4.0 26QS043 Solicitation_Redacted.pdf

Solicitation/Contract Form Continuation

Radiographic Inspection of Sonar Dome Rubber Windows (SDRW)

This Solicitation is for

Radiographic Inspection of the SDRW

1. NOTICE TO ALL OFFERORS: The Government anticipates awarding a firm, fixed price contract in accordance with FAR Part 12 and 13 in response to quotes received in response to this solicitation. A firm, fixed price contract places the maximum risk and full responsibility for all costs and resulting profit or loss on the contractor, offerors are advised to consider these risks when pricing their quotes.

2. See block 8 on page 1 of the solicitation for the closing date and time.

3. Questions regarding the solicitation's terms, conditions, specifications, and/or the performance work statement (PWS) must be submitted in writing via email to the Contracting Official no later than 2 calendar days prior to the solicitation's closing date. Questions received after this deadline may not be considered.

Name: Reg Agahan Email: regel.a.agahan.civ@us.navy.mil

4. In accordance with FAR 13.106-2(b)(3), the Government will select the most advantageous offer based on the following evaluation factors:

Technical, price, and past performance in no order of relative importance.

Note: Contractors must be approved by Naval Sea Systems Command (NAVSEA) Integrated Warfare Systems (IWS) 5.0 to perform X-Ray Inspections of the Sonar Dome while the vessel is Pier side / Waterborne.

5. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered.

Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

6. "EXCEPTIONS: All quoters MUST note all exceptions from the solicitation's terms, conditions, specifications, and/or the PWS, if any. It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation."

7. Submission of invoices will be via WAWF; see Clause 252.232-7006.

8. Place of Performance: SRF-JRMC Yokosuka, Japan

9. Base Access Requirement: The contractor must ensure compliance with U.S. Forces Japan (USFJ) and base security access protocols, including successful registration in the Synchronized Pre-deployment and Operational Tracker (SPOT) and possession of a valid Letter of Authorization (LOA) prior to the start of performance.

10. Your company must be registered in the System for Award Management (SAM) to be eligible for a government award. Registration is always free. You can register at the following link: https://sam.gov/

LIST YOUR COMPANY SIZE: LARGE OR SMALL

YOUR PHONE NUMBER:

YOUR E-MAIL ADDRESS:

YOUR SAM REGISTERED CAGE CODE NUMBER:

YOUR NAME:

PLEASE PROVIDE:

11. Defense Biometric Identification System (DBIDS) for Vendor Base Access Vendors requesting base access must go to the following website and register: https://dbids-global.dmdc.mil/home/ Vendors must request for base access as soon as possible after receiving the award to ensure that all employees' base access request(s) are approved before the start of the contract's period of performance.

Security Information for Contractor Employees seeking Entry to Japan

1. Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances and will be denied access

N0040626QS043

to the activity.

3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

4. Foreign Nationals or Affiliations - Foreign Nationals (non-U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command

5. The Contractor shall use the SPOT web-based system, or its successor, to account for all SOFA-covered contractor personnel performing in Japan under the contract

6. Register for a SPOT account at for unclassified contracts and at https://spot.dmdc.osd.smil.mil for classified contracts using https://spot.dmdc.mil one of the following log-in methods, after which the SPOT Customer Support Team will contact the Contractor to validate user needs:

(A) A Common Access Card (CAC) or a SPOT-approved digital certificate.

(B) A Government-sponsored SPOT user ID and password. This type of log-in method is only allowed for those individuals who are not authorized to obtain a CAC or an external digital certificate and requires SPOT Program Management Office approval.

7. Comply with the SPOT Business Rules located at https://www.acq.osd.mil/asds/log/cso/ocs/docs/spot/SPOT_DoD_Business_Rules_2025-09-22.pdf

8. Enter into the SPOT the required information on contractor personnel, accompanying dependents and equipment prior to departure and continue to use the SPOT to maintain accurate, up-to-date information throughout performance in Japan for all applicable contractor personnel. Changes to status of individual contractor personnel relating to their in-theater arrival date and their duty location, including closing out the deployment with their proper status (e.g., mission complete, killed, wounded) shall be annotated within the SPOT database in accordance with the timelines established in the SPOT Business Rules; and ensure the in-theater arrival date, closeout dates, and changes of the status of individual contractor personnel relating to their in-theater arrival date and their duty location, to include closing out the performance in the operational area with their proper status, are updated in the system in accordance with the processes and timelines established in the SPOT business rules.

9. SPOT non-compliance and deficiencies will be relevant to past performance evaluations for future contract opportunities, in accordance with Federal Acquisition Regulation subpart 42.15. Removal and replacement of Contractor personnel. The Contracting Officer may direct the Contractor, at its own expense, to remove and replace any Contractor personnel who fail to comply with or violate applicable requirements of the contract, including those stipulated in this section. Such action may be taken at the Government's discretion without prejudice to its rights under any other provision of this contract, including the termination for default or cause.

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

The Contractor shall perform radiographic inspection of Sonar Dome Rubber Windows (SDRW) in accordance with the Performance Work Statement (PWS).

Pricing Arrangement: Firm Fixed Price

1 Job

Continuation of Description

PERFORMANCE WORK STATEMENT

1. GENERAL SCOPE OF WORK:

This performance work statement (PWS) defines the scope of the contract; identifies technical reference documents applicable to performance of this contract; and describes the general tasks that the Government will require under this contract onboard and in support of a DDG Class Vessel in SRF- JRMC Yokosuka, Japan.

The periodic radiographic inspection of Sonar Dome Rubber Windows (SDRW) is required to be accomplished while the ship is waterborne.

Inspections must be accomplished by NAVSEA approved contractors, per information in Section 7 of Reference B.

RADIOGRAPHY OPERATIONS PLANNING WORK SHEET (Attachment I) to be submitted at least 14 working days prior to commencement of work, per 3.4 listed below.

2. REFERENCES:

The following references are applicable, and the contractor must comply with the references listed:

A) NAVSEA STANDARD ITEMS FY-26 CH-1

B) Naval Research Laboratory; Technical Data Requirements for the Radiographic Inspection of Sonar Dome Rubber Windows (SDRW), Revision 9, January 2020 C) NSI 009-112 FY-26 CH-1: Prevention of Radiographic-Inspection Ionizing-Radiation Hazard; accomplish

3. WORK STATEMENT ITEM:

3.1. The contractor will perform radiographic inspection on the SDRW in accordance with Reference B, NRL Technical Data Requirements for the Radiographic Inspection of Sonar Dome Rubber Windows (SDRW), Revision 9, January 2020, and in accordance with Reference C, NSI 009-112 FY- 26 CH-1: Prevention of Radiographic-Inspection Ionizing-Radiation Hazard; accomplish.

3.2. No radiography is to be performed without the SRF-JRMC RSO/ARSO specific permission. SRF-JRMC RSO/ARSO will be notified by the contractor and acquire said permission before commencing the radiographic inspection.

3.3. The Contractor must submit to SRF-JRMC (RSO) an illustration showing the 2 mR/hr boundary prior to being given permission to start radiography. The contractor will provide calculations to prove the location of the 2mr/hr boundary.

3.4. The Contractor will submit written notification of intention to commence radiographic operations and illustration per 3.3, in hard copy or electronic media, to SRF-JRMC (C-106RSO) not later than 14 working days prior to commencement of radiography operations. Notification will identify the date, time, location, type of radiography performed (gamma, x-ray), and purpose of the radiography. The contractor's notification shall include the completion of RADIOGRAPHY OPERATIONS PLANNING WORK SHEET, (Attachment I). The SRF-JRMC RSO/ARSO shall review and approve the Contractor's Attachment I and the diagram of the boundary.

3.5. The contractor shall establish a physical boundary at the 2 mr/hr (0.02 mSv/hr) boundary. The perimeter of the radiation area shall be a physical barrier established by an enclosure, or by stanchions and rope, as necessary. Post this boundary with "Radiation Area", "Radiography in Progress" "Keep Out" signs written in English & Japanese. The signs shall be visible to any person approaching the radiation area barrier from any accessible direction. Signs are to be provided by contractor.

3.5.1. The Contractor is required to establish boundary guards around the 2 mR/hr boundary to prevent unauthorized access across the 2 mR/hr boundary and the guards must have direct communication with the Lead Radiographer. Note:

Waterborne Radiographic Inspection requirement:

3 EA - Radiographer (must be qualified to enter pressurized compartment) 2 EA - Boundary monitor-one inside the ship to prevent ships force from entering the dome and one outside to prevent personnel near the dome In dry dock Radiographic Inspection:

3 EA - Radiographer (must be qualified to enter the dome) 5 EA - Boundary monitor

3.6. The contractor radiographer shall maintain constant surveillance of the entire area boundary through direct observation or by positive communication with barrier monitors who are in a position to provide visual surveillance. The intent of this requirement is to enable the radiographer to immediately shut down x-ray production or retract the source if a person penetrates the radiation area boundary.

3.7. If an unauthorized individual crosses the boundary, the boundary monitor shall immediately notify the radiographer who will immediately stop radiography operations.

3.8. Any boundary violation shall be reported to the SRF Radiation Safety Officer (RSO) immediately. A follow-up report shall be submitted in writing within 4 hours of the violation. The report should include the time of violation, name of individual(s), the names of the radiography crew, including boundary guards, the kVp, mA, duration of actual exposure and beam direction for the x-ray machine or if using source material, the half value of the collimator and the beam direction at the time of violation. A diagram showing the location of the violation and the egress path in relation to the source shall be included. Any format that includes all data above is acceptable.

3.9. The entire boundary should be monitored using radiation detection equipment appropriate for the source of radiation during the first radiation exposure of the day. If the beam's orientation, kVp, mA, collimation, or shielding is changed between exposures, the boundary shall be re-surveyed and if necessary, re-posted. The results of the monitoring shall be documented and include the time, date and location of the survey, the highest radiation level recorded, the kVp, mA, and beam direction of the x- ray machine or if using gamma source material, the halve value of the collimator and beam direction at the time of the exposure. A copy of the survey shall be provided to SRF-JRMC (C106) within 24 hours of completion of radiography operations. Any format that includes all data above is acceptable.

3.9.1. In addition to the above boundary reporting requirements, the contractor radiographer shall cease and make all radiographic operations safe and notify SRF'S RSO upon loss or theft of radioactive material or x-ray producing devices.

4. GOVERNMENT FURNISHED EQUIPMENT:

4.1. The Government will provide workspace onboard the ship/shop as required in the performance of the work in radiographic inspection.

4.2. General consumable supplies, including materials to erect the boundary, will also be provided as necessary.

4.3. Rigging assistance and trade support as needed.

5. CONTRACTOR FURNISHED PROPERTY:

The Contractor shall provide all management, labor, parts, signs, special test equipment, radios for communication throughout the radiographic inspection, and tools necessary to perform work outlined in the delivery order, except those listed in Government Furnished Property. In performance of this requirement, KTR to provide own MARINE CHEMIST SERVICES.

6. PLACE OF PERFORMANCE:

The worksite is onboard a DDG Class Vessel, SRF-JRMC Yokosuka, Japan, pier side.

7. Points Of Contact (POCs)

TPOC

Project Engineer:

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

FPOC

Business Agent:

Office (from U.S.):DSN:

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

PROJECT POC

US Project Superintendent:

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

PROJECT POC

MLC Project Superintendent:

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

PROJECT POC

Work Integration Manager (WIM):

Office (from U.S.):

Email: Address:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

8. Radiation Safety Officer (RSO) C106R

RSO:

Office (from U.S.):

Email:

U.S. Naval Ship Repair Facility and JRMC, Yokosuka, Japan

9. PERIOD OF PERFORMANCE:

Work must be accomplished within On-Site POP window: 2 FEB 2026 - 23 FEB 2026

10. ESTIMATED WORK HOURS:

Normal work is scheduled for accomplishment between the hours of 8:00AM to 4:45PM, with a 45-minute lunch break, Monday through Friday.

Unless the offeror states otherwise in his proposal, the Contractor shall observe the same holidays as the Government and shall be open for business at all other times. The contractor may be required to work additional hours outside of the normal work schedule, as requested/directed from the project management.

11. TRAVEL REQUIREMENTS:

All travel requirements shall be the responsibility of the contractor.

Requirements for contractors to receive CFAY base access:

Documents that are required for contractors that don't have a CAC:

1. Visit request letter *1

2. Installation Access Request Form *2, 5

3. SPOT Letter of Authorization (LOA) *3

4. SECNAV 5512-1 *4

5. Color copy of passport Notes:

1. Visit request letter should be on company letterhead

2. Dates on the installation access form must match the respective contractors LOA

3. LOA must be signed by contracting officer

4. SECNAV 5512-1 must have SSN listed, and initials/signature must be hand written. Block 24 should be: Brooklyn Patrocky | 243-7742

5. Section 4 information should be as follows: Patrocky | Brooklyn | T | SECURITY OFFICER | SRF-JRMC | 243-7742 | NA | Brooklyn.T.Patrocky.

civ@us.navy.mil

Documents that are required for contractors that have a CAC:

1. Visit request letter *1

2. SPOT Letter of Authorization (LOA) *2 Notes:

1. Visit request letter should be on company letterhead

2. LOA must be signed by contracting officer

**When submitting contractor gate passes please state if the contractors do/don't have CACs.

**When submitting let us know if there are any non-US citizens as there will be more paper work to complete.

Security office email distro and individual email addresses:

12. TRANSPORTATION OF THE EQUIPMENT/MATERIAL:

Shipping and handling of equipment and material to and from the contractor facility and SRF-JRMC Yokosuka, Japan, in support of the requirement shall be the responsibility of the contractor.

13. GENERAL INFORMATION:

13.1. Nothing contained in the performance work statement shall relieve the Contractor from complying with applicable Federal, state, and local Japanese laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

13.2. Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

14. CONTRACTOR IN THE WORKPLACE:

14.1. Identification. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

14.2. All e-mail addresses used by contractor personnel shall identify the company name.

14.3. All contractor correspondence shall be clearly marked with company name or letterhead.

14.4. Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

14.5. Contractor personnel are not to handle/operate any lifting and handling equipment or other shop equipment, machines or tools without written consent from project superintendent prior to accomplishment of the task.

15. SAFETY AND ENVIRONMENTAL

15.1. Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. Work to be performed under this contract shall be accomplished using the guidelines identified Contractors and Subcontractors. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

15.2. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e.

hard-hats, steel-toe safety shoes, safety glasses and hearing protection). If required, the Contractor shall provide all appropriate safety barricades, signs, and signal lights required to properly isolate the area of work.

15.3. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

15.4. Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

15.5. Responsibilities. The contractor bears sole responsibility for the safety of his/her employees and compliance with environmental regulations.

Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations. The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

15.6. Situations that warrant corrective action will be brought to the attention of the contractor through the Contracting Officer Representative (COR).

If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The COR will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

15.7. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the COR. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

16. SECURITY

16.1. Admittance to The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

16.2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances and will be denied access to the activity.

16.3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

16.4. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

17. PERFORMANCE REQUIREMENT STATEMENT SUMMARY

Primary Performance Standard Performance Standard/AQL

Performance Assessment Method

Contractor performed in accordance with all NRL, SRF, and NAVSEA requirements.

Services performed met the requirements 100% of the time

The Surveillance Officer will evaluate basis and assess this on a task order by task order basis and assess compliance through review of the PWS and assess overall compliance

Reports required for illustrations, boundary violations and all other information Met the requirements 100% of the time

COR will retain copies of reports in a file for each job

Contractor met the performance requirements of each individual task order Services performed meet requirements 100% of the time

Review of performance by Surveillance Officer

The contractor maintained close liaison and good communications with the Government

Any problems or questions encountered by either party are addressed within 2 business days

Review of performance by Surveillance Officer

The contractor invoiced in a timely manner and in accordance with the contract

Invoices submitted with COR /Surveillance Officer signature

Review of performance by Surveillance Officer

Combating Trafficking in Persons - Using mindful observance and attentive listening the Surveillance Officer will monitor the contractor's performance regarding trafficking in persons such that non-compliance with FAR clause 52.222-50, Combating Trafficking in Persons, is brought to the immediate attention of the contracting officer.

100% compliance with FAR 52.222-50

All times the Surveillance Officer interfaces with the contractor

All times the Surveillance Officer interfaces with the contractor

AQL = Acceptable Quality Level

18. CONTRACTOR MANPOWER REPORTING

Contractors will notify the U.S. Navy's contracting officer, and the SRF-JRMC Regional Maintenance & Modernization Coordination Office (RMMCO), at the email address below, to verify the status of any contractor employee who is scheduled to travel to Japan in support of SRF-JRMC mission requirements. Travel shall not commence until the SRF-JRMC RMMCO Office has provided entry approval via email.

Email contacts:

RADIOGRAPHY OPERATIONS PLANNING WORK SHEET

Attachment I

A. General Information

1. Prime Contractor Name: __________________________________________

2. Sub-Contractor Name (if applicable): ____________________________

3. Proposed Date(s) of Planned Radiography: ________________________

B. Transportation and vehicle Information

1. Manufacturer: ______________________________

2. Model: _____________________________

3. License Plate Number: ____________________________

4. Sign on Vehicle: __________________________________

5. Driver's Name: _______________________________________

6. Passengers: _____________________________________________________

7. Location of Radiography site (ship, building, pier):

8. Transportation Route to be taken to and from work site while on base: ___________________________________________________________

C. If onducting amma adiography omplete the ollowing:c g r c f

1. Radioisotope: ___________________ Serial Number:__________________

2. Activity: ____________ Date of Determination of Activity: _________

3. Collimat r Serial Number: _______________o

4. Half Value Thickness: ___________________

D. If onducting x-ray adiography omplete the ollowing:c r c f

1. Machine Manufacturer: _____________________________________

2. Serial Number: _____________________________

3. Maximum kVp: ______________________________

4. Maximum mA: _______________________________

5. Total Number of Exposures: ____________________

6. Direction of Beam: ______________________________________________

E. Provide a diagram of the work site that illustrates:

1. The location of the radiography, including major features such as walls, bulkheads, tanks, walkways or passageways that may provide shielding or difficulty in controlling the area.

2. The location of the exposure device drive cable, guide tube, and end stop if using gamma radiography equipment, or the location of the tube head and control panel if conducting x-ray radiography.

3. The location of the 2 mr/hr (0.02 mSv/hr) controlled boundary.

4. The closest distance that workers are allowed to the x-ray tube head or gamma radiography source as specified in "Ordnance on Prevention of Ionizing Radiation Hazards, Ministry of Labor Ordinance No. 41 of 30 September 1972 and as amended by the Ministry of Health, Labor, and Welfare Ordinance No. 172 of 16 July 2001.

F. Provide the calculations for the 2 mr/hr ( mSv/hr) controlled boundary from the distance from the gamma radiography source, or the x-ray 0.02 machine tube head, to the location where the boundary be established.shall

G. Review/Approval:

Contractor's Radiographer: __________________________

Name

Signature

Date: _____________________________

SRF-JRMC RSO Approval:(the SRF's RSO)

Name

Signature

Date: _____________________________

Requirements Radiographic Inspection of the Sonar Dome Rubber Window

Continuation of Packaging and Marking

Continuation of Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

Inspection and Acceptance Location

Both Destination Instructions: No Further Instructions

DoDAAC: N62758 CountryCode: JPN

SRF AND JRMC YOKOSUKA

PHONE 011-81-46-816-9177, 1 CHOME HON CHO BLDG A61

YOKOSUKA 238-0041

JAPAN

Telephone:

Continuation of Deliveries or Performance

Overall Contract Delivery Period

Contractor Destination

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 02 Feb 2026 To 23 Feb 2026

1 Job

Continuation of Accounting and Appropriation Data

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support. Jan 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.246-7003 Notification of Potential Safety Issues. Jan 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

DFARS Clauses Incorporated by Full Text

252.211-7003 Item Unique Identification and Valuation. (Jan 2023)

As prescribed in 211.274-5(a), use the following clause:

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) . As used in this clause- Definitions

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at . https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at .https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .____

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) The Contractor shall ensure that- Data syntax and semantics of unique item identifiers.

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH

10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) . Unique item identifier

(i) The Contractor shall-

(A) Determine whether to-

Serialize within the enterprise identifier; (1)

Serialize within the part, lot, or batch number; or (2)

Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and (3)

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site /uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) . If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with Subcontracts paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause)

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

As prescribed in 232.7004(b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause--

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items--

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* (Information will be provided upon award)

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC

Issue By DoDAAC

Admin DoDAAC

Inspect By DoDAAC

Ship To Code

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Addendum to 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

Addendum to Contract Clauses

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation…