N0040622Q0303-0001 Solicitation Amendment 1.pdf

1300967111-0001

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This solicitation amendment is issued to extend Offer Due Date to 8 April 2022 and change a Period of Performance to 29 August 2022 through 19 September 2022.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 29-Mar-2022

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N0040622Q0303

X 9B. DATED (SEE ITEM 11)

18-Mar-2022

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

29-Mar-2022

CODE

NAVSUP FLC PUGET SOUND

467 W STREET, 2ND FL

ATTN: LCDR CALVIN CHU

BREMERTON WA 98314

N00406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N0040622Q0303

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been modified:

NOTICE TO OFFERORS

This Solicitation is for GDMS VMS SYSTEM UPGRADE

Please fill out and return Provisions: 52.204-24, 52.204-26, and 52.209-11 with your quote!

1. It is anticipated that this solicitation will result in an award of a FIRM, FIXED-PRICE SERVICE type contract.

2. See block 8 on page 1 of the solicitation for the closing date and time.

3. The deadline for submission of questions regarding the solicitation’s terms, conditions, specifications, and/or the statement of work (SOW) / performance work statement (PWS) is 1 day prior to the solicitation’s closing date.

4. The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote/offer which indicates that quote/offer may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes/offers, conduct a price, past performance tradeoff, and award to other than the lowest price quote/offer.

5. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the quoter whose quote is considered in the best interest of the government, price and other factors considered. Therefore, quoters who quote less than the entire effort specified herein may be determined to be unacceptable.

6. “EXCEPTIONS: All quoters MUST note all exceptions from the solicitation’s terms conditions, specifications, and/or the statement of work / performance work statement, if any.

It will be assumed that any quote without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.”

7. Submission of invoices will be via WAWF; see Clause 252.232-7006.

8. Place of Performance will be Subic Bay, Philippines

9. All questions in regards to this solicitation shall be submitted, via email, to the Contracting Official:

Name: LCDR Calvin Chu Email: calvin.t.chu.mil@us.navy.mil

PLEASE PROVIDE:

YOUR NAME: _________________________________________________________________

YOUR SAM REGISTERED CAGE CODE NUMBER: _________________________________

YOUR E-MAIL ADDRESS:_______________________________________________________

YOUR PHONE NUMBER:________________________________________________________

LIST YOUR COMPANY SIZE: LARGE OR SMALL

YOUR COMPANY MUST BE REGISTERED WITH **SAM** SYSTEM AWARD FOR

MANAGEMENT IN ORDER TO RECEIVE A GOVERNMENT AWARD

THIS IS ALWAYS A FREE SITE TO REGISTER; SEE FOLLOWING LINK: HTTPS://WWW.SAM.GOV

Defense Biometric Identification System (DBIDS) for Vendor Base Access Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

Novel Coronavirus Document At the direction of NAVSUP FLC Puget Sound, you are notified that all persons returning from the Peoples Republic of China (PRC) [or other locales identified by cognizant civilian authority or command] are prohibited from accessing the [US Navy Base Ship Repair Facility Yokosuka and Sasebo] for a period of fourteen (14) days from the date of their departure from PRC. Contractor personnel returning from the PRC shall consult with their contractor employer for return to work instructions.

If, during this 14-day period following their return from PRC, your personnel do not develop any symptoms of concern, they may be again be granted access to the [Us Navy Base Ship Repair Facility Yokosuka and Sasebo], subject to any other applicable guidance from civil authorities and/or the local command.

You are required to report any travel to the PRC or personal contact with individuals who have traveled to the PRC since 31 December 2019. You are required to promptly acknowledge receipt of this notification (within 3 business days). Your failure to timely respond will be deemed an admission that your personnel have recently returned from the PRC and should be denied access for a 14-day period.

SOW

1.0 ABSTRACT

1.1 This item describes technical services required for a replacing the Video Management Servers VMS1, and VMS2 and upgrading to the new Ocularis system on EPF-3 with the version that is currently installed on EPF-13.

2.0 REFERENCE: NONE.

3.0 ITEM LOCATION/DESCRIPTION:

3.1 Locations: Subic Bay Manila, Philippine

3.1.1 Various compartments onboard

4.0 GOVERNMENT/CONTRACTOR FURNISHED MATERIAL/EQUIPMENT:

4.1 Government Furnished Equipment (GFE): NONE

4.2 Contractor Furnished Material/Equipment (CFE)

4.2.1 Contractor Furnished Equipment (CFE):

4.2.1.1 Contractor to provide all required materials to include, but not limit to, VMS camera and server to complete this scope of work.

5.0 NOTES:

5.1 Performance Period: 29 August 2022 - 19 September 2022 for a total of 22 days onsite and travel combined.

5.1.1 29 August 2022, 1 days of travel from United States to Subic Bay, Philippine.

5.1.2 30 August 2022, Ship yard safety indoctrination brief.

5.1.3 31 August 2022 – 18 September 2022.

5.1.4 19 September 2022, travel from Subic Bay Manila, Philippine to United States.

5.1.5 Only vaccinated personnel are currently being allowed into the Philippines without quarantine requirements. Contractors must be vaccinated. The vaccinated card provided in the USA (CDC) is being accepted in Philippines as proof of vaccination.

A negative COVID test within 48 hours of departure from USA is required. No

Restricted of Movement (ROM) and/or Quarantine are required for vaccinated folks – Visa extension is required to be in the Philippines longer than 30 days at a time.

Contractors to verify the information for latest requirements before submitting quotes.

5.2 Location of Work: Subic Bay Philippines (Per diem “OTHER”). Do not use Manila Per Diem Location.

The contractor and all subcontractors, regardless of tier must consult the General Technical Requirements (GTR) to determine applicability to this work item. In performance of this work item, the contractor and all subcontractors regardless of tier must comply with the requirements of all applicable GTR’s.

5.3 Contractors shall allow 24-48 hours for processing of all requests.

5.4 MSC Electronics Representatives:

5.4.1 Richard Darren Randall

5.4.1.1 Cell: 757-237-2848

5.4.1.2 Email:richard.d.randall.civ@us.navy.mil

5.4.2 Ramon Vinas

5.4.2.1 Cell: 757-739-2464

5.4.2.2 Email: ramon.o.vinas.civ@us.navy.mil

5.4.3 Marvin Gregory

5.4.3.1 Cell: 757-513-9867

5.4.3.2 Email:marvin.c.gregory8.civ@us.navy.mil

6.0 QUALITY ASSURANCE REQUIREMENTS: NONE.

7.0 STATEMENT OF WORK REQUIRED:

7.1 The contractor shall provide labor, technical expertise, and CFE parts and material as required for the replacement of the Video Management System VMS1 and VMS2 to upgrade to the new complete Ocularis System with the version that is currently installed on USNS Apalanchicola (T- EPF-13) class ship.

7.2 JRSS/JSCE System: The Video Management System currently installed on USNS Millinocket (T- EPF-3) is at the End of Life (EOL) and at the End of Support (EOS) availability and maintainability. Therefore, the contractor shall replace VMS1 and VMS2 onboard USNS Millinocket (T-EPF-3) with the latest version and complete Ocularis System that is currently being installed on USNS Apalanchicola (T-EPF-13). The Contractor shall perform the following:

7.2.1 Provide all required software and hardware to remove the obsolete Video

Management System (VMS) on T-EPF-3 and upgrade to match the planned hardware and software configuration on T-EPF-13. This includes the replacement of VMS 1 & 2, RMS, 7 client laptops, Wireless Access Points, Wireless LAN Controller (s), Wireless PBX, and all software required for the upgrade.

7.2.1.1 VMS1 and VMS2 are to be replaced with CUSTOM XEON, 2U, with

Windows Server 2012; Part Number DNF2N-JHSV-3-Rev B. These servers will be imaged based on the configuration currently installed on board USNS Apalachicola (T-EPF 13).

7.2.2 New licenses for all existing cameras shall be installed for the new system and configured to make all installed cameras backwards compatible.

7.2.3 The Contractor shall perform a full comprehensive operational test and inspection of the JSCE system to ensure that all new hardware and software are functioning as designed.

7.2.4 The Contractor shall perform a full comprehensive operational test and inspection of the JRSS system to ensure that all cameras are functioning properly after the upgrade is completed.

7.3 JWIVCS System: The Contractor shall provide all material and equipment to replace obsolete equipment on T-EPF-3 for Wireless PBX and Wireless LAN Controller. The contractor shall also perform the following:

7.3.1 Upon completion of upgrade service, the Contractor shall provide on-site crew trainings (designated by Ship’s Master up to 4 hours) on the JRSS/JSCE and JWICS systems. Trainings will focus on new system operational procedures and instruction on how to set up new views.

7.3.2 Contractor shall remove and inspect each interior and exterior camera assembly.

Thoroughly clean and re-install. For bidding purposes contractor shall provide FOUR

(4) replacement camera assemblies and install where any are found to be defective or at end of life. All access and staging will be provided by the Port Engineer via the shipyard. Any of the FOUR (4) replacement cameras not used shall be turned over to the ship’s Port Engineer, to include other software and hardware as applicable.

7.3.3 Upon successful systems upgrade, inspection, and testing, the Contractor shall provide a Condition Found Report (CFR) listing any discrepancies found. Submit a final comprehensive report to the ship’s Port Engineer or qualified MSC Representatives.

7.4 MSC Representatives are as follows:

7.4.1 Richard Darren Randall (PPE),Cell: 757-237-2848, Email:

richard.d.randall.civ@us.navy.mil

7.4.2 Mr. Ramón Viñas, T-EPF C4S Electronics Execution Manager, (757) 341-5458

(email: ramon.o.vinas.civ@us.navy.mil)

7.4.3 Mr. Marvin Gregory, T-EPF C4S Electronics Execution Manager, (757) 341-5428

(email: marvin.c.gregory8.civ@us.navy.mil)

7.5 Point(s) of Contact For OEM Equipment:

OEM: General Dynamics-Mission Systems Address: 1615 Murray Canyon Rd., Suite 600 San Diego, CA 92108 POC: Kirk Nelson

Phone: (619) 346-1250 Email: Kirk.Nelson@gd-ms.com

Alt. POC: Lauri Anton

Email: lauri.anton@gd-ms.com Phone: (703) 972-7917

8.0 GENERAL REQUIREMENTS:

8.1 For bidding purposes; Contractor shall remove, clean, inspect and re-install all cameras or replace defective cameras.

8.2 Contractor shall deliver all materials to MSC Norfolk at below address:

N32205 MSC W143 WAREHOUSE

ATTN: PORT ENGINEER

1968 GILBERT STREET DWY 10

NORFOLK, VA 23511

MARK FOR: USNS MILLINOCKET

Requisition Number: N2978612974007

8.3 All material shall be boxed for international shipping with clear markings showing the Requisition number, ships name and material list (weights and Dims).

8.4 Once Material is ready to be sent to MSC Norfolk, Contractor shall inform the PPE (Richard Randall) via email to coordinate material movement.

(End of SOW) Defense Biometric Identification System (DBIDS) for vendor base access Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

SUPTXT203.1106-1 (3-18) CONTRACTOR SUPPORT THROUGH THE ABILITYONE PROGRAM

NAVSUP Fleet Logistics Center Puget Sound may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract. Offerors may execute their own Non- Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Surveillance Official for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP Fleet Logistics Center Puget Sound contract.

SUBTXT204-9400 (1-18) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M- 5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non- Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product) Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy

VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the

United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

SF-85 Questionnaire for Non-Sensitive Positions Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission) Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

(End of Summary of Changes)