21R0016-0001.docx

N0040621R0016

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SECTION SF30 - CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Mar-2021 03:00 PM to 25-Mar-2021 03:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

1) For ROM, this solicitation seems to state ROM to be conducted at lodging we would normally use. Is ROM no longer required to be completed on base at the Navy Lodge? Or we are to ROM out in town, at a hotel?

Answer: Pg.7 of the PWS details the ROM procedure for contractors. ROM will be on base, or a Government contracted hotel.

2) Please confirm Line 001 PCP is for Cleanliness of Piping System/Equipment LEVEL II, Standard Item 009-107. If there are other PCPs for other standard items, please advise.

Answer: That is correct.

3) There is a requirement for a Marine Chemist. Please identify which paragraph(s) from the PWS requires the Marine Chemist.

Answer: SRF is NOT "requiring" a Marine Chemist. However, the OEM needs to Ensure they are working in a safe environment and they should be using some sort of monitoring means to verify they do not exceed exposure limits. This is defined in NSI 009-03, paragraph 3.6. This can be done by anyone with a something that can detect the HFC-134a. " A refrigerant leak detector that can detect HFC-134a. And ensure less than 500ppm."

- Less than 500ppm is the requirement.

Please note, the TGI already calls out the NSI's and 009-03 is CAT 1. So It is self-invoked.

Attached PWS has (if required) in the material section.

4) Is there any possibility to extend the POP past May 14th?

Answer: The POP can be from 29 Apr - 20 May

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

PWS

PERFORMANCE WORK STATEMENT

1. GENERAL SCOPE OF WORK:

This performance work statement (PWS) defines the scope of the contract; identifies technical reference documents applicable to performance of this contract; and describes the general tasks that the Government will require under this contract onboard and in support of the USS Guided Missile Destroyer (DDG) Mustin in Ship Repair Facility, Japan Regional Maintenance Center (SRF-JRMC) Yokosuka, Japan.

The contractor must accomplish Variable Geometry Diffuser (VGD) Replacement of No.3 Air Conditioning (AC) Plant and conduct Groom on No.2 Air Conditioning (AC) in accordance with reference 2.4.

2. REFERENCES:

The following references are applicable and the contractor must comply with the references listed:

2.1. Local Standard Items (FY21)

2.2. NAVSEA Standard Items (FY21)

2.3. Technical Manual S9514-D5-MMA-010, HFC-134a, 200-TON CAPACITY

2.4. Technical Work Documents (TWD)

2.4.1. TGI_38MUS51448_A01_CH1 Replace Variable Geometry Diffuser (VGD) of No.3 A/C Plant (4-220-0-E)

2.4.2. TGI_38MUS51448_A02_CH2 Groom No.2 A/C Plant (4-220-0-E)

2.4.3. TGI_38MUS51448_T01 A/C Plant No.3 (T & OP) – KTR

3. REQUIREMENTS:

3.1. Accomplish the requirement of Category I Standard Items of 2.1 and 2.2.

3.2. Accomplish the work described in reference 2.4.

3.3. Contact the Government Surveillance Officer (GSO) regarding any questions, recommendations, and concerns. Recommendations must be submitted in writing.

3.4. Do NOT provide direction to the SRF shop mechanics. Direction to the SRF shop mechanics must be via the designated SRF-JRMC project team member and/or C245 Project Engineer.

4. GOVERNMENT FURNISHED MATERIAL/SERVICES:

The requiring naval activity will provide:

4.1. The Government will provide workspace onboard the ship/shop as required in the performance of the work in radiographic inspection.

4.2. Crane and crane rigging service.

4.3. Rigging assistance and trade support as needed.

4.4. Utility service, electrical.

4.5. Utility service, including low-pressure air supply, water supply, and steam supply.

4.6. Temporary ventilation service.

4.7. Proximity Switch.

4.8. Nitrogen.

4.9. Variable Orifice Sensor

4.10. Material listed in Table 1 Material List below.

Table 1 Material List

5. CONTRACTOR FURNISHED PROPERTY:

The contractor is responsible for providing all materials needed to accomplish the work listed at 1.1. Table 2 Anticipated Materials, is a list of materials the Government anticipates will be needed. This list is an estimated quantity and may not be all-inclusive.

Table 2 Anticipated Materials

6. GOVERNMENT SURVEILLANCE OFFICER:

Technical POC (Surveillance Officer)

TO BE GIVEN IN AWARD

7. ESTIMATED WORK HOURS:

Normal work is scheduled for accomplishment between the hours of 8:00AM to 4:45PM, with a 45-minute lunch break, Monday through Friday. Unless the offeror states otherwise in his proposal, the Contractor shall observe the same holidays as the Government and shall be open for business at all other times. The contractor may be required to work additional hours outside of the normal work hours, as requested by the project team.

8. TRAVEL REQUIREMENTS:

Travel required to place of performance.

9. GENERAL INFORMATION:

9.1. Nothing contained in the performance work statement shall relieve the Contractor from complying with applicable Federal, state, and local laws, codes, ordinances, and regulations, including the obtaining of licenses and permits that may be required for the Contractor or Subcontractor(s) to perform a particular function, such as hazardous waste handling or disposal, or example.

9.2. Medical treatment. Government emergency vehicles and medical personnel shall only be used in emergency situations affecting contractor personnel whose life may be in danger or who are seriously injured. Government facilities may be used in these instances as the first point of treatment. Transfer to a non-Government medical treatment facility shall be made as soon as possible and as determined by attending medical authorities.

10. CONTRACTOR IN THE WORKPLACE:

10.1. Identification. All Contractor spaces/desks shall be clearly marked as contractor spaces only.

10.2. All e-mail addresses used by contractor personnel shall identify the company name.

10.3. All contractor correspondence shall be clearly marked with company name or letterhead.

10.4. Contractor personnel shall insure that when answering telephones that they identify themselves as contractor personnel.

10.5. Contractor personnel are not to handle/operate any lifting and handling equipment or other shop equipment, machines or tools without written consent from project superintendent prior to accomplishment of the task.

11. RESTRICTIONS:

11.1. Parking - Vehicles and equipment required by the Contractor to complete this contract must be registered with Security. Forms for obtaining vehicle passes and permits may be obtained from the Receiving Activity Point of Contact. Parking is available at or near the work site or at other authorized areas on the station. Contractor vehicles must be marked on the outside with the company name or logo or both. Failure not to comply may result in ticketing and/or loss of vehicle privileges.

11.2. Restricted Colors - Naval activities use the colors magenta and yellow to identify specially controlled materials. The contractor is specifically prohibited from using magenta and yellow colored plastic wrapping materials or bags, tape, or other covering materials.

11.3. Radio Restrictions - Operation of privately owned citizens band or amateur radio equipment (receive and transmit) within the geographic limits of the activity is prohibited. All radio equipment installed in privately owned motor vehicles must be turned off upon entering the premises.

11.4. Privately Owned Personal Computers and Cellular Telephones - The used of privately owned personal computers and cellular telephones by contractor personnel while on Naval .Installations is restricted.

Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable parts of Naval Instruction from the Contracting Officer.

11.5. Photography/Recording - Contractor personnel are prohibited from having photographic equipment, tape recorders, or other recording devices in their possession while inside the Operations Area (OA).

12. SAFETY AND ENVIRONMENTAL

12.1. Safety Requirements. The contractor shall establish, administer, and enforce safety rules that will meet the current requirements of the Occupational Safety and Health Administration (OSHA), and all applicable work item references. When necessary, work shall be coordinated with the Safety Department to ensure all safety and health requirements are considered.

12.2. Safety Equipment. The contractor shall provide their employees with all necessary safety equipment during the performance of work on this contract. All contractor personnel shall have in their possession and shall properly wear OSHA approved personnel protective safety equipment (i.e. hard-hats, steel-toe safety shoes, safety glasses and hearing protection).

12.3. Prior to commencing work, the Contractor representative(s) shall arrange with the Receiving Activity Point of Contact, to meet in conference with the customer, shop supervision, and other necessary personnel to discuss and develop mutual understandings relative to the administration of the Safety Program.

12.4. Environmental Requirements. Work performed under this contract shall be in compliance with all Japanese, Navy, Federal, State and local regulations, and all work items references, pertaining to the environment at all times. When necessary, work shall be coordinated with the Environmental Department to ensure that regulations are considered.

12.5. Responsibilities. The contractor bears sole responsibility for the safety of his her employees and compliance with environmental regulations. Naval safety personnel will monitor the safety of procedures, conduct inspections of the workplace, and perform safety related investigations, evaluations.

The contractor shall conduct routine inspections of work and storage areas under his cognizance to maintain compliance with the cleanliness, material and waste management, air and water pollution controls, and provides general oversight on the environmental issues associated with this contract.

12.6. Situations that warrant corrective action will be brought to the attention of the contractor through the Contracting Officer Representative (COR). If violations could cause major damage or loss of life, Safety or Environmental personnel may contact contractor supervisory personnel on site and request corrective action or work stoppage. The COR will be notified immediately. The Commanding Officer has final authority for Station safety and environmental matters. He has delegated the Safety and Occupational Health Manager the authority to represent the Command in all safety matters and to resolve any disputes which may arise, and he has delegated the Environmental Manager the authority to represent the Command in all safety matters and to resolve any disputes, which may arise. Any interpretation of the various environmental regulations will be made by the Safety or Environmental Manager.

12.7. Accident Reporting. All accidents occurring on Station are reported to the Station Safety Department. If accidents occur after regular working hours the Command Duty Officer, shall be notified. Motor vehicle accidents occurring on Station are reported to both the Safety Department and Security Manager. In all cases, the accident scene must be preserved until the Government investigator has authorized movement of the materials and vehicles involved. Materials and equipment may be moved only as necessary to facilitate the removal of injured persons. The contractor shall forward a copy of all accident reports involving contractor employees to the COR. If Government property is involved, a copy of the accident report shall also be forwarded to the Government Property Administrator (GPA).

13. SECURITY

13.1. Admittance To The Work: Upon contract award, employees or representatives of the Contractor may require access to the Receiving Activities Operations Area (OA) or Industrial Area (IA) and shall be admitted to the work site only after they have been issued a Security Pass/ID Badge.

13.2. Notice: Persons who are currently on probation or parole from a felony conviction cannot qualify for security clearances, and will be denied access to the activity.

13.3. It shall be the Contractor's responsibility to collect and account for all identification passes issued to their personnel at the expiration of the contract or when access is no longer required.

13.4. Foreign Nationals or Affiliations - Foreign Nationals (non U.S. Citizens) or persons affiliated with, or employed by, a foreign owned company will not be granted access to a Naval Activity's OA/IA, without prior written approval from Commander, Naval Sea Systems Command.

14. PERFORMANCE REQUIREMENT STATEMENT SUMMARY

Combating Trafficking in Persons - Using mindful observance and attentive listening the Surveillance Officer will monitor the contractor’s performance regarding trafficking in persons such that non-compliance with FAR clause 52.222-50, Combating Trafficking in Persons, is brought to the immediate attention of the contracting officer.

AQL = Acceptable Quality Level

15. SURVEILLANCE OFFICER

TO BE GIVEN IN AWARD

16. Defense Biometric Identification System (DBIDS) for vendor base access:

Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

PLEASE CONTACT YOUR SURVEILLANCE OFFICER OR COR FOR INSTRUCTIONS WHEN BASE ACCESS IS REQUIRED.

Contracting company must insure that Foreign Clearance Guide (FCG) Country/Theater requirements are completed prior to travel. Surveillance Officer or COR should be contacted for current requirements and review completion of requirements prior to travel. The Foreign Clearance Guide website is .mil/.gov domain-restricted and for official US Government use only. Non- .mil/.gov domain users who require access to the site such as DoD employees, US military members, DoD contractors supporting DoD contracts, or for official DoD or US Government business may request a username and password at https://www.fcg.pentagon.mil.

Security training required while attached will be provide by SRF, either through online access training database of government provided in-person training. IF A SURVEILLANCE OFFICERS OR COR IS NOT LISTED IN THE CONTRACT, SECTION G, PLEASE CONTACT YOUR CONTRACTING OFFICER.

1. Shipping Address

U.S. NAVAL BASE YOKOSUKA

NAVAL SHIP REPAIR FACILITY, BLDG. A-61

1-HONCHO, YOKOSUKA, KANAGAWA 238-0041

Specifics to be given in Award

17. Contractors will notify the U.S. Navy’s contracting officer, and the SRF-JRMC Regional Maintenance & Modernization Coordination Office (RMMCO), at the email address below, to verify the status of any contractor employee who is scheduled to travel to Japan in support of SRF-JRMC mission requirements. Travel shall not commence until the SRF-JRMC RMMCO Office has provided entry approval via an email stating “SRF-JRMC has determined this requirement is mission essential and all travel permissions have been obtained”. Absent such notification from the RMMCO office, travel shall not commence.

Action:

For those contractors already in Japan, the company onsite lead shall contact the RMMCO office and provide an attestation of the above four (4) screening questions as soon as possible. If the on-site lead becomes aware that any of their employees currently under contract and located in Japan meet one or more of the four screening criteria above, the RMMCO office shall be immediately notified and that individual should remain in place at their commercial lodging facility. The notice will provide the name of the contractor employee, identify the applicable criterion or criteria that applies, and explain (for criteria (1), (2), or (3)) when the 14 day period concludes. Additionally, any contractor with flu-like symptoms will be restricted from the work site until cleared. For those contractor employees in Japan, the RMMCO will coordinate with the local MTF on disposition of the employee’s status (e.g. cleared for work, restriction of movements for up to 14 days, and/or COVID-19 testing).

Please acknowledge receipt of this notice by return email to the contracting officer and applicable RMMCO site (e.g. Yokosuka or Sasebo) Email contacts:

Dist-RMMCO-yokosuka@srf.navy.mil Dist-RMMCO-sasebo@srf.navy.mil

INFORMATION FOR CONTRACTOR EMPLOYEES SEEKING TO ENTER JAPAN

1. The following is provided for the information of contractors to the U.S. Navy whose employees need to enter Japan to perform contract requirements. The information is current as of April 4, 2020. While the information is believed to be accurate, policies and procedures are continuing to change on a regular basis.

2. In response to the COVID-19 outbreak, the Government of Japan has banned the entry of non-Japanese citizens into Japan who have visited a number of listed countries within the immediately preceding 14 days. The United States is one of the listed countries. See https://www.japan.travel/en/coronavirus/ for a list of the current restrictions. Notwithstanding the list, Japan is permitting individuals to enter Japan who are covered by the Status of Forces Agreement (SOFA) between the U.S. and Japan. The SOFA covers employees of contractors to the U.S. Navy who are U.S. nationals, are not ordinarily resident in Japan, whose presence in Japan is at the official invitation of the United States Government, and who are in Japan solely for official purposes in connection with the U.S. armed forces.

3. Japan is allowing contractor employees within the scope of the SOFA to enter Japan so long as two conditions are met: First, travelers are not permitted to use public transportation from the initial point of entry to Japan, including domestic air travel. Second, the incoming traveler must be placed in a Restriction of Movement (ROM) status under U.S. control for the initial 14 days after they arrive in Japan.

4. All contractor personnel arriving in Japan should utilize the process outlined in the attached USFJ Instruction to ensure they are recognized as members of the civilian component under Article 1.b. of the SOFA. The process requires that a contractor contact the contracting officer for the contract on which its employee will perform in Japan prior to the employee traveling to Japan. Contact is made through the Synchronized Pre-deployment and Operational Tracker (SPOT) system. The contractor will provide information to the contracting officer about the traveling employee. Following review, the contracting officer will issue the contractor a Letter of Authorization (LOA). The incoming contractor employee will hand carry a copy of the LOA and show it to the Japanese immigration authority at the port of entry as evidence of SOFA status. Contractors who do not have current access to SPOT should contact their contracting officer for information about accessing SPOT.

5. It is essential that contractors carefully manage each trip into Japan by a contractor employee to ensure that both of the conditions above are fully met. It is suggested that the best way for personnel to arrive in Japan for travel to Misawa, Iwakuni/Sasebo, or Okinawa is via the PATRIOT EXPRESS. This will allow for uninterrupted travel to their final destination. If going to Sasebo or to any base in Okinawa other than Kadena AB, travel from Iwakuni or Kadena AB will need to be by private conveyance or GOV. If a traveler headed outside the Kanto Plain arrives via commercial air, they will need to use government transportation to Yokota AB or NAF Atsugi and then do onward movement by milair - or do their 14 day ROM and then travel to their final destination by commercial transport. For personnel arriving on the Kanto Plain, they can travel via PATRIOT EXPRESS or by commercial air. However, travel from the airport to their place where they will satisfy the ROM requirement will need to be by private conveyance or GOV.

6. Some travelers have had difficulty with airlines allowing the travelers to get on flights or with Japan’s Ministry of Health allowing the SOFA persons to avoid quarantine in the immediate vicinity of the airport of initial arrival in Japan. Ensuring that each contractor employee has a copy of the SPOT LOA documenting their SOFA status should minimize these issues. Japan’s Ministry of Foreign Affairs issued a letter of 1 April 2020 describing the two conditions that must be met for those covered by the SOFA to be allowed access to Japan. A copy is attached. In addition to the LOA, it may be helpful for incoming contractor employees to bring a copy of the 1 April 2020 letter with them. The letter sets the conditions that apply for entrance but, by itself, doesn’t establish that the holder of the letter is covered by the SOFA. The separate LOA is necessary to confirm that the employee is covered by the SOFA. The letter of 1 April 2020 includes representation that US Forces Japan will provide transportation from an airport of port of entry to a US Forces japan facility. The letter should not be understood as changing the terms or conditions of any existing contract to require that the U.S. Navy or U.S. Government provide contractor employees transportation where that transportation is not otherwise addressed in the relevant contract.

7. This memo is intended to provide current information for contractors whose employees need to enter Japan to perform contract requirements. Nothing in the memo should be understood to change the terms or conditions of an existing contract. Any such changes must be made by an authorized contracting officer.

Attachments:

1. USFJI 64-100, Contract Performance in Japan (25 Oct 2019)

2. Letter of April 1, 2020, Ministry of Foreign Affairs of Japan

CONTRACTOR TRAVEL REQUIREMENTS

SUBJ/SRF-JRMC TRAVEL REQUIREMENTS FOR EXECUTING MISSION ESSENTIAL TRAVEL TO JAPAN ISO MAINTENANCE AND MODERNIZATION//

REF/A/ DOC/NAVSEA TS9090-310G REV 1/15FEB2018//

REF/B/DOC/COMUSFLTFORCOMINST 4790.3 REV D/16OCT19//

REF/C/DOC/DOD WASHINGTON DC/15SEP2006//

NARR/REF A IS NAVSEA AIT POLICY. REF B JOINT FLEET MAINTENANCE MANUAL. REF C IS DOD4500.54G (DOD FOREIGN CLEARANCE GUIDE).

POC/JULIET ROSKE/USCS/GS-14/BUSINESS ACQUISITIONS MANAGER/

LOC: YOKOSUKA, JAPAN/-/DSN: 315-243-4234/

EMAIL: JULIET.ROSKE(AT)SRF.NAVY.MIL//

POC/JOHN LUND/USCS/GS-15/BUSINESS OFFICER/

LOC: YOKOSUKA, JAPAN/-/DSN: 315-243-8939/

EMAIL: JOHN.LUND(AT)SRF.NAVY.MIL//

RMKS/1. IN UPDATE TO REF D, THE PURPOSE OF THIS MESSAGE IS TO

PROVIDE UPDATED GUIDANCE TO SYSCOMS, WARFARE CENTERS AND CONTRACTING

ACTIVITIES RESPONSIBLE FOR THE COORDINATION OF SHIP REPAIR AND

MODERNIZATION EFFORTS IN JAPAN. GUIDANCE ISO DOD AND INTERNATIONAL

RESTRICTIONS AS A RESULT OF COVID-19 MITIGATION ACTIONS. SRF-JRMC IS

UTILIZING THE FUNCTIONALITY OF THE REGIONAL MAINTENANCE AND

MODERNIZATION COORDINATION OFFICE (RMMCO) IDENTIFIED IN REFS (A)

AND (B) TO MANAGE THESE UNIQUE TRAVEL REQUIREMENTS.

2. ANY PERSONNEL SUPPORTING SRF-JRMC MAINTENANCE AND MODERNIZATION

SHALL COMPLY WITH THE GUIDANCE PROVIDED OR RISK DENIAL OF ENTRY TO

JAPAN AND/OR COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY) OR

COMMANDER FLEET ACTIVITIES SASEBO (CFAS). DUE TO COVID-19

RESTRICTIONS, ENTRY REQUIREMENTS TO JAPAN IN SUPPORT OF MISSION

ESSENTIAL MAINTENANCE/MODERNIZATION IN WHICH SRF-JRMC SERVES AS

THE NAVAL SUPERVISORY AUTHORITY (NSA) ARE AS FOLLOWS (PRE-DEPARTURE):

A. PERSONNEL MUST HAVE A VALID PASSPORT FOR THE INTENDED PERIOD OF

STAY IN JAPAN.

B. APPROVAL MUST BE OBTAINED THROUGH TRAVEL TRACKER INDIVIDUAL

ANTI-TERRORIST PLAN (TT/IATP) VIA THE IATP.PACOM.MIL WEBSITE. THIS

REQUIRES

LEVEL 1 ANTI-TERRORIST AND SURVIVAL, EVASION, RESISTANCE, AND

ESCAPE (SERE) TRAINING BE ACCOMPLISHED VIA

JKODIRECT.JTEN.MIL/ATLAS2/PAGE/LOGIN/LOGIN.JSF WEBSITE; AND A

PERSONNEL RECOVERY MISSION SOFTWARE (PRMS) SUBMISSION THROUGH

PRMSGLOBAL.PRMS.AF.MIL.

C. APPROVAL MUST BE OBTAINED THROUGH AIRCRAFT AND PERSONNEL

AUTOMATED CLEARANCE SYSTEM (APACS) FOR ENTRY TO INDOPACOM AOR. (FOR

SRF-JRMC SPONSORED WORK, SEA21 WILL PROVIDE O7 APPROVAL. ALL OTHER

SPONSORS WILL OBTAIN O7 LEVEL APPROVAL VIA THEIR COC).

HTTPS:APACS.MILCLOUD.MIL

D. PERSONNEL MUST CONTACT THE SRF-JRMC YOKOSUKA OR SASEBO

RMMCO OFFICE AT DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL OR

DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL, RESPECTIVELY, FOR ARRIVAL

PREPARATIONS AND VERIFICATION OF REQUIREMENTS.

E. FOR THOSE WITHOUT A COMMAND ACCESS CARD (CAC), BASE ACCESS

REQUESTS MUST BE THROUGH THE YOKOSUKA SECURITY OFFICER

MR. SEAEN DANYIS AT SEAEN.DANYUS(AT)SRF.NAVY.MIL OR THE SASEBO

SECURITY OFFICER MR. ANTONIO QUIJANO AT

ANTONIO.QUIJANO(AT)SRF.NAVY.MIL CONSISTING OF:

1. VISIT REQUEST LETTER ON COMPANY LETTERHEAD

2. INSTALLATION ACCESS REQUEST FORM

3. LETTER OF AUTHORIZATION (LOA) OR ORDERS

4. SECNAV 5512-1

5. COLOR COPY OF TRAVLERS PASSPORT

6. USFJ FORM 27

F. A PRE-DEPARTURE HEALTH SCREENING OF ALL TRAVELERS WILL BE

ACCOMPLISHED ICW RMMCO PRIOR TO BEING PERMITTED TO COMMENCE TRAVEL.

G. UPON RMMCO VERIFICATION THAT ALL TRAVEL REQUIREMENTS ARE MET,

SRF-JRMC WILL ISSUE A SERIALIZED GOVERNMENT OF JAPAN (GOJ) APPROVAL

LETTER TO ACCOMPANY ALL OTHER REQUIRED DOCUMENTS, TO INCLUDE; LETTER

OF AUTHORIZATION (LOA) OR ORDERS AS PROOF OF SOFA STATUS AND VALID

PASSPORT. THESE DOCUMENTS WILL BE PRESENTED TO JAPANESE IMMIGRATION

OFFICIALS UPON ARRIVAL AT PORT OF ENTRY. CURRENT AUTHORIZED PORT OF

ENTRIES INCLUDE COMMERCIAL AIRPORTS AT TOKYO (NRT OR HND) AND MILAIR

VIA YOKOTA AND OTHER LOCATIONS APPROVED BY C7F OR CPF.

3. UPON COMMENCING TRAVEL, THE FOLLOWING POST-DEPARTURE

REQUIREMENTS ARE IN EFFECT:

A. TRANSPORTATION FROM THE PORT OF ENTRY TO CFAY OR CFAS WILL BE

COORDINATED THROUGH THE RMMCO OFFICE. RMMCO OFFICE WILL PROVIDE

GOVERNMENT TRANSPORTATION INFORMATION ONLY. TRANSPORTATION WILL

BE VIA GOVERNMENT TRANSPORTATION AND SHALL NOT INCLUDE USE OF PUBLIC

TRANSPORTATION BETWEEN PORT OF ENTRY AND LOCAL RESTRICTION OF

MOVEMENT (ROM) BASE (CFAY OR CFAS). IT IS THE TRAVELERS

RESPONSIBILITY TO UTILIZE GOVERNMENT TRANSPORTATION FROM PORT OF

ENTRY TO CFAY OR CFAS.

B. TRAVELERS WILL BE TESTED FOR COVID-19 UPON ENTERING JAPAN AND IS

HIGHLY RECOMMENDED TRAVELERS BE TESTED FOR COVID VIRUS WITHIN

48 HOURS PRIOR TO TRAVELING. TRAVELERS WHO ARE FOUND POSITIVE FOR

COVID-19 MUST BE PREPARED FOR:

1. ISOLATION FOR A MINIMUM OF 14 DAYS WITHIN CFAY BARRACKS OR

DESIGNATED QUARANTINE FACILITY

2. ROOM CLEANING CHARGE UP TO $1000

3. CASH OR ELECTRONIC FUNDS TRANSFER TO ALLOW FOR PURCHASING OF

FOOD AND INCIDENTALS

C. TRAVELERS WILL ENTER A 14 DAY ROM PERIOD ON BASE (CFAY OR CFAS)

AND WILL NOT BE ALLOWED TO UTILIZE PUBLIC TRANSPORTATION. DAILY

SELF HEALTH CHECKS WILL COMMENCE UPON ENTRY INTO JAPAN. TRAVELERS

SHOULD INCLUDE A PERSONAL THERMOMETER FOR TAKING DAILY TEMPERATURE

READINGS. THE DAILY HEALTH CHECKS WILL BE REPORTED TO THE APPROPRIATE

RMMCO OFFICE OR ON-SITE SPONSOR. IN THE EVENT A TRAVELER SHOWS

INDICATION OF INFLUENZA LIKE ILLNESS (ILI), SRF-JRMC RMMCO OFFICE

WILL COORDINATE FURTHER HEALTH ASSESSMENT REQUIREMENTS WITH THE

LOCAL MILITARY TREATMENT FACILITY (MTF).

D. UPON COMPLETION OF THE 14-DAY ROM PERIOD, THE RMMCO OFFICE WILL

COORDINATE THE BASE CHECK IN PROCESS. ENTRY ON TO

COMMANDER FLEET ACTIVITIES YOKOSUKA OR SASEBO WILL REQUIRE:

1. CAC (IF GOVERNMENT EMPLOYEE)

2. REGISTRATION IN DBIDS IS CRITICAL TO ENSURE BASE ACCESS PRIORITY

ISO MISSION ESSENTIAL TASKING IN CASE BASE HPCON LEVEL CHANGES.

3. VISIT REQUEST VIA JPAS FOR SHIPBOARD ENTRY.

4. GOVERNMENT ORDERS (IF GOVERNMENT EMPLOYEE) OR LETTER OF

AUTHORIZATION (IF CONTRACTOR EMPLOYEE). THESE DOCUMENTS SHOULD

INDICATE MISSION ESSENTIAL NATURE OF WORK.

5. SATISFACTORY DAILY SELF HEALTH CHECK.

E. COMMENCE WORK THROUGH WORK COMPLETION PERIOD. DAILY HEALTH

SCREENINGS WILL BE REQUIRED TO BE CONDUCTED BY EACH TRAVELER AND

REPORTED TO THEIR RESPECTIVE ONSITE LEAD OR SPONSOR, AND REPORTED TO

THE RMMCO OFFICE. ADDITIONAL SCREENINGS BY BASE OR SHIP PERSONNEL

ARE LIKELY AND MAY INCLUDE TEMPERATURE CHECKS. FACE MASKS ARE

MANDATORY TO BE WORN AT ALL TIMES WHILE ON BASE (CFAY OR CFAS), AND

HIGHLY ENCOURAGED TO BE WORN OFF BASE. IF AT ANY TIME A TRAVELER

SHOWS INDICATIONS OF ILI, THEY SHOULD RETURN OR REMAIN AT THEIR

TEMPORARY LODGING AND REPORT STATUS TO THEIR RESPECTIVE ONSITE

LEAD OR SPONSOR, TO BE REPORTED TO THE RMMCO OFFICE.

F. UPON COMPLETION OF WORK, TRAVELERS SHALL REPORT AND CHECKOUT WITH

THE RMMCO OFFICE TO VERIFY ANY ADDITIONAL PERMISSIONS REQUIRED FOR

EXITING JAPAN.

4. ADDITIONAL REQUIREMENTS:

A. IAW REF A, ALTERATION INSTALL TEAM (AIT)S ARE REQUIRED TO START

RMMCO CHECK-IN PROCESS PRIOR TO ARRIVAL IN JAPAN. RMMCO YOKOSUKA

POCS ARE MS. MARIA HIDALGO AND MR. RICHARD PETERS,

DSN (315)243-0994, EMAIL: DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL.

RMMCO SASEBO POCS ARE MR. THOMAS BUCK AND MR. LEONARDERIC MANALO,

DSN (315)252-6602/2805, EMAIL: DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL.

B. IAW REF C, COUNTRY CLEARANCE REQUESTS ARE TO BE SUBMITTED A

MINIMUM OF 30 DAYS PRIOR TO TRAVEL.

C. ANY TRAVELER ENTERING CFAY OR CFAS IS SUBJECT TO DEBARMENT FROM

BASE AND REVOCATION OF VISIT CLEARANCE IF FOUND IN VIOLATION OF

ROM AND OR LIBERTY REQUIREMENTS.

COVID-19

The public health considerations occasioned by the Coronavirus Disease 2019 (COVID-2019) continue to evolve. Every contractor should be mindful of current events, travel warnings, and health advisories, and of the potential impacts on personnel safety and contracted supplies and services. Offerors are responsible for understanding any travel restrictions or medical warnings/advisories that may be in effect for the place of performance and should price their proposal accordingly. Relevant information may be obtained from the U.S. Center for Disease Control at https://www.cdc.noclick_gov/coronavirus/2019-ncov/index.html, and from the U.S.

Department of State at:

https://travel.state.noclick_gov/content/travel/en/traveladvisories/COVID-19-Country-Specific-Information.html.

1. At the direction of NAVSUP FLC PUGET SOUND, contractor and subcontractor employees meeting any of the four criteria below are restricted from entering any U.S. Navy Instillation:

(a) Employees who have been in the People's Republic of China, South Korea, Italy, or Iran, or any region that the U.S. Center for Disease Control designates as a Warning Level 3 or higher due to COVID-19 [or other locations identified by the Command or civil authority]. These locations are referred to as "relevant locations." Contractor employees are restricted from entering [name installation or location] for 14 days from the latest date of departure from a relevant location.

(b) Employees who have been in close physical contact for an extended period of time with someone who has returned from a relevant location. Contractor employees are restricted from entering [name installation or location] for 14 days from the last day on which the employee had close physical contact with someone who has returned from a relevant location.

(c) Employees who have been in close physical contact with someone identified as having COVID-19. Contractor employees are restricted from entering [name installation or location] for 14 days from the last day on which the employee had close physical contact with someone identified as having COVID-19.

(d) Employees who have been diagnosed with COVID-19. Contractor employees who have been diagnosed with COVID-19 will not be permitted to access [name installation or location] until they have been cleared to do so by military personnel or by cognizant medical experts for those not serviced by military medical services.

2. Contractors will notify the U.S. Navy's contracting officer if they become aware that any of their employees or subcontractors who would otherwise seek to access [name installation or location] as part of performing contract requirements meet one or more of the four criteria above. The notice will provide the name of the contractor or subcontractor employee, identify the applicable criterion or criteria that applies, and explain (for criteria (a), (b), or (c)) when the 14 day period concludes.

NAVSUP FLC PUGET SOUND, GUIDANCE ON THE USE OF FACE COVERINGS

Ref:

a. NAVADMIN 100/20, CNO Washington DC Navy Guidance on the Use of Face Coverings 05April2020

b. SECDEF, Department of Defense Guidance on the Use of Cloth Face Coverings 05Apr2020

In accordance with references (a) and (b), the DOD and Navy are committed to taking every precaution to ensure the health and wellbeing of our people and the nation in response to the coronavirus disease 2019 (covid-19) pandemic. Navy supports, and will continue to implement, all measures necessary to mitigate risks to the force, to our mission and to the spread of the disease. The center for disease control and prevention (CDC) recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain, especially in areas of significant community-based transmission.

Effective immediately, to the extent practical, ALL individuals, “this includes Navy Contractors,” on DOD property, installations, and facilities are required to wear cloth face coverings when they cannot maintain six feet of social distance.

The below CDC guidance is acceptable. Face coverings will:

a. Fit snugly but comfortably against the side of the face

b. Be from nose to chin full face coverings (like ski masks) are not authorized

c. Be secured with ties or ear loops

d. Preferably include multiple layers of fabric if material is cloth

e. Allow for breathing without restriction

f. Medical or construction type masks, or other cloth covering such as bandanas, scarfs, etc. are acceptable. When in doubt, priority will be compliance with the CDC guidance for function over appearance or preferred date of implementation.

Questions pertaining to this memo or requests for copies of the references should be addressed to the Contracting Officer.

Defense Biometric Identification System (DBIDS) for vendor base access Vendor’s requesting base access must go to the following website and register: http://dbids.dmdc.mil/#!/. Vendor’s must request for base access as soon as possible after receiving award to ensure that all employees base access request(s) are approved before the start of the contract’s period of performance.

SUPTXT203.1106-1 (3-18) CONTRACTOR SUPPORT THROUGH THE ABILITYONE PROGRAM

NAVSUP Fleet Logistics Center Puget Sound may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non-Use Agreement in accordance with the terms of the AbilityOne Program support contract. Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Surveillance Official for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP Fleet Logistics Center Puget Sound contract.

SUBTXT204-9400 (1-18) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY ( IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing.