helicopter Support

Facility (PHSF), 48202 Bronson Road, Hangar 2805, Patuxent River, Maryland. Additional support may be required at off-site locations such as the HMX-1 Executive Flight Detachment (EFD), 2134 Rowell

Road, Quantico, Virginia (Option CLIN X006). The HX-21 Contracting Officer’s Representative (COR) and Government Inspection Office (GIO) assigned to support PMA-274 will directly monitor the

Contractor performance in accordance with the Quality Assurance Surveillance Plan (QASP) developed for this contract for operations conducted at the PHSF. The HMX-1 Commanding Officer shall supply personnel to monitor the Contractors performance in accordance with the QASP and they shall report to

Presidential RDT&E, Logistics, Maintenance PBSOW Page 2 the Contracting Officer Representative (COR) for operations conducted at the HMX-1 EFD, Quantico, Virginia.

1.1. ABBREVIATIONS, ACRONYMS AND DEFINITIONS

ACC Aircraft Controlling Custodian

ACI Aircraft Condition Inspection

ACO Administrative Contracting Officer

ACSP Aircraft Confined Space Program (formally AVGFE)

ADB Aircraft Discrepancy Book

ADR Aircraft Discrepancy Report

AEMS Aircraft Engine Management System

AESR Aeronautical Equipment Service Records

AFC Airframe Change

AIMD Aircraft Intermediate Maintenance Department

ALSS Aviation Life Support System

AMARC Aerospace Maintenance and Regeneration Center

AMMT Aviation Maintenance Monitoring Team

AMMRL Aircraft Maintenance Material Readiness List

AMSRR Aircraft Material Supply Readiness Report

APML Assistant Program Manager, Logistics

APU Auxiliary Power Unit

ASLL Authorized Stock Level List

AUL Authorized Use List

AWM Awaiting Maintenance

AWP Awaiting Parts

BUNO Bureau Number

CAD Cartridge Actuated Device

CDI Collateral Duty Inspector

CDRL Contract Data Requirements List

CFE Contractor Furnished Equipment

C.F.R. Code of Federal Regulations

CHRIMP Consolidated Hazardous Material Reutilization and Inventory Management Program

CLS Contractor Logistics Support

CNATT Chief for Naval Aviation Technical Training

CNAF Commander Naval Air Forces

CNET Chief of Naval Education and Training

CO Contracting Officer

COR Contracting Officer's Representative

D- Level Depot Level Maintenance

DASR Daily Aircraft Status Report

DET Detachment

DFS Daily Flight Schedule

ECP Engineering Change Proposal

EFD Executive Flight Detachment

EI Engineering Investigation

EIS Equipment in Service

EMS Environmental Management System

EPA Environmental Protection Agency

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ESD Electro Static Discharge

ETR Engine Transaction Report

FAA Federal Aviation Administration

FAR Federal Acquisition Regulation

FCF Functional Check Flight

FIST Flight Information Scheduling & Tracking

FOD Foreign Object Damage

FST Fleet Service Team

GFE Government Furnished Equipment

GFM Government Furnished Material

GFP Government Furnished Property

GGFR Ground Government Flight Representative

GIO Government Inspection Office

GQAR Government Quality Assurance Representative

HUREVAC Hurricane Evacuation

HAZMAT Hazardous Material

I-Level Intermediate Level

IAW In Accordance With

ICRL Individual Component Repair List

IMRL Individual Material Readiness List

IPT Integrated Product Team

ITT Integrated Test Team

JON Job Order Number

LOMA Legacy Organizational Maintenance Activity

LPU Life Preserver Unit

MAF Maintenance Action Form

MCA Mission Capable Aircraft

MCAF Marine Corps Air Facility

MDS Maintenance Data System

MED Maintenance Engineering Directive

MESM Mission Essential Sub-system Matrix

MO Maintenance Officer

MMP Monthly Maintenance Plan

MRC Maintenance Requirement Card

MSDS Material Safety Data Sheets

MSR Monthly Sortie Requirement

NADEP Naval Air Depot

NALCOMIS Naval Aviation Logistics Command Management Information System

NAMDRP Naval Aviation Maintenance Discrepancy Reporting Program

NAMP Naval Aviation Maintenance Program

NAS Naval Air Station

NATOPS Naval Air Training and Operating Procedures Standardization

NAVAIR Naval Air Systems Command

NAWCAD Naval Air Warfare Center Aircraft Division

NDI Non-destructive Inspection

NMCI Navy-Marine Corps Intranet

NMCM Not Mission Capable, Maintenance

NMCS Not Mission Capable, Supply

NSN National Stock Number

Presidential RDT&E, Logistics, Maintenance PBSOW Page 4

O-Level Organizational Level

O&A Over and Above

OAS Over and Above Sortie

OEM Original Equipment Manufacturer

OOMA Optimized Organizational Maintenance Activity

ORM Operational Risk Management

OSS On-Site Support

OSHA Occupational Safety and Health Administration

P&E Planning and Estimate

PADS Propulsion Actuated Devices

PCO Procuring Contracting Officer

PHSF Presidential Helicopter Support Facility

PMA Program Manager, Air

PMC Partial Mission Capable

PMCF Post Maintenance Check Flight

PMCM Partial Mission Capable Maintenance

PMCS Partial Mission Capable Supply

P/N Part Number

POA&M Plan of Action and Milestones

POC Point of Contact

PSE Peculiar Support Equipment

PBSOW Performance Based Statement of Work

QAR Quality Assurance Representative

QDR Quality Deficiency Report

RDT&E Research, Development, Test and Evaluation

RFI Ready for Issue

RFT Ready for Tasking

SARDIP Stricken Aircraft Reclamation and Disposal Program

SE Support Equipment

SEATS/ICAPS Survival Equipment Asset Tracking System and Increased Capabilities Program

SCIR Subsystem Capability Impact Reporting

SSK Seat Survival Kit

TD Technical Directive

TEC Type Equipment Code

TKI Trial Kit Installation

T/M/S Type/Model/Series

TO Technical Order

TOC Total Ownership Cost

TPDR Technical Publication Deficiency Report

TSN Time Since New

TSO Time Since Overhaul

TYCOM Type Commander

UIC Unique Identification Code

USN United States Navy

VIDS/MAF Visual Information Display System/Maintenance Action Form

CALIBRATION. A comparison between two instruments, one of which is a standard of known accuracy, to detect, correlate or adjust any variation in the accuracy of the instrument being compared.

Presidential RDT&E, Logistics, Maintenance PBSOW Page 5

CADS/PADS. Explosive Cartridge Actuated Devices/Propulsion Actuated Devices. Contractor must comply with the applicable requirements of DOD Manual 4146.26M, CNAFINST 8023.3 series, and

NAVSEA OP6.

COLLATERAL DUTY INSPECTOR (CDI). CDIs are Contractor personnel, assigned from within the

Aircraft Maintenance Department, who have been given a secondary or collateral duty assignment to inspect the work accomplishments of other personnel within the Contractor assigned production sections.

CONTRACTING OFFICER REPRESENTATIVE (COR). An individual who is designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions on contracts or orders.

CONTRACTOR ACQUIRED PROPERTY (CAP). Property procured or otherwise provided by the

Contractor in the performance of a contract, title to which is vested in the Government. The CAP must be incident to support of a Contract Line Item Number (CLIN) subject to the approval of the COR. Office equipment and supplies are not authorized unless they are specifically stated as CAP requirements in individual line items.

CONTRACTOR ACQUIRED SERVICES (CAS). Non-tangibles, or in some cases subcontracts, constitute CAS and include such things as truck rental charges or leases, repairs, overhauls, telephone services, small service contracts for office equipment, overnight delivery service charges, training or physicals. The CAS must be incident to support of a Contract Line Item Number (CLIN) subject to the approval of the COR.

CONTRACTOR FURNISHED PROPERTY (CFP). All property authorized to be used by the

Contractor in the performance of a contract other than Government Furnished Property (GFP) and CAP.

DEPOT LEVEL MAINTENANCE. Maintenance which is performed by designated maintenance activities on material requiring major rework or a complete rebuild of parts, assemblies, subassemblies, and end items, including the manufacture, modification, testing and reclamation of parts as required. D-

Level maintenance is authorized provided skilled artisans and required tools are available and permission received from the cognizant authority.

DIRECT MAINTENANCE. Maintenance man-hours directly related to aircraft inspection, troubleshooting and repairing aircraft discrepancies.

DIVERT. A flight which is operated from the scheduled origin point to a point other than the scheduled destination point in the published flight schedule.

END ITEM. The specific aircraft or item of equipment for which this work specification is written.

EXAMINATION. Determines the conformance of an end item or component to specified requirements by simple physical (i.e., visual, auditory, tactile, or other means) manipulation, gauging, or measurement without the use of special laboratory appliances or procedures.

GOVERNMENT PROPERTY (GP). All property owned by the Government, or acquired by the

Government, under the terms of a contract. GP includes both GFP and CAP.

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GOVERNMENT FURNISHED PROPERTY (GFP). Property in the possession of or acquired directly by the Government and subsequently delivered or otherwise made available to the Contractor.

Included is Government furnished material (GFM), equipment, and other special support items.

GOVERNMENT FURNISHED MATERIAL (GFM). Material which may be incorporated into or attached to an end item to be delivered under a contract or which may be consumed or expended in the performance of a contract. It includes, but is not limited to, raw and processed material, parts, components, assemblies, and supplies.

GOVERNMENT FLIGHT REPRESENTATIVE (GFR). That military officer or Government civilian in aviation service to whom an approving authority has delegated responsibility for approval of

Contractor's Aircraft Ground and Flight Operations Procedures, flight crewmembers and or flights.

GOVERNMENT FURNISHED EQUIPMENT (GFE). Production tooling, shop, and test equipment identified to be furnished by the Government for the performance of this contract.

GOVERNMENT INSPECTION OFFICE (GIO). An active duty military person/Government service person who has completed all normal Naval Aviation Maintenance Program (NAMP) Quality Assurance

Representative (QAR) requirements and has been designated in writing as GQAR by NTWL Commander or Squadron Commander. This individual exercises surveillance on the work accomplishments of

Contractor QARs to ensure all tasks are completed in accordance with applicable directives.

INDIRECT MAINTENANCE. Maintenance man-hours expended in support of direct maintenance, e.g.; material/supply support, maintenance control, Quality Assurance, IMRL management aircraft washing, corrosion control, and maintenance administration.

INSPECTION. The examination and testing of an end item or component to determine whether it conforms to specified requirements.

INTERMEDIATE LEVEL MAINTENANCE. That maintenance which is the responsibility of and is performed by designated maintenance activities for direct support of the using organization. Its phases normally consist of calibration, repair, or replacement of damaged or unserviceable parts, components, or assemblies; the emergency manufacture of non-available parts; and provision of technical assistance to using activities. Intermediate maintenance is authorized provided the skilled artisans and required tools are available and permission received from the cognizant authority.

INVESTMENT ITEMS. These are non-consumable items with an Expendability, Recovery, Repair-ability Category. The Contractor shall notify the Contracting Officer via the COR upon loss or destruction of, or damage to Government property provided under this contract, with the exception of low value property.

MODIFICATION. The physical alteration of an end item or component to change its designed capability or characteristics.

OPERATIONAL CHECK. A functional test of an end item or component in its installed environment to assure installation and operation in accordance with specified requirements.

ORGANIZATIONAL LEVEL MAINTENANCE. The type of work performed by the operating unit on a day-to-day basis in support of its own operations. Maintenance performed at this level includes minor adjustments in preparation for flight, scheduled and conditional inspections of aircraft and

Presidential RDT&E, Logistics, Maintenance PBSOW Page 7 equipment, and associated tests, repairs, and adjustments, which do not require intermediate or depot level shop facilities.

OVERHAUL. Clean, inspect, test, and repair to the extent necessary to restore an end item to a "like new" or "zero time" condition.

REPAIR. Clean, inspect, test, and accomplish only those operations necessary to restore the end item or component to a serviceable condition.

SEATS/ICAPS. Survival Equipment Asset Tracking System and Increased Capabilities Program is a database management system that stores, processes, and retrieves survival equipment data. The

Contractor shall manage the program by adding, modifying, deleting, etc., data via computer. The

Government will provide the software necessary to track this information, instruction manuals for the software, and any additional hands on training in the use of the software.

SERVICEABLE. The condition of an end item or component, new or used, suitable for issue, and use as originally intended.

TESTING. Determining the performance or conformance of an end item or component to specified requirements by use of complex technical equipment applying scientific principles and procedures.

UNSERVICEABLE. (Repairable) The condition of an end item or component unfit for use, but which can be restored to a serviceable condition after repair, modification, or overhaul.

2.0 SCOPE

2.1. There are three primary outcomes to be achieved under this contract: Contractor Logistic Support

(CLS), Research, Development, Test and Evaluation (RDT&E) and Aircraft Maintenance. This PBSOW establishes the requirements for technical services to support, Air Vehicle Test and Evaluation, Integrated

Test Team (ITT), Integrated Product Team (IPT), Modification and Instrumentation and Aircraft

Maintenance primarily at the PHSF, 48202 Bronson Road, Building 2805, Patuxent River, Maryland, with the possibility of supporting operations at the HMX-1 Executive Flight Detachment, 2134 Rowell

Road, MCAF Quantico, Virginia (Option CLIN X006). The Contractor shall ensure that personnel meet eligibility requirements for Secret and Top Secret clearance/access to classified information at the level required, up to and including Yankee White access.

2.2. CLS includes but is not limited to, maintenance control, material control, warehouse operations, upkeep of dispersed technical library publications, aircraft logs and records, corrosion control, tool room, Individual Material Readiness List (IMRL) program, hazardous materials management, and upkeep

(scheduled and unscheduled) of aircraft maintenance facilities, Government furnished property (GFP) and support equipment as approved by the COR.

2.3. RDT&E includes but is not limited to support of the PMA-274 Program Manager, Integrated Test

Team (ITT), Integrated Product Team (IPT), and performance of training validation and project maintenance for both legacy aircraft and future replacement aircraft, as well as any additional tasking by

PMA- 274.

2.4. Aircraft maintenance support includes but is not limited to: avionics, airframes (including hydraulic, pneumatic and utility), electrical, environmental/egress, flight equipment, interior, power plant

(O&I level), dynamic drive, tire/wheel and aircraft stripping and painting.

Presidential RDT&E, Logistics, Maintenance PBSOW Page 8

2.5. Other aircraft that may be required to be supported include, but are not limited to, transient, loaner, and temporarily assigned project aircraft. The Contractor will perform all maintenance in compliance with established practices, procedures and applicable maintenance publications.

2.6. When required the Contractor will provide support for off-site maintenance as necessary for aircraft/component/support equipment maintenance support or in the event of a routine aircraft detachment, an unscheduled aircraft divert, or hurricane or hurricane related evacuation in areas that may be geographically remote from the primary aircraft location aboard NAS Patuxent River.

3.0 OVERTIME PROCEDURES (CLIN X002)

3.1. Overtime is anticipated. If required, overtime must be authorized by the COR. The Contractor shall not work any overtime without approval by the COR. The Contractor shall provide an estimate for approval to the COR of OT hours required for any projected overtime effort.

4.0 APPLICABLE DOCUMENTS/DIRECTIVES

4.1. All work performed by the Contractor shall be accomplished in accordance with aircraft maintenance publications, technical directives, instructions, standards, procedures contained in pertinent manuals, blueprints and drawings or schematics as provided by the Naval Air Systems Command

(NAVAIR) via the COR. All applicable technical manuals, forms, publications, bulletins, directives, specifications, standards, and field procedure guides shall be utilized, and will be provided. When a publication provided by the Government is subsequently revised, supplemented, replaced or rescinded, the Contractor shall comply. Additionally, the Contractor shall be required to correct any noted discrepancies as may be directed by the COR.

4.2. In the event of conflict with instructions between this and any technical manual/directive/ regulation or specification incorporated by reference herein, the Contractor shall notify the

PCO/COR/GIO for guidance.

4.3. The Contractor shall comply with the following documents:

DOCUMENT TYPE No./Version TITLE

SECNAV Instructions 5239.3 series Department of the Navy Information Assurance

(IA) Policy

M-5510.36 Information Security Program

OPNAV Instructions 3710.7 series NATOPS General Flight and Operating Instruction

3750.6 series The Naval Aviation Safety Program

4110.2 series Hazardous Material and Control Management

4614.1 series Uniform Materiel Movement and Issue Priority

System

4731.1 series Joint Oil Analysis Program

5090.1 series Environmental and Natural Resources Protection

Manual

5100.8 series Safety and Occupational Health Program

5100.23 series Navy Occupational Safety and Health (NAVOSH)

Presidential RDT&E, Logistics, Maintenance PBSOW Page 9

DOCUMENT TYPE No./Version TITLE

Program

5102.1 series Mishap Investigation and Reporting

5239.1 series ADP Security

5442.2 series Aircraft Inventory Reporting System (AIRS)

5442.4 series Aircraft and Training Devices Material Definitions

(MESMS)

5442.8 series Management of Aircraft Inventory

5580.1 series Navy Law Enforcement Manual

8000.16 series Naval Ordnance Maintenance Management

Program

8023.24 series Explosive Handling Personnel Qualification and

Certification Program

13700.2 series Foreign Object Damage to Aircraft Gas Turbine

Engines

CNAF Instructions 3750.1 series Aviation Unit Safety Program

4790.2 series Naval Aviation Maintenance Program (NAMP)

5442.2 series Commander Naval Air Forces Fleet Aircraft

Transfer Order (CNAF ATO)

NAVAIR Instructions 3710.1 series Contractor's Flight and Ground Procedures

3750.5 Safety Program

4160.1 series Navy Standard Technical Manual Numbering

System

4730.1 series Aircraft Service Period Adjustment

4731.1 series Navy Oil Analysis Program Aeronautical

Equipment

4790.3 series Aeronautical Time Cycle Management Program

5090.1 series Naval Air Systems Command Environmental

Program

5216.11 series Red Stripe Memorandum System

10350.3 series Use of Lubricants, Fluids, Compounds

10350.4 series Utilization of Aircraft Engine/Transmission Oil

13023.1 series Depot Work & Material Standards Required for

Engine Program

13023.2 series Guidelines for Preparation of Depot Level Maint

Specifications

13023.3 series Procedures for Depot Planner & Estimator

Services

13030.2 series Airworthiness Standards Special Purpose

Configuration

13034.1 series Flight Clearance Policy for Vehicles and Aircraft

Systems

Presidential RDT&E, Logistics, Maintenance PBSOW Page 10

13050.6 series Policy for Modification/Configuration Control for

T&E

13070.1 series NAVAIR Nondestructive Test and Inspection

Program

13130.1 series Rotary Wing Aircraft Structural Life Limits

13280.1 series Battery Standardization Program

13640.1 series Naval Aviation Metrology Calibration Program

13640.3 series Metrology and Calibration Quality Assurance

Program

13650.1 series Aircraft Maintenance Material Readiness List

(AMMRL)

13680.1 series Depot Level Rework Program for SE End Items

13700.15 series Navy Aircraft Engine Management System

(AEMS)

13920.1 series Procedures for Submittal of Flight Loads, Launch, and Landing Data for the Structural Appraisal of

Fatigue Effects Program

NAVSUP Instructions 4200.85 series DON Simplified Acquisition Procedures

4440.17 series Report of Discrepancy (ROD) Manual

5090.1 series Environmental and Natural Resources Protection

Manual

NAVSUP Manual Vol I & 2 Supply Procedures Ashore

DOD Regulations 7000-14 DOD Financial Management Regulation

DOD Manual 4161.2-M DOD Manual for the Performance of Contract

Property Administration

4160.21 Defense Materiel Disposition Manual

5200.2-R Personnel Security Program

7200.10 Guidelines for Reporting Lost, Damaged or

Destroyed Government Property

DOD Instruction 4716.4 series Pollution Prevention

8500.02 series Public Key Infrastructure (PKI) and Public Key

(PK) Enabling,” dated 24 May 2011

5210.87 Selection of DoD Military and Civilian Personnel

and Contractor Employees for Assignment to

Presidential Support Activities (PSAs)

DOD Directives 4716.1 Environmental Security

8500.1 series Information Assurance

5200.1-R Information Security Program

Directive Type

Memorandum

(DTM) 08-027

Security of Unclassified DoD Information on Non-

DoD Information Systems, dtd 31 July 2009

Presidential RDT&E, Logistics, Maintenance PBSOW Page 11

5210.55 Presidential Support Program

5220.22-M National Industrial Security Program Operating

Manual (NISPOM)

DLAR 4145.41 Packaging of Hazardous Material

Executive Order(s) 13526 Classified National Security Information

NAVAIR Manuals 00-25-100 Technical Manual Program

00-25-300 NAVAIR Technical Directive System

Management and Procedure

00-80T-109 Aircraft Refueling NATOPS

01-1A-17 Aviation Hydraulics Manual, O, I and D

Maintenance

01-1A-35 A/C Fuel Cells and Tanks

01-1A-509 Cleaning/Corrosion Control

01-1B-40 U.S. Navy Aircraft Weight and Balance Data

01-1B-50 USN Aircraft Weight and Balance Control

04-10-506 Aircraft Tires and Tubes

13-1-6 ALSS Equipment Publications

15-01-500 Aircraft Preservation of Naval Aircraft

15-02-500 Preservation of Aircraft Engines

17-01-114 Aircraft Engine Sling and Restraint

17-1-123 Tire Inflator Assembly Kit, Remote Inflator

Assembly, Dual Chuck

17-1-125 GSE Cleaning and Corrosion Control

METCAL/MEASURE

Manual

OP43P6 Metrology and Calibration (METCAL) and

Metrology Automated System for Uniform Recall and Reporting (MEASURE) Programs User

Manual

NFPA Manual 70 National Electrical Code

407 Standard for Aircraft Fuel Servicing

409 Standard on Aircraft Hangars

410 Standard on Aircraft Maintenance

NAVSUP Publications P-409 MILSTRIP/MILSTRAP Desk Guide

P-437 Supply Ashore Procedures

P-485 MILSTRIP/MILSTAP Manual

P-505 Preparation of Hazardous Material for Military Air

Shipment

HANDBOOKS MIL-HDBK-

844 (AS)

Aircraft Refueling Handbook

Federal Regulations C.F.R. 29 Labor, Occupational, Safety and Health

Presidential RDT&E, Logistics, Maintenance PBSOW Page 12

C.F.R. 49 Transportation: Shipping Container Specifications

C.F.R. 49 Transportation of Hazardous Materials

C.F.R. 49 Transportation: Federal Motor Carrier Safety

Regulations

Due to frequent changes to Documents and Directives, it is expected that the most current version will be used. Links to frequently used directives are:

http://doni.daps.dla.mil/OPNAV.aspx (OPNAV and SECNAV Instructions) http://directives.navair.navy.mil/index.cfm (NAVAIR, NAVTESTWINGLANT, NAS PATUXENT

RIVER Instructions; also contains links to other command Instructions) https://www.natec.navy.mil/ (Aircraft Publications; Users must register to access) http://logistics.navair.navy.mil/4790/index.cfm (CNAF 4790.2 series) http://farsite.hill.af.mil/ FARS/DFARs https://www.portal.navy.mil/comnavairfor/CNAF%20Instructions/Forms/5000.aspx CNAF Instructions

5.0 TECHNICAL/PERFORMANCE REQUIREMENTS

The Contractor’s assigned work shall be in accordance with priorities established by the MO or his/her designated authority and may be issued orally or via the Naval Aviation Logistics Command Management

Information System (NALCOMIS) workload reports.

Contractor personnel shall perform the tasks prescribed herein and shall not supervise, direct or control the activities of Navy or U.S. Government personnel, or the employees of other Contractors. Contractor personnel are employees of the Contractor and under the administrative control thereof.

5.1. RDT&E

5.1.1. The Contractor shall provide support to the PMA-274 Program Manager to assist in the resolution of any In-Service/HMX-1 or replacement aircraft emergent requirements.

5.1.2. The Contractor shall attend meetings and support both the Legacy and Replacement Integrated

Product Teams (IPT) and Integrated Test Teams (ITT) on the design, maintenance and supply sparing required for the installation of proposed systems and aircraft schedules.

5.1.3. The Contractor shall provide support in the form of validation, verification and fit checks, as applicable, for Engineering Investigations (EI), Trial Kit Installations (TKI), installation of Technical

Directives (TD), Engineering Change Proposals (ECP), prototype modifications, support equipment modification/alteration as well as associated training requirements for the above.

http://doni.daps.dla.mil/OPNAV.aspx http://directives.navair.navy.mil/index.cfm http://logistics.navair.navy.mil/4790/index.cfm http://farsite.hill.af.mil/ https://www.portal.navy.mil/comnavairfor/CNAF%20Instructions/Forms/5000.aspx

Presidential RDT&E, Logistics, Maintenance PBSOW Page 13

5.1.4. The Contractor shall provide support to the PMA-274 legacy and replacement Integrated Test

Teams (ITT) on the design and installation of proposed systems, aircraft and project supply support, and equipment storage and inventory, as well as tracking aircraft availability.

5.1.5. The Contractor shall perform Aircraft configuration/de-configuration control of continuing

RDT&E missions. The Contractor shall be familiar with and follow the NAVAIR Aircraft Modification

Request (AMR) process, ensuring that all work performed on project equipment is approved and inspected by the HX-21 Project Liaison Office (PLO).

5.1.6. The Contractor shall provide support to facilitate the maintenance and sustainment of common support equipment (CSE) and peculiar support equipment (PSE). This will require in-depth research on and the ability to support modification, alteration and fabrication of obsolete PSE that are not supported by the Aviation Support Equipment Program Office, PMA-260. Modification, alteration and fabrication will require the operation of one, or more than one, type of machine shop equipment capable of performing functions such as metal cutting and welding. The Contractor shall perform all Organizational and Intermediate maintenance requirements on assigned SE. Maintenance shall be performed IAW the manufacturer publications, established commercial standards and practices, established Maintenance

Requirements Cards (MRCs), maintenance instruction manuals, or locally developed MRC decks approved by NAVAIR.

5.1.7. The Contractor shall ensure the calibration requirements for all SE supported within the

Metrology and Calibration program (METCAL) are accomplished IAW NAVAIRINST 13640.1 series.

5.1.8. The Contractor shall provide support to facilitate assigned aviation machine shop functions.

This will require operating one or more than one type of machine tool to machine metal for use in making or maintaining jigs, fixtures, cutting tools, gauges, or metal dies or molds used in shaping or forming metal or nonmetallic material (e.g., plastic, plaster, rubber, glass).

5.2. CONTRACTOR LOGISTICS SUPPORT (CLS)

5.2.1. The Contractor shall accept receipt for and manage the Individual Material Readiness List

(IMRL). The Contractor shall conduct a physical inventory of all assigned SE and Individual Material

Readiness List (IMRL) items annually or when directed by the COR.

5.2.2. The Contractor shall manage the Metrology and Calibration (METCAL) program and will ensure that all assigned support equipment are delivered to the nearest supporting Calibration Laboratory within prescribed timelines, with the exception of Aviation Gas-Free Engineer (AVGFE) detectors, IAW the METCAL and Metrology Automated System for Uniform Recall and Reporting (MEASURE)

Programs Users Manual (OP43P6) and shall maintain records of completed calibration requirements as required IAW METCAL procedures. Calibration requirements shall be published in the Monthly

Maintenance Plan.

5.2.3. The Contractor shall perform Maintenance and Material Control functions to include the ordering of parts, supplies, Technical Directive (TD) kits, Phase maintenance kits and material for support of all aircraft maintenance and support equipment. The Contractor shall source and procure aircraft required components that are no longer available or provided by the Naval Supply System to be funded under a reimbursable CLIN (X004).

5.2.4. The Contractor is responsible for warehouse operations which include, but are not limited to, issue and receipt of material; maintaining assigned warehouse spaces; loading/unloading of delivery

Presidential RDT&E, Logistics, Maintenance PBSOW Page 14 vehicles; reporting material discrepancies; monitoring shelf life requirements as applicable; updating material based on change notice actions and initiating re-warehousing of material locations; provide for or construct shipping crates as required; process bonded shipments in accordance with established security requirements; label material and locations; maintain assigned government property and handle material and operate material handling equipment properly. The Contractor shall maintain current inventory status in accordance with the QASP. The Contractor shall maintain security of the assigned warehouse spaces at the established security posture at all times.

5.2.5. The Contractor shall manage the PHSF Central Tool Room IAW applicable directives and instructions. Contractor shall maintain records of tools issued and returned by workers.

5.2.6. The Contractor shall perform technical supply management to include the storage, requisition, receipt, issue and cataloging of inventory items necessary to support maintenance on any aircraft assigned and emerging maintenance requirements including Phase Kit items. Inventory managed will include common and specialized tools, machine tools, dies, replacement parts, consumables, shop supplies and equipment, such as measuring devices. The Contractor shall be familiar with and utilize Navy supply systems and procedures.

5.2.7. The Contractor shall perform Material Supply Support for all direct parts and material necessary to complete scheduled work requirements. This Material Supply Support will be provided via the DOD supply system to the maximum extent possible. When direct parts and material cannot be provided by the Government in time to meet established scheduled requirements, the COR may authorize the Contractor to purchase the required item. All such purchases will be made on a reimbursable material

(CLIN X004) with the Government being the final acceptance authority for all products and services.

The Contractor will provide PMA-274 with project supply support, equipment storage and inventory control of equipment.

5.2.7.1. The Government will maintain ownership of items purchased by the Contractor.

5.2.8. The Contractor shall review all relevant technical data, inspect areas specific to the maintenance plan, and perform maintenance in accordance with Government provided directives and data packages.

5.2.9. The Contractor shall maintain dispersed technical libraries within the work centers and ensure the information contained in all technical publications is current and accurate. The NATEC website is the only official repository for storage and distribution of NAVAIR technical manuals.

5.2.9.1. The Contractor shall submit proposed changes to any technical publications via the MO.

5.3. AIRCRAFT MAINTENANCE

5.3.1. The Contractor shall certify completion of all maintenance on the aircraft. Contractor personnel authorized to certify completion of maintenance shall be designated in writing by the Program

Manager and the written designation made available to the COR upon request.

5.3.2. The Contractor shall provide Quality Control Inspectors (QCIs) to ensure quality workmanship in the performance of aircraft maintenance and inspections. Upon completion of maintenance, a

Contractor QCI shall inspect the completed maintenance to certify that all Contractor performed maintenance is correct and complete. Additionally, the QCI shall check the aircraft for tools and other foreign objects.

Presidential RDT&E, Logistics, Maintenance PBSOW Page 15

5.3.3. The Contractor shall:

5.3.3.1. Perform scheduled maintenance within established timelines.

5.3.3.2. Perform unscheduled maintenance and conditional inspections.

5.3.3.3. Obtain all required certifications and physicals prior to performing fuel cell maintenance.

Follow-on physicals will be funded under a reimbursable material CLIN (X004).

5.3.3.4. Perform aircraft and material inspections; receiving, screening, in-process, and final inspections as specified by applicable maintenance instructions.

5.3.3.5. Provide direct support to launch and recover scheduled aircraft from the first launch to the last recovery on the flight line and hangar, and for brake riding, as required.

5.3.3.6. Conduct aircraft daily and turnaround inspections as directed.

5.3.3.7. Conduct final integrity checks prior to aircraft release and turnover to aircrew.

5.3.3.8. Perform aircraft washes as directed.

5.3.3.9. Conduct flight line pre-launch preparation and post-recovery securing of aircraft (i.e., plugs, covers, chocks and chains).

5.3.3.10. Ensure all aircraft are fueled at the end of scheduled flights.

5.3.3.11. Perform aircraft moves, flight line and hangar re-spotting, line-servicing, pre-flight and post-flight inspections as directed.

5.3.3.12. Conduct de-fueling of aircraft via a de-fuel truck when directed.

5.3.3.13. Conduct fuel sampling of aircraft fuel systems and dispose of subject samples IAW local

HAZMAT instructions.

5.3.3.14. Certify all Mechanics on SE necessary for flight line operations, maintenance and launch/recovery of aircraft IAW NAVAIRINST 3710.1 series.

5.3.3.15. Complete MDS source documents i.e., VIDS/MAFS, for each completed maintenance task and sign “Inspected By” block in NALCOMIS certifying all aircraft maintenance is 100% complete and was performed IAW applicable directives and publications and is ready for Government acceptance inspection and for Maintenance Control “Safe for Flight” personnel.

5.3.3.16. The Contractor shall be required to provide a minimum of 5 personnel for the Emergency

Reclamation Team.

5.3.3.17. Aviation Life Support Systems support (Option CLIN X001A). The Contractor shall provide

Aviation Life Support Systems (ALSS) support to include the inspection, maintenance and repair, as required, of all assigned aircrew flight gear in a ready for issue state in accordance with established procedures. ALSS include such items as escape systems, environmental systems, fire extinguishing systems, aircrew clothing, survival kits, personnel parachutes and the associated hardware, life rafts and life preservers, anti-exposure suits, survival radios and other emergency signaling equipment, flight

Presidential RDT&E, Logistics, Maintenance PBSOW Page 16 helmets, oxygen equipment, anti-G suits and associated hardware, and other miscellaneous survival and life support items. The Contractor shall ensure that ALSS and egress personnel meet the requirements set forth in Chapter 6 of the COMNAVAIRFORINST 4790.2. In addition any Contractor involved with certification, loading and handling of ordnance shall meet the requirements established in OPNAVINST

8023.24.

5.3.3.17.1. Upholstery Restoration support (Option CLIN X001B). The Contractor shall provide upholstery restoration services in support of legacy aircraft requirements. This work will include the removal of fabric overlays; repair of structural foundations; surface preparation and material lay-up.

5.3.3.18. Test Cell Operator/Maintenance (Option CLIN X002). The Contractor shall operate aircraft engine test cells and portable test facilities in order to test and evaluate engine performance. This will include performing pre-run inspection, powerplant test, recording, and evaluation of data. The Contractor shall perform periodic maintenance, corrosion control and minor repair of aircraft engine test systems as required in accordance with established procedures. The Contractor shall support a Level II powerplants maintenance capability for current legacy and future VXX propulsion systems in accordance with established requirements.

5.3.3.19. Aircraft Refurbishment (Stripping and Painting operations) (Option CLIN X003). The

Contractor shall safely perform aircraft preparation, painting, and detailing of aircraft under minimal supervision ensuring strict compliance with quality specifications. The Contractor shall follow standard operating procedures when using tools and equipment such as dual action sanders, hydraulic lift platforms and paint sprayers. The Contractor is responsible for the proper care of shop equipment and tools. The

Contractor shall follow standard operating procedures when using sealants, paint strippers and corrosion-preventive chemicals and use protective equipment as required in all phases of aircraft painting while maintaining compliance with all safety, company, federal, state and local regulations.

5.3.3.20. VXX Transition Support (Option CLIN X006). The Contractor will provide aircraft maintenance support which will augment an established organic military maintenance department.

Tasking may include, but is not limited to, the requirements noted within this SOW and items 5.3.3.1 through 5.3.3.16, as deemed necessary. This support may be initially established at the PHSF and will transfer to the EFD, Quantico, or may be stood up at the EFD, Quantico.

5.3.3.21. VXX Reliability and Maintainability Data Analysis (Option CLIN X007). The Contractor shall perform Reliability and Maintainability analysis which requires documenting failure and maintenance action histories for the aircraft and all component parts as well as aircraft flight time. This information is used to evaluate the R&M characteristics by calculating such parameters as mean flight hours between failure (MFHBF), mean time to repair (MTTR) and system and mission reliabilities.

Meaningful calculation of these parameters depends on accurate documentation of maintenance, failure, and flight data elements. All maintenance actions, scheduled or unscheduled shall be monitored and documented at the organizational (O) level. All discrepancies, failures and operational anomalies shall be documented upon discovery and are identified by direct observation of maintenance and flight test activity; review of maintenance control/quality assurance records; attending all flight briefings/debriefings including ground turn evolutions; review of flight test records; the collection of maintenance data will require the maintenance monitors to work in the hangar and flight line. Due to the hazards associated in such environments, monitors will be required to observe safety precautions in accordance with established contractor and/or government ground operating procedures. The Contractor shall support operations at various locations to include the PHSF and VXX OEM facilities.

Presidential RDT&E, Logistics, Maintenance PBSOW Page 17

5.3.3.22. VXX Aircraft Instrumentation Support (Option CLIN X008). The Contractor shall support the design and installation of instrumentation systems on test articles, both ground and flight, develop ground and flight instrumentation operational procedures as required, design and fabricate special test installations, and plan, coordinate and support the installation of all flight test assemblies and installations. The Contractor shall perform analysis and tests to verify that the instrumentation and data installations meet air vehicle safety of flight requirements. The Contractor shall plan, coordinate and conduct flight test property management.

5.4. DETACHMENTS

5.4.1. The Contractor shall be capable of simultaneously manning and supporting one detachment while maintaining operations at the PHSF.

5.4.2. Off-Site/Detachment Maintenance - The Contractor shall provide maintenance/support for recovery of aircraft "downed" for maintenance when command-directed detachments are required, and when aircraft pick up is required. When notified by the COR that off-site maintenance or aircraft recovery is required the Contractor shall arrange for recovery of the aircraft.

5.4.3. Contractor shall respond to notification by COR of off-site Aircraft maintenance requirements.

Contractor shall assemble the required test equipment, parts, and personnel to perform the required maintenance or affect the necessary repairs for off-site/Detachment aircraft. The Government may provide transportation in lieu of commercial transportation. This is a Government option. All discrepancies affecting the airworthiness of the aircraft and corrective action taken will be documented on discrepancy sheet/logs at the off-site location. The discrepancy/logs will be provided upon return to

Quality and Maintenance Control and filed as appropriate; i.e. within the Aircraft Discrepancy Book

(ADB) or the Aircraft Logs and Records.

5.4.4. Travel Orders - The Contractor shall prepare and submit to the COR for approval travel requests for all personnel authorized to perform off-site support. Travel requests shall be submitted electronically. All travel and Government billeting shall be in accordance with the Joint Travel

Regulations, Vol. II and OPNAVINST 11103.1 respectively. The Contractor shall be responsible for making all car/truck rental, airfare, and lodging and subsistence arrangements. All Travel costs will be on a reimbursable basis and funded separately. The Government will reimburse the Contractor for travel and per diem. Contractor shall return all receipts valued at $75.00 or more for expenses incurred, or the

Contractor shall not be reimbursed.

5.5. BRIEFINGS AND MEETINGS

5.5.1. Contractor representatives shall attend periodic briefings and meetings with PMA-274, HX-21, HMX-1, NAVAIR, and other entities/personnel as required by the COR/GIO. The Group Manager or an appointed representative shall represent the Contractor regarding all matters dealing with aircraft maintenance, logistics and personnel support as applicable to the Contractor.

5.6. TIMELINE/WORK SCHEDULES

5.6.1. The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Presidential Helicopter RDT&E, Logistics, and Maintenance Support contract via a secure data collection site. The contractor is required

Presidential RDT&E, Logistics, Maintenance PBSOW Page 18 to fill in all required data fields using the following web address: https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

5.6.2. Regular schedule: The Contractor response to all work requests shall be continual during normal duty hours, excluding lunch.